Dear Elijah.

Thank you for your request to the Department of Internal Affairs about data analytics and New Zealand government agencies.

At the broadest level we define “data analytics” as the analysis of data, which is something all government agencies undertake as part of creating official information and their day to day work. So that we can more specifically determine the information you require, we would like to work with you to further clarify your request. Can you please contact me at [email address] or on 04 494 5769 to discuss this. I look forward to hear from you soon.

Kind regards,

Daniel Anderson | Advisor Governance | Strategy & Governance
The Department of Internal Affairs Te Tari Taiwhenua   
Direct Dial: +64 4 494 5769 | Extn: 5769 |
147 Lambton Quay | PO Box 805, Wellington 6140, New Zealand |  www.dia.govt.nz

-----Original Message-----
From: Elijah [mailto:[FOI #3960 email]]
Sent: Tuesday, 3 May 2016 10:40 p.m.
To: OIA
Subject: Official Information Act request - Questions on Data Analytics Software

Dear Department of Internal Affairs,

I would like to make an OIA request regarding the use of data analytics such as predictive coding or equivalent.

1. Do governmental organisations use data analytics?
2. What percentage of governmental organisations use data analytics to organise and review data?
3. Who are the governmental organisations that use data analytics to organise and review data?

Yours faithfully,

Elijah

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Dear Elijah.

Thank you for your prompt response on clarifying data analytics with reference to document prioritisation technology, predictive coding, and technology-assisted review.

With your clarification the Department is able to respond to your request, which is attached.

Yours sincerely,

Daniel Anderson | Advisor Governance | Strategy & Governance
The Department of Internal Affairs Te Tari Taiwhenua   
Direct Dial: +64 4 494 5769 | Extn: 5769 |
147 Lambton Quay | PO Box 805, Wellington 6140, New Zealand |  www.dia.govt.nz

-----Original Message-----
From: Elijah [mailto:[FOI #3960 email]]
Sent: Wednesday, 4 May 2016 10:29 p.m.
To: OIA
Subject: RE: Official Information Act request - Questions on Data Analytics Software

Dear Mr Anderson,

Thanks for the prompt reply.

The focus of my OIA request is on data analytics software. It means software that ranks or prioritises documents based on a human reviewed sample set.

This form of data analytics is also known as document prioritisation technology, predictive coding, or technology-assisted review. It is used in civil discovery to expedite the production of relevant documents.

To clarify further, I refer to the definition under Part 3, Schedule 9 of the High Court Rules. The provision provides that: "document prioritisation technology (predictive coding) means technology that analyses the decisions of a human review of a sample set of documents. The software then prioritises/ranks the remainder of documents based on the decisions made on the sample documents, which allows the most relevant documents to be identified first".

I hope this limits the focus of the OIA request. In the meantime, if you have further questions, please feel free to get in touch.

I look forward to hear from you soon.

Yours sincerely,

Elijah

-----Original Message-----

Dear Elijah.

Thank you for your request to the Department of Internal Affairs about data analytics and New Zealand government agencies.

At the broadest level we define “data analytics” as the analysis of data, which is something all government agencies undertake as part of creating official information and their day to day work. So that we can more specifically determine the information you require, we would like to work with you to further clarify your request. Can you please contact me at [email address] or on 04 494 5769 to discuss this. I look forward to hear from you soon.

Kind regards,

Daniel Anderson | Advisor Governance | Strategy & Governance The Department of Internal Affairs Te Tari Taiwhenua Direct Dial: +64 4 494 5769 | Extn: 5769 |
147 Lambton Quay | PO Box 805, Wellington 6140, New Zealand |  www.dia.govt.nz

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[FOI #3960 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
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If you find this service useful as an OIA officer, please ask your web manager to link to us from your organisation's OIA page.

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