GMC Form 2 non-Crown SERVICES (3rd Edition)
Contract for Services
Contract Details
Delivery of New Years Eve event for the city
The Parties
The Buyer:
ACT 1987
Wel ington City Council
NZBN 9429035013501
113 The Terrace, Wellington
and
AND MEETINGS
The Supplier:
Chameleon Events
NZBN 9429044912918
PO Box 15335, Miramar, Wellington – Physical - s7(2)(a) INFORMATION
The Contract
Agreement
The Buyer appoints the Supplier to deliver the Services described in this Contract and the Supplier
accepts that appointment. This Contract sets out the Parties' rights and obligations.
Parts of this Contract
The documents forming this Contract are:
1.
Contract Details: This section
2.
Schedule 1: Description of Services
3.
Schedule 2: Standard Terms and Conditions GMC Form 2 SERVICES | Schedule 2 (3rd Edition)
available at: www.procurement.govt.nz
4.
Any other attachments described at Schedule 1.
How to read this Contract
• Together the above documents form the whole Contract
• Any Supplier terms and conditions do not apply
• Clause numbers refer to clauses in Schedule 2
• Words starting with capital letters have a special meaning.
RELEASED UNDER THE LOCAL GOVERNMENT OFFICIAL The special meaning is stated in the
Definitions section at clause 17 (Schedule 2).
1
GMC Form 2 non-Crown SERVICES (3rd Edition)
Acceptance
In signing this Contract each Party acknowledges that it has read and agrees to be bound by it.
Signed for and on behalf of the Buyer:
Signed for and on behalf of the Supplier:
ACT 1987
____________________________
(signature)
AND MEETINGS
(signature)
Name:
Stephen Blackburn
Name:
Jamie Wilson
Position:
Manager City Events
Position:
Event Producer
Date:
Date
Select date
INFORMATION
RELEASED UNDER THE LOCAL GOVERNMENT OFFICIAL
2
GMC Form 2 non-Crown SERVICES (3rd Edition)
Schedule 1
Description of Services
Contract Management and Personnel
Start Date
12th September 2023
Reference Schedule 2 clause 1
End Date
1st January 2024
Reference Schedule 2 clause 1
ACT 1987
Renewal
not applicable.
Reference Schedule 2 clause 1
Contract Managers
Reference Schedule 2 clause 4
Buyer’s Contract Manager
Supplier’s Contract Manager
AND MEETINGS
Name:
Stephen Blackburn
Jamie Wilson
Title / position:
Manager City Events
Manager
Address:
113 The Terrace, Wellington
Po Box 15335, Miramar, Wellington
Phone:
0274523412
021 383 681
INFORMATION
Email:
[email address]
s7(2)(a) @chameleonevents.co.nz
Addresses for Notices
Reference Schedule 2 clause 14
Buyer’s address
Supplier’s address
For the attention of:
Stephen Blackburn
Chameleon Events
c.c. Contract Manager
Jamie Wilson
Delivery address:
113 The Terrace, Wellington
s7(2)(a)
Postal address:
113 The Terrace, Wellington
Po Box 15,335, Miramar, Wellington
Email:
[email address]
s7(2)(a) @chameleonevents.co.nz
RELEASED UNDER THE LOCAL GOVERNMENT OFFICIAL
3
GMC Form 2 non-Crown SERVICES (3rd Edition)
Description of Services
Context
Providing services to Produce and deliver a NYE event for the city on the waterfront
Description of Services
Design, plan and implement a NYE celebration event on the waterfront including a concert and
fireworks display.
1987
Deliverables and Milestones
ACT
Deliverable/Milestone Performance Standards
Due date
Invoice date Amount
payable (exc
GST)
MEETINGS
Design of event sign
Satisfactory delivery of the 9/10/2023
13/10/2023
$75,000
AND
off
vision and budget
Approved program for Plan approved by City
30/10/2023
3/11/2023
$75,000
NYE event so contracts events Manager
can be made with
Artists
INFORMATION
Approved final event
Approved H&S and site
6/11/2023
17/11/2023
$75,000
logistics
plans
Delivery of New Year’s Satisfactory delivery
29/12/2023
5/01/2024
$50,000
Eve event
OFFICIAL
Report completed on
Satisfactory report
29/01/2024
2/02/2024
$15,000
entire event
delivered to City events
Manger for sign off
Total (excl GST) $290,000
GOVERNMENT
Supplier’s Reporting Requirements
Reference Schedule 2 clause 5.2
LOCAL
Report to:
Description of report
Due date
Contract Manager
THE
Verbal and visual updates on
Throughout project
progress
UNDER
Charges
The following section sets out the Charges. Charges are the total maximum amount payable by the
Buyer to the Supplier for delivery of the Services. Charges include Fees, and where agreed, Expenses
and Daily Al owances. The Charges for this Contract are set out below.
RELEASED
Fees Reference Schedule 2 clause 3
The Supplier’s Fees wil be calculated as follows:
4
GMC Form 2 non-Crown SERVICES (3rd Edition)
Fixed Fee
A fixed Fee of $290,000 excluding GST.
Actual and reasonable — general Expenses
• The fixed fee is to cover all expenses for the delivery of the entire New Years Eve program
including a bigger fireworks display.
Daily Allowance
1987
Reference Schedule 2 clause 3
ACT
No Daily Allowances are payable.
Invoices
MEETINGS
Reference Schedule 2 Subject to clauses 3 and 11.7
AND
The Supplier must send the Buyer an invoice for the Charges at the times outlined in deliverable and
Milestones table:
Address for invoices
INFORMATION
Reference Schedule 2 clause 3
Buyer’s address
For the attention of: Stephen Blackburn
OFFICIAL
Address:
[email address]
Other instructions about invoices
All invoicing to show PO number assigned.
Please CC events administrator [email address] when submitting al invoices
GOVERNMENT
Insurance LOCAL
Reference Schedule 2 Clause 8.1
THE
The Buyer does not require any specific insurance under this Contract other than the requirements
under clause 8.1 of Schedule 2.
UNDER
Changes to Schedule 2 and attachments
Schedul
RELEASED
e 2 of this Contract is amended as follows:
1. Delete clause 2.3(d) and replace it with the fol owing:
(c) comply with any relevant codes of conduct and other requirements referred to in Schedule 1 or
notified by the Buyer to the Supplier from time to time.
5
GMC Form 2 non-Crown SERVICES (3rd Edition)
2. Add a new clause 2.3(e) as fol ows:
(d) comply with the requirements set out in the attached Health and Safety Contract Statement.
3. Add a new clause 6.4 as follows:
Local government reorganisation
6.4 The parties agree that in the event of a local government reorganisation in the Wellington region,
the Buyer may elect to assign its rights or novate its rights and obligations under this Contract to the
1987
relevant public entity. In the event that the Buyer exercises its right under this clause to assign or
ACT
novate this Contract, the Supplier agrees to sign all documents and do all things necessary to give effect
to such assignment or novation.
4. Amend clause 13.1(c) by deleting 'Official Information Act 1982' and replacing it with 'Local
MEETINGS
Government Official Information and Meetings Act 1987'
.
AND
5. Add new clauses 16.11 and 16.12 as follows:
Territorial authority
16.11 The Supplier acknowledges that the Buyer is the territorial authority for the area in which the
Services are to be provided, and that in terms of its regulatory functions as a local
INFORMATION
authority the Buyer
must act as an independent local authority and not as a party to this Contract. Any consent or approval
of the Buyer acting as a party to this Contract shall not be construed as a consent or approval of or bind
it in its regulatory capacity.
OFFICIAL
LGOIMA
16.12 The parties acknowledge that the Buyer is subject to the Local Government Official Information
and Meetings Act 1987 and that under that Act the Buyer may be required to release information about
the Services and the Supplier. The Supplier agrees to comply with the requirements of the Local
Government Official Information and Meetings Act 1987 in relation to al information relating to the
Buyer held by the Supplier or its employees. The Suppl
GOVERNMENT
ier wil only release information directly to a third
party under the Local Government Official Information and Meetings Act 1987 through the Buyer unless
compel ed by a competent authority, in which case it will immediately advise the Buyer as to the
LOCAL
information released.
6. Definitions THE
A new paragraph is added at the end of the definition of Confidential Information in clause 17.1 as
fol ows: UNDER
• “ is personal information as defined in the Privacy Act 1993.”
RELEASED
6
