RFS 4295301
To [Far North District Council request email]
April 2, 2026 at 6:32 PM
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Tēnā koutou,
I write to request information under the Official Information Act 1982.
This request is intended to capture all information held across all systems,
departments, and contractors of the Far North District Council relating to the hapū,
marae, and whenua listed below.
1. Hapū and Marae
Te Rorohuri
Te Whānau Moana
Patu Koraha
Haititaimarangai Marae
2. Locations / Whenua
Parakerake
Rangiputa
Waipapa (Karikari Peninsula context)
Karikari Peninsula (including all subdivisions, reserves, and coastal margins)
Whakapouaka
3. Information Requested
Please provide all information held, including but not limited to:
A. Planning, Regulatory, and District Records
District Plan provisions, overlays, designations
Cultural Impact Assessments, iwi/hapū management plans
Resource consent applications, decisions, and supporting reports
B. Engagement, Consultation, and Correspondence
All correspondence (emails, letters, file notes, meeting minutes)
Records of hui, workshops, site visits, or consultation processes
Internal communications discussing these hapū, marae, or locations
C. Land, Rating, and Infrastructure
Rating and land records (including identification of Māori land where recorded)
Infrastructure planning, roading, water, or development proposals
GIS datasets, maps, spatial layers, and associated metadata
D. Cultural, Heritage, and Environmental Records
Wāhi tapu, wāhi taonga, heritage listings
Archaeological assessments or cultural reports
Naming records, historical files, or place-based narratives
E. Governance, Agreements, and Funding
Funding, grants, or council support
Memoranda of Understanding, partnership agreements
Any formal or informal arrangements with hapū or marae
4. Mandatory Search Disclosure (Critical Requirement)
To ensure compliance with the Official Information Act, please also provide:
A description of all systems searched, including (but not limited to):
Email systems
Document management systems
GIS platforms
Property/rating databases
The search terms/keywords used
The names or roles of staff, teams, or departments consulted
Confirmation of whether contractors or third-party providers were included in the
search
Any information repositories or systems not searched, with reasons
5. Format of Information
Electronic copies of all documents
GIS data in shapefile or equivalent geospatial format
Metadata and document registers where available
6. Scope Clarification
This request includes:
All records regardless of format (including drafts, handwritten notes, and archived
material)
All indirect references, including:
Alternative spellings
Historical or legacy naming
References identified through consultation or customary association
7. Statutory Obligations
If any information is withheld, please:
Specify the section of the Official Information Act relied upon
Provide the reasons for refusal, including public interest considerations
Identify whether any information can be released in part or summarised form
If any part of this request is considered too broad, I request that you assist to refine the
request under your duty to provide reasonable assistance.
8. Delivery
Please provide the information electronically.
If file sizes are large, a secure download link is acceptable.
I look forward to your response within the statutory timeframe of 20 working days.
Ngā mihi,
