Tēnā koe Max Shierlow

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

I am writing to acknowledge receipt of your official information request
dated 29 July 2021 for information regarding the Security Officer in the
City Council Administration Building.

 

We received your request on 30 July 2021. We will endeavour to respond to
your request as soon as possible and in any event no later than 20 working
days after the day your request was received. If we are unable to respond
to your request by then, we will notify you of an extension of that
timeframe.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.

 

Nāku noa, nā

 

Hutt City Council

 

 

From: contact mailbox
Sent: Friday, 30 July 2021 9:01 AM
To: Information Management Team
Subject: FW: Official Information request - Security guards in the Council
Administration building [#6153CO]

 

-----Original Message-----
From: "Max Shierlaw" <[FYI request #16245 email]>
Sent: Thursday, 29 July 2021 3:56 PM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Security guards in the Council
Administration building

Dear Hutt City Council,
Please supply the following:
1. The rationale for needing security in the Administration building when
it hasn't been needed before.
2. Whose decision this was?
3. The cost of the security, and how long it will continue for?
4. Was the security budgeted for and, if so, under which expenditure line
item?
5. if not budgeted for, how it will affect other items in the budget.

Yours faithfully,

Max Shierlaw

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This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FYI request #16245 email]

Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

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Tēnā koe Max Shierlaw,

 

We refer to your information request dated 26 July 2021.

 

Please see below responses to your questions.

 

1.    The rationale for needing security in the Administration building
when it hasn't been needed before.

 

After unacceptable behaviour from members of the public over a sustained
period of time, the decision was made to protect our staff and members of
the public from any future incidents that may escalate, which is in line
with council and national best practise.

 

2.    Whose decision this was?

 

As it was an operational decision it was recommended by the appropriate
operational manager and approved by their supervisor.  

 

3.    The cost of the security, and how long it will continue for?

 

Approximately $1,200 per week. The presence of the security guard is
reviewed weekly by the appropriate operational managers. As such the
security will be removed when deemed operationally appropriate to do so.

 

4.    Was the security budgeted for and, if so, under which expenditure
line item?

 

A portion of the council’s budgets for unplanned events and the budget is
then managed throughout the year in order to land on or under budget as
indicated in the financial year 2021-2022 annual plan. The financial year
2021-2022 plan is included in the long term plan 2021-2031.

 

5.    if not budgeted for, how it will affect other items in the budget.

 

Please see response above.

 

Nāku noa, nā

Hutt City Council

 

 

-----Original Message-----
From: "Max Shierlaw" <[FOI #16245 email]>
Sent: Thursday, 29 July 2021 3:56 PM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Security guards in the Council
Administration building

Dear Hutt City Council,
Please supply the following:
1. The rationale for needing security in the Administration building when
it hasn't been needed before.
2. Whose decision this was?
3. The cost of the security, and how long it will continue for?
4. Was the security budgeted for and, if so, under which expenditure line
item?
5. if not budgeted for, how it will affect other items in the budget.

Yours faithfully,

Max Shierlaw

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #16245 email]

Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

hide quoted sections