OC240581
25 June 2024
Peter
[FYI request #27030 email]
Tēnā koe Peter,
Your request
I refer to your email dated 27 May 2024, requesting the following under the Official
Information Act 1982 (the Act):
“Could you please provide an up-to-date breakdown of expenditure in 2023/24
including:
-travel expenses
-contractors
-consultants
-learning and development
-Te Tiriti training
-Te Reo training
-Any other sensitive expenditure
Where possible, please break this information down by provider including a summary
of the service provide, the reason that a particular provider was chosen and all
correspondence outlining the decision-making process?”
Please find enclosed tables outlining the expenditure under each requested category. The
period covered in these tables is from 1 July 2023 to 30 April 2024. In response to your
request for costs associated with
any other sensitive expenditure, I have included the
amount spent on gifts and catering and entertainment. It includes the provider’s name,
summary of the service provided, and payments made between 1 July 223 to 20 April 2024.
Individual contractor and consultant names have been withheld under Section 9(2)(a) of the
Act to protect their privacy.
On 12 June 2024, we contacted you advising that the second part of the request for all
correspondence could not be responded to without substantial collation and research. We
advised you that we would be able to provide you with information relating to the standard
procurement process at the Ministry. You confirmed that you were happy with this approach.
Please see the Ministry’s procurement process outlined below.
Information relevant to the response
The Government Procurement Rules,
Principles of Government Procurement, the
Government Procurement Charter and other good practice guidance, guide all procurement
activity at the Ministry.
transport.govt.nz | hei-arataki.nz
HEAD OFFICE: PO Box 3175, Wellington 6140, New Zealand. PH: +64 4 439 9000
AUCKLAND OFFICE: NZ Government Auckland Policy Office, PO Box 106483, Auckland 1143, New Zealand. PH: +64 4 439 9000
The Ministry uses an Al of Government travel management service provider – the provider
recommends the best fit flights, accommodation etc based on availability, timing, and price.
The Ministry must use the Al of Government Panel created for common services like
engaging contractors to temporarily fil vacancies, or complete time limited project work or
sourcing consultants to engage in projects, undertake research or provide expert advice.
Currently this is the
Talent Acquisition Services or the
Consultancy Services. Talent
Acquisition Services offer agencies specialist recruitment services from a panel of
experienced providers. Consultancy Services offers specialist consultancy advice and
competitive solutions from a panel of experienced consultancy providers across 11 sub-
categories.
All contractor engagement or consultancy work requires the responsible manager to
determine the right balance of availability, capability, and value for money in accordance with
the Ministry’s Procurement Policy. If the piece of work is extremely specialised, exemptions
are used to select a non-panel provider. Al exemptions are to be approved at the Chief
Executive level. Every engagement is approved at the appropriate level in accordance with
the Ministry Delegations framework.
You have the right to seek an investigation and review of this response by the Ombudsman,
in accordance with section 28(3) of the Act. The relevant details can be found on the
Ombudsman’s websit
e www.ombudsman.parliament.nz
The Ministry publishes our Of icial Information Act responses and the information contained
in our reply to you may be published on the Ministry website. Before publishing we wil
remove any personal or identifiable information.
Nāku noa, nā
Hilary Penman
Manager, Accountability and Correspondence
Table 1: Travel Expenditure (International) between 1 July 2023 – 30 April 2024
The Ministry approves an international travel plan for each financial year, which considers both the
financial and carbon emission costs of travel. International travel decisions are guided by the
following principles:
• Employees only travel when necessary to fulfil the obligations of the Ministry or its Minister
• Only the minimum number of travellers should be approved
• If online options are available, these should be the preferred option
• If travel is the best option, the Ministry must be able to afford that travel within both its
financial and carbon emission budgets.
Accommodation will be reasonable both in terms of standard and price. Individuals on business
should be conscious of this and generally book hotels up to four star. In deciding what is
reasonable, factors to consider are availability; the safety and security of the individual, the
proximity of the accommodation to the place of work and where others in the party may be staying
(if part of a delegation).
Expenditure
Provider
(ex. GST)
International Air Travel
Aer Lingus
$765
Air NZ
$48,055
British Airways
$912
Cathay Pacific
$3,654
Emirates
$10,266
Lufthansa
$863
Qantas
$539
Singapore Airlines
$7,669
Total International Air Travel Spend
$72,723
Other International Travel Costs (Not Included Above)
Apx
$25,591
Various Vendors Paid Through Ministry’s Credit Cards
$34,784
Reimbursement of Infrastructure New Zealand Incorporated
$5,200
Total Other International Travel Costs
$65,575
Grand Total
$138,298
Table 2: Travel Expenditure (Domestic) between 1 July 2023 – 30 April 2024
The Ministry employees travels by economy class domestically. Domestic travel requires approval
from the Deputy Chief Executives.
Expenditure
Provider
(ex. GST)
Domestic Air Travel
Air Chathams
$1,925
Air NZ
$141,962
Qantas
$726
Total Domestic Air Travel Spend
$144,884
Domestic Car Hire
Avis
$461
Budget
$2,481
Hertz
$497
Bargain
$296
Total Car Hire
$3,735
Domestic Accommodation
Abbey Court Motel
$296
Airedale Boutique Suites
$395
A&M&T Homes Limited
$14,078
Ascot Park Invercargil
$696
Astelia Apartments
$514
Auckland Harbour Suite
$476
Bella Vista Motel Invercargil
$3,171
Belmont Motor Lodge
$367
Bolton Hotel Wellington
$347
Cameron Thermal Motel
$2,925
Citylife Auckland
$204
Citylife Wellington
$242
Commodore Airport Hotel
$514
Copthorne Auckland
$221
Distinction Christchurch
$555
Distinction Te Anau
$856
Emerald Hotel
$173
Garden Hotel Christchurch
$191
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Expenditure
Provider
(ex. GST)
Gateway Motor Inn
$335
Heritage Auckland
$170
Holiday Inn
$643
Holiday Inn Express
$1,062
Ibis Christchurch
$143
Ibis Hamilton
$435
Ibis Wellington
$5,199
James Cook Grand Chancel or
$1,807
Jet Park Hamilton
$583
Marsden Viaduct
$891
Mercure Wellington
$434
Nesuto Stadium Apartment
$773
Novotel Auckland
$742
Novotel Rotorua
$567
Ōmahu Motor Lodge
$339
President Hotel Auckland
$384
Quality Inn Napier
$437
Quest Atrium
$187
Quest Christchurch
$273
Quest Hastings
$243
Quest Lambton
$277
Quest On Eden
$128
Quest On Johnston
$162
Quest On Lambton
$198
Quest On Queen
$918
Quest Tauranga
$1,455
Ramada Suites
$225
Rydges Wellington
$753
Senator Motor Inn
$170
Sofitel Wellington
$531
Te Mata Lodge
$196
The Bolton
$640
Travelodge Auckland
$984
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Expenditure
Provider
(ex. GST)
Travelodge Wel ington
$173
Trinity Hotel
$157
Voco Auckland
$251
VR Auckland City
$511
West Plaza
$348
Wyndham Garden Christchurch
$571
Total Domestic Accommodation
$50,516
Other Domestic Travel Costs (Not Included Above)
Wilson Parking
$6
APX
$2,661
Various Staff Member Expense Claims
$1,652
Reimbursement Of Maritime New Zealand RCCNZ
$3,075
Total Other Domestic Travel Costs (Not Included Above)
$7,388
Grand Total
$206,529
Table 3: Contractor Expenditure between 1 July 2023 – 30 April 2024
Expenditure
Provider
Service Provided (Role fil ed)
(ex. GST)
Robert Walters
Senior Policy Advisor
$157,401
Robert Walters
Financial Controller
$85,283
Robert Walters
Principal Adviser, National Freight & Supply
Chain Strategy
$45,962
Robert Walters
Project Coordinator
$32,319
Robert Walters
Systems Accountant
$20,426
Robert Walters
Principal Adviser
$15,453
Robert Walters Total
$356,844
Inside Executive Recruitment Limited
Chief Financial Officer
$172,545
Frog Recruitment (People2People) Wellington)
Senior Contractor
$90,168
Frog Recruitment (People2People) Wellington)
Principal Policy Advisor
$49,917
Frog Recruitment (People2People) Wellington)
Board Appointments - Contractor
$7,653
Frog Recruitment (People2People) Wellington)
Principal Adviser
$6,043
Frog Recruitment (People2People)
Wel ington) Total
$153,780
H2R Consulting
Executive Assistant
$96,559
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Expenditure
Provider
Service Provided (Role fil ed)
(ex. GST)
H2R Consulting
Executive Assistant
$31,941
H2R Consulting
Senior Recruitment Adviser
$4,586
H2R Consulting
Remuneration Specialist
$3,652
H2R Consulting Total
$136,737
Momentum Consulting Group
Finance Business Partner
$125,573
Beyond Recruitment
Human Resources Coordinator
$60,615
Beyond Recruitment
Adviser NZSAR
$49,400
Beyond Recruitment
Governance & Commercial
$3,191
Beyond Recruitment Total
$113,206
Archway Consulting Limited
Payroll Business Analyst
$57,181
Archway Consulting Limited
Payroll Business Analyst
$50,555
Archway Consulting Total
$107,736
The Johnson Group Limited
Senior Adviser
$47,233
The Johnson Group Limited
Senior Adviser Crown Entity Monitoring
$48,012
The Johnson Group Limited Total
$95,246
Expert Procurement Solutions Limited
Senior Policy Advisor
$91,561
Jacksonstone & Partners Limited
Senior Engagement Advisor
$69,095
[Name Withheld under Section 9(2)(a)]
Principal Adviser
$63,089
Tribe (New Zealand) Limited
Finance Contractor
$27,805
Tribe (New Zealand) Limited
Finance Contractor
$20,510
Tribe (New Zealand) Limited Total
$48,315
Hays Specialist Recruitment Pty Limited
Senior Comms and Engagement Adviser
$10,443
GBL Personnel Limited
Executive Assistant
$8,318
Grand Total
$1,552,489
Table 4: Consultant Expenditure between 1 July 2023 – 30 April 2024
Expenditure
Provider
Summary of Service Provided
(ex. GST)
Arup NZ Limited
Transport Modelling Consulting Services
$834,786
Deloitte
Finance Budget and Appropriations Support
$525,435
Deloitte
ALR policy ownership, operations and delivery
arrangements Part B
$103,634
Deloitte
Establishing Analytical Priorities in the Freight
System
$4,313
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Expenditure
Provider
Summary of Service Provided
(ex. GST)
Deloitte Total
$633,382
NZ Land Search and Rescue Training Limited
Provider for national multi-agency SAR training
programme
$359,647
NZ Land Search and Rescue Training Limited
Land Search and Rescue training courses and
activities for NZ Land Search and Rescue
$115,619
volunteers 2024-2026
NZ Land Search and Rescue Training Limited
Total
$475,266
Tonkin and Taylor Limited
Manukau Harbour port feasibility study
$471,743
Invercargil Airport Limited
Milford Sound / Piopiotahi aerodrome
management
$381,677
Invercargil Airport Limited
Milford Sound / Piopiotahi Aerodrome –
Transition Contract
$2,118
Invercargil Airport Limited Total
$383,795
TSA Management Limited
Advisian - City Rail Link - Assurance Manager
$288,601
TSA Management Limited
Waitemata Harbour Crossing
$67,241
TSA Management Limited
ALR policy ownership, operations and delivery
arrangements Part A
$15,357
TSA Management Limited Total
$371,199
Invise Limited
ALR- Technical Advisory Services B- Investment
Management and Technical Advisory services
$293,285
Invise Limited
CRL Benefits Realisation Phase 2
$40,020
Invise Limited
Invise review of NZUP business cases
$20,180
Invise Limited
Rail Engagement Coordination Lead
$14,970
Invise Limited Total
$368,455
KPMG
Review of Governance, Assurance and
Monitoring Function
$185,280
KPMG
ALR Commercial, Financial and Policy Advice
$97,337
KPMG
Land Transport Revenue Sustainability -
Financing Support
$50,500
KPMG
GPS24 Review
$29,391
KPMG Total
$362,509
Little Associates Limited
HRIS Replacement Project
$184,332
Little Associates Limited
HRIS planning workstream
$90,869
Little Associates Limited Total
$275,201
Minter El ison Rudd Watts
Legal advice on multiple matters relating to the
disestablishment of ALRL.
$86,447
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Expenditure
Provider
Summary of Service Provided
(ex. GST)
Minter El ison Rudd Watts
Public Sector Delivery of ALR Project (Legal
Support)
$61,074
Minter El ison Rudd Watts Total
$147,521
GHD Limited
National Freight Demand Study: scoping and
methodology
$147,263
Gemtech Solutions
Lead Planner for Nationally Significant SAR
Exercise
$142,221
Ernst & Young
Internal Audit Services
$120,331
Beca Limited
Beca - NZSAR SARdonyx Project: Services
Agreement
$112,500
Beca Limited
Freight Information Gathering System
$4,400
Beca Limited Total
$116,900
[Name Withheld under Section 9(2)(a)]
Support for Nationally Significant (NatSig) SAR
Exercise
$78,519
[Name Withheld under Section 9(2)(a)]
Rauora Exercises, Course Review Project
Management
$37,625
[Name Withheld under Section 9(2)(a)] Total
$116,144
DOT Data Limited
NZSAR Data Analysis Service
$115,621
Maelstrom Consulting
Maelstron Consulting support for NatSig SAREX
$100,350
Atturra Hayes Information Systems and
TARDIS Workflow Development
Communications PTY Limited
$95,696
Concept Consulting Limited
Regulatory barriers to zero emission shipping
$60,000
Concept Consulting Limited
Cloud Devops Engineers and Service Delivery
$33,800
Concept Consulting Limited Total
$93,800
MRCagney Pty Limited
Total Mobility Review
$91,000
GSL Promotus
Beacons Behaviour Change Procurement
$81,838
Ask Your Team NZ Limited
Volunteer Engagement Survey
$66,400
Ronin Group Limited
Preparing Aviation SAR Standards
$56,479
LIVEIT Enterprise Limited
Te ao Maori support for NZSAR
$53,912
Price Waterhouse Coopers
Progress bil for advice provided in theperiod
from December 2023
$37,500
Price Waterhouse Coopers
PWC Adhoc Technical Accounting Advice
$23,230
Price Waterhouse Coopers Total
$60,730
[Name Withheld under Section 9(2)(a)]
Communications and Prevention Support for
NZSAR
$42,958
NZIER
Annual Review of the Quality of Policy Advice
2023
$36,055
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Expenditure
Provider
Summary of Service Provided
(ex. GST)
NZIER
Cost Benefit Analysis and Social Return on
Investment for NZ's search and rescue sector
$3,106
NZIER Total
$39,161
Ipsos Limited
Clean Car Equity & Access Evaluation
$36,000
Maven Consulting Limited
PSR Self Assessment and Moderation 2024
$34,788
[Name Withheld under Section 9(2)(a)]
Training Co-ordinator
$17,175
[Name Withheld under Section 9(2)(a)]
Lead Evaluator
$13,725
[Name Withheld under Section 9(2)(a)]
Bay of Plenty Whakarauora Tangata exercise
$2,400
[Name Withheld under Section 9(2)(a)]
SAR Managers tutor workshop support
$1,200
[Name withheld under Section 9(2)(a)] Total
$34,500
Sangro Chambers Limited
Airport Security Screening Procedures, Policies
and Training
$32,000
[Name Withheld under Section 9(2)(a)]
Project Monty tooling support
$26,071
Dovetail Consulting Limited
GPS 2018/21 Local Road Maintenance, Walking
and Cycling Improvements Evaluation
$25,000
Lumen Limited Lumen Limited
NZSAR Sector Carbon Emissions Assessment
22/23
$24,900
OnCue Conferences and Events
Transport Knowledge Conference 2023
$24,488
Verian Group New Zealand Limited
Land Recreational Quarterly Survey
$20,000
Airport Management Consultants Limited (Amcl) Milford Sounds Aerodrome Manager
$15,636
Otherworld Limited
Otherworld Film Production
$13,175
Civicsquare Limited
Making friends with the Official Information Act
$11,850
Maxsys Limited Maxsys Limited
Continuation of IT Advice
$10,600
[Name Withheld under Section 9(2)(a)]
Services as Evaluator
$10,500
Lockwood and Co Limited
3 Queens Wharf - Rent Review
$9,014
Lockwood and Co Limited
Commercial Property Advice
$1,458
Lockwood and Co Limited Total
$10,472
Schiff & Yue Limited
National Land Transport Fund - Model Update
Phase II
$10,000
Manzano Schuler Consultants Limited
SRT Training for SLSNZ
$10,000
Hingston Mil Limited
GPS 2024 Maori Engagement Support
$9,972
[Name Withheld under Section 9(2)(a)]
Advice on aviation standards for search and
rescue
$9,851
Silverstripe Limited
Managed Services Silverstripe Cloud Public
Sector
$8,903
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Expenditure
Provider
Summary of Service Provided
(ex. GST)
Pikselin Limited
NZSAR website maintenance and support
service
$4,808
Pikselin Limited
AventureSmart website hosting and support
$4,080
Pikselin Limited Total
$8,888
Inovo Projects Limited
Auckland Light Rail Project Planning and Risk
Consultancy
$8,194
AECOM New Zealand Limited
iReX Independent Advice
$8,186
[Name Withheld under Section 9(2)(a)]
Legal Drafter - Civil Aviation Rules
$7,800
Verve Social Media Management
AdventureSmart social media
$6,510
NZ Art Arec Trust
Caravel consultant fees
$6,250
H2R Consulting
Professional Outplacement programme support
$6,000
Mitchel Daysh Limited
Advisory and administrative support for
Auckland Light Rail mana whenua Sponsors
$5,841
Enviro-Mark Solutions Limited
Toitu Environmental Certification Services
Agreement
$5,532
[Name Withheld under Section 9(2)(a)]
Review Link Distribution NZSAR
$5,250
Chapman Tripp
LSO- Milford Aerodrome Management Services
Contract
$5,075
Information Leadership Consulting
Microsoft365 Support Services Agreement
$5,070
Moremedia Enterprises Limited
Suzanne Snively - Risk & Assurance Commit ee
$5,002
AK Research and Consulting Limited
NZSAR Training Student Survey (FY23/24)
$5,000
[Name Withheld under Section 9(2)(a)]
Facilitate SAR Managers re-design
$3,750
[Name Withheld under Section 9(2)(a)]
SAR Managers workshop
$1,000
[Name withheld under Section 9(2)(a)] Total
$4,750
Accelerant Limited
Capability development workshop series for the
network
$4,000
Tregaskis Brown Limited
Governance Services - Phase three
$3,806
[Name Withheld under Section 9(2)(a)]
Evaluator - Whakarauora Tangata
$3,500
Write Limited
Write Limited - Plain Language edit for NZFSCS
$2,780
Setanta Limited trading as Results Coaching
6 Session Coaching Package
$2,400
Futura Networks Limited
Various - Meeting At endance and Advice
$2,200
People First New Zealand Incorporated
Easy Read translation: Total Mobility Scheme
Review
$2,100
[Name Withheld under Section 9(2)(a)]
Air Observers Course technical course
moderation
$2,000
University of Leeds
International peer review
$1,952
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Expenditure
Provider
Summary of Service Provided
(ex. GST)
Scenario Communications Limited
Printing and Design Aotearoa Freight and
Supply Chain Strategy
$1,884
[Name Withheld under Section 9(2)(a)]
Risk & Assurance Committee Chair
$1,854
Siatiras Consulting Limited
Information Asset Register Advice
$1,758
Outlook Media
Coordinate 2023 Awards Panel involving
$1,625
Te Pouwhenua o Tiakiriri Kukupa Trust
Hapu Te Pouwhenua o Tiakiriri Kukupa Trust
$1,500
[Name Withheld under Section 9(2)(a)]
Preparation for & presentation to NZ
SARtraining course
$1,500
Afterglow Limited
AdventureSmart Ads in 4:3 format for AirNZ
$1,500
Twelve Conferences + Events Limited
2022 NZSAR Awards Event Management
$1,201
Ohorere Consultancy
Mihi Whakatau
$600
Ohorere Consultancy
Mihi Whakatau
$600
Ohorere Consultancy Total
$1,200
DAC Group Limited
Reskin banners 960mm x 2290mm
$1,035
Grand Total
$6,008,052
Table 5: Training Expenditure between 1 July 2023 – 30 April 2024
Expenditure
Provider
Type
Course
(ex. GST)
St Johns
Wellbeing, Health and Safety
First Aid
$2,526
Impact
Wellbeing, Health and Safety
Health and Safety
Representative Training
$1,290
NeuroFit
Learning & Development
NeuroFit
$6,659
Leadership Development
Learning & Development
New People Leaders LDC
Centre
$5,000
[Name Withheld under Section
Te Ao Māori
Te Tiriti Training
$1,800
9(2)(a)]
[Name Withheld under Section
Te Ao Māori
Te Reo
$12,000
9(2)(a)]
Write
Learning & Development
Business Writing Essentials
and Critical Analysis
$15,655
Inside Out
Learning & Development
Rainbow 101
$1,750
Name Withheld under Section
Learning & Development
Aspiring Leaders
$19,440
9(2)(a)
Victoria University
Learning & Development
Machinery of Govt
$9,765
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Expenditure
Provider
Type
Course
(ex. GST)
BlueStar
Learning & Development
Transport Response Team
Workbooks
$1,045
[Name Withheld under Section
Learning & Development
Influencing
$4,500
9(2)(a)]
[Name Withheld under Section
Learning & Development
Coaching
$5,896
9(2)(a)]
Team Management Profile
Learning & Development
Team Management Profile
$1,610
Brandhart
Learning & Development
Conscious Leadership
$18,000
Institute of Public Administration Learning & Development
Subscription costs
$1,418
Grand Total
$108,354
Table 6: Other Sensitive Expenditure between 1 July 2023 – 30 April 2024
Gifts - The Ministry’s policy is to provide gifts for the following:
• External parties: The Ministry gives gifts to external organisations or individuals as part of a
visit or otherwise where the exchange of gifts is a normal cultural practice.
• Staff: It is acceptable to provide flowers for the death of, or serious injury or il ness of, an
employee or their immediate family or the birth of a baby of an employee. The Ministry
does not generally contribute to staff leaving gifts.
Expenditure
Gifts Purchased From
(ex. GST)
Badgeworks Limited
$1,612
Country Road
$39
Hemisphere Limited
$98
Various Staff Member Expense Claims or Credit Card
$377
Bohemein Fresh Chocolate
$26
Give Plants Limited
$69
Hotprint
$9
Museum of New Zealand
$66
New World
$65
Fourseasons
$157
SP Scent Floral Boutique
$150
SP Tree Gifts
$85
Twisted Willow
$94
Unity Books
$137
Whitcoulls
$421
Grand Total
$3,405
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Catering and Entertaining
• Entertainment and hospitality (entertainment) can cover a range of items from tea and
biscuits to catering, such as meals and alcohol. It also includes non-catering related items,
such as entity-funded entry to a sporting or cultural event and social club contributions.
• The amount spent on entertainment wil be reasonable and commensurate with the benefit
received by the Ministry or the public. While the type of function may be reasonable, an
excessive cost may render the expenditure unreasonable overall.
Expenditure
Catering and Entertaining
(ex. GST)
Bakeout NZ Limited
$1,495
Blue Carrot Catering
$4,441
Cherilios Lunches
$1,807
Cliftons Operation Limited
$195
Department of Corrections
$2,138
Food Envy Catering Limited
$1,988
In-House Catering Service 2017 Limited
$2,157
Invercargil Licensing Trust trading as Ascot Park Hotel
$139
Karori Sanctuary Trust Inc T/A Zealandia
$670
Maritime New Zealand RCCNZ
$2,780
Arbacia
$8
Bike Bird
$74
BIN 44
$31
Blue Carrot Catering
$270
Countdown
$683
Fork and Brewer
$209
Foxglove
$43
Intercontinental
$82
MOJO
$35
Mosscaff
$68
NEW WORLD
$4,360
Pravda
$21
Smith The Grocer
$14
Subway
$174
The Lab
$18
WWNZ Online
$176
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Expenditure
Catering and Entertaining
(ex. GST)
NZ Land Search and Rescue Training Limited
$445
Ontoit Events Limited
$209
Sir Breadwins
$567
Social Club Ministry of Transport
$6,852
Star Hospitality Limited T/A Kapura
$402
The Thistle Inn
$747
Wellington Museum Trust Inc T/A Experience Welling
$235
Various staff member expense claims or credit card
$103
Grand Total
$33,636
transport.govt.nz | hei-arataki.nz
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