Response to 2018 287.pdf

By email
Shed 39, 2 Fryat  Quay
Pipitea, Wellington 6011
PO Box 11646
12 November 2018
Manners Street
Wellington 6142
T  04 384 5708
File Ref: OIAP-7-8215
F  04 385 6960
www.gw.govt.nz
Ben Hassall
[FYI request #8373 email]
Dear Mr Hassall
Request for information 2018-287
I refer to your request for information dated 27 August 2018:
“8. Can I please have a copy of the meeting agendas, presentation information and minutes for
the “series of workshops with economics, policy, finance, and public transport staff, exploring
the relative benefits and impacts of public transport”?
And your request for information dated 12 October 2018:
“1a) Can the GWRC please provide the documents previously provided in the original MS
Word, MS Powerpoint, etc format instead of PDF?

4a) and 8a) For the sake of clarity, I must note that in asking for meeting/workshop agenda
and minutes, I also request the time & place of the workshops as well as a list of all who
attended these workshops.

Also, thank you for providing the model spreadsheet.
10a) Can the GWRC please confirm this is the model that was available for use "at the
Council workshop on 29 November [2017]"?
10b) The provided model spreadsheet also links to a spreadsheet called "Draft Annual Plan
(7).xlsx".  As some of the information in this model is from this other spreadsheet, can the
GWRC please provide a copy of this linked spreadsheet?
GWRC  responded  to  the  other  numbered  items  in  your  request  for  information  dated
12 October 2018, by way of letter dated 2 November 2018.
GWRC’s response to the requests listed above follows:
8.
The  meeting  agendas,  presentation  information  and  minutes  for  the  “series  of  workshops
with  economics,  policy,  finance,  and  public  transport  staff,  exploring  the  relative  benefits
RESPONSE TO 2018-287

and impacts of public transport”, including the time and place of the workshops as well as a
list of all who attended these workshops.
The series of workshops referred to did not have agendas and were not  minuted. However,
the  relevant  findings  and  information  presented  were  documented  in  the  working  group
presentations  and  papers  that  you  have  received  (attachments  1  –  7  of  this  request).
Furthermore,  we  do  not  have  a  recorded  list  of  attendees  for  these  meetings;  it  is  only
recorded those who were invited to the meetings. Those details follow:
2-4pm  on  Friday,  28  July  2017:  Revenue  &  Financing  Policy  Working  Group  (Shed  39,  2
Fryatt Quay, Pipitea)
Invited attendees:
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Wayne Hastie, General Manager, Public Transport
Chris Laidlaw, Council Chair
Paul Swain, Councillor
Barbara Donaldson, Councillor
Roger Blakeley, Councillor
Ian McKinnon, Councillor
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Paul Kos, Manager, Public Transport Planning
Helen Chapman, Senior Transport Planner
Helen Gilbert, Revenue & Finance Policy Contractor
1-3pm  on  Wednesday,  20  September  2017:  Revenue  &  Financing  Policy  Working  Group
(Shed 39, 2 Fryatt Quay, Pipitea)
Invited attendees:
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Chris Laidlaw, Council Chair
Paul Swain, Councillor
Barbara Donaldson, Councillor
Roger Blakeley, Councillor
Ian McKinnon, Councillor
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Paul Kos, Manager, Public Transport Planning
Helen Chapman, Senior Transport Planner
Marie Kitchener, Finance Contractor
Charlotte Vaughan, Strategic Business Partner (Finance)
Angus Gabara, Manager, Rail Assets
Helen Gilbert, Revenue & Finance Policy Contractor
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1:30-3pm  on  Wednesday,  11  October  2017:  Revenue  &  Financing  Policy  Working  Group
(Shed 39, 2 Fyatt Quay, Pipitea)
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Wayne O’Donnell, General Manager, Catchment Management
Chris Laidlaw, Council Chair
Paul Swain, Councillor
Barbara Donaldson, Councillor
Roger Blakeley, Councillor
Ian McKinnon, Councillor
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Helen Guissane, Corporate Planner
Dave Grimmond, Economist
Stephen Hill, Strategic Business Partner (Finance)
Helen Gilbert, Revenue & Finance Policy Contractor
Approximately 1pm on Wednesday, 18 October 2017: Council Workshop (Westpac Stadium
conference room)
Invited attendees:
GWRC Councillors
GWRC Executive Leadership Team:
Greg Campbell, Chief Executive
Dave Humm, General Manager, Corporate Services/Chief Finance Officer
Wayne Hastie, General Manager, Public Transport
Nigel Corry, General Manager, Environment
Wayne O’Donnell, General Manager, Catchment Management
Lucy Matheson, General Manager, People and Customer
Monica Fraser, Te Pou Whakarae
Mark Ford, Strategic Finance Manager
Marie Kitchener, Finance Contractor
Nicola Shorten, Manager, Strategic & Corporate Reporting
Paul Kos, Manager, Public Transport Planning
Helen Gilbert, Revenue & Finance Policy Contractor
1-3:30pm  on  Monday,  20  November  2017:  Revenue  &  Financing  Policy  Working  Group
(Shed 39, 2 Fryatt Quay, Pipitea)
Invited attendees:
Greg Campbell, Chief Executive
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Wayne Hastie, General Manager, Public Transport
Wayne O’Donnell, General Manager, Catchment Management
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Nigel Corry, General Manager, Environment
Luke Troy, General Manager, Strategy
Chris Laidlaw, Council Chair
Paul Swain, Councillor
Barbara Donaldson, Councillor
Roger Blakeley, Councillor
Ian McKinnon, Councillor
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Marie Kitchener, Finance Contractor
Helen Guissane, Corporate Planner
Nicola Shorten, Manager, Strategic and Corporate Planning
Jonathon Gear, Public Transport Financial Modeller
Paul Kos, Manager, Public Transport Planning
Helen Gilbert, Revenue & Finance Policy Contractor
Approximately  1pm  on  Wednesday,  13  December  2017:  Council  Workshop  (Westpac
Stadium conference room)
Invited attendees:
GWRC Councillors
GWRC Executive Leadership Team:
Greg Campbell, Chief Executive
Dave Humm, General Manager, Corporate Services/Chief Financial Officer
Wayne Hastie, General Manager, Public Transport
Nigel Corry, General Manager, Environment
Wayne O’Donnell, General Manager, Catchment Management
Lucy Matheson, General Manager, People and Customer
Monica Fraser, Te Pou Whakarae
Mark Ford, Strategic Finance Manager
Samantha Gain, Manager, Legal, Asset Management & Procurement
Paul Kos, Manager, Public Transport Planning
Helen Gilbert, Revenue & Finance Policy Contractor
1a)    Copies of documents previously provided in the original MS Word, MS Powerpoint
The documents previously provided are listed in the appendix to this letter, and are attached
in the requested formats. However, the discussion paper from 18- 19 October 2017 was only
provided  to  GWRC  and  its  Councillors  by  the  Revenue  &  Financing  Contractor,  Helen
Gilbert, as a PDF. Therefore, we are unable to provide a copy in MS Word.
10a)  Confirm [that the model spreadsheet provided in reponse to my previous request] is the model

that was available for use "at the Council workshop on 29 November [2017]"
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No, this was not the model available for use at the 29 November 2017 workshop. The model
available for us  at the 29 November workshop is attached, titled “Rates modelling – whole
council dynamic model 2014_10 v3.8”.
10b)  The  [previously]  provided  model  spreadsheet  also  links  to  a  spreadsheet  called  "Draft
Annual  Plan  (7).xlsx".   As  some  of  the  information  in  this  model  is  from  this  other
spreadsheet, can the GWRC please provide a copy of this linked spreadsheet.

The model spreadsheet is attached, re-titled “Rates 2018-19 Rates Template – FINAL”.
If you have any concerns with the decision(s) referred to in this letter, you have the right to request
an  investigation  and  review  by  the  Ombudsman  under  section  27(3)  of  the  Local  Government
Official Information and Meetings Act 1987.
Yours sincerely
Samantha Gain
General Manager, Corporate Services

Attachment 1: Presentation 28 July 2017 LTP Finance Working Group Workshop
Attachment 2: Discussion Paper Council Working Group 20 September 2017 Public Transport
Review of Revenue Financing Policy
Attachment 3: Discussion Paper Council Working Group 18 to 19 October 2017 Revenue
Financing Policy (PDF)
Attachment 4: Discussion Paper Council Workshop 29 November 2017 Revenue Financing Policy
Attachment 5: Presentation Council Workshop 29 November 2017 Revenue Financing Policy
Attachment 6: Discussion Paper Council Workshop 13 December 2017 Revenue Financing Policy
Attachment 7: Presentation 8 February 2018 LTP Council Workshop
Attachment 8: Rates modelling – whole council dynamic model 2014_10 v3.8
Attachment 9: Rates 2018-19 Rates Template – FINAL
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