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17



Community Boards
BLUFF COMMUNITY BOARD
Operational Statement 
Seven months to 31 January 2015
Year to Date
12 Month
Actual
Budget
Variance
Budget
Operational Income
     Income
0 
0 
0 
0 
 
     Total Operational Income
0 
0 
0 
0 
Operational Expenditure
     Expenditure
33,349 
41,300 
7,951 CR
70,795 
     Total Operational Expenditure
33,349 
41,300 
7,951 CR
70,795 
Net Operational Surplus (CR) / Deficit
33,349 
41,300 
7,951 CR
70,795 
Appropriation (Rates Required) Account
Seven months to 31 January 2015
Year to Date
12 Month
Actual
Budget
Variance
Budget
Net Operational Surplus (CR) / Deficit b/fwd
33,349 
41,300 
7,951 CR
70,795 
Capital Movements
0 
0 
0 
0 
Total
33,349 
41,300 
7,951 CR
70,795 
Add Back Non Cash Depreceiation
0 
0 
0 
0 
Rates Required
33,349 
41,300 
7,951 CR
70,795 
17
Community Boards
BLUFF COMMUNITY BOARD
Operational Statement 
Eight months to 28 February 2015
Year to Date
12 Month
Actual
Budget
Variance
Budget
Operational Income
     Income
0 
0 
0 
0 
     Total Operational Income
0 
0 
0 
0 
Operational Expenditure
     Expenditure
47,971 
47,200 
771 
70,795 
     Total Operational Expenditure
47,971 
47,200 
771 
70,795 
Net Operational Surplus (CR) / Deficit
47,971 
47,200 
771 
70,795 
Appropriation (Rates Required) Account
Eight months to 28 February 2015
Year to Date
12 Month
Actual
Budget
Variance
Budget
Net Operational Surplus (CR) / Deficit b/fwd
47,971 
47,200 
771 
70,795 
Capital Movements
0 
0 
0 
0 
Total
47,971 
47,200 
771 
70,795 
Add Back Non Cash Depreceiation
0 
0 
0 
0 
Rates Required
47,971 
47,200 
771 
70,795 
25

Community Boards
BLUFF COMMUNITY BOARD
Operational Statement 
Twelve months to 30 June 2015
Year to Date
12 Month
Actual
Budget
Variance
Budget
Operational Income
     Income
2,176 CR
0 
2,176 CR
0 
     Total Operational Income
2,176 CR
0 
2,176 CR
0 
Operational Expenditure
     Expenditure
70,808 
70,795 
13 
70,795 
     Total Operational Expenditure
70,808 
70,795 
13 
70,795 
Net Operational Surplus (CR) / Deficit
68,632 
70,795 
2,163 CR
70,795 
Appropriation (Rates Required) Account
Twelve months to 30 June 2015
Year to Date
12 Month
Actual
Budget
Variance
Budget
Net Operational Surplus (CR) / Deficit b/fwd
68,632 
70,795 
2,163 CR
70,795 
Capital Movements
2,176 
0 
2,176 
0 
Total
70,808 
70,795 
13 
70,795 
Add Back Non Cash Depreceiation
0 
0 
0 
0 
Rates Required
70,808 
70,795 
13 
70,795 
21

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19
Business Unit  321000 - Community Boards - Bluff
2017 Sep YTD
2017
Remaining
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
5,258
8,774
(3,516)
31,722
36,980
Administration Expenditure
218
1,905
(1,687)
7,402
7,620
Grants & Subsidies Expenditure
13,105
13,174
(69)
12,373
25,478
Operational Expenditure
50
500
(450)
1,950
2,000
Total Expenditure
18,631
24,353
(5,723)
53,447
72,078
Operating Surplus / (Deficit)
(18,631)
(24,353)
5,723
(53,447)
(72,078)
Rates Required
18,631
24,353
(5,723)
53,447
72,078
Commentary:
Bluff Community Board is $5,723 under budget for the first 3 months of the year, due to timing differences that are
expected to even out as the year progresses.
29
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Six months to 31 December 2016
Dec YTD
2016 / 17
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
11,893
18,490
(6,597)
25,087
36,980
Administration Expenditure
550
3,810
(3,260)
7,070
7,620
Grants & Subsidies Expenditure
16,142
16,348
(206)
9,336
25,478
Operational Expenditure
2,277
1,000
1,277
(277)
2,000
Total Expenditure
30,862
39,648
(8,786)
41,216
72,078
Operating Surplus / (Deficit)
(30,862)
(39,648)
8,786
(41,216)
(72,078)
Rates Required
30,862
39,648
(8,786)
41,216
72,078
Commentary:
Bluff Community Board is $8,786 under budget, due to timing differences that are expected to even out as the year 
progresses.  Tracking well.
16
BLUFF COMMUNITY BOARD MEETING - 20 MARCH 2017 - FINANCIAL STATEMENTS
Business Unit  320000 - Democratic Responsibility - Community 
Boards
Seven months to 31 January 2017
Jan YTD
2016 / 17
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
13,619
14,415
(796)
11,361
24,980
Administration Expenditure
1,014
4,445
(3,431)
6,606
7,620
Grants & Subsidies Expenditure
29,201
29,406
(205)
8,277
37,478
Operational Expenditure
2,277
1,167
1,110
(277)
2,000
Total Expenditure
46,110
49,432
(3,322)
25,968
72,078
Operating Surplus / (Deficit)
(46,110)
(49,432)
3,322
(25,968)
(72,078)
Rates Required
46,110
49,432
(3,322)
25,968
72,078
Commentary:
Bluff Community Board is $3,322 under budget for the first seven months of the year.
20
BLUFF COMMUNITY BOARD AGENDA - FINANCIAL STATEMENTS
Business Unit  320000 - Democratic Responsibility - Community 
Boards
Nine months to 31 March 2017
Mar YTD
2016 / 17
Remaining 
Actual
Budget
Variance
Budget
Budget
+ Staff Expenditure
17,474
18,264
(791)
7,506
24,980
+ Administration Expenditure
1,152
5,715
(4,563)
6,468
7,620
+ Grants & Subsidies Expenditure
32,376
31,522
854
5,102
37,478
+ Operational Expenditure
2,538
1,500
1,038
(538)
2,000
- Total Expenditure
53,539
57,001
(3,462)
18,539
72,078
- Operating Surplus / (Deficit)
(53,539)
(57,001)
3,462
(18,539)
(72,078)
- Rates Required
53,539
57,001
(3,462)
18,539
72,078
Commentary:
Bluff Community Board is $3,462 under budget for the first nine months of the year.
10
Bluff Community Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Ten months to 30 April 2017
Apr YTD
2016 / 17
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
20,298
21,131
(832)
4,682
24,980
Administration Expenditure
4,118
6,350
(2,232)
3,502
7,620
Grants & Subsidies Expenditure
33,435
32,580
855
4,043
37,478
Operational Expenditure
2,688
1,667
1,021
(688)
2,000
Total Expenditure
60,538
61,727
(1,189)
11,540
72,078
Operating Surplus / (Deficit)
(60,538)
(61,727)
1,189
(11,540)
(72,078)
Rates Required
60,538
61,727
(1,189)
11,540
72,078
Commentary:
Bluff Community Board is $1,189 under budget for 10 months of the year.
14
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Twelve months to 30 June 2017
Jun YTD
2016 / 17
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
24,109
24,980
(871)
871
24,980
Administration Expenditure
5,158
7,620
(2,462)
2,462
7,620
Grants & Subsidies Expenditure
35,551
37,478
(1,927)
1,927
37,478
Operational Expenditure
2,688
2,000
688
(688)
2,000
Total Expenditure
67,506
72,078
(4,572)
4,572
72,078
Operating Surplus / (Deficit)
(67,506)
(72,078)
4,572
(4,572)
(72,078)
Capital Funding
4,572
0
4,572
(4,572)
0
Rates Required
72,078
72,078
0
(0)
72,078
Commentary:
Bluff Community Board was $4,572 under budget for the year ended 30 June 2017, is amount has been transferred into 
the Bluff Community Board Reserve.
13
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Aug YTD
2017 / 18
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
3,442
3,812
(370)
21,294
24,736
Administration Expenditure
327
1,270
(943)
7,293
7,620
Grants & Subsidies Expenditure
12,117
12,117
0
25,383
37,500
Operational Expenditure
0
333
(333)
2,000
2,000
Total Expenditure
15,886
17,532
(1,646)
55,970
71,856
Operating Surplus / (Deficit)
(15,886)
(17,532)
1,646
(55,970)
(71,856)
Rates Required
15,886
17,532
(1,646)
55,970
71,856
Commentary:
Bluff Community Board is under budget by $1,646 as at 31 August 2017 but as we get into the year this will level out.
13
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Sep YTD
2017 / 18
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
5,357
5,718
(360)
19,379
24,736
Administration Expenditure
611
1,905
(1,294)
7,009
7,620
Grants & Subsidies Expenditure
13,175
13,175
0
24,325
37,500
Operational Expenditure
0
500
(500)
2,000
2,000
Total Expenditure
19,143
21,298
(2,155)
52,713
71,856
Operating Surplus / (Deficit)
(19,143)
(21,298)
2,155
(52,713)
(71,856)
Rates Required
19,143
21,298
(2,155)
52,713
71,856
Commentary:
Bluff Community Board is under budget by $2,155 for the first three months of the year. This is mainly due to lower than 
expected administration expenditure.  This wil  even out as the year progresses.
16
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Dec YTD
2017 / 18
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
12,149
12,368
(219)
12,587
24,736
Administration Expenditure
851
3,810
(2,959)
6,769
7,620
Grants & Subsidies Expenditure
16,351
16,351
0
21,149
37,500
Operational Expenditure
2,051
2,000
51
(51)
2,000
Total Expenditure
31,402
34,529
(3,127)
40,454
71,856
Operating Surplus / (Deficit)
(31,402)
(34,529)
3,127
(40,454)
(71,856)
Rates Required
31,402
34,529
(3,127)
40,454
71,856
Commentary:
Bluff Community Board for the first half of the year is tracking below budget this is mainly because administration costs 
are lower than budgeted.
17
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Feb YTD
2017 / 18
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
16,023
16,180
(157)
8,713
24,736
Administration Expenditure
864
5,080
(4,216)
6,756
7,620
Grants & Subsidies Expenditure
28,903
28,902
0
8,597
37,500
Operational Expenditure
2,051
2,000
51
(51)
2,000
Total Expenditure
47,841
52,162
(4,321)
24,015
71,856
Operating Surplus / (Deficit)
(47,841)
(52,162)
4,321
(24,015)
(71,856)
Rates Required
47,841
52,162
(4,321)
24,015
71,856
Commentary:
Bluff Community Board is under budget year to date mainly due to lower than expected administration expenditure. All 
other areas are tracking to budget.
33
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Nine months to 31 March 2018
Mar YTD
2017 / 18
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
17,982
18,086
(103)
6,754
24,736
Administration Expenditure
872
5,715
(4,843)
6,748
7,620
Grants & Subsidies Expenditure
29,961
29,961
0
7,539
37,500
Operational Expenditure
2,051
2,000
51
(51)
2,000
Total Expenditure
50,867
55,762
(4,894)
20,989
71,856
Operating Surplus / (Deficit)
(50,867)
(55,762)
4,894
(20,989)
(71,856)
Rates Required
50,867
55,762
(4,894)
20,989
71,856
Commentary:
Bluff Community Board is under budget year to date mainly due to lower than expected administration expenditure. Al  
other areas are tracking to budget.
60
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Ten months to 30 April 2018
Apr YTD
2017 / 18
Remaining 
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
20,855
20,924
(69)
3,881
24,736
Administration Expenditure
1,385
6,350
(4,965)
6,235
7,620
Grants & Subsidies Expenditure
32,078
29,961
2,117
5,422
37,500
Operational Expenditure
2,051
2,000
51
(51)
2,000
Total Expenditure
56,369
59,235
(2,865)
15,487
71,856
Operating Surplus / (Deficit)
(56,369)
(59,235)
2,865
(15,487)
(71,856)
Rates Required
56,369
59,235
(2,865)
15,487
71,856
Commentary:
Bluff Community Board is under budget by $2,865 for the first 10 months of the year.
Variances:
Administration expenditure is down on budget mainly due to travel and conference budget not used to date.
All other areas are tracking to budget.
11
Bluff Community Board Agenda - FINANCIAL RESULTS 2017/2018
TO:
BLUFF COMMUNITY BOARD
FROM:
DALE BOOTH 
MEETING DATE:
MONDAY 6 AUGUST 2018
FINANCIAL RESULTS 2017/2018
SUMMARY
The Bluff Community Board has recorded an $8,929.00 surplus against budget for the year 
ended 30 June 2018.
RECOMMENDATIONS
That the Bluff Community Board receives the report;
And
Requests to Council that the $8,929.00 surplus is transferred to the Bluff Community 
Board Reserve.
IMPLICATIONS
1.
Has this been provided for in the Long Term Plan/Annual Plan?
No.
2.
Is a budget amendment required?
No.
3.
Is this matter significant in terms of Council’s Policy on Significance?
No.
4.
Implications in terms of other Council Strategic Documents or Council Policy?
None.
5.
Have the views of affected or interested persons been obtained and is any further 
public consultation required?
N/A
6.
Has the Child, Youth and Family Friendly Policy been considered?
N/A
22
Bluff Community Board Agenda - FINANCIAL RESULTS 2017/2018
FINANCIAL IMPLICATIONS
The  transfer  of  $8,929.00  will  result  in  the  Bluff  Community  Board’s  rates  spend  for  the 
2017/18 year  meeting  budget.    The  Bluff  Community  Board  Reserve  will  increase  by  this 
amount, plus interest received on the investment during the year.
**********
23
Bluff Community Board Agenda - FINANCIAL RESULTS 2017/2018
Business Unit  321000 - Community Boards - Bluff
Twelve months to 30 June 2018
Jun YTD
2017 / 18
Remaining
Actual
Budget
Variance
Budget
Budget
Staff Expenditure
25,164
24,736
428
(428)
24,736
Administration Expenditure
1,517
7,620
(6,103)
6,103
7,620
Grants & Subsidies Expenditure
34,195
37,500
(3,305)
3,305
37,500
Operational Expenditure
2,051
2,000
51
(51)
2,000
Total Expenditure
62,927
71,856
(8,929)
8,929
71,856
Operating Surplus / (Deficit)
(62,927)
(71,856)
8,929
(8,929)
(71,856)
Rates Required
62,927
71,856
(8,929)
8,929
71,856
Commentary:
Bluff Community Board is under budget by $8,929 for the year ended June 2018.
Variances:
Administration expenditure is down on budget mainly due to the travel and conference budget not being expended
during the year.
A request for the surplus rates funding to be transferred to the Bluff Community Board Reserve will be presented to
Council at the August 2018 meeting.
24
Bluff Community Board Agenda - CHAIRMAN’S REPORT
Business Unit  321000 - Community Boards - Bluff
Two months to 31 August 2018
Aug YTD
2018 / 19
Remaining 
Actual
Forecast
Variance
Forecast
Plan
Forecast
Staff Expenditure
3,872
4,006
(135)
22,128
26,000
26,000
Administration Expenditure
661
1,267
(606)
6,939
7,600
7,600
Grants & Subsidies Expenditure
12,117
15,000
(2,883)
25,383
37,500
37,500
Operational Expenditure
0
333
(333)
2,000
2,000
2,000
Total Expenditure
16,650
20,606
(3,957)
56,450
73,100
73,100
Operating Surplus / (Deficit)
(16,650)
(20,606)
3,957
(56,450)
(73,100)
(73,100)
Rates Required
16,650
20,606
(3,957)
56,450
73,100
73,100
Commentary:
Bluff Community Board is under budget by $3,957 for the first two months of the year.
14
Bluff Community Board - FINANCIAL STATEMENTS
Financial Year  2020
Period  Quarter 1
Sep
Community Boards - Bluff
Quarter 1
2019/20
Jul
Aug
Sep
Sep YTD
Full year
Full year
Annual
Actual
Actual
Actual
Actual
Forecast Remaining Forecast
Plan
Salaries & Wages Expenses.
2,012
1,977
2,966
6,955
26,520
19,565
26,520
Employee Benefit Expenses
2,012
1,977
2,966
6,955
26,520
19,565
26,520
Administration expenses
0
275
70
345
7,600
7,255
7,600
Grants & subsidies expenses
10,000
2,117
1,058
13,175
37,500
24,325
37,500
Operational expenses
0
0
0
0
2,000
2,000
2,000
Other Expenses
10,000
2,392
1,128
13,520
47,100
33,580
47,100
Total Expenses to Date
12,012
4,369
4,094
20,476
73,620
53,144
73,620
Bluff Community Board have an operating budget of $73,620 for the 2019-2020 year.
The Board are operating inline with the forecast having spent 28% of the year to date forecast at the end of quarter one.  
20
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Three months to 30 September 2018
Sep YTD
2018 / 19
Remaining 
Actual
Forecast
Variance
Forecast
Plan
Forecast
Staff Expenditure
6,823
6,990
(167)
19,177
26,000
26,000
Administration Expenditure
937
1,900
(963)
6,663
7,600
7,600
Grants & Subsidies Expenditure
13,175
15,000
(1,825)
24,325
37,500
37,500
Operational Expenditure
0
500
(500)
2,000
2,000
2,000
Total Expenditure
20,935
24,390
(3,455)
52,165
73,100
73,100
Operating Surplus / (Deficit)
(20,935)
(24,390)
3,455
(52,165)
(73,100)
(73,100)
Rates Required
20,935
24,390
(3,455)
52,165
73,100
73,100
Commentary:
Bluff Community Board is operating within budget for the first three months of the year.
There are no major variances to report.
15
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Six months to 31 December 2018
Dec YTD
2018 / 19
Remaining 
Actual
Forecast
Variance
Forecast
Plan
Forecast
Staff Expenditure
12,727
13,000
(273)
13,273
26,000
26,000
Administration Expenditure
1,245
3,800
(2,555)
6,355
7,600
7,600
Grants & Subsidies Expenditure
16,351
15,000
1,351
21,149
37,500
37,500
Operational Expenditure
748
1,000
(252)
1,252
2,000
2,000
Total Expenditure
31,070
32,800
(1,730)
42,030
73,100
73,100
Operating Surplus / (Deficit)
(31,070)
(32,800)
1,730
(42,030)
(73,100)
(73,100)
Rates Required
31,070
32,800
(1,730)
42,030
73,100
73,100
Commentary:
Bluff Community Board is under budget by $1,730 for the first six months of the year.
There are no major variances to report.
15
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Eight months to 28 February 2019
Feb YTD
2018 / 19
Remaining 
Actual
Forecast
Variance
Forecast
Plan
Forecast
Staff Expenditure
16,604
17,006
(403)
9,396
26,000
26,000
Administration Expenditure
3,254
5,067
(1,812)
4,346
7,600
7,600
Grants & Subsidies Expenditure
31,526
27,000
4,526
5,974
37,500
37,500
Operational Expenditure
748
1,333
(586)
1,252
2,000
2,000
Total Expenditure
52,132
50,406
1,726
20,968
73,100
73,100
Operating Surplus / (Deficit)
(52,132)
(50,406)
(1,726)
(20,968)
(73,100)
(73,100)
Rates Required
52,132
50,406
1,726
20,968
73,100
73,100
Commentary:
Bluff Community Board is under budget by $1,726 for the first eight months of the year.
There are no major variances to report.
22
Bluff Community Board Agenda - FINANCIAL STATEMENTS
Business Unit  321000 - Community Boards - Bluff
Ten months to 30 April 2019
Apr YTD
2018 / 19
Remaining 
Actual
Forecast
Variance
Forecast
Plan
Forecast
Staff Expenditure
21,494
21,994
(500)
4,506
26,000
26,000
Administration Expenditure
5,901
6,333
(432)
1,699
7,600
7,600
Grants & Subsidies Expenditure
33,643
27,000
6,643
3,857
37,500
37,500
Operational Expenditure
1,095
1,667
(572)
905
2,000
2,000
Total Expenditure
62,133
56,994
5,139
10,967
73,100
73,100
Operating Surplus / (Deficit)
(62,133)
(56,994)
(5,139)
(10,967)
(73,100)
(73,100)
Rates Required
62,133
56,994
5,139
10,967
73,100
73,100
Commentary:
Bluff Community Board is over budget by $5,139 for the period ending 30th April 2019.
The variances are:
Grants & Subsidies expenditure is ahead of budget but should be on or close to budget by year end.
All other areas are tracking slightly under budget.
16
Bluff Communtiy Board - FINANCIAL STATEMENTS
Financial Year  2019
Period  May
Business Unit  321000 - Community Boards - Bluff
Twelve months to 30 June 2019
May YTD
2018 / 19
Remaining
Actual
Forecast
Variance
Forecast
Plan
Forecast
Staff Expenditure
23,477
23,997
(520)
2,523
26,000
26,000
Administration Expenditure
5,936
6,967
(1,030)
1,664
7,600
7,600
Grants & Subsidies Expenditure
34,702
27,000
7,702
2,798
37,500
37,500
Operational Expenditure
1,095
1,833
(739)
905
2,000
2,000
Total Expenditure
65,209
59,797
5,412
7,891
73,100
73,100
Operating Surplus / (Deficit)
(65,209)
(59,797)
(5,412)
(7,891)
(73,100)
(73,100)
Rates Required
65,209
59,797
5,412
7,891
73,100
73,100
Commentary:
Bluff Community Board is over budget by $5,412 for the period ending 31 May 2019.
The variances are:
Grants & Subsidies expenditure is ahead of budget but should be on or close to budget by year end.
All other areas are tracking slightly under budget.
15
Bluff Community Board - FINANCIAL STATEMENTS
Financial Year  2020
Period  Quarter 2
Dec
Business Unit  321000 - Community Boards - Bluff
Summary / Detail  Summary
Quarter 2
2019/20
Oct
Nov
Dec
Dec YTD
Ful  year
Ful  year
Annual
Actual
Actual
Actual
Actual
Forecast Remaining Forecast
Plan
($000)
($000)
($000)
($000)
($000)
($000)
($000)
Salaries & Wages Expenses.
1,835
1,714
1,643
12,147
26,520
14,373
26,520
Employee Benefit Expenses.
1,835
1,714
1,643
12,147
26,520
14,373
26,520
Administration expenses
77
0
30
452
7,600
7,148
7,600
Grants & subsidies expenses
1,058
1,058
2,117
17,409
37,500
20,091
37,500
Operational expenses
0
0
110
110
2,000
1,890
2,000
Other expenses.
1,135
1,058
2,257
17,971
47,100
29,129
47,100
Total Epenses to Date
2,970
2,772
3,900
30,118
73,620
43,502
73,620
Bluff Community Board is behind budget for second quarter of the year.  The spend to date is 41%  of total budget. 
Administration expenses are down on budget but this is mainly conference costs which is yet to happen.
Operational expenses are behind but as the year progresses this should be more in line with budget.
16
Bluff Community Board - FINANCIAL STATEMENTS
Financial Year  2020
Period  Quarter 4 Jun
Business Unit  Community Board - Bluff
Quarter 4
2019/20
Apr
May
Jun
Q4
Q4
Q4
Jun YTD
Full year
Full year
Annual
Actual
Actual
Actual
Actual
Forecast
Remaining 
Actual
Forecast
Remaining 
Plan
Forecast
Forecast
($000)
($000)
($000)
($000)
($000)
($000)
($000)
($000)
($000)
($000)
Rates Revenue.
0
0
0
0
0
0
77
76
(1)
76
Finance Revenue.
(1)
0
2
0
1
0
3
3
0
4
Total revenue.
(1)
0
2
0
1
0
80
79
(0)
80
Miscellaneous Staff Expenses.
0
0
0
0
0
0
2
0
(2)
0
Salaries & Wages Expenses.
2
2
1
5
6
1
25
27
1
27
Employee Benefit Expenses.
2
2
1
5
6
1
27
27
(1)
27
Administration expenses
0
0
0
0
2
2
2
8
6
8
Grants & subsidies expenses
1
1
1
3
9
6
32
38
6
38
Operational expenses
0
0
0
0
1
1
0
2
2
2
Other expenses.
1
1
1
3
12
9
34
47
14
47
Total expenses.
3
3
3
9
18
9
61
74
13
74
Surplus / (Deficit)
(4)
(3)
(1)
(8)
(17)
(9)
19
6
(13)
6
12
Bluff Community Board - FINANCIAL STATEMENTS
Financial Year  2021
Period  Quarter 1
September
Business Unit  Community Boards - Bluff
Quarter 1
2020/21
Jul
Aug
Sep
Sep YTD
Full year
Full year
Annual
Actual
Actual
Actual
Actual
Forecast
Remaining 
Plan
Forecast
2340 - Ordinary Time
1,976
2,966
1,977
6,919
26,000
19,081
26,000
2520 - Mileage Allowance
0
0
0
0
510
510
510
2835 - Travel and Conference
0
0
0
0
4,242
4,242
4,242
2910 - Advertising - General
0
0
0
0
505
505
505
2925 - General Expenses
0
0
0
0
1,010
1,010
1,010
2930 - Gifts & Presentations
0
0
0
0
303
303
303
2960 - Postages and Couriers
0
0
0
0
1,111
1,111
1,111
2965 - Printing, Stationery And Copying
0
0
0
0
505
505
505
3030 - Grants - Council
1,058
11,058
1,058
13,175
37,875
24,700
37,875
3730 - Meetings Costs - General
0
0
105
105
2,020
1,915
2,020
Total expenses.
3,034
14,024
3,141
20,199
74,081
53,882
74,081
16

Bluff Community Board - Public - Bluff Community Board Financial Report for Year Ending June 2021 (A3506245)
A3506245
14

Bluff Community Board - Public - Bluff Community Board Financial Statement Year Ending December 2021 (A3699720)
A3699720
8
Bluff Community Board - Public - Bluff Financial Statements (A3895972)
A3895972
ICC Performance Report - Bluff Community Board
Year
Year to Date 31 March 2022
YTD ($'000)
Actual
Forecast
Variance
Plan
REVENUE
Targeted rates
62 
 
63 
 
(1
  )
83 
 
TOTAL REVENUE
62 
 
63 
 
(1
  )
83 
 
EXPENSES
Salaries & Wages Expenses
19 
 
18 
 
(1
  )
21 
 
22099 - BUD Salaries & Wages Expenses
-
 
18 
 
18 
 
21 
 
22000 - Salaries and wages - Permanent
19 
 
-
 
(
  19)
-
 
ACC expenses
0 
 
- 
(0
  )
- 
22800 - ACC levies
0 
 
-
 
(
  0)
-
 
Other Staff expenses
- 
- 
- 
1 
 
22799 - BUD Miscellaneous Staff Expenses
-
 
-
 
-
 
1 
 
Administration expenses
0 
 
3 
 
3 
 
2 
 
23399 - BUD Administration expenses - Other
-
 
3 
 
3 
 
2 
 
24506 - Subscriptions
0 
 
-
 
(
  0)
-
 
Operational expenses
0 
 
3 
 
3 
 
3 
 
24507 - Event costs and catering
0 
 
-
 
(
  0)
-
 
27599 - BUD Operational expenses - Other
-
 
3 
 
3 
 
3 
 
Grants & subsidies expenses
31 
 
29 
 
(2
  )
38 
 
24198 - BUD Grants & subsidies expenses (no inflation)
-
 
29 
 
29 
 
38 
 
24102 - Grants expense - GST registered
2 
 
-
 
(
  2)
-
 
24103 - Grants expense - Non GST registered
28 
 
-
 
(
  28)
-
 
TOTAL EXPENSES
50 
 
53 
 
3 
 
65 
 
SURPLUS / (DEFICIT)
12 
 
10 
 
2 
 
18 
 
Bluff Community Board at the end of Quarter Three has a total expenditure of $50,000 out of a quarterly budget of $53,000.  Overall there is an
underspend of $12,000.
During this period grant expenditure is more in line with budget.
KSIMMONDS
Page 1 of 1
04-May-2022
30
Bluff Community Board - Public - Bluff Community Board - Financial Statement - June 2022 (A3997405)
A3997405
Bluff Community Board - Financial Statement - June 2022
ICC Performance Report (GL)
Reporting Year: 2021/22   
Bluff Community Board
Full Year ($'000)
Actual
Committed
Forecast
Remaining
Plan
REVENUE
Targeted rates
83,099
0
83,000
-99
83,000
TOTAL REVENUE
83,099
0
83,000
-99
83,000
EXPENSES
Salaries & Wages Expenses
26,190
0
25,000
-1,189.74
21,000
ACC expenses
129
0
0
-129
0
Other Staff expenses
0
0
1,000
1,000
1,000
Administration expenses
275
0
2,000
1,725
2,000
Operational expenses
163
0
3,000
2,837
3,000
Grants & subsidies expenses
33,760
0
38,000
4,240
38,000
TOTAL EXPENSES
60,517
0
69,000
8,376
65,000
SURPLUS / (DEFICIT)
22,582
0
14,000
-8,475
18,000
Bluff Community Board has completed the 2021-2022 year with a suplus of $22,582.
Targeted Rate revenue of $83,099 was received.
Total expenses for the year was $60,517 against a forecast budget of $69,000.  Wages paid was in excess of forecast by $1,190. 
All other budgets were underspent for the year.
The surplus funds will be transferred to Net Debt Account for use in the future by the Board.
11
Bluff Community Board - Public Agenda - Bluff Community Board - Financial Statement - Reporting Year 2022/2023 (A4693072)
A4693072
Bluff Community Board - Financial Statement Reporting Year 2022/2023
ICC Performance Report (GL)
Reporting Year: 2022/23   YTD Period: 12 (June)
Cost Centre: 1030
Full Year ($'000)
Actual
Forecast
Remaining
Plan
REVENUE
Targeted rates
89 
 
89 
 
0 
89 
 
Finance Revenue
-
2 
 
2 
- 
TOTAL REVENUE
89 
 
91 
 
2 
89 
 
EXPENSES
Salaries & Wages Expenses
-
- 
- 
25 
 
ACC expenses
0 
 
- 
(0
  )
- 
Other Staff expenses
-
1 
 
1 
1 
 
Administration expenses
-
1 
 
1 
2 
 
Operational expenses
1 
 
1 
 
0 
3 
 
Grants & subsidies expenses
33 
 
38 
 
5 
38 
 
Elected reps & Mana Whenua expenses
25 
 
27 
 
2 
- 
TOTAL EXPENSES
59 
 
68 
 
9 
69 
 
SURPLUS / (DEFICIT)
30 
 
23 
 
(7
  )
20 
 
Bluff Community Board has completed the 2022-2023 year with a surplus of 30k. Note only up until 16/06/2023
Targeted Rate revenue of 89k was received.
Total expenses for the year was 59k against a forecast budget of 68k. 
Elected Reps were paid less than forecast by 2k
All other budgets were underspent for the year.
The surplus funds will be transferred to Net Debt Account for use in the future by the Board
Page 1 of 1
16-Jun-2023
18
Bluff Community Board - Public Agenda - Financial Report (A5098510)
FINANCIAL REPORT
To:
Bluff Community Board
Meeting Date:
Monday 18 December 2023
From:
Kathleen Simmonds – Finance Business Partner
Approved:
Patricia Christie - Group Manager - Finance and Assurance
Approved Date:
Wednesday 13 December 2023
Open Agenda:
Yes
Public Excluded Agenda:
No
Purpose and Summary
To present to the Bluff Community Board the financial report to the end of November 2023.
Recommendations
That the Bluff Community Board:
1.
Receives the report “Financial Report”.
Background
Nil.
Issues 
Nil.
Next Steps
Nil.
Attachments
1.
Bluff Community Board Financial Statement – November 2023 (A5098497)
A5098510
Page 1 of 1
23
Bluff Community Board - Public Agenda - Financial Report (A5098510)
A5098497
Bluff Community Board - Financial Statement Reporting YTD November 2023
Performance Report (GL)
Actual
Forecast
Remaining
Plan
REVENUE
Nov-23
Full Year
Full Year
Targeted rates
95 
 
95 
 
(
  0)
95 
 
Finance Revenue
- 
2 
 
2 
 
2 
 
TOTAL REVENUE
95 
 
97 
 
2 
 
97 
 
EXPENSES
Other Staff expenses
- 
1 
 
1 
 
1 
 
Administration expenses
- 
1 
 
1 
 
1 
 
Operational expenses
0 
 
1 
 
1 
 
1 
 
Grants & subsidies expenses
14 
 
38 
 
24 
 
38 
 
Elected reps & Mana Whenua expenses
11 
 
28 
 
17 
 
28 
 
TOTAL EXPENSES
25 
 
69 
 
44 
 
69 
 
SURPLUS / (DEFICIT)
70 
 
28 
 
(
  42)
28 
 
This report is showing the financial results for the Bluff Community Board to the end of Novemer 2023.
Grants to the amount of $14,000 has been paid to date - $10,000 to Bluff Maritime Museum Trust and $4,000 has been paid to 
Bluff Promotions.
Dollars are in thousands therefore event costs and catering are not showing - to date the spend is $37.00.
The Net Debt balance as at 30th June 2023 is $174,937.33.
Page 1 of 1
12-Dec-2023
24
Bluff Community Board - Public Agenda - Bluff Community Board Financial Report for the Year Ending 30 June 2024(A5526628)
FINANCIAL REPORT FOR BLUFF COMMUNITY BOARD FOR THE 
YEAR ENDING 30 JUNE 2024
To:
Bluff Community Board
Meeting Date:
Monday 2 September 2024
From:
Kathleen Simmonds – Accounting Technician
Approved:
Patricia Christie – Group Manager – Finance and Assurance
Approval Date:
28 August 2024
Open Agenda:
Yes
Public Excluded Agenda:
No
__________________________________________________________________________________________
Purpose and Summary
To present to the 
∑
Bluff Community Board its Financial Report for the year ending 30 June 2024.
Recommendations
That the Bluff Community Board:
1.
Receive the “Bluff Community Board Financial Report for the year ending 30 June 
2024”
Financial Report
Bluff Community Board has a surplus of $39,000 for the 2023 – 2024 financial year.  
The board received targeted rate revenue of $96,000 and Net Debt interest of $5,000. Total 
Expenses were $62,000 against an Annual Plan Budget of $69,000.
The surplus funds of $39,000 will be transferred to Debt Net account.
The Bluff Community Board has a Net Debt balance of $218,937 as at the end of the 2023-2024 
financial year.
Next Steps
Receive the Report.
A5526628
Page 1 of 2
20
Bluff Community Board - Public Agenda - Bluff Community Board Financial Report for the Year Ending 30 June 2024(A5526628)
Attachments
1. Appendix 1 – Bluff Community Board - Financial Report for the Year Ending 30 June 2024
(A5526543).
A5526628
Page 2 of 2
21
Bluff Community Board - Public Agenda - Bluff Community Board Financial Report for the Year Ending 30 June 2024(A5526628)
Bluff Community Board - Financial Statement Report Year ending 2023/2024
 Performance Report 
12
Ful  Year ($'000)
Actual
Committed
Forecast
Remaining
Plan
REVENUE
General rates
(0
  )
- 
- 
0 
 
- 
Targeted rates
96 
 
- 
95
 
(0
  )
95 
 
Finance Revenue
5 
 
- 
- 
(5
  )
2 
 
TOTAL REVENUE
101 
 
- 
95
 
(5
  )
97 
 
EXPENSES
Salaries & Wages Expenses
- 
- 
- 
- 
28 
 
Other Staff expenses
2 
 
(0)
1 
(1
  )
1 
 
Administration expenses
- 
- 
1 
1 
 
1 
 
Operational expenses
0 
 
0 
 
1 
1 
 
1 
 
Grants & subsidies expenses
32 
 
- 
38
 
6 
 
38 
 
Elected reps & Mana Whenua expenses
28 
 
- 
28
 
0 
 
- 
TOTAL EXPENSES
62 
 
0 
 
69 
 
7 
 
69 
 
SURPLUS / (DEFICIT)
39 
 
(0)
26
 
( 12)
28 
 
Bluff Community Board has completed the 2023-2024 year with a surpus of $39,000.
Targetd Rate revenue received was $96,000.  $5,000 interest was applied to balance of Net Debt account.
Total actual spend for the year was $62,000 against plan budget of $69,000.
Four recipients received The Bluff Community Board Education Bursary in the 2023-2024.
The surplus funds is higher than plan of $28,000.  $39,000 suplus wil  be transferred to Net Debt Account for future use by the Board.
The Net Debt Account for the Bluff Community Board has a balance of $218,937 as at the end of the 2023-2024 financial year.
A5526543
22
Bluff Community Board - Public Agenda - Financial Report for Bluff Community Board for The Period Ending 31 December 2024 (A5807063)
FINANCIAL REPORT FOR BLUFF COMMUNITY BOARD FOR THE 
PERIOD ENDING 31 DECEMBER 2024
To:
Bluff Community Board
Meeting Date:
Monday 17 March 2025
From:
Kathleen Simmonds – Accounting Technician
Approved:
Patricia Christie – Group Manager – Finance and Assurance
Approval Date:
6 March 2025
Open Agenda:
Yes
Public Excluded Agenda:
No
Purpose and Summary
To present to the Bluff Community Board its Financial Report for the period ended 31 December 
2024.
Recommendations
That the Bluff Community Board:
1.
Receive the “Financial Report for Bluff Community Board for The Period Ending 31 
December 2024”
Financial Report
The Bluff Community Board has completed the first half of the year with a surplus of $2,772.
Other Staff Expenses costs reflect three board members who attended LGNZ Conference in 
2024.
The  grants  and subsidies  expenses  relate  to  payments made  to  Bluff  Promotions and  Bluff 
Maritime Museum. Other grant payments made will be included in next financial report at 30 
June 2025.
Attachments
Appendix  1 – Bluff  Community  Board - Financial Report  for the  Period  Ended 31 December 
2024. (A5807048).
A5807063
Page 1 of 1
20
Bluff Community Board - Public Agenda - Financial Report for Bluff Community Board for The Period Ending 31 December 2024 (A5807063)
A5807048
Bluff Community Board - Performance Report Year to Date -  31 December 2024
YTD - December 2024
Remaining 
Actual
Forecast
Variance
Plan
Budget
REVENUE
Targeted rates
47,934
47,940
-6
47,865
95,799
Finance Revenue
0
0
0
5,263
5,263
TOTAL REVENUE
47,934
47,940
6
53,128
101,062
EXPENSES
Other Staff expenses
5,205
4,285
-920
4,534
9,739
Administration expenses
0
430
430
1,029
1,029
Operational expenses
35
430
395
812
847
Grants & subsidies expenses
16,351
19,000
2,649
21,649
38,000
Elected reps & Mana Whenua expenses
14,265
14,489
224
14,715
28,980
TOTAL EXPENSES
35,856
38,634
2,778
42,739
78,595
SURPLUS / (DEFICIT)
12,078
9,306
2,772
10,389
22,467
Bluff Community Board has completed the first half of the year with a surplus of $2,772.
Other Staff Expenses - these costs reflect three board members who attended LGNZ Conference this year.
Grants and subsidies expenses - payments to Bluff Promotions and Bluff Maritime Museum.
Other grant payments made will be included in next financial report at 30 June 2025.
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