Non-disclosure agreements - staff exiting the organisation
Matt Sykes made this Official Information request to Hutt City Council
Response to this request is delayed. By law, Hutt City Council should normally have responded promptly and by (details and exceptions)
From: Matt Sykes
Dear Hutt City Council,
Please supply the following information:
1. The number of non-disclosure agreements signed by staff leaving the organisation in each of the years ending 30 June 2023, 2022, 2021 and 2020, and the number of non-disclosure agreements signed in the 2024 financial year to date.
2. The template standard template for non-disclosure agreements signed by exiting staff members.
Yours faithfully,
Matt Sykes
From: Information Requests
Hutt City Council
Tçnâ koe Matt Sykes
REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST
I am writing to acknowledge receipt of your official information request dated 11 April 2024 for information regarding [request].
We will endeavour to respond to your request as soon as possible and in any event no later than 20 working days after the day your request was received. If we are unable to respond to your request by then, we will notify you of an extension of that timeframe. If the information is no longer required please let us know, it would be much appreciated.
Please note that our response to your information request, including your name, may be published on Hutt City Council’s website.
Nâku noa, nâ
Philip
Philip Rossiter
Senior Advisor | Official Information and Privacy
Hutt City Council, 30 Laings Road, Hutt Central, Lower Hutt 5010
P: M: W: www.huttcity.govt.nz
-----Original Message-----
From: Matt Sykes <[FOI #26405 email]>
Sent: Thursday, April 11, 2024 4:25 PM
To: Information Requests <[Hutt City Council request email]>
Subject: [EXTERNAL] Official Information request - Non-disclosure agreements - staff exiting the organisation
Dear Hutt City Council,
Please supply the following information:
1. The number of non-disclosure agreements signed by staff leaving the organisation in each of the years ending 30 June 2023, 2022, 2021 and 2020, and the number of non-disclosure agreements signed in the 2024 financial year to date.
2. The template standard template for non-disclosure agreements signed by exiting staff members.
Yours faithfully,
Matt Sykes
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[FOI #26405 email]
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From: Information Requests
Hutt City Council
Kia Ora
Please find attached our response to your request.
Regards
Philip
Philip Rossiter
Senior Advisor | Official Information and Privacy
Hutt City Council, 30 Laings Road, Hutt Central, Lower Hutt 5010
P: M: W: www.huttcity.govt.nz
-----Original Message-----
From: Matt Sykes <[FOI #26405 email]>
Sent: Thursday, April 11, 2024 4:25 PM
To: Information Requests <[Hutt City Council request email]>
Subject: [EXTERNAL] Official Information request - Non-disclosure agreements - staff exiting the organisation
Dear Hutt City Council,
Please supply the following information:
1. The number of non-disclosure agreements signed by staff leaving the organisation in each of the years ending 30 June 2023, 2022, 2021 and 2020, and the number of non-disclosure agreements signed in the 2024 financial year to date.
2. The template standard template for non-disclosure agreements signed by exiting staff members.
Yours faithfully,
Matt Sykes
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[FOI #26405 email]
Is [Hutt City Council request email] the wrong address for Official Information requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
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From: Matt Sykes
Dear Information Requests (attn Philip Rossiter),
Thank you Philip for your response. It does not address the bulk of my questions.
Thank you for providing the number of NDAs signed in the 2024 year to date (2). I also requested the number of NDAs signed in the years 2020, 2021, 2022 and 2023. This information has not been provided.
I did not ask about severance payments to staff as that information is already publicly available in the annual reports - as you have advised.
Also, your response about the template for NDAs is confusing. I asked for the template. You have not supplied this, noting that the requirements for each NDA may vary. That is understood, which is why I requested the standard template, being the starting document from which individual NDAs are developed.
I look forward to your response.
Yours sincerely,
Matt Sykes
From: Information Requests
Hutt City Council
Kia Ora
Our response provides all the information we have. There are no further NDA's other than the ones we've reported in our response.
Philip
Philip Rossiter
Senior Advisor | Official Information and Privacy
Hutt City Council, 30 Laings Road, Hutt Central, Lower Hutt 5010
P: M: W: www.huttcity.govt.nz
-----Original Message-----
From: Matt Sykes <[FOI #26405 email]>
Sent: Friday, April 12, 2024 3:27 PM
To: Information Requests <[Hutt City Council request email]>
Subject: RE: [EXTERNAL] Official Information request - Non-disclosure agreements - staff exiting the organisation
Dear Information Requests (attn Philip Rossiter),
Thank you Philip for your response. It does not address the bulk of my questions.
Thank you for providing the number of NDAs signed in the 2024 year to date (2). I also requested the number of NDAs signed in the years 2020, 2021, 2022 and 2023. This information has not been provided.
I did not ask about severance payments to staff as that information is already publicly available in the annual reports - as you have advised.
Also, your response about the template for NDAs is confusing. I asked for the template. You have not supplied this, noting that the requirements for each NDA may vary. That is understood, which is why I requested the standard template, being the starting document from which individual NDAs are developed.
I look forward to your response.
Yours sincerely,
Matt Sykes
-----Original Message-----
Kia Ora
Please find attached our response to your request.
Regards
Philip
Philip Rossiter
Senior Advisor | Official Information and Privacy Hutt City Council, 30 Laings Road, Hutt Central, Lower Hutt 5010
P: M: W: www.huttcity.govt.nz
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Please use this email address for all replies to this request:
[FOI #26405 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
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From: Matt Sykes
Dear Philip,
Given the extent of restructuring that has occurred during the period covered by this LGOIMA it is simply not possible for there to be no other signed NDAs.
Can you please advise. I look forward to hearing back.
Yours sincerely,
Matt Sykes
From: Matt Sykes
Dear Philip
I may not have been clear enough in my original question. When I say "NDA" I mean confidential settlements/agreements and/or Records of Settlement.
Yours sincerely,
Matt Sykes
From: Information Requests
Hutt City Council
Kia Ora
In that case, we may have to log that as a new LGOIMA request.
Philip
-----Original Message-----
From: Matt Sykes <[FOI #26405 email]>
Sent: Tuesday, April 16, 2024 12:57 PM
To: Information Requests <[Hutt City Council request email]>
Subject: RE: [EXTERNAL] Official Information request - Non-disclosure agreements - staff exiting the organisation
Dear Philip
I may not have been clear enough in my original question. When I say "NDA" I mean confidential settlements/agreements and/or Records of Settlement.
Yours sincerely,
Matt Sykes
-----Original Message-----
Kia Ora
Our response provides all the information we have. There are no further NDA's other than the ones we've reported in our response.
Philip
Philip Rossiter
Senior Advisor | Official Information and Privacy Hutt City Council, 30 Laings Road, Hutt Central, Lower Hutt 5010
P: M: W: www.huttcity.govt.nz
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Please use this email address for all replies to this request:
[FOI #26405 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
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From: Matt Sykes
Dear Philip
I think the intent of the original LGOIMA request was clear but if you wish to treat this as a fresh LGOIMA request please confirm and I can lodge that.
Please confirm either way by return.
Yours sincerely,
Matt Sykes
From: Information Requests
Hutt City Council
Hi Matt Yes we'll log it as a new one.
Philip
-----Original Message-----
From: Matt Sykes <[FOI #26405 email]>
Sent: Tuesday, April 16, 2024 4:40 PM
To: Information Requests <[Hutt City Council request email]>
Subject: RE: [EXTERNAL] Official Information request - Non-disclosure agreements - staff exiting the organisation
Dear Philip
I think the intent of the original LGOIMA request was clear but if you wish to treat this as a fresh LGOIMA request please confirm and I can lodge that.
Please confirm either way by return.
Yours sincerely,
Matt Sykes
-----Original Message-----
Kia Ora
In that case, we may have to log that as a new LGOIMA request.
Philip
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #26405 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
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From: Matt Sykes
Dear Information Requests,
I have just lodged a fresh request through the FYI system. Please respond to that request as it's easier to manage via this online portal than one to one via email. Many thanks.
Yours sincerely,
Matt Sykes
From: Information Requests
Hutt City Council
Kia Ora
Please find attached our response to your request.
Regards
Philip
Philip Rossiter
Senior Advisor | Official Information and Privacy
Hutt City Council, 30 Laings Road, Hutt Central, Lower Hutt 5010
P: M: W: www.huttcity.govt.nz
-----Original Message-----
From: Matt Sykes <[FOI #26405 email]>
Sent: Wednesday, April 17, 2024 9:23 AM
To: Information Requests <[Hutt City Council request email]>
Subject: RE: [EXTERNAL] Official Information request - Non-disclosure agreements - staff exiting the organisation
Dear Information Requests,
I have just lodged a fresh request through the FYI system. Please respond to that request as it's easier to manage via this online portal than one to one via email. Many thanks.
Yours sincerely,
Matt Sykes
-----Original Message-----
Hi Matt Yes we'll log it as a new one.
Philip
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #26405 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
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From: Matt Sykes
Dear Mr Rossiter,
Thank you for your response. Does your response mean that there were no NDAs, Records of Settlement etc (as per my request) during the years ended 30 June 2020, 2021, 2022 or 2023 or does it mean that you have been unable to find them?
Yours sincerely,
Matt Sykes
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