23 September 2025
File Ref: IRC-8884
Chris McCashin
[FYI request #31933 email]
Tēnā koe Chris,
Thank you for your email dated 7 August 2025 to Te Kaunihera o Pōneke | Wel ington City Council
(the Council) requesting the fol owing information:
I request all information related to funding payments and grants awarded by Wel ington City
Council from 1 January 2021 to the present date including but not limited to:
•
Name of the recipient/awardee
•
Registered address of the recipient
•
awardee Amount awarded
•
Political affiliation of recipient (if available)
•
Purpose of the grant or funding
•
Date of application
•
Decision Details of the WCC personnel/team that approved the grant or funding
including:
•
Name(s) of the approving officer(s)
•
Title(s) of the approving officer(s)
•
Any relevant notes or comments from the approving officer(s)
I would prefer the information to be provided in electronic format (e.g., CSV or Excel file) if
possible. If this is not feasible, I request that the information be provided in a clear and legible
hard copy format.
Your request has been considered under the Local Government Of icial Information and Meetings Act
1987 (LGOIMA). The Council has partly granted your request, please find our response below.
Background Information
To clarify, we have interpreted your request as seeking information specifically regardin
g Grant
Funding payments al ocated by the Council and approved by the
Grants Subcommittee. Our response
and the spreadsheet provided reflect this interpretation, focusing on the grants formally overseen and
authorised through the Council’s Grant Subcommittee process.
To supplement the information that we are providing you below, I would like to direct you to publicly
available information regarding the al ocation of Grant Funding.
• Information held regarding the types of Grant Funding available can be fou
nd here.
o Some Grants listed provide a link to ‘past al ocations’ outlining the organisation and
funding amount provided
• Information on how funding decisions are made can be foun
d here.
• The Council’s
Meetings calendar shows when the Grants Subcommittee meetings were held.
Within each meeting’s agenda and minutes, you’l find a record of how grant applications
were presented, discussed, and decided. These documents outline which grants were
considered, the recommendations made, and the outcomes of committee votes. Reviewing
these provides further information about which grants were awarded, the decision-making
process, and the rationale behind funding al ocations.
Your Request for Information
Provided alongside this response is a spreadsheet titled “Appendix 1”. This spreadsheet details grant
funding payments al ocated by the Council, approved by the Council’s Grants Subcommittee, where
the closing date for applications were January 2021 onwards. This information has been pul ed from a
reporting system used by the Council’s Connected Communities team who record the allocation of
grant funding.
As confirmed within the Grants Subcommittee Terms of Reference and Delegations 2022-2025
here,
these grants include:
• Arts And Culture Fund
• Building Resilience Fund
• Built Heritage Incentive Fund
• Climate and Sustainability Fund
• Heritage Resilience and Regeneration Fund
• Living Wage for Events Fund
• Multi-year contract funding
• Natural Environment Fund
• Social And Recreation Fund
• Waste Minimisation Organics Diversion
• Waste Minimisation Seed Fund $2000 and over
These also include grants funded outside of rates income where the Council administers funds from
other sources, which includes bequests and funding administered on behalf of other agencies, such
as the
CH Izard Bequest.
The spreadsheet provided confirms the following information where held:
• Applicant
• Street address, suburb, city and region
• Legal status
• Project title
• Programme
• Strategy
• Closing date
• Decision date
• Financial year
• Project title multi-year contract
• Amount requested
• Amount granted
• Amount granted per annum (if multiyear)
• Funding years
• Decision
• State
Remaining Information
Please find below a list of the remaining parts of information you have requested and an update on
the release of this.
Political affiliation of recipient (if available)
This part of your request has been refused under section 17(g) of the LGOIMA because the requested
information is not held.
Purpose of the grant or funding/ Decision Details of the WCC personnel/team that approved the grant
or funding/ Name(s) and Title(s) of the approving officer(s)/Any relevant notes or comments from the
approving officer(s)
The reporting system used by the Council’s Connected Communities team does contain the following
information:
Wel ington City Council | 2 of 3
• Assessor comments
• Moderator comments
• Director comments
• Panel comments
In order to release this, the information wil need to be pulled from our systems, each comment in the
spreadsheet must be reviewed and any necessary redactions carefully applied. Additionally, a peer
review is required to ensure all sensitive data is properly withheld. Since Appendix 1 contains over a
thousand lines of data, this process would require significant time and resources. As a result, the
release of these comments in full has been refused under section 17(f) of the LGOIMA, as fulfil ing
this part of your request would entail substantial research and col ation.
However, I have provided you with a column that provides the grant “Programme” which confirms the
wellbeing areas t
he funds were sourced from. Cross-checking the information within the spreadsheet
provided against these wel being areas wil give you some background as to the purpose of the grant.
Further to this, information within the spreadsheet can be used to source the Grants Subcommittee
meeting the grant was approved in. As mentioned above, reviewing the documents against the
meeting provides further information into the decision-making process and the rationale behind
funding allocations.
Alternatively, you may wish to request comments for a specific applicant provided within Appendix 1
which wil al ow for a more targeted search.
The link above to the Grants Subcommittee Terms of Reference and Delegations 2022-2025 provides
a list of the Elected Members within the Subcommittee who approve the delegation of funds.
I trust this information is helpful. If you have any concerns about the response, please contact
[Wellington City Council request email]. Alternatively, you are advised of your right to raise any concerns
with the Of ice of the Ombudsman at www.ombudsman.parliament.nz or freephone 0800 802 602.
If you require further information, please contact
[Wellington City Council request email].
Nāku noa, nā
Ol ie Marchant
Senior Advisor
Of icial Information & Privacy
Wellington City Council
Wel ington City Council | 3 of 3
