Tçnâ koe John,

We refer to your information request dated 27 August 2024 made under the Official Information Act 1982 (the Act). You have requested the following information:

I am writing to request information under the Official Information Act regarding the distribution of grades for all papers assessed and graded in the first semester of 2024 at the University of Otago. I kindly ask that you provide the number of students who received each grade (A+, A, A-, etc.) for each paper, as well as the total number of students who passed each paper. Additionally, please include the total number of students who sat for each paper. If the grade data for any paper is not yet available, please leave those entries blank while still providing the grade distributions for the others. If possible, I would appreciate a follow-up by the 30th of September with updated information if all grades have not yet been finalized.

Your request in its current form is very broad and therefore we are likely to need to propose a charge or decline the request pursuant to section 18(f) of the Act as it will require substantial research and collation. This is particularly so given the University offers at least 700+ papers in the first semester of 2024, across undergraduate and postgraduate subjects and qualifications.

However, this may not be necessary if the scope of your request can be clarified and/or limited so as to make the request practically manageable. Would you be agreeable to limiting the scope of your request to 100-, 200- and 300-level papers only? We note that many of our papers offered at 400-level or above have low enrolments or are pass/fail only, and therefore we would not be able to provide detailed grade distributions for these papers.

We will wait to hear back from you before we continue to process your request. Please note, any clarification or amendment of a request is considered to be a new request for the purpose of calculating the maximum statutory timeframe for response – see section 15(1AA) of the Act.

Ngâ mihi
Jo Pearson

JO PEARSON (she/her)
Official Information Act Administrator

Office of the Registrar and Secretary to the Council | Te Tari o Te Pouroki me te Kaituhi ki te Kaunihera
University of Otago | Ôtâkou Whakaihu Waka

New Zealand | Aotearoa

Email/Îmera [University of Otago request email]

Tēnā koe John

Thank you for your reply and for agreeing to limit your request to 100-, 200- and 300-level papers offered by the University of Otago in Semester 1 2024.

We will continue to process your request as clarified. If we have any other questions or need to seek clarification on any other points we will be in touch. Otherwise, we will seek to respond to your request as soon as practicable and no later than 20 working days after the date your request was clarified (by 25 September 2024). If we are unable to respond to your request by then, we will notify you of an extension of this timeframe.

Ngā mihi
Kelsey

Kelsey Kennard (she/her)
Official Information and Compliance Coordinator | Kaituitui Pārongo Ōkawa me te Tautukunga

University of Otago | Ōtākou Whakaihu Waka
Office of the Registrar and Secretary to the Council | Te Tari o Te Pouroki me te Kaituhi ki te Kaunihera

Kia ora John,

Please find attached the University of Otago's response to your Official Information Act request dated 27 August 2024.

Ngā mihi,
Jo

JO PEARSON (she/her)
Official Information Act Administrator

Office of the Registrar and Secretary to the Council | Te Tari o Te Pouroki me te Kaituhi ki te Kaunihera
University of Otago | Ōtākou Whakaihu Waka

New Zealand | Aotearoa

Email/Īmera [University of Otago request email]