Level 2, Wintec House
Cnr Anglesea and Nisbet St.
Hamilton 3204
0800 86 22 84
info@tepūkenga.ac.nz
tepūkenga.ac.nz
4 July 2025
Eleanor Alice
By email: [FYI request #31121 email]
Tēnā koe Eleanor
Request under the Official Information Act 1982 – Partial response and extension notification
Thank you for your two emails dated 27 May 2025 and subsequent email of 9 June 2025, requesting
information from Whitireia and WelTec ǀ Te Pūkenga – New Zealand Institute of Skil s and Technology
(Whitireia and WelTec).
With reliance on section 15(1)(AA) of the Official Information Act 1982 (OIA), due to your clarification
and refinement email, the timeframe for making a decision on your request was reset, as 20 working
days from 9 June.
Noting your keenness to have information as soon as possible and avoid the need for applying a
charge or refusing of your request, we have split out your request to make it manageable and are
providing you with a decision in at least two tranches.
This letter provides a formal decision on parts of your request and a notification of extension on the
remaining parts of your request under the OIA.
We have set out the questions from your request below that we are able to provide a formal decision
on now - within the 20 working-day timeframe. For your numbered questions, these include full
decisions on your questions 1, 2, 5, 8, 9 and 10, and partial decisions on your questions 3, 4, 6 and 7.
We then provide details of the partial extension required to make a decision on the remainder of
your request. This includes the first three unnumbered points from your request as well as part of
your numbered questions 3, 4, 6 and 7.
As noted by my office in their clarification email dated 6 June, in several of your questions you have
combined the topics of kaimahi (staff) in specific role positions and other subjects occurring at
Whitireia and WelTec. As outlined in that correspondence, this appeared to make an implied
presumption of their timing and relatedness. To provide a response we have separated them.
The Decision
You requested:
What are the key responsibilities of the Director of Teaching and Learning for Whitireia &
WelTec?
We have interpreted this question to refer to the responsibilities of this role as set out in the ‘Key
Accountabilities’ section of the position description. Please find attached as
Appendix One an extract,
providing the relevant section from the position description for the Director of Teaching and
Learning.
You requested:
How many events (shows, exhibitions, gigs, workshops, lectures) presented by School of
Creativity akōnga [sic]
has the current Whitireia & WelTec Director of Teaching & Learning
attended during her time in the role?
We have interpreted this question to be regarding attendance as a formal representative of Whitireia
and WelTec in capacity of Director Teaching and Learning from June 2019.
Dr Leanne Ivil, Whitireia and WelTec Director Teaching and Learning, has attended events presented
by the School of Creativity as time, COVID and health allowed during her time in the role. As you will
appreciate this spans a six-year period, with numerous events held each year. With reference to
section 18(g) of the OIA –
the information requested is not held by the department - there is no specific
record of Dr Ivil’s attendance at all the events you have listed. However, we note that regular Pānui
(kaimahi newsletter) from the Director often features events and highlights of note from the School.
You requested the fol owing for the period between 2016 and 2020, and years 2022 and 2024:
Who held the director of Teaching & Learning role at W&W…
Who held the Director - Strategy, Performance and Improvement role during this period…
Since 2012, Whitireia and WelTec have been operating within a strategic partnership, including with
a combined council. However, it is important to note that prior to April 2015 each agency had
separate Chief Executives and Executive Leadership Teams. Each agency produced their own annual
reports up until 2016, when the first combined report was published.
More information can be found through the Whitireia and WelTec website at:
www.whitireiaweltec.ac.nz/about-us/who-we-are/our-history.
With reference to section 18(d) of the OIA -
the information requested is or wil soon be publicly
available - we advise that the bottom of page 10 of the first combined
WelTec ǀ Whitireia Annual
Report 2016 provides a photo and names of the then three roles: Director Teaching and Learning
(Whitireia); Director Teaching and Learning (WelTec) and the Director Strategy, Performance &
Improvement. These roles were publicly announced in February of 2016.
You can find historic annual reports, including that for 2016, for both Whitireia and WelTec online via
www.whitireiaweltec.ac.nz/about-us/who-we-are.
2
The two kaimahi listed within that 2016 annual report in the individual roles of Director Teaching and
Learning for Whitireia and WelTec respectively, both finished in these roles early in 2017. There was
no Director of Teaching and Learning at Whitireia and WelTec – either as separate roles nor together
as Whitireia and WelTec combined - from this time, and throughout 2018.
The Director Strategy, Performance and Improvement role ceased when Dr Leanne Ivil became
Director Teaching and Learning Whitireia and WelTec (combined) in June 2019; Dr Ivil was in this role
in 2022 and 2024. Dr Ivil remains Director of Teaching and Learning, in addition to becoming
Operations Lead on 10 May of this year.
You requested:
Which staff (name and role) from Whitireia and WelTec are involved in assessing feedback
and submissions relating to the RIV phases 1 through 3 change proposals?
In Phase One the Whitireia and WelTec People Services team themed the feedback and provided a
summary of themes to the former Executive Director, who was the decision maker.
In Phase Two the Whitireia and WelTec People Services team will provide anonymised themed
feedback to the various Senior Leaders of each section involved in the change process, and will
provide a summary of themes to the Operations Lead, who is the decision maker, with
recommendations coming from each Senior Leader.
We are withholding specific kaimahi names from within the People Services team under section
9(2)(a) of the OIA –
to protect the privacy of natural persons. We do not consider withholding this
information is outweighed by the public interest in its release at this time.
You requested:
Which staff (name and role) from Whitireia and WelTec are responsible for the final decisions?
Mark Oldershaw, former Executive Director, was responsible for the final decisions for Phase One.
Dr Ivil, as Operations Lead, is responsible for the final decisions for Phases Two and Three.
Partial Extension Notification
We are extending the timeframe for making a decision on the remainder of your request by 22
working days. You can expect a decision on the remaining points of your request by 7 August 2025.
This extension is being made under sections 15A(1)(a) and (b) of the Official Information Act (OIA).
Please be assured we will provide a response prior to this time if at all possible.
Scoping and searching for information that may fal within your request has necessitated a search
through a large quantity of information, with a sizable amount of information identified. It is
important for us to take the time to consider each and every document and email (including their
accompanying attachments), for their inclusion within scope and subsequent release. Meeting the
original timeframe would unreasonably interfere with the operations of Whitireia and WelTec and
national office Te Pūkenga kaimahi.
3
Additional y, once information within scope has been identified and col ated, as part of our
consideration of your request, it may be necessary for us to carry out consultations about release of
that information. The consultations necessary to make a decision on the request take time, meaning
a proper response to the request could not reasonably be made within the original time limit.
You have the right to make a complaint to the Ombudsman under section 28(3) of the OIA if you are
not happy with this response or extension. Information about how to do this is available at
www.ombudsman.parliament.nz or by cal ing 0800 802 602.
Ngā mihi
Gus Gilmore
Tumuaki | Chief Executive
4
1982
THE
ACT
UNDER
INFORMATION
RELEASED
OFFICIAL
Health and Safety
•
Maintaining knowledge of Health and Safety procedures, and actively support safe work practices
in your work area.
•
Taking all practicable steps to ensure you don’t harm yourself or anyone else.
•
Complying with health and safety procedures as outlined in Taikura (Whitireia and WelTec Quality
Management System), in particular reporting all incidents and proactively identify hazards and
support their management.
Collaborative Relationships
•
Developing and maintaining strong, positive and collaborative relationships that enhance the
strategic partnership of WelTec and Whitireia.
•
Working with others collaboratively and constructively to achieve successful outcomes.
•
Supporting the work of the Schools, and Whitireia and WelTec by actively learning and developing,
1982
and responding to constructive feedback in order to continually improve the quality of outcomes
achieved.
THE
•
Developing and maintaining the trust, respect and confidence of colleagues.
ACT
Valuing and Nurturing Diversity
• Recognising and positively responding to the different needs of particular groups and
individuals within the Whitireia and WelTec communities.
UNDER
INFORMATION
RELEASED
OFFICIAL
