05 Part A Public Council agenda 16.10.17.pdf

Council Agenda

4:00pm
16 October 2017

PART A – OPEN AGENDA, 16.10.17
      Page No.

1.
APOLOGIES

The Chancellor moves that the apologies be noted.

2.
DISCLOSURES OF INTEREST BY COUNCIL MEMBERS

The attention of Members is drawn to the Conflicts of Interest Policy and the need to
disclose any interest in an item on the Agenda of the meeting as set out in s175 of the
Education Act 1989.

The Chancellor moves that the disclosures be noted and the action taken be endorsed.

3.
CONFERMENT OF DEGREES
1

In  accordance  with  the  provisions  of  the  Conferment  of  Academic  Qualifications  and
Academic Dress Statute 1992 the Chancellor will confer the degrees listed (as attached)
by stating:

By  the  authority  vested  in  me  by  resolution  of  The  University  of  Auckland  Council  I,
SCOTT  ST  JOHN,  Chancellor,  confer  the  degrees  stated  upon  those  who,  within  their
several faculties, have satisfied the requirements of this University.

4.
AWARD OF DIPLOMAS
4

In  accordance  with  the  provisions  of  the  Conferment  of  Academic  Qualifications  and
Academic Dress Statute 1992 the Chancellor will award the diplomas listed (as attached)
by stating:

By  the  authority  vested  in  me  by  resolution  of  The  University  of  Auckland  Council  I,
SCOTT  ST  JOHN,  Chancellor,  award  the  diplomas  stated  to  those  who,  within  their
several faculties, have satisfied the requirements of this University.

5.      COUNCIL MEETINGS


5.1   Council, Draft Minutes (Part A), 21.08.17
  5

The  Chancellor  moves  that  the  Minutes  (Part  A)  of  the  Council
meeting held on 21.08.17 be taken as read and confirmed.

5.2   Matters arising from the Minutes (Part A), 21.08.17 not elsewhere on the

Agenda.

6.      VICE-CHANCELLOR’S REPORT

10

The Chancellor moves that the Vice-Chancellor’s Report be

    noted.

Council Agenda 16.10.17

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7.
REPORTS OF COUNCIL COMMITTEES
7.1  CAPITAL EXPENDITURE COMMITTEE
52
7.1.1 Minutes (Part A), 19.09.17
The Chancellor moves that the Capital Expenditure
Committee Minutes (Part A), 19.09.17 be received.
7.2  FINANCE COMMITTEE
7.2.1  Minutes (Part A), 27.09.17
54
7.2.2  Financial Performance to 31 July and Forecast for 2017
58
7.2.3  Domestic Student Fees 2018 and International Student
90
Fees 2019:
The Chancellor moves that:
(i)  The Finance Committee Minutes (Part A), 27.09.17 be received
(ii)  The Financial Performance to 31 July and Forecast for 2017
  Report be received; and
(iii) Council note the Finance Committee report that the University’s
forecast performance against budget, TEC financial risk criteria,
the University’s own financial management parameters, Strategic
Plan objectives related to financial and resource management and
debt-related and other external covenants is satisfactory; and
(iv) The Report on Domestic Student Fees 2018 and International
Student Fees 2019 be received; and
THAT Council:
(a)  Approve the attached Domestic Fees Schedule for 2018;
(b)   Approve the attached International Fees Schedule for 2019;
(c)   Authorise the Vice-Chancellor to assign any new
programmes, or programmes becoming newly available to
international students in 2019, to an appropriate band to
enable offers to be made during the recruitment cycle, and
report these decisions back to Council;
(d)   Authorise the Vice-Chancellor to set fees for University
programmes delivered offshore and to report those to
the Council meeting immediately following;
(e)   Authorise the Vice-Chancellor to authorise faculty Deans to
award bursaries (effectively a discount) on international
fees on the understanding that this should drive volume,
that the published fee remains at the approved rate and
that standard University overheads are not compromised;
and
(f)  Approve the Compulsory Student Services Fee at $6.78 per
point (GST inclusive), and
(g)  Approve the attached Other Fees Schedule for 2018.
7.3  AUDIT AND RISK COMMITTEE
184
7.3.1 Minutes (Part A), 20.09.17
The Chancellor moves that the Audit and Risk Committee Minutes
(Part A), 20.09.17 be received.
Council Agenda 16.10.17
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7.4  NAMING COMMITTEE REPORT, 28.09.17
186

The Chancellor moves that Council note that Naming Committee

has approved the  naming of the new catered hall located at 35

Whitaker  Place “Waipārūrū Hall” and the new family apartments

located at 44 Symonds St “Waikohanga House”

8.
SENATE MATTERS

8.1   Report of Senate, 25.09.17
  187

  Part A, 1-10:     Policy and other matters requiring Council approval

  Part B, 1:
Matters for noting by Council
  Part C, 1-2:
Matters handled under Delegated Authority

The Chancellor moves that the recommendations in Part A of the
Report of Senate, 25.0917 be adopted and Parts B and C be noted.


9.
CORRESPONDENCE REFERRED BY THE CHANCELLOR

No items received.

10.   OTHER MATTERS FOR DECISION OR NOTING

10.1  SEAL

Since the Council meeting on 26.04.17 the seal has been applied to the
following documents in accordance with the Council resolution of 18.02.1991:

(1)
Deed of Assignment of Lease : Crème Café Premises, 55 Park Road,

Grafton : East Sun Limited and The University of Auckland
(2)
Deed of Surrender of Lease and Performance Bond Deed : 18

Causeway Road, Waiheke Island: Black-Storm Limited and  The

University of Auckland

The Chancellor moves that the affixing of the seal to the above
                            documents be noted.


10.2  DEGREES AND DIPLOMAS STATUTE


  192

  Memorandum  from Andrew Kellett, Calendar Editor, with regards to an

  update of the Degrees and Diplomas Statute 1991 following the approval

  of new qualifications by CUAP for 2018.

The Chancellor moves that the memorandum be received and the
update of the Degrees and Diplomas Statute 1991 be approved.

11.  ELECTION OF CHANCELLOR AND PRO-CHANCELLOR FOR 2018

The Registrar takes the Chair for the first part of this item.

(a) Election of Chancellor for 2018

Note that, under:
  s177(3) of the Education Act 1989,  the Chief Executive, staff members and

the student member are not eligible to be elected as Chancellor or Pro-

Chancellor.
  s177(4)  The Chairperson and Deputy Chairperson of a Council each hold office,
subject to this section, for 1 year but are eligible for re-election.
Council Agenda 16.10.17

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  The  election  of  Chancellor  and  Pro-Chancellor  will  take  place  for  a  period
starting on 01.01.2018 and ending 31.12.2018.

Procedure for Election of Chancellor

Council 12.07.1974 resolved:

1.  The Registrar to call for nominations – each nomination to have a proposer

and a seconder.
2.  Should one nomination only be received the person nominated to be declared

elected.
3.  Should more than one nomination be received then a secret vote be held as

follows:
(i)  Each member of Council entitled to vote be asked to write the name of

the candidate for whom (s)he wishes to vote on a voting paper.
(ii)  The voting papers to be collected and the Registrar and one other

member of the administrative staff to act as scrutineers.
(iii)  The Registrar to declare the nominee gaining the highest number of

votes elected.

In the event of an equality of votes the election shall be determined by lot.

(b)  Election of Pro-Chancellor for 2018

The Chancellor resumes the Chair for this part of the item.

S177 of the Act provides:
1.
At the first meeting of a Council the Council shall elect one of its
members to be the Deputy Chairperson of the Council.
2.
Whenever a vacancy subsequently occurs in the office of
Chairperson or Deputy Chairperson of the Council, the Council shall
elect one of its members to fill the vacant office.
3.
The chief executive, a member of staff or a student member are not
eligible for election as the Deputy Chairperson.
4.
The Deputy Chairperson holds office for 1 year.
5.
The Deputy Chairperson of the Council of a university may be
referred to as the Pro-Chancellor or by such other title as the
Council determines.

12.   GENERAL BUSINESS

None

13.  LEAVE OF ABSENCE (for Council meeting of 11 December 2017)

Council Agenda 16.10.17

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PART B

PUBLIC EXCLUSIONS

The Chancellor moves that the public be excluded from Part B of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason
for passing this resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:

General subject of each matter to be considered:

Item No. 14.1
Council Meeting Minutes (Part B), 21.08.17

Item No. 15.1
University of Auckland Biological Safety Committee, 28.09.17

Item No. 15.2
University  of  Auckland  Human  Participants  Ethics  Committee,
28.09.17

Item No. 15.3.1
Capital Expenditure Committee, Minutes (Part B), 19.09.17

Item No. 15.4.1
Finance Committee, Minutes (Part B), 27.09.17

Item No. 15.4.2
University of Auckland Inventors Fund – Investment Policy

Item No. 15.5.1
Audit and Risk Committee, Minutes (Part B), 20.09.17

Item No. 15.6
University Honours Committee Report, 04.10.17

Item No. 16.1
Draft Statement of Shareholder Expectations for Uniservices

Reason for passing this resolution in relation to each matter:

The protection of the interests mentioned below.

Grounds under section 48(1) for the passing of this resolution:

Those in Section 9 of the Official Information Act 1982 namely:

i)
To protect the privacy of the persons referred to in the recommendations and to
maintain the confidentiality of those recommendations;
ii)
To  enable  the  University  to  carry  on  without  prejudice  or  disadvantage
negotiations; and
iii)
To  prevent  the  disclosure  or  use  of  Official  Information  for  improper  gain  or
advantage.

AND  THAT  Adrienne  Cleland,  Professor  John  Morrow,  Peter  Gudsell,  Gabriella  Davila,  and
Wendy Verschaeren be permitted to remain for this part of the meeting, after the public has
been excluded, because of their knowledge of, or need to be briefed about, the matters to be
discussed.    This  knowledge,  which  will  be  of  assistance  in  relation  to  the  matters  to  be
discussed, is relevant to those matters because they relate to aspects of the administration of
The University of Auckland for which those persons are responsible.

Council Agenda 16.10.17

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