We don't know whether the most recent response to this request contains information or not – if you are Chris Johnston please sign in and let everyone know.

Deaths in Aged Care Residential Facilities - 5 years of monthly data

Chris Johnston made this Official Information request to Ministry of Health

This request has an unknown status. We're waiting for Chris Johnston to read a recent response and update the status.

From: Chris Johnston

Dear Ministry of Health,

Could you please provide a data set in Excel or csv file with the following columns - for the last 5 years by month to the end of March 2020 for the whole of New Zealand.

Column 1 to 5
- Residential Facility Name
- Level of Care (E.g. Rest Home, Dementia, Hospital Level)
- Physical Address
- Geocoded Location - NZTM
- DHB within which the Residential Care Facility resides
Column 6 - Number of Residents at the Start of the Period
Column 7 - Deaths During Period - whether the person died in the facility or in another facility (such as a public hospital)
Column 8 - Age Group at Death (in 10 year bands)

I would expect that these numbers are available from the MoH's payment system for residential care, or a national dataset collated from DHB systems. Residents should be able to be counted and tracked via their NHI number (which records their date of death and age at death).

If there are any commercial or privacy issues with the above dataset then please discuss. There may be ways that you can communicate:
A - the % Death Rate per Facility (Column 7 / Column 6)
B - wider Age Groups (e.g. 10 year bands to 90 then everyone above 90)
C - Hide the Facility Name

I would prefer the raw data though so please consult early so that we can agree and the MoH can meet the OIA timeline.

Yours faithfully,

Chris Johnston

Link to this

Ministry of Health


Attachment attachment.gif
7K Download


Kia ora

Thank you for your request for official information.

The Ministry's reference number for your request is: H202002127.

As required under the Act we will endeavour to respond to your request no
later than 8 May 2020, being 20 working days after the day your request
was received.  

If we are unable to respond to your request within this time frame, we
will notify you of an extension of that time frame.

If you have any queries related to this request, please do not hesitate to
get in touch.

Please note, due to the emergence of Covid-19 the Ministry has diverted
significant resources to responding to the pandemic. This may impact on
our ability to respond to your request. If you would like to reconsider or
refine your current request, this may enable us to respond more quickly.
You can notify us of any changes to your request by responding to this
email.

Ngā mihi

OIA Services
Government Services
Office of the Director-General
Ministry of Health
E: [email address]

show quoted sections

Link to this

Ministry of Health


Attachment attachment.gif
7K Download


Kia ora Chris

Thank you for your request for official information, received on 7 April
2020 requesting:

"Could you please provide a data set in Excel or csv file with the
following columns - for the last 5 years by month to the end of March 2020
for the whole of New Zealand.

Column 1 to 5
- Residential Facility Name
- Level of Care (E.g. Rest Home, Dementia, Hospital Level)
- Physical Address
- Geocoded Location - NZTM
- DHB within which the Residential Care Facility resides
Column 6 - Number of Residents at the Start of the Period
Column 7 - Deaths During Period - whether the person died in the facility
or in another facility (such as a public hospital)
Column 8 - Age Group at Death (in 10 year bands)

I would expect that these numbers are available from the MoH's payment
system for residential care, or a national dataset collated from DHB
systems. Residents should be able to be counted and tracked via their NHI
number (which records their date of death and age at death).

If there are any commercial or privacy issues with the above dataset then
please discuss. There may be ways that you can communicate:
A - the % Death Rate per Facility (Column 7 / Column 6)
B - wider Age Groups (e.g. 10 year bands to 90 then everyone above 90)
C - Hide the Facility Name

I would prefer the raw data though so please consult early so that we can
agree and the MoH can meet the OIA timeline."

The Ministry of Health has decided to extend the period of time available
to respond to your request under section 15A of the Official Information
Act 1982 (the Act) as further collation and consultation is required.

You can now expect a response to your request on, or before, Wednesday 3
June 2020.

You have the right, under section 28 of the Act, to ask the Ombudsman to
review my decision to extend the time available to respond to your
request.

Nga mihi

OIA Services
Government Services
Office of the Director-General
Ministry of Health
E: [email address]

show quoted sections

Link to this

From: Chris Johnston

Dear Ministry of Health,

I note that you have delayed the response until 3 June 2020.

i have a couple of questions about this decision and how the MoH is approaching this OIA. In the meantime I will refer this to the Ombudsman.

1) Clarity over which OIAs
There was correspondence under the following OIA from the MoH.
https://fyi.org.nz/request/12582-number-...
Are the MoH now intending to respond separately to this OIA?
Is the ref number for this OIA now H202002080 as quoted in the other OIA?
Is the MSD now responding separately as originally requested?

2) I am unclear what collation and consultation is required. It is a simple data extract from your systems.

3) Amount of delay - why does it take over 3 weeks extra?

This seems to be an excessive time frame for a data set extract - even if some obfuscation is required.

4) Priority given to this OIA given the importance and significant economic and health decisions being made.

There is evidence from the Department of Internal Affairs OIA from the Deaths Register below that there were a significant number of additional deaths in New Zealand during February 2020 and probably March 2020 (although March deaths seem incomplete as at 23 April 2020 when the data was extracted).
https://fyi.org.nz/request/12583-number-...

The concern - and reason for these OIAs - is that these additional deaths were due to diagnosed and uncounted COVID19 deaths.
There is no evidence of the MoH being aware of this information in the documents proactively released on the government website below on Friday.
https://covid19.govt.nz/resources/key-do...

It seems that there is high urgency to this analysis so that facts can be incorporated into the public conversation about "where to next" and the MoH can take advantage of input and advice from experts in the community.

If there was significant transmission in NZ prior to lock down then this would impact the testing strategy (to include antibody testing), the genetic sequencing approach (to include many more cases not just the officially confirmed cases), review of the medical notes for people who died "breathless" in February and March, and reassessment of the risk management approach to opening the border. Significant herd immunity has benefits after all.

There would also be significant international scientific interest in the experience of a country infected during the summer months as the Northern Hemisphere gets to the end of Spring.

Therefore the MoH should be dedicating significant resources to producing this data set as early as possible. Ideally in the coming working week.

Yours faithfully,

Chris Johnston

Link to this

Ministry of Health


Attachment attachment.gif
7K Download

Attachment Response Letter.pdf
166K Download View as HTML

Attachment Data spreadsheet.xlsx
64K Download View as HTML


Kia ora Mr Johnston

Please find attached a letter regarding your request for information.

Ngā mihi

OIA Services
Government Services
Office of the Director-General
Ministry of Health
E: [email address]

show quoted sections

Link to this

We don't know whether the most recent response to this request contains information or not – if you are Chris Johnston please sign in and let everyone know.

Things to do with this request

Anyone:
Ministry of Health only: