Kia ora AJ Stephen

 

Thank you for your request.

 

I am acknowledging receipt of your Official Information Act request ‘1)
Whether the Electoral Commission proactively cross references new and
current enrolments with citizenship and residency data held by the
Department of Internal Affairs, in line with the requirements of s263B of
the Electoral Act 1993. 2) If the answer to the above is no, what steps
does the Commission take to ensure the integrity of the voting system is
only open to those who are eligible to vote? 3) If the answer to question
1 is yes, how many enrolments have been deemed ineligible due to not
meeting the requirements to enrol to vote? 4) If the section (s 263B)
referred to in question 1 is incorrect, please outline what section of the
Electoral Act is utilised by the Commission to cross reference enrolment
information with eligibility to vote using information held by the
Department of Internal Affairs? 5) What other measures are taken by the
Commission to ensure that new and current enrolees remain eligible to
vote, which does not include the regular system of sending letters to last
known addresses of enrolled voters? Limiting responses to information on
enrolments since 1 January 2008 to the present day’, received 11 May 2018.

 

Under the Official Information Act, we have 20 working days for response.

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri  

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New
Zealand

Phone +64 4 495 0030 | Fax +64 4 495 0031 | [1]http://www.elections.org.nz

[2]cid:image001.jpg@01D3CB3D.05D75CC0

 

-----Original Message-----
From: The Lawyer [mailto:[FOI #7797 email]]
Sent: Thursday, 10 May 2018 8:08 p.m.
To: OIA/LGOIMA requests at Electoral Commission
Subject: Official Information request - Eligibility of voters

 

Dear Electoral Commission,

 

I understand that the enrolment form to register on the electoral roll
does not ask enrolees to verify or confirm their residency or citizenship
status, and thus their eligibility to vote in New Zealand elections.

 

Please outline:

 

1) Whether the Electoral Commission proactively cross references new and
current enrolments with citizenship and residency data held by the
Department of Internal Affairs, in line with the requirements of s263B of
the Electoral Act 1993.

 

2) If the answer to the above is no, what steps does the Commission take
to ensure the integrity of the voting system is only open to those who are
eligible to vote?

 

3) if the answer to question 1 is yes, how many enrolments have been
deemed ineligible due to not meeting the requirements to enrol to vote?

 

4) If the section (s 263B) referred to in question 1 is incorrect, please
outline what section of the Electoral Act is utilised by the Commission to
cross reference enrolment information with eligibility to vote using
information held by the Department of Internal Affairs?

 

4) What other measures are taken by the Commission to ensure that new and
current enrolees remain eligible to vote, which does not include the
regular system of sending letters to last known addresses of enrolled
voters?

 

Please limit responses to information on enrolments since 1 January 2008
to the present day.

 

Yours faithfully,

 

AJ Stephen

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[FOI #7797 email]

 

Is [Electoral Commission request email] the wrong address for Official Information
requests to Electoral Commission? If so, please contact us using this
form:

https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

**************************************************************************
CONFIDENTIALITY NOTICE: This e-mail message and attachments do not
necessarily reflect the views of the New Zealand Electoral Commission and
may contain information that is confidential and may be subject to legal
privilege. If you are not the intended recipient, you are hereby notified
that you must not use, disseminate, distribute or copy this e-mail message
or its attachments. If you received this message in error, please notify
the Electoral Commission by telephone (call collect: 00-64-4-495-0030) or
return the original message to us by e-mail, and destroy any copies. Thank
you.
**************************************************************************

References

Visible links
1. http://www.elections.org.nz/
2. https://maorioption.org.nz/

hide quoted sections

Dear AJ Stephen,

A response to your OIA request is attached.

Kind regards

Kristina Temel
Electoral Commission

-----Original Message-----
From: The Lawyer [mailto:[FOI #7797 email]]
Sent: Thursday, 10 May 2018 8:08 p.m.
To: OIA/LGOIMA requests at Electoral Commission
Subject: Official Information request - Eligibility of voters

Dear Electoral Commission,

I understand that the enrolment form to register on the electoral roll does not ask enrolees to verify or confirm their residency or citizenship status, and thus their eligibility to vote in New Zealand elections.

Please outline:

1) Whether the Electoral Commission proactively cross references new and current enrolments with citizenship and residency data held by the Department of Internal Affairs, in line with the requirements of s263B of the Electoral Act 1993.

2) If the answer to the above is no, what steps does the Commission take to ensure the integrity of the voting system is only open to those who are eligible to vote?

3) if the answer to question 1 is yes, how many enrolments have been deemed ineligible due to not meeting the requirements to enrol to vote?

4) If the section (s 263B) referred to in question 1 is incorrect, please outline what section of the Electoral Act is utilised by the Commission to cross reference enrolment information with eligibility to vote using information held by the Department of Internal Affairs?

4) What other measures are taken by the Commission to ensure that new and current enrolees remain eligible to vote, which does not include the regular system of sending letters to last known addresses of enrolled voters?

Please limit responses to information on enrolments since 1 January 2008 to the present day.

Yours faithfully,

AJ Stephen

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #7797 email]

Is [Electoral Commission request email] the wrong address for Official Information requests to Electoral Commission? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

************************************************************************** CONFIDENTIALITY NOTICE: This e-mail message and attachments do not necessarily reflect the views of the New Zealand Electoral Commission and may contain information that is confidential and may be subject to legal privilege. If you are not the intended recipient, you are hereby notified that you must not use, disseminate, distribute or copy this e-mail message or its attachments. If you received this message in error, please notify the Electoral Commission by telephone (call collect: 00-64-4-495-0030) or return the original message to us by e-mail, and destroy any copies. Thank you. **************************************************************************

hide quoted sections

Dear AJ Stephen,

Apologies. The datamatching under section 263A of the Electoral Act happens on a continuous basis. The Electoral Commission receives a daily file from the Secretary of Labour which means we can check the roll and every new application against the list provided.

I hope this answers your question. If not, let me know.

Kind regards

Kristina Temel
Electoral Commission

-----Original Message-----
From: The Lawyer [mailto:[FYI request #7797 email]]
Sent: Wednesday, 6 June 2018 1:33 p.m.
To: Kristina Temel
Subject: RE: Official Information request - Eligibility of voters

Dear Kristina Temel,

Thank you for your response. However I note that no reference was made as to whether the data matching is "proactive" or no as stated in my original request.

Could you therefore confirm whether such data matching is proactive please.

Yours sincerely,

AJ Stephen

-----Original Message-----

Dear AJ Stephen,

A response to your OIA request is attached.

Kind regards

Kristina Temel
Electoral Commission

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FYI request #7797 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

************************************************************************** CONFIDENTIALITY NOTICE: This e-mail message and attachments do not necessarily reflect the views of the New Zealand Electoral Commission and may contain information that is confidential and may be subject to legal privilege. If you are not the intended recipient, you are hereby notified that you must not use, disseminate, distribute or copy this e-mail message or its attachments. If you received this message in error, please notify the Electoral Commission by telephone (call collect: 00-64-4-495-0030) or return the original message to us by e-mail, and destroy any copies. Thank you. **************************************************************************

hide quoted sections