Correspondence, re: Complaints, Future Buller Team
Kevin Smith made this Official Information request to University of Canterbury
The request was partially successful.
From: Kevin Smith
Dear University of Canterbury,
Future Buller is a collaboration between UC and Buller District Council.
The Future Buller team traveled about the Buller region in Nov and Dec 2023.
Tracey Hatton and Nohah Forde were two staff that attended the meetings.
Eight meetings were held and the attendance numbers were generally single digit, the last meeting at Reefton was understood to have zero public involved.
Could I please request copies of the correspondence related to the tour and in particular any feedback or reporting from the team.
There were formal complaints laid with both WCRC and BDC over the presentations. The earlier ones were combined with a WCRC TTPP team.
One complaint was laid on the grounds of Economy, Effectiveness and Intent.
Many participants thought the process wasteful. There was general dissatisfaction.
I am requesting copies of any reports, including the complaints, and how they were dealt with.
Yours faithfully,
Kevin Smith
From: Information and Records Management
University of Canterbury
Kia ora Kevin
I acknowledge receipt of your OIA request on behalf of the University of Canterbury. UC's reference for this request is OIA 24.37. We will be back in touch within the timeframes as noted in the Act.
Ng+AQE- mihi
Claire O'Connell
Information Compliance Officer
Information and Records Management
+-64 3 369 0749 (Internal 90749)
Te Whare W+AQE-nanga o Waitaha +AHw- University of Canterbury
canterbury.ac.nz
Please be assured I do not expect you to respond to emails outside your normal working hours.
Classification: In-Confidence
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From: Information and Records Management
University of Canterbury
Kia ora Kevin
Please see the letter of transfer for this request.
Ngā mihi
Claire O'Connell
Information Compliance Officer
Information and Records Management
+64 3 369 0749 (Internal 90749)
Te Whare Wānanga o Waitaha | University of Canterbury
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Classification: Public
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From: Kevin Smith
Dear Information and Records Management,
I have already requested this, and other, detail from the BDC.
The history of their replies has had me seek alternate methods,
The University of Canterbury is subject to the Official Act ruling and I was expecting to see a reply here about their involvement with Future Buller, the Terms of Reference, and financial base for the collaboration.
The road trip must have been expenditure from the University and a report on the activity would have been provided.
This was over three months ago now, given the summer holiday would have intervened.
I very much doubt the BDC would have any of this detail.
Yours sincerely,
Kevin Smith
From: BDC_Lgoima
Dear Mr Smith
We have received a transfer dated 24 April 2024 from University of
Canterbury under the Local Government Official Information and Meetings
Act (LGOIMA), your request must be dealt with as soon as is reasonably
practicable and in no case later than 20 working days after the day on
which the request is received. 20 working days excludes Saturdays and
Sundays, Public and Provincial Holidays and the period between 20 December
and 10 January inclusive. On this basis, we calculate a response to your
request received on 24 April 2024 is due by 23 May 2024, at the latest.
We shall of course endeavour to process your request as quickly as staff
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Please note that it is our policy to proactively release our responses to
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requesters’ personal information. Please contact [1][email address] if
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Kind regards
Buller District Council | Phone 0800 807 239 | [2]bullerdc.govt.nz
PO Box 21 | Westport 7866
Community Driven | One Team | Future Focused | Integrity | We Care
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From: Information and Records Management
University of Canterbury
Kia ora Kevin
Thank you for providing further clarification on specifically what you are looking for under this request, which UC understands to be for the following:
+ALc- Terms of reference for Future Buller Project
+ALc- When the project started
+ALc- Any report from Nohah, Tracy or Tom on this project
+ALc- How this project has been financed
Upon seeking further advice on how to best manage the clarification of your request, your clarification has been provided to the Buller District Council (BDC). As the request has been formally transferred to BDC, it is most appropriate that they look into these matters, as the obligation to respond to the request now rests with the BDC. If BDC need to consult with UC as part of processing your request, they are aware that they are welcome to do so.
Ng+AQE- mihi
Claire O'Connell
Information Compliance Officer
Information and Records Management
+-64 3 369 0749 (Internal 90749)
Te Whare W+AQE-nanga o Waitaha +AHw- University of Canterbury
canterbury.ac.nz
Please be assured I do not expect you to respond to emails outside your normal working hours.
Classification: Public
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Things to do with this request
- Add an annotation (to help the requester or others)
- Download a zip file of all correspondence (note: this contains the same information already available above).
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