26 July 2023 redacted.pdf

Senate
Date:
26 July 2023
Time:
12:15pm
Note:
This meeting has been cancelled as there are no
items flagged for discussion on the agenda. In
absence of further comments, all items on the
agenda will be approved, endorsed, etc. as
outlined in the agenda. For any questions or to
request that any items on the agenda be flagged
for discussion at a future meeting, please email
Academic Committees and Services
([email address]) or contact
Matt Angel on telephone extension 4852.

Agenda
Agenda
2
1. Minutes
To confirm
the minutes of the Senate hui on 28 June 2023.
• 20230628 Senate minutes
8
2. Intimations from Council
To note
that the Council, 11 July 2023, received Communications from the Senate dated 28 June, 4 July,
and 5 July 2023 and approved the following:
a) Academic Proposals
• To rename the Consumer Food Science subject for the Master of Applied Science,
Postgraduate Diploma in Applied Science, and Postgraduate Certificate in Applied Science to
Food and Agriculture, including amendments to the subject requirements and the introduction
of new papers, FOSC 406 Topics in Advanced Food Science 6 and FOSC 407 Topics in
Advanced Food Science 7.
• To delete the Obesity Prevention and Management endorsement for the Postgraduate
Diploma in Health Sciences and the Postgraduate Certificate in H
b) School of Computing
• To establish a new School of Computing within the Division of Sciences, with the
establishment date of 1 August 2023.
• To disestablish the Department of Information Science in the Division of Commerce
• To disestablish the Department of Computer Science in the Division of Sciences
c) Admission to University Statute
To implement minor amendments to the Admission to University Statute 2011 regarding non-
matriculated admission and credit for study elsewhere as a consequence of academic
proposals approved by the Council and by the Committee on University Academic
Programmes (CUAP) in 2022.
3. Limitations of Enrolment
To recommend
that Limitation of Enrolment requests for the 2024 academic year be approved.
• 2024 Limitation of Enrolment requests
15
Page 2 of 46

4. Changes to Committee Compositions
To note
that the Acting Vice-Chancellor has approved changes to the Composition of various academic
committees as a consequence of establishing the new position of Dean, Learning and Teaching,
which reports to the Deputy Vice-Chancellor (Academic).
• 20230718 Changes to committee Compositions
22
5. University of Otago Quality Review Repor ts
a) Recently Released Review Reports
To note
that the following Review Reports have been authorised for release and are available from
Megan Wilson of the Quality Advancement Unit (email: [email address]):
• Department of Anatomy, BMS, 26-28 July 2022
• Social Impact Studio, 16-17 August 2022
• Department of Chemistry, 12-14 October 2022
• Disability Information and Support, 7-9 November 2022
• Department of Food Science, 15-17 November 2022
• Māori Centre, 28-30 September 2022
• School of Arts, 17-20 October 2022
• Employment-Related Processes, 5-8 December 2022 (Please contact the Office of the Vice-
Chancellor to request this Report.)
• Studholme College, 6-8 March 2023
(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
Page 3 of 46

b) Recently Completed and Upcoming Reviews
To note
that the following reviews have been recently completed, but have not yet released Review
Reports, or are schedule to take place over the listed dates:
Recently completed reviews
• Genetics Teaching Programme, 28-30 November 2022
• School of Social Sciences, 20-24 March 2023
• Department of Public Health, UOW, 23-25 May 2023
Upcoming reviews
• Publications/Outputs Office/PBRF Office, 23-25 August 2023
• Ecology Programme, 2-4 October 2023
• Communication Section, External Engagement, 2-4 October 2023
• Neuroscience Programme, 25-27 October 2023
• Quality Advancement Unit, 13-15 November 2023
Deferred reviews
• University College, rescheduled for 2024
• Department of Zoology, rescheduled for 2024
• Department of Preventive and Social Medicine, DSM, rescheduled for 2024
• Department of Women's and Children's Health, DSM, rescheduled for 2024
• Department of Obstetrics, Gynaecology and Women’s Health, UOW, rescheduled for 2024
• Department of Obstetrics and Gynaecology, UOC, rescheduled for 2025
• ELM Programme, rescheduled for 2025
6. Internationalisation Committee
To receive
the minutes of a meeting of the Internationalisation Committee on 19 June 2023, and
To note
that the following new and renewed agreements have been approved by the Deputy Vice-
Chancellor (External Engagement) on recommendation of the Committee:
New agreements
• A Memorandum of Understanding (MOU) and Student Exchange Agreement (SEA) between
the University of Otago and EM Normandie Business School, France
• An MOU between the University of Otago and Santa Monica College, U.S.A.
• An MOU between the University of Otago and IU International University of Applied Sciences,
Germany
Renewed agreements
• The MOU between the University of Otago and Fiji National University, Fiji
• The MOU between the University of Otago and Universidad de Chile, Chile
• 20230619 IC minutes
24
7. Research Committee
To receive
the minutes of a meeting of the Research Committee on 12 July 2023.
• 20230712 RC minutes
26
Page 4 of 46

8. Scholarships and Prizes Committee
To receive
a manatu from the Scholarships and Prizes Committee dated 17 July 2023, and
To recommend
that the following new prizes and new scholarship be approved:
New prizes
• Te Pae Takata Whakamānawa Māori Te Pae Tata - School of Arts Achievement Prize for First-
Year Tauira Māori
• Te Pae Takata Whakamānawa Māori Te Hāpai Ō - School of Arts Leadership Prize for Second-
Year Tauira Māori
• Te Pae Takata Whakamānawa Māori Te Pae Tawhiti - School of Arts Māori Research Prize for
Third-Year Students
• School of Arts Fonua Achievement Prize for First-Year Pacific Students
• School of Arts Tivaevae Leadership Prize for Second-Year Pacific Students
• School of Arts Faletufuga Research Prize for Third-Year Students
• The Luke Kypri Prize
New scholarship
• Āwhina Scholarship
• 20230717 New prizes and scholarship
31
9. Board of Undergraduate Studies
To receive
the minutes of a meeting of the Board of Undergraduate Studies on 5 July 2023, and
• 20230705 BUGS minutes
40
a) To recommend
that the following new programme and associated new papers be approved:
(CUAP approval required)
New programme
• Diploma in Science (DipSc)
New papers
• PTWY 130 Mathematics for University Purposes
• PTWY 131 Introduction to the Human Body
• PTWY 132 Introduction to Plant Life
Page 5 of 46

b) To approve
the following new, amended, and deleted papers and amended programmes:
New paper
• EDCR 220 Te Ohoka Ake
Amended papers
• EDCR papers
• EDPR papers
• BLAW 211
• BLAW 212
Deleted papers
• NEUR 302 Special Topic
• EDCR 203 Te Ohonga Ake o ngā Marautangaand
• EDCR 236 Toka Tū Moana – nga Āhuatanga Māori
Amended programmes:
• Food Science major and minor subject
• Bachelor of Teaching
• Bachelor of Commerce regulations
10. Board of Graduate Studies
To receive
the minutes of a meeting of the Board of Graduate Studies on 6 July 2023, and
• 20230706 BoGS minutes
44
a) To approve
the following amended papers and amended programme:
Amended papers
• BDBA 906
• EDUC 579
Amended programme
• Master of Teaching and Learning
b) To note
that the Deputy Vice-Chancellor (Academic) has granted executive approval to offer the
following special topic:
Special topic
• HIST 430 Special Topic: War, Memory, and Identity in the Twentieth Century
c) To note
that the following amended paper was approved under the expedited approvals process:
Amended paper
• TOUR 590
Page 6 of 46

11. Date of Next Meeting
To note
that the Senate will next meet on Wednesday 30 August 2023 at 12:15 pm in the Council
Chamber, with attendance via Zoom also welcomed.
Page 7 of 46

Item 1
For confirmation
Senate
Committee Secretary: Matt Angel Telephone: 03 479 4852
E-mail: [email address]
MINUTES OF A MEETING OF THE SENATE
28 June 2023
Present:
Acting Vice-Chancellor (Convener), Associate Professor V R Anderson, Professor I G Barber,
Professor R J Barker, Professor J M Baxter, Associate Professor M A Beres, Dr F Beyer,
Associate Professor S A Biggemann, Professor P B Blakie, Professor P J Bremer, Professor C J
Charles, Professor T S Conner, Professor P R Cooper, Professor T D Cooper, J R Cushen,
Professor B K Daniel, Associate Professor G C Dick, Professor F J Edgar, Associate Professor A
D Eketone, Associate Professor C Fraser, Professor N J Gemmell, J Gibson, Associate Professor
A R Gorman, Associate Professor R W Greatbanks, Professor S E Griffiths, Associate Professor
A J High, Professor C L Hulbe, Q D Jane, Professor C L Jasoni, Dr V Kahui, Professor R A Kemp,
Professor M A Kennedy, Associate Professor J R Kirman, Professor S M Knowles, Dr S W Lau,
Professor W M M Levack, Associate Professor P M Lokman, Associate Professor N T Lucas,
Associate Professor L J Machado, Associate Professor C J Marshall, Professor E A Matisoo-
Smith, Professor B J McCane, Professor N J Medlicott, Professor M J Mirosa, Associate
Professor A B Moore, Associate Professor C M Moy, Dr P M O’Kane, Professor D A Orlovich,
Associate Professor T G Patterson, Professor R J A P Peeters, Dr T L Perry, Professor S G Pitama,
Professor P C Priest, Professor J N J Reynolds, Professor G Sole, Professor L J Surgenor, A Taia,
E F Taukolo, Professor R W Taylor, D J Thomson, Professor M A Thyne, Associate Professor S
W Walker, M Wal , R K A White
In attendance: M T Angel, Associate Professor S J Mills, M A Morgan, Professor I Oey, Dr J E Weaver, M J
Wilesmith
Apologies:
Professor R W Aitken, Associate Professor A Alm, Professor A J Ballantyne, Professor G D
Baxter, Professor J M Bering, Professor R J Blaikie, Associate Professor S E Bond, M E H Butts,
Professor H R Campbell, Associate Professor A M Carr, S D Carrington, Dr J A Cattermole,
Professor N J Cullen, Associate Professor M Dawson, Professor W J Duncan, Professor J B
Halberstadt, Professor L A Hale, Associate Professor E A Hargreaves, Professor S J Jackson,
Associate Professor C M L Johnson, Associate Professor D N Kenwright, Professor M D Lamare,
E Lemalu-Eteuati, Dr G H Leonard, Professor B A Lovelock, Professor K M Lyons, Professor J B
Maclaurin, Professor C A Marra, Professor S C Marshall, Dr R S Martin, Professor S P A
McCormick, C D McQueen, Professor J F M Palmer, Associate Professor M A C Perry, Professor
N F Pierse, Professor R Richards, Associate Professor K J Robertson, Associate Professor K R
Ruckstuhl, Associate Professor D R Ruwhiu, Dr R M Schaaf, Professor B Schonthal, Dr D
Schumayer, Professor L N Signal, Dr S J Stein, Professor W Sweetman, Professor M Thompson-
Fawcett, Professor P P Vakaoti, Associate Professor S J Wakes, Associate Professor S C Walton,
K L Wells, Professor T J Wilkinson, S W Willis, Professor E H Wyeth, Professor J Zhang
Page 8 of 46

Item 1
For confirmation
1.
Karakia Timatanga

The Convener opened the hui with a karakia.
  2.  Minutes

The minutes of the Senate hui on 31 May 2023 were confirmed.

3.
Intimations from Council

The Senate noted that the Council received:
a)  A manatu from the Pro-Vice-Chancellor, Te Kete Aronui, Humanities dated 1 June 2023, and

APPROVED

the disestablishment of the German, European Studies, and Asian Studies
programmes and the Diploma in Global Cultures.

b)  Communications from the Senate dated 26 April 2023 and 31 May 2023, and

APPROVED

the following:

(i)  Ti Kōuka – the Sustainability Strategic Framework 2022 – 2030

(ii)  Scholarships and Prizes
  The establishment of the folowing new scholarship and new prize:

New scholarship
•  University of Otago Ralph Moir Memorial Entrance Scholarship

New prize
•  Steph Dyhrberg Labour Law Prize

4.
School of Computing and Information Science

The Senate

ENDORSED

a joint proposal from the Divisions Pro-Vice-Chancellors of the Divisions of Commerce
and Sciences to establish a School of Computing and Information Science within the
Division of Sciences – effective from 1 August 2023 – and to disestablish the
Department of Information Science in the Division of Commerce and the Department
of Computer Science in the Division of Sciences, noting that:

•  Prior reviews of both the Department of Computer Science and the Department of
Information Science have identified overlapping research and teaching interests,
and the Senate heard views indicating that there are not enough differences to
justify having two departments.
•  The 2022 review of the Department of Information Science recommended
restructuring both departments into a single unit.
•  The establishment of the School would have the potential for a more focussed
academic programme building on the strengths of both areas.
Page 9 of 46

Item 1
For confirmation
•  The School would reduce the complexity of choice between programmes for
students and reduce confusion regarding the points of difference between
programmes for both students and the wider market.
•  The School wil  allow for more efficient sharing of resources and has the potential
for various programmes to sit under it.
•  At this stage, a key intention of the School would be to develop a new programme
in Software Engineering.
•  The Divisions of Commerce and Sciences have signed a Memorandum of
Understanding (MoU) regarding the teaching and col aboration responsibilities of
the School to both Divisions.
•  This proposal is supported by both departments and both Divisions affected, with
the Heads of Department for Information Science and Computer Science both
addressing the Senate in support of the proposal.
•  The current structure of two department creates competition for students while
the School should allow for improved outcomes for students through
col aboration, in alignment with the col aboration and col egiality that has grown
between the departments over the years.
•  While there are still reasons for the School to have a presence in Commerce – as
addressed through the MoU – the view of this proposal is that there are greater
synergies to be found in Sciences.
•  The proposal was framed as a positive strategic and academic move for
computing excel ence at the University in both research and teaching.
•  While there is the potential for staffing changes in the new School should it be
established, the expectation is that these would be driven by financial pressures
that would have affected both departments regardless, rather than by the
establishment of the School.

5.
University of Otago Quality Review Reports
a)  Recently Released Review Reports

The Senate noted that the following Review Reports have been authorised for release and are
available from Megan Wilson of the Quality Advancement Unit (email: [email address]):

•  Department of Anatomy, BMS, 26-28 July 2022
•  Social Impact Studio, 16-17 August 2022
•  Department of Chemistry, 12-14 October 2022
•  Disability Information and Support, 7-9 November 2022
•  Department of Food Science, 15-17 November 2022
•  Māori Centre, 28-30 September 2022
•  School of Arts, 17-20 October 2022
•  Employment-Related Processes, 5-8 December 2022 (Please contact the Office of the Vice-
Chancellor to request this Report.)
•  Studholme Col ege, 6-8 March 2023

(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
b)  Recently Completed and Upcoming Reviews

The Senate noted that the fol owing reviews have been recently completed, but have not yet
released Review Reports, or are schedule to take place over the listed dates:
Page 10 of 46

Item 1
For confirmation

Recently completed reviews
•  Genetics Teaching Programme, 28-30 November 2022
•  School of Social Sciences, 20-24 March 2023
•  Department of Public Health, UOW, 23-25 May 2023

Upcoming reviews
•  Department of Preventive and Social Medicine, DSM, 31 July - 2 August 2023
•  Publications/Outputs Office/PBRF Office, 23-25 August 2023
•  University College, 4-6 September 2023
•  Ecology Programme, 2-4 October 2023
•  Communication Section, External Engagement, 2-4 October 2023
•  Neuroscience Programme, 25-27 October 2023
•  Quality Advancement Unit, November 2023 - to be confirmed
•  ELM Programme - to be confirmed
•  Department of Women's and Children's Health, DSM; Department of Obstetrics and
Gynaecology, UOC; Department of Obstetrics, Gynaecology and Women’s Health, UOW –
to be confirmed

6.
Quality Advancement Committee

The Senate received the minutes of a meeting of the Quality of Advancement Committee on 2 May
2023.

7.
Internationalisation Committee

The Senate received the minutes of a meeting of the Internationalisation Committee on 8 May 2023,
and noted that the following new and renewed agreements have been approved by the Deputy Vice-
Chancellor (External Engagement) on recommendation of the Committee:

New agreements
•  A Memorandum of Understanding (MOU) between the University of Otago and Universitas
Gadjah Mada, Indonesia
•  An MOU between the University of Otago and Mesa Community Col ege, U.S.A.
•  An MOU between the University of Otago and Windward Community College, Hawai'i, U.S.A.
•  An MOU between the University of Otago and Fujian Medical University, P.R. China
•  A Student Exchange Agreement (SEA) between the University of Otago and Friedrich-Alexander-
Universität Erlangen-Nürnberg, Germany
•  An MOU between the University of Otago and Southwest University, P.R. China

Renewed agreements
•  The MOU and SEA between the University of Otago and the University of Essex, United Kingdom
•  The MOU and SEA between the University of Otago and Universidad Veracruzana, Mexico
•  The MOU between the University of Otago and Dalian University of Foreign Languages, P. R.
China

8.
Committee for the Advancement of Learning and Teaching

The Senate received the minutes of a meeting of the Committee for the Advancement of Learning
and Teaching on 25 May 2023.

Page 11 of 46

Item 1
For confirmation
9.
Research Committee

The Senate received the minutes of meetings of the Research Committee on 17 May 2023 and 7
June 2023.

10.  Board of Undergraduate Studies

The Senate received the minutes of a meeting of the Board of Undergraduate Studies on 7 June
2023, and

APPROVED

the following new and amended papers and amended programmes:

New paper
•  MART 310 Current Issues in International Branding

Amended papers
•  GENE 313
•  GEOG 280

Amended programmes:
•  Geography major subject
•  Environmental Management major subject

NOTED

that the following amended papers were approved under the expedited approval
process for academic proposals:

Amended papers
•  ACCT 310
•  BLAW 211
•  BLAW 212
•  FINC 303
•  FINC 308

11.  Board of Graduate Studies

The Senate received the minutes of a meeting of the Board of Graduate Studies on 8 June 2023, and

RECOMMENDED
that the following renamed programme and deleted programme and papers be
approved:

(CUAP approval required)

Renamed programme
•  Consumer Food Science subject for MAppSc, to be renamed Food and Agriculture

(CUAP notification required)

Deleted programme
•  Obesity Prevention and Management endorsement for PGDipHealSc and
PGCertHealSc

Page 12 of 46

Item 1
For confirmation
Deleted papers
•  OBPM 401
•  OBPM 402
•  OBPM 403

APPROVED

the following new, amended and deleted papers:

New papers
•  NPSY 707 Clinical Practice in Neuropsychology 2
•  POLS 413/513 Political Theory for the Environment

Amended paper
•  NPSY 706 Clinical Practice in Neuropsychology 1

Deleted paper
•  POLS 402/510 Community, Culture and Rights

NOTED

that the Deputy Vice-Chancellor (Academic) has granted executive approval to the
following amended and reinstated papers:

Amended papers
•  BDBA 913
•  SCOM 412

Reinstated paper
•  SCOM 413

12.  Convener's Business

The  Convener  noted the recently announced additional increases to Student Achievement
Component (SAC)  funding for 2024 and 2025 and advised that the University would continuing
working with the unions and with the Otago University Students’ Associate (OUSA) to lobby the
Government for further assistance. Further modelling is needed to determine the impact of this
funding, with the goal of minimising the number of job and programme losses necessary to achieve
financial sustainability, but the University must still address its deficit.

The Convener advised that the University would soon be advertising for the role of Deputy Vice-
Chancellor (Academic) (DVC(A)) as Professor Nicholson is currently engaged in the role of Acting
Vice-Chancellor and has signalled her intention to retire upon the appointment of a new Vice-
Chancellor.  The role wil  be advertised internal y within the University, but staff are welcome to
share this advertisement with well-qualified individuals outside the University.

The Senate queried whether the role of DVC(A) should be left vacant to allow for a new Vice-
Chancellor to provide input on the appointment, but acknowledged that a number senior leadership
roles at the University are currently being filled in an acting capacity and that there would be benefit
in creating stability in the DVC(A) role.

The Senate queried whether the Government intends to intervene in the university sector around
matters of competition between universities offering similar programmes. The Convener responded
by noting that the Government is planning a review of the sector, with the scope of that review to
be determined by the end of the year. However, the Vice-Chancellors and Chancellors across the
motu hope to maintain the independence of their universities while fostering col aboration between
institutions.
Page 13 of 46

Item 1
For confirmation

Final y, the Senate queried whether the University might have capacity to help re-train and provide
academic and career development for some individuals who might be affected by job losses at the
University. The Convener acknowledged this suggestion, which could be an area for further
investigation.

13. Date of Next Meeting

The Senate noted that it will next meet on Wednesday 26 July 2023 at 12:15 pm in the Council
Chamber, with attendance via Zoom also welcomed.

14. Karakia Whakamutunga

The Convener closed the hui with a karakia.
Page 14 of 46

Item 3
For recommendation of approval
Page 15 of 46

Item 3
For recommendation of approval

Page 16 of 46

Item 3
For recommendation of approval
Page 17 of 46

Page 18 of 46

Page 19 of 46

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Page 21 of 46

Item 4
For noting
Manatu Memorandum
Ki a  Senate
To
Nā  Matt Angel, Secretary to the Senate
From
Te rā  18 July 2023
Date
Te Kaupapa  Changes to the Composition of committees consequential to the
Re  establishment of the Dean, Learning and Teaching position
The purpose of this manatu is to advise Senate of changes to the Composition of several academic
committees – including committees reporting to the Senate – which have been approved by the Acting Vice-
Chancel or as a consequence of establishing the new position of Dean, Learning and Teaching, which reports
to the Deputy Vice-Chancellor (Academic). These changes are outlined below, and queries may be directed
to Academic Committees and Services ([email address]). A further change will be needed
in due course to ensure that the Dean, Learning and Teaching has ex officio membership on Senate, in place
of the University’s representative on CUAP; this will require approval by Council to amend the Senate Statute
2021.
Committees reporting to Senate
• Board of Undergraduate Studies: Replace the CUAP Representative with the Dean, Learning and
Teaching (no effect on current membership)
• Board of Graduate Studies: Replace the CUAP Representative with the Dean, Learning and Teaching
(no effect on current membership)
• Quality Advancement Committee: Add the Dean, Learning and Teaching as a member (no effect on
current membership)
• Committee for the Advancement of Learning and Teaching (CALT): Replace the Deputy Vice-
Chancellor (Academic) with the Dean, Learning and Teaching as a member and as Convener
Committees reporting to CALT
• Distance Learning Advisory Committee: Replace the Deputy Vice-Chancellor (Academic) with the
Dean, Learning and Teaching as a member and as Convener
• Summer School Operational Group: Replace the Deputy Vice-Chancellor (Academic) with the Dean,
Learning and Teaching as a member and as Convener
Page 22 of 46

Item 4
For noting
Further committees
•  Academic Integrity Advisory Committee: Replace the Deputy Vice-Chancellor (Academic) with the
Dean, Learning and Teaching as a member and as Convener
•  Programmes and Papers Working Group: Dean, Learning and Teaching to take over as Convener
from the Deputy Vice-Chancellor (Academic)
•  Learner Success Advisory Group: Add the Dean, Learning and Teaching as a member
Page 23 of 46

Item 6
For noting
INTERNATIONALISATION COMMITTEE
MINUTES OF THE INTERNATIONALISATION COMMITTEE
MONDAY, 19 JUNE 2023
Present:
Mr Jason Cushen  (Acting  Convenor),  Associate Professor Joel Tyndal , Dr Florian
Beyer, Dr Hunter Hatfield and Mr Cyrus Yam.
In attendance:
Mrs Megan Smith,  Ms  Bronwen Stephens,  Mrs Chriss Hamilton,  Ms Daniel e
Yamamoto-Kerr, Ms Celia Corteletti, Dr Jo Oranje, Mr Garry Chronican, Mrs Susan
Steer, Ms Jennifer Haugh  (representing Student Experience),  Ms Karamea
Pewhairangi, Ms Rebecca Kurtovich and Ms Lynda McIver.
__________________________________________________________________________________________
Part 1: Matters to be Reported to Senate
1.
Karakia Timatanga – led by Mr Cushen.
2.
Welcome and Apologies
Apologies were received from Professor Tony Bal antyne and Associate Professor Leah Watkins.
and were unable to attend
the meeting.
3.
Confirmation of the Minutes of the Meeting of 8 May 2023
Part 1 of the Minutes of the meeting of 8 May 2023 was accepted as a true and accurate record.
4.
Agreements
On the recommendations  of the  Committee,  the Deputy Vice-Chancel or (External Engagement)
approved the fol owing proposed new agreements and renewals:
4.1  Proposed New Agreements
Recommended
that the University of Otago enters into a Memorandum of Understanding (MOU)
and Student Exchange Agreement (SEA) with EM Normandie Business School,
France;
that the University of Otago enters into a MOU with Santa Monica Col ege, U.S.A.;
that the University of Otago enters into a MOU with IU International University of
Page 24 of 46

Item 6
For noting
Applied Sciences, Germany.

4.2  Agreements to be Renewed

Recommended
that the MOU between the University of Otago and Fiji National University, Fiji, be
renewed;

that the MOU between the University of Otago and Universidad de Chile, Chile, be
renewed.

4.3  Finalised Agreements

Noted
that the fol owing agreements have been finalised since the last meeting:

a MOU between the Col ege of Education, University of Otago, and the Faculty of
Learning Sciences and Education, Thammasat University, Thailand;

a MOU and SEA  between the University of Otago and SGH  Warsaw School of
Economics, Poland;

a MOU between the Division of Health Sciences, University of Otago and the
Faculty of Medicine, Universität Hamburg, Germany;

a MOU between the University of Otago and Olympic Col ege, U.S.A.

Page 25 of 46

Item 7
For noting
Research Committee
Minutes
RESEARCH COMMITTEE MEETING
12 July 2023
Centre for Innovation seminar room, 1:00pm
Present:
Professor Richard Blaikie (Convenor), Dr Rosie Brown, Professor Tamlin Conner, Dr
Sara Filoche (z), Associate Professor Ceridwen Fraser, Dr Martin Gagnon (z),
Professor Roslyn Kemp, Associate Professor John Shaver, Associate Professor Logan
Walker (z), Mike Wall, Professor Sara Walton.
Apologies:
Professor David Baxter, Professor Rose Richards, Associate Professor Diane Ruwhiu
Professor Emma Wyeth
In Attendance:  Dr David Geraghty (z), Dr Donna Hendry (z), Dr John Milnes, Paulette Milnes
Welcome to Associate Professor John Shaver to his first meeting as Acting
ADR Humanities
1.
Minutes of the Previous Meeting
Accepted
That the minutes of the meeting of 7 June 2023, be accepted as a true and
accurate record.
2.
No Matters Arising
3.
No Intimations from the Senate
4.
Research Committee Strategic Activities
4.1
PBRF Sector Reference Group update
The initial cohort of panel members have been announced, including eight
OU staff across the 14 panels. This does not include co-chairs.
In principle decisions on technical matters and Covid.
• Detail will come with draft guidelines.
• Covid will be considered part of force majeure.
Timeline changes
• Delay in release of draft guidelines. Now due 11 August.
• Early release of finalised EP template, schema and staff data file
information.
Next Sector Reference Group meeting to look at draft guidelines is Friday 21
July.
Further options for panel membership will come in the second round, but
details are dependent on submissions and numbers required.
There was a significant decrease in nominations from OU in 2023.
left the meeting.
Page 26 of 46

Item 7
For noting

4.2
Research Responsiveness to Māori Policy

Meeting with Senior Māori leaders for feedback will take place Monday 17

July 2023

•  Policy to be presented to RC in August

4.3
Te Ara Paerangi – Future Pathways

MBIE are committed to TAP.

•  Commitments for 2023 include Te Tiriti statements, career

development, and industry-based PhD scholarships.

National Research Priorities

•  The members of the group to guide recommendations to Cabinet

have been selected, but not yet released, as they are yet to go through

the Cabinet Selection process.

•  Recommendations from this group will be finalised for endorsement

by the new Cabinet after the October national election.

Next meeting of sector group is 22 August 2023.

NRPs will not set the entire research investment landscape for New Zealand.

The Marsden Fund, HRC and Endeavour Fund will still exist, and awards are

likely to be parallel to NRPs but not exclusively so.

5.
UORGs

5.1
UORG Extensions/Variations

UORG Summary List

Approved

, UORG extension to 30 June 2024

Approved

, UORG budget variation

Approved

, UORG extension to 31 December 2023

Approved

, UORG extension to 31 December 2023

Approved

, extension to 30 June 2024.

5.2
UORG Panel composition and numbers

Correction to last meeting:103 UORG applications and 6 Prestigious Writing

Grant applications have been received.

On review of applications, three panels were not viable:

•  Mathematics and Information Science (2 applications)

•  Physical, Earth and Biochemical Sciences (6 applications)

•  Business, Economics, and Innovation (2 applications)

Five panels will run in 2023.

•  Clinical and Public Health

•

  Human and Biomedical Sciences

•  Humanities

•  Social, Human and Behavioural Sciences and Business, Economics,

and Innovation combined.

•  Physical, Earth and Biochemical Sciences and Mathematics and

Information Science combined into a General Science panel.

Convenors have been selected, are building panels and scheduling dates.

Numbers are down from 2022 applications, but this was expected after the

refocus for 2023.

•  75 Early and Mid-Career Researcher applications
Page 27 of 46

Item 7
For noting

•  13 applications from Māori researchers

•  2 applications from Pasifika researchers.

ECR felt inequity regarding who would be allowed to apply. This messaging

came from Departments.  Guidelines for applications were not available at

the time of application.

Funding availability

•  Total applications

•  2024 Budget not yet finalised.

•  Professor Blaikie and
to discuss budget and provide

budget parameters for Chairs to consider.

6
Incoming correspondence

No incoming correspondence

7.
Convener’s Business
7.1
Pae Tata – Strategic Plan to 2030

Staff have been able to provide direct feedback through the Pae Tata hui

which are currently taking place.

This feedback will inform the implementation plan which is the next

deliverable.

Non-overheaded funding has been highlighted as an area of concern.

•  Receiving funds from agencies that do not provide overheads is not

prohibited, but Deans/HODs will have to decide whether or not to

support applications to such funds based on alignment with strategic

priorities.

ORIS will provide better information to HOD/Deans to make

strategic decisions, rather than case by case decisions.

•  This should be implemented first quarter 2024.

There are enablers around the five domains of Pae Tata, including processes,

structures and support to ensure the ability to work effectively in ways that

align with strategy.

Internal financial systems and models need to be such that they do not

disincentivize collaboration across the University. Areas of concern include:

•  Student EFTS allocations

•  Doctoral scholarships

Changes to internal resource allocation models, resources and finance cannot

be implemented for 2024, but will be considered as part of the longer-term

implementation of Pae Tata.

7.2
Research Priority Areas

Focus discussion on priorities one and two:

1.  Better focus our research into areas of strength

2.  Communicate our research impact with local, regional, and global

communities.

Priority two to be discussed at August meeting.

•
, Senior Research Advisory Manager, invited to

comment on advancing the Research Impact Framework.

Main point for RC discussion is identification of research strategic priorities.

•
compiling an analysis of research strengths for the past 10

years. This is due for the September meeting.  This will support RC
Page 28 of 46

Item 7
For noting

discussions rather than direct them.

•
to conduct social network analysis to consider what our

partners consider important, and meaningful engagement.

Current discussions are process setting rather than strategy setting.

Our research priority statements should align with national priorities but

should not be led by them.

How research priorities are determined needs to be inclusive for all divisions,

and the methodology chosen should not unfairly disadvantage any specific

research area/type.

RC work needs to be done in parallel with Divisional and Departmental

considerations.

There needs to be clear communication about how the process of decision

making will proceed.

•
, in conjunction with ADRs, to produce template to

circulate to Divisions and departments to provide a consistency of

approach to discussion of strategic research priorities. This should

be discussed at least once in departmental meetings.

Members moved to workshop session to provide fuller opportunities for

further discussion.

8.
General Business
8.1
HRC funding

Congratulations to successful HRC funding applicants.

8.2
Horizons Europe

Formal agreement signed for Horizons Europe.

NZ government has committed to pick up overhead funding gap for

successful applicants.

8.3
Changes to NIH funding

The NIH is proposing to change its policy regarding sub-awardees,

particularly foreign researchers sub-contacted by US recipients of NIH funds.

One of the changes would require all foreign recipients to provide copies of

all lab notebooks, all data, and all documentation that supports the research

outcomes. These materials must be provided to the primary recipient at each

scientific update, no less that every six months, or more frequently based on

risk.

There are legal and ethical concerns with this for NZ researchers.

• These include Māori data sovereignty, Privacy Act, intellectual

property protection, ethical approvals, and would cause a significant

administrative burden.

This would constitute a significant barrier for collaboration between US and

NZ researchers.

has brought this to the attention of Universities NZ who are in

touch with other agencies regarding this change.

9.
Next Meeting

The next meeting of the Committee has been set down for 9 August 2023,

mode to be advised.

Page 29 of 46

Item 7
For noting

Distribution List
Professor Richard Blaikie
Mike Wall
Professor Sara Walton
Professor Maree Thyne
Professor Roslyn Kemp
Professor Patricia Priest
Professor Hugh Campbell
Professor Jessica Palmer
Associate Professor Ceridwen Fraser
Professor Richard Barker
Dr Sara Filoche
Professor Jeff Smith
Associate Professor Logan Walker
Stephen Willis
Professor Tamlin Conner
Gary Witte
Dr Rosie Brown
Cc Matt Angel
Dr Martin Gagnon
Cc Dr David Geraghty
Professor David Baxter
Cc Dr John Milnes
Professor Rose Richards
Cc Paulette Milnes
Professor Emma Wyeth
Cc Fiona Seaton

Page 30 of 46

Item 8
For recommendation of approval
Memorandum
To
The Senate
From Scholarships and Prizes Committee
Date
17 July 2023
Re
New Prizes and Scholarship proposals
Preamble
The recommendation of the Senate is sought for the following new prizes and new
scholarship to proceed to the University Council for its consideration.
1.
NEW PRIZES
a) Te Pae Takata Whakamānawa Māori Te Pae Tata - School of Arts
Achievement Prize for First-Year Tauira Māori
• Department: School of Arts
• Value: $500
• Background: One of three new prizes established by the University of Otago
in 2023 in support of undergraduate Māori Arts students, with funding from
the School of Arts. Valued at $500, this prize celebrates diligence, merit and
high academic achievement from a first-year tauira Māori majoring in the
School of Arts.
• Recommended by:
o
Professor Tim Cooper, Head of School of Arts, Division of Humanities
o
Professor Jessica Palmer, Pro-Vice-Chancellor, Division of Humanities
Proposed Regulations
Te Pae Takata Whakamānawa Māori Te Pae Tata - School of Arts Achievement Prize for
First-Year Tauira Māori
Established by the University of Otago in 2023, this prize celebrates diligence, merit and high
academic achievement from a first-year tauira Māori enrolled in a major or minor in the
School of Arts.
The prize will be awarded annually by the University Council, on the recommendation of the
Head of the School of Arts and a panel made up of
1) the Head of the School of Arts or a nominee, who will convene the panel;
2) the Humanities Kaiāwhina Māori;
3) the manager of the Māori Centre or a nominee; and
4) two or three representatives from the School of Arts nominated by the Head of the
School of Arts (when possible, at least one from the School of Arts Teaching &
Learning Committee).
Page 31 of 46

Item 8
For recommendation of approval
The recipient shall be a first-year tauira Māori enrolled in a major or minor in the School of
Arts who is judged as having attained a high standard of achievement and has shown diligence
and perseverance in their first year at the University of Otago.
Each School of Arts programme may make up to two nominations (ideally through each
programme’s Kaiāwhina). Members of the panel may make one nomination each. Nominations
should include a supporting document of approximately 300 words explaining why the student
is deserving of the prize.
The value of the prize will normally be $500.
To be awarded the prize, the recipient must provide verification of Māori ancestry.
b) Te Pae Takata Whakamānawa Māori Te Hāpai Ō - School of Arts
Leadership Prize for Second-Year Tauira Māori
• Department: School of Arts
• Value: $500
• Background: One of three new prizes established by the University of Otago
in 2023 in support of undergraduate Māori Arts students, with funding from
the School of Arts. Valued at $500, this prize celebrates outstanding leadership
from a second-year tauira Māori majoring in the School of Arts.
• Recommended by:
o
Professor Tim Cooper, Head of School of Arts, Division of Humanities
o
Professor Jessica Palmer, Pro-Vice-Chancellor, Division of Humanities
Proposed Regulations
Te Pae Takata Whakamānawa Māori Te Hāpai Ō - School of Arts Leadership Prize for
Second-Year Tauira Māori
Established by the University of Otago in 2023, this prize celebrates outstanding leadership
from a second-year tauira Māori enrolled in a major or minor in the School of Arts.
The prize will be awarded annually by the University Council, on the recommendation of the
Head of the School of Arts and a panel made up of
1) the Head of the School of Arts or a nominee, who will convene the panel;
2) the Humanities Kaiāwhina Māori;
3) the manager of the Māori Centre or a nominee; and
4) two or three representatives from the School of Arts nominated by the Head of the
School of Arts (when possible, at least one from the School of Arts Teaching &
Learning Committee).
The recipient shall be a second-year tauira Māori enrolled in a major or minor in the School of
Arts who is judged as having shown outstanding service and leadership, either within the
School of Arts or in the wider community, in their second year at the University of Otago.
The decision will be based on evidence of leadership and outstanding personal qualities and
attributes.
Each School of Arts programme may make up to two nominations (ideally through each
programme’s Kaiāwhina). Members of the panel may make one nomination each. Nominations
Page 32 of 46

Item 8
For recommendation of approval
should include a supporting document of approximately 300 words explaining why the student
is deserving of the prize.
The value of the prize will normally be $500.
To be awarded the prize, the recipient must provide verification of Māori ancestry.

c)  Te Pae Takata Whakamānawa Māori Te Pae Tawhiti - School of Arts Māori
Research Prize for Third-Year Students
•  Department: School of Arts
•  Value: $500
•  Background: One of three new prizes established by the University of Otago
in 2023 in support of undergraduate Māori Arts students, with funding from
the School of Arts. Valued at $500, this prize celebrates an outstanding
research project from a third-year student in the School of Arts on a theme
related to mātauranga Māori or significant to Māori.
•  Recommended by:
o  Professor Tim Cooper, Head of School of Arts, Division of Humanities
o  Professor Jessica Palmer, Pro-Vice-Chancellor, Division of Humanities

Proposed Regulations
Te Pae Takata Whakamānawa Māori Te Pae Tawhiti - School of Arts Māori Research
Prize for Third-Year Students
Established by the University of Otago in 2023, this prize celebrates an outstanding research
project on a theme relevant to Māori from a third-year student enrolled in a major or minor
in the School of Arts.
The prize will be awarded annually by the University Council, on the recommendation of the
Head of the School of Arts and a panel made up of
1) the Head of the School of Arts or a nominee, who will convene the panel;
2) the Humanities Associate Dean Māori or one of their delegates;
3) the manager of the Māori Centre or a nominee; and
4) two or three representatives from the School of Arts nominated by the Head of the
School of Arts (when possible, at least one from the School of Arts Teaching &
Learning Committee).
The recipient shall be a third-year student enrolled in a major or minor in the School of Arts
who is judged as having written or created an outstanding research project (whether an essay,
a short story, a video production, a performance piece, or something else) in English or Te
Reo  Māori  for  a  School  of  Arts  paper  on  a  theme  related  to  mātauranga  Māori  and/or
significant to Māori. Special consideration will be given to projects of interest to Kāi Tahu.
Each School of Arts programme may make up to two nominations (ideally through each
programme’s  Kaiāwhina).  Nominations  should  include  a  precis  of  the  project  and  brief
description of its outstanding qualities (500 words total).
The value of the prize will normally be $500.

Page 33 of 46

Item 8
For recommendation of approval

d)  School of Arts Fonua Achievement Prize for First-Year Pacific Students
•  Department: School of Arts
•  Value: $500
•  Background: One of three new prizes established by the University of Otago
in 2023 in support of undergraduate Pacific Arts students, with funding from
the School of Arts. Valued at $500, this prize celebrates diligence, merit and
high academic achievement from a first-year Pacific student majoring in the
School of Arts.
•  Recommended by:
o  Professor Tim Cooper, Head of School of Arts, Division of Humanities
o  Professor Jessica Palmer, Pro-Vice-Chancellor, Division of Humanities

Proposed Regulations
School of Arts Fonua Achievement Prize for First-Year Pacific Students
Established by the University of Otago in 2023, this prize celebrates diligence, merit and high
academic achievement from a first-year Pacific student enrolled in a major or minor in the
School of Arts.
The prize will be awarded annually by the University Council, on the recommendation of the
Head of the School of Arts and a panel made up of
1) the Head of the School of Arts or a nominee, who will convene the panel;
2) the Pacific Islands Students’ Support Officer in the Division of Humanities;
3) the manager of the Pacific Islands Centre or a nominee; and
4) two or three representatives from the School of Arts nominated by the Head of the
School of Arts (when possible, at least one from the School of Arts Teaching &
Learning Committee).
The recipient shall be a first-year Pacific student enrolled in a major or minor in the School of
Arts who is judged as having attained a high standard of achievement and has shown diligence
and perseverance in their first year at the University of Otago.
Each School of Arts programme may make up to two nominations (ideally through each
programme’s Pacific liaison). Members of the panel may make one nomination each.
Nominations should include a supporting document of approximately 300 words explaining
why the student is deserving of the prize.
The value of the prize will normally be $500.
To be awarded the prize, the recipient must provide verification of Pacific ancestry.

e)  School of Arts Tivaevae Leadership Prize for Second-Year Pacific Students
•  Department: School of Arts
•  Value: $500
•  Background: One of three new prizes established by the University of Otago
in 2023 in support of undergraduate Pacific Arts students, with funding from
the School of Arts. Valued at $500, this prize celebrates outstanding leadership
from a second-year Pacific student majoring in the School of Arts.
Page 34 of 46

Item 8
For recommendation of approval
•  Recommended by:
o  Professor Tim Cooper, Head of School of Arts, Division of Humanities
o  Professor Jessica Palmer, Pro-Vice-Chancellor, Division of Humanities

Proposed Regulations
School of Arts Tivaevae Leadership Prize for Second-Year Pacific Students
Established by the University of Otago in 2023, this prize celebrates outstanding leadership
from a second-year Pacific student enrolled in a major or minor in the School of Arts.
The prize will be awarded annually by the University Council, on the recommendation of the
Head of the School of Arts and a panel made up of
1) the Head of the School of Arts or a nominee, who will convene the panel;
2) the Pacific Islands Students’ Support Officer in the Division of Humanities;
3) the manager of the Pacific Islands Centre or a nominee; and
4) two or three representatives from the School of Arts nominated by the Head of
the School of Arts (when possible, at least one from the School of Arts Teaching
& Learning Committee).
The recipient shall be a second-year Pacific student enrolled in a major or minor in the School
of Arts who is judged as having shown outstanding service and leadership, either within the
School of Arts or in the wider community, in their second year at the University of Otago.
The decision will be based on evidence of leadership and outstanding personal qualities and
attributes.
Each School of Arts programme  may make up to two nominations (ideally through each
programme’s Pacific liaison). Members of the panel may make one nomination each.
Nominations should include a supporting document of approximately 300 words explaining
why the student is deserving of the prize.
The value of the prize will normally be $500.
To be awarded the prize, the recipient must provide verification of Pacific ancestry.

f)  School of Arts Faletufuga Research Prize for Third-Year Students
•  Department: School of Arts
•  Value: $500
•  Background: One of three new prizes established by the University of Otago
in 2023 in support of undergraduate Pacific Arts students, with funding from
the School of Arts. Valued at $500, this prize celebrates an outstanding
research project from a third-year student in the School of Arts on a theme
related to the Pacific islands or significant to Pacific peoples.
•  Recommended by:
o  Professor Tim Cooper, Head of School of Arts, Division of Humanities
o  Professor Jessica Palmer, Pro-Vice-Chancellor, Division of Humanities

Page 35 of 46

Item 8
For recommendation of approval
Proposed Regulations
School of Arts Faletufuga Research Prize for Third-Year Students
Established by the University of Otago in 2023, this prize celebrates an outstanding research
project on a theme relevant to the Pacific from a third-year student enrolled in a major or
minor in the School of Arts.
The prize will be awarded annually by the University Council, on the recommendation of the
Head of the School of Arts and a panel made up of
1) the Head of the School of Arts or a nominee, who will convene the panel;
2) the Humanities Associate Dean Pacific or a nominee;
3) the manager of the Pacific Islands Centre or a nominee; and
4) two or three representatives from the School of Arts nominated by the Head of
the School of Arts (when possible, at least one from the School of Arts Teaching
& Learning Committee).
The recipient shall be a third-year student enrolled in a major or minor in the School of Arts
who is judged as having written or created an outstanding research project (whether an essay,
a short story, a video  production,  a  performance  piece,  or something  else) in  English  or a
Pacific  language  for a  School  of  Arts  paper  on  a  theme  related  to  the  Pacific  islands  or
significant to Pacific peoples.
Each School  of Arts programme may make up to two nominations (ideally through each
programme’s Pacific liaison). Nominations should include a precis of the project and brief
description of its outstanding qualities (500 words total).
The value of the prize will normally be $500.

g)  The Luke Kypri Prize
•  Department: Politics Programme, School of Social Sciences
•  Value: $750 Total – $350 1st prize, $250 2nd prize, $150 3rd prize
•  Background: This prize is funded by the William Kennedy Memorial Trust,
which also funds other Politics prizes. The award honours the memory of Luke
Kypri, a University of Otago student who achieved outstanding grades in four
100-level Politics papers before tragically dying in 2021. The prize will be
awarded annually to the three students who, in their first year studying politics,
achieve the highest average for two 100-level POLS papers in a single year.
•  Recommended by:
o  Professor Will Sweetman, Head of School of Social Sciences Division
of Humanities
o  Professor Jessica Palmer, Pro-Vice-Chancellor, Division of Humanities

Proposed Regulations
The Luke Kypri Prize
Established by the University of Otago in 2023 through generous support from the William
Kennedy Fund, from which other Politics prizes are already funded, the Luke Kypri prize
honours the memory of Luke Kypri, who completed all four politics 100-level papers in a single
year, achieving outstanding grades across those papers, before tragically passing in 2022.
Page 36 of 46

Item 8
For recommendation of approval
This prize, which honours  the memory of Luke Kypri, will be awarded annually by the
University Council to the three students who, in their first year of studying politics, achieve the
highest grade average across two 100-level POLS papers completed within a single calendar
year.
The value of the prize will normally be:
$350 for 1st Place
$250 for 2nd Place
$150 for 3rd Place
The award may be given concurrently with other awards.
The value of the prize and regulations may be reviewed from time to time.

2.  NEW SCHOLARSHIP
a)  Āwhina Scholarship
•  Department: Otago Medical School
•  Value: $5,000
•  Background: This new scholarship is the result of a generous donation from a
general practitioner, Dr Penny Kagan, and is designed to offer assistance and
encouragement to recipients on their career journey. The scholarship will be
awarded annually to one female Māori or Pacific student enrolled in the MB
ChB undergraduate medical programme, and factors such as academic ability,
commitment to community, and interest in research and clinical advancement
will all be considered in selecting the successful applicant.
•  Recommended by:
o  Professor Tim Wilkinson, Acting Dean of Otago Medical School,
Division of Health Sciences
o  Professor Patricia Priest, Acting Pro-Vice-Chancellor, Division of
Health Sciences

Proposed Regulations
Āwhina Scholarship
Established in 2023 by the University of Otago through a generous donation from a general
practitioner, Dr Penny Kagan, who wishes to give back to Otago Medical School by offering
assistance and encouragement to students on their career journeys. This scholarship offers
financial support to one female Māori or Pacific undergraduate medical student each year.
Painga (Eligibility)
Applicants must:
•  be a New Zealand citizen or New Zealand Residence Class Visa Holder;
•  be a female Māori or Pacific student enrolled in the Bachelor of Medicine and Bachelor
of Surgery (MB ChB) undergraduate medical programme at the University of Otago;
•  hold or be able to obtain either Māori or Indigenous Pacific ancestry verification.
https://www.otago.ac.nz/study/otago666451.html

Page 37 of 46

Item 8
For recommendation of approval
Mahi Tono (Application Process)
Every application for the scholarship must be submitted to Student Administration
(Scholarships) at the University of Otago by the specified closing date.
Every applicant must submit:
•  a completed application form;
•  a statement demonstrating the applicant’s involvement in, and commitment to, their
Māori or Pacific community; and
•  an academic reference letter.
Kōwhiritanga (Selection Process)
The Selection Panel shall consist of (i) the Dean of Otago Medical School as chair, (ii) one
Associate Dean (Māori) and one Associate Dean (Pacific) nominated by the Dean, (iii) Māori
and Pacific clinical and academic staff nominated by  the Dean, and (iv) the Director of
Development and Alumni Relations (or their nominees).
In addition to the University of Otago Māori Strategic Framework and the University of Otago
Pacific Strategic Framework 2022–2030, the following factors shall be considered in selecting
the scholarship recipient:
•  The applicant’s involvement in and commitment to Māori or Pacific communities.
•  The applicant’s academic ability and potential.
The Panel may require an interview with short-listed applicants for this scholarship.
Ahumoni (Financial)
•  The scholarship is valued at $5,000, and may be awarded only once to each recipient.
•  One scholarship will be available each year.
Wā Roanga (Tenure)
•  The scholarship must be held with full-time tenure.
•  The scholarship must be taken up within one year of being awarded.
•  The scholarship may be held concurrently with any other University of Otago
scholarship where its regulations also allow co-tenure.
Herenga Atu (Other Requirements)
•  Award of this scholarship is dependent on the recipient being enrolled at the
University of Otago at the time of application.
•  The University of Otago reserves the right to use the names, photographs, and details
of successful applicants for advertising and publicity. The award holders must agree to
be reasonably available to participate in interviews and promotional activities if
requested by the University of Otago.

Recommendations
1)
The Senate recommends that the following new prizes and new scholarship proceed to
University Council for its consideration:
a.
New Prizes
i.
Te Pae Takata Whakamānawa Māori Te Pae Tata - School of Arts
Achievement Prize for First-Year Tauira Māori;
Page 38 of 46

Item 8
For recommendation of approval
ii.
Te Pae Takata Whakamānawa Māori Te Hāpai Ō - School of Arts
Leadership Prize for Second-Year Tauira Māori;
iii.
Te Pae Takata Whakamānawa Māori Te Pae Tawhiti - School of Arts
Māori Research Prize for Third-Year Students;
iv.
School of Arts Fonua Achievement Prize for First-Year Pacific Students;
v.
School of Arts Tivaevae Leadership Prize for Second-Year Pacific
Students;
vi.
School of Arts Faletufuga Research Prize for Third-Year Students;
vii.
The Luke Kypri Prize; and
b.
New Scholarship
i.
Āwhina Scholarship.

Page 39 of 46

Item 9
For approval, recommendation of approval, and
noting, as outlined in the agenda
Board of Undergraduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Minutes of a Meeting of the Board of Undergraduate Studies
5 July 2023
Present:
Professor Phil Bremer (Convener), Professor Tim Cooper, Jason Cushen, Jennifer Haugh,
Professor Brendan McCane, Professor Lisa McNeill (representing the Division of Commerce),
Dr Sarah Stein, Associate Professor Wayne Stephenson (representing the Division of
Humanities), Professor Lois Surgenor, Dr Julie Timmermans
In attendance: Matt Angel, Associate Professor Melanie Beres (incoming Associate Dean (Academic) for the
Division of Humanities), Rebecca Connaughton, Carol Forbes, Richard German, Sandra
Spence, Mark Wilesmith
Apologies:
Ngaroma Bennett, Mia Heaphy Butts, Associate Professor Richard Greatbanks, Professor Karl
Lyons, Professor Simone Marshall, Margaret Morgan
1.
Karakia Timatanga
The Convener opened the hui with a karakia.
2.
Membership Changes
The Board welcomed Professor Phil Bremer to the Board as Convener in his role as Acting Deputy
Vice-Chancellor (Academic), taking over from Professor Helen Nicholson.
3.
Minutes
The minutes of a meeting of the Board on 7 June 2023, previously circulated, were confirmed.
4.
Intimations from Senate
The Board noted that the Senate, 28 June 2023, received the minutes of the Board dated 7 June
2023, and approved al recommendations contained therein.
Page 40 of 46

Item 9
For approval, recommendation of approval, and
noting, as outlined in the agenda
5.
Matters Stil  to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Proposals to amend the regulations for the Health Professional programmes concerning
eligibility to apply for admission to the programme (June 2022) (April 2023)
For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).
6.
OPEL Academic Advisory Group
The Board received the minutes of a meeting of the University of Otago Pathway and English
Language Centre (OPEL) Academic Advisory Group on 16 May 2023, and
APPROVED
revised Terms of Reference (ToR) for the OPEL Academic Advisory Group, subject to
adding an approval date and a scheduled review date to the revised ToR.
7.
Te Huarahi - Pathway
The Board
RECOMMENDED
that a proposal from Te Huarahi | Pathway to introduce the Diploma in Science –
including new papers PTWY 130, PTWY 131 and PTWY 132 – be approved  (CUAP
approval required), having been recommended for approval by the Division of
Sciences (19 June 2023), noting that:
•
expressed gratitude for the consultation on this proposal, which
has resulted in improvements.
• This Diploma wil  widen options alongside the Diploma in Arts (DipArts) and
Diploma in Commerce (DipCom) and allow for better promotion of all three
Diplomas, particularly in international markets.
• This Diploma also provides a path into the Bachelor of Health Sciences, but it does
not provide a path into Health Sciences First Year (HSFY) or any of the other
programmes in Health Sciences, with the current path progressing from a
Foundation Studies Certificate into HSFY remaining preferred to developing a
Diploma path into the programmes supported by HSFY.
• While the Division of Sciences has expressed concerns over creating new papers to
support the Diploma rather than utilising existing papers – such as HUBS 191 and
BIOL 123 – the Division has acknowledged the pedagogical justifications for
maintaining smaller cohort sizes for Diploma students and is supportive of seeing
how the Diploma operates in practice once introduced.
• Concerns over the mathematics paper supporting this Diploma and the DipCom
have been satisfactorily addressed.
• The Board discussed one commenter’s concern that the proposal may have deficit-
focussed language around students from Māori and Pacific backgrounds – noting,
however, that this language mirrors the DipArts and DipCom, which had wide
Māori consultation prior to introduction – with Professor Cooper to fol ow up and
make sure this concern is addressed.
Page 41 of 46

Item 9
For approval, recommendation of approval, and
noting, as outlined in the agenda
• The Board discussed the removal of the word ‘normally’ from regulations around
duration of the programme and confirmed that students are expected to complete
the Diploma in one year of full-time study, apart from exceptional circumstances,
which may be covered under the Variations clause.
• There was not an opportunity to promote the DipArts and DipCom in international
markets prior to their introduction for 2023, but given that they are now being
promoted, it is forecasted that this Diploma and the DipArts and DipCom should
enjoy good enrolment numbers moving forward, particularly among international
students.
• The Board queried whether the research project to be carried out by
on student achievement in this Diploma and the DipArts and DipCom would
include col ection of qualitative data – noting that this may provide powerful
stories – and queried whether the Diplomas might incorporate a capstone project
at the end of the Diploma year.
• There are minor typographical errors in the proposals presentation of the DipArts
and DipCom regulations.
8.
Division of Sciences
The Board
RECOMMENDED
that the fol owing proposals from the Division of Sciences (19 June 2023) be approved:
Neuroscience
SCI-1 - To delete NEUR 302
Food Science
SCI-2 - To amend the major and minor subject requirements and honours
prerequisites for Food Science, noting that the Convener declared a conflict of interest
for this proposal.
9.
Division of Humanities
The Board
RECOMMENDED
that the following proposal from the Division of Humanities (21 June 2023) be
approved:
College of Education
HUM-1 - To amend the regulations and schedules for the Bachelor of Teaching, with
consequential amendments to EDCR and EDPR papers, noting that:
• The Col ege of Education should be aware that students have already begun
applying for 2024 and may need to be notified of these changes.
• The Board the Col ege of Education to consider a consistent approach for how it
might handle situations in which a student struggled to complete MAOR 110 but
was otherwise prepared to progress with the programme.
HUM-2 - To introduce a new paper, EDCR 220 Te Ohoka Ake, with consequential
deletion of EDCR 203 and EDCR 236, noting that EDCR 203 and EDCR 236 would be made
Page 42 of 46

Item 9
For approval, recommendation of approval, and
noting, as outlined in the agenda
‘not available’ – rather than suspended – from 2025 and then deleted once they are no
longer needed by current students for degree completion.
10. Division of Commerce
The Board
RECOMMENDED
that the following proposal from the Division of Commerce (21 June 2023) be
approved:
Dean’s Office
COM-1 - To amend the regulations for the Bachelor of Commerce, and to amend the
paper rules for BLAW 211 and BLAW 212
11. Convener’s Business
The Board noted that the Convener did not have any business to report.
12. Date of Next Meeting
The Board noted that it will next meet at 2:00 pm on Wednesday 2 August 2023 in the Council
Chamber, First Floor, Clocktower Building.
13. Karakia Whakamutunga
The Convener closed the hui with a karakia.
14. Members of the Board
Professor Phil Bremer (Convener)
Ngaroma Bennett
Mia Heaphy Butts
Professor Tim Cooper
Jason Cushen
Associate Professor Richard Greatbanks
Jennifer Haugh
Professor Karl Lyons
Professor Simone Marshall
Professor Brendan McCane
Margaret Morgan
Dr Sarah Stein
Professor Lois Surgenor
Dr Julie Timmermans
Page 43 of 46

Item 10
For approval and noting
as outlined in the agenda
Board of Graduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Minutes of a Meeting of the Board of Graduate Studies
6 July 2023
Present:
Professor Phil Bremer (Convener), Professor Richard Blaikie, Professor Tim Cooper, Professor
Chrys Jaye, Kirsty Lewis, Professor Lisa McNeill, Professor Gisela Sole, Dr Sarah Stein, Associate
Professor Wayne Stephenson
In attendance:  Matt Angel, Carol Forbes
Apology:
Professor David Baxter, Jason Cushen, Professor Tony Harland,  Professor Zhiyi Huang,
Margaret Morgan, Lini Roberts, Keegan Wells
1.
Karakia Timatanga
The Convener opened the hui with a karakia.
2.
Membership Changes
The Board welcomed Professor Phil Bremer to the Board as Convener in his role as Acting Deputy
Vice-Chancellor (Academic), taking over from Professor Helen Nicholson.
3.
Minutes
The minutes of a meeting of the Board held on 8 June 2023, previously circulated, were confirmed.
4.
Intimations from Senate
The Board noted that the Senate, 28 June 2023, received the minutes of a meeting of the Board on
8 June 2023, and approved all recommendations contained therein.
5.
Matters Stil  to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Amendments to regulations for master’s degrees to achieve consistency regarding which
papers or courses should be considered when determining an applicant’s GPA for entry into
the programme (April 2023) (June 2023)
Page 44 of 46

Item 10
For approval and noting
as outlined in the agenda
For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).
6.
Graduate Research Committee
GRC Minutes
The Board received the minutes of a meeting of the Graduate Research Committee on 30 May
2023, noting that:
• A significant amount of work is in progress around areas such as admission, progress
reporting, scholarships, etc., but no items are ready to progress to the Board at this stage.
Graduate Research School Report
The Board received a report on doctoral candidates for May 2023, noting that:
• Numbers are stil tracking steady with the year thus far, with enrolments down from 2022, but
with a decrease in deferrals and an increase in completions from this time last year.
7.
Division of Commerce
The Board
RECOMMENDED
that the fol owing proposal from the Division of Commerce (21 June 2023) be
approved:
Doctor of Business Administration
COM-1 - To amend the teaching period length of BDBA 906, subject to reducing the
length of the proposed non-standard teaching by two or three days to prevent
complications related to student finance issues.
NOTED
that the fol owing proposal was approved under the expedited approvals process:
Department of Tourism
COM-2 - To amend the prescription of TOUR 590
8.
Division of Humanities
The Board
RECOMMENDED
that the following proposal from the Division of Humanities (21 June 2023) be
approved:
College of Education
HUM-1 - To amend the regulations and schedules for the Master of Teaching and
Learning, with consequential amendments to EDUC 579.
Page 45 of 46

Item 10
For approval and noting
as outlined in the agenda
NOTED

that the Deputy Vice-Chancellor (Academic) has granted executive approval for the
following proposal:

History Programme

HUM-2 - To offer HIST 430 as Special Topic: War, Memory, and Identity in the
Twentieth Century

9.
Convener’s Business

The Board noted that the Convener did not have any business to report.

10.  Date of Next Meeting

The Board noted that it will next meet at 2:00 pm on Thursday 3 August 2023 in the Council
Chamber, First Floor, Clocktower Building.

11.  Karakia Whakamutunga

The Convener closed the hui with a karakia.

12.  Members of the Board

Professor Phil Bremer (Convener)
Professor David Baxter
Professor Richard Blaikie
Professor Tim Cooper
Jason Cushen
Professor Tony Harland
Professor Zhiyi Huang
Professor Chrys Jaye
Kirsty Lewis
Professor Lisa McNeill
Margaret Morgan
Lini Roberts
Professor Gisela Sole
Dr Sarah Stein
Associate Professor Wayne Stephenson
Keegan Wells
Page 46 of 46