28 June 2023 redacted.pdf

Senate
Date:
28 June 2023
Time:
12:15pm
Venue:
Council Chamber, First Floor, Clocktower Building
Note:
Items left open for discussion are indicated by ##
in the margin. To send your apology if you are
unable to attend the meeting or to receive the
Zoom login details, please email Academic
Committees and Services
([email address]) or contact
Matt Angel on 03 479 4852.

Agenda
Agenda
2
1. Karakia Timatanga
To open
the hui with a karakia.
2. Minutes
To confirm
the minutes of the Senate hui on 31 May 2023.
• 20230531 Senate minutes
7
3. Intimations from Council
To note
that the Council received:
a) A manatu from the Pro-Vice-Chancellor, Te Kete Aronui, Humanities dated 1 June 2023, and
Approved
the disestablishment of the German, European Studies, and Asian Studies programmes and the
Diploma in Global Cultures.
b) Communications from the Senate dated 26 April 2023 and 31 May 2023, and
Approved the following:
(i) Ti Kōuka – the Sustainability Strategic Framework 2022 – 2030
(ii) Scholarships and Prizes
The establishment of the following new scholarship and new prize:
New scholarship
• University of Otago Ralph Moir Memorial Entrance Scholarship
New prize
• Steph Dyhrberg Labour Law Prize
4. ## School of Computing and Information Science
To consider for endorsement
a proposal from the Pro-Vice-Chancellors of the Divisions of Commerce and Sciences to
establish a School of Computing and Information Science within the Division of Sciences and to
disestablish the Department of Information Science in the Division of Commerce and the
Department of Computer Science in the Division of Sciences.
• A proposal to establish a new School of Computing and Information Science
15
5. University of Otago Quality Review Repor ts
Page 2 of 48

a) Recently Released Review Reports
To note
that the following Review Reports have been authorised for release and are available from
Megan Wilson of the Quality Advancement Unit (email: [email address]):
• Department of Anatomy, BMS, 26-28 July 2022
• Social Impact Studio, 16-17 August 2022
• Department of Chemistry, 12-14 October 2022
• Disability Information and Support, 7-9 November 2022
• Department of Food Science, 15-17 November 2022
• Māori Centre, 28-30 September 2022
• School of Arts, 17-20 October 2022
• Employment-Related Processes, 5-8 December 2022 (Please contact the Office of the Vice-
Chancellor to request this Report.)
• Studholme College, 6-8 March 2023
(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
b) Recently Completed and Upcoming Reviews
To note
that the following reviews have been recently completed, but have not yet released Review
Reports, or are schedule to take place over the listed dates:
Recently completed reviews
• Genetics Teaching Programme, 28-30 November 2022
• School of Social Sciences, 20-24 March 2023
• Department of Public Health, UOW, 23-25 May 2023
Upcoming reviews
• Department of Preventive and Social Medicine, DSM, 31 July - 2 August 2023
• Publications/Outputs Office/PBRF Office, 23-25 August 2023
• University College, 4-6 September 2023
• Ecology Programme, 2-4 October 2023
• Communication Section, External Engagement, 2-4 October 2023
• Neuroscience Programme, 25-27 October 2023
• Quality Advancement Unit, November 2023 - to be confirmed
• ELM Programme - to be confirmed
• Department of Women's and Children's Health, DSM; Department of Obstetrics and
Gynaecology, UOC; Department of Obstetrics, Gynaecology and Women’s Health, UOW - to
be confirmed
6. Quality Advancement Committee
To receive
the minutes of a meeting of the Quality of Advancement Committee on 2 May 2023.
• 20230502 QAC minutes
16
Page 3 of 48

7. Internationalisation Committee
To receive
the minutes of a meeting of the Internationalisation Committee on 8 May 2023, and
To note
that the following new and renewed agreements have been approved by the Deputy Vice-
Chancellor (External Engagement) on recommendation of the Committee:
New agreements
• A Memorandum of Understanding (MOU) between the University of Otago and Universitas
Gadjah Mada, Indonesia
• An MOU between the University of Otago and Mesa Community College, U.S.A.
• An MOU between the University of Otago and Windward Community College, Hawai'i, U.S.A.
• An MOU between the University of Otago and Fujian Medical University, P.R. China
• A Student Exchange Agreement (SEA) between the University of Otago and Friedrich-
Alexander-Universität Erlangen-Nürnberg, Germany
• An MOU between the University of Otago and Southwest University, P.R. China
Renewed agreements
• The MOU and SEA between the University of Otago and the University of Essex, United
Kingdom
• The MOU and SEA between the University of Otago and Universidad Veracruzana, Mexico
• The MOU between the University of Otago and Dalian University of Foreign Languages, P. R.
China
• 20230508 IC minutes
20
8. Committee for the Advancement of Learning and Teaching
To receive
the minutes of a meeting of the Committee for the Advancement of Learning and Teaching on
25 May 2023.
• 20230525 CALT minutes
22
9. Research Committee
To receive
the minutes of meetings of the Research Committee on 17 May 2023 and 7 June 2023.
• 20230517 RC minutes
27
• 20230607 RC minutes
34
10. Board of Undergraduate Studies
To receive
the minutes of a meeting of the Board of Undergraduate Studies on 7 June 2023, and
• 20230607 BUGS minutes
39
Page 4 of 48

a) To approve
the following new and amended papers and amended programmes:
New paper
• MART 310 Current Issues in International Branding
Amended papers
• GENE 313
• GEOG 280
Amended programmes:
• Geography major subject
• Environmental Management major subject
b) To note
that the following amended papers were approved under the expedited approval process for
academic proposals:
Amended papers
• ACCT 310
• BLAW 211
• BLAW 212
• FINC 303
• FINC 308
11. Board of Graduate Studies
To receive
the minutes of a meeting of the Board of Graduate Studies on 8 June 2023, and
• 20230608 BoGS minutes
43
a) To recommend
that the following renamed programme and deleted programme and papers be approved:
Renamed programme
• Consumer Food Science subject for MAppSc, to be renamed Food and Agriculture
Deleted programme
• Obesity Prevention and Management endorsement for PGDipHealSc and PGCertHealSc
Deleted papers
• OBPM 401
• OBPM 402
• OBPM 403
Page 5 of 48

b) To approve
the following new, amended and deleted papers:
New papers
• NPSY 707 Clinical Practice in Neuropsychology 2
• POLS 413/513 Political Theory for the Environment
Amended paper
• NPSY 706 Clinical Practice in Neuropsychology 1
Deleted paper
• POLS 402/510 Community, Culture and Rights
c) To note
that the Deputy Vice-Chancellor (Academic) has granted executive approval to the following
amended and reinstated papers:
Amended papers
• BDBA 913
• SCOM 412
Reinstated paper
• SCOM 413
12. Convener's Business
13. Date of Next Meeting
To note
that the Senate will next meet on Wednesday 26 July 2023 at 12:15 pm in the Council Chamber,
with attendance via Zoom also welcomed.
14. Karakia Whakamutunga
To close
the hui with a karakia.
Page 6 of 48

Item 2
For confirmation
Senate
Committee Secretary: Matt Angel  Telephone: 03 479 4852
E-mail: [email address]
MINUTES OF A MEETING OF THE SENATE
31 May 2023
Present:
Professor H D Nicholson (Acting Convener), Professor R W Aitken, Associate Professor A Alm,
Professor I G Barber, Professor R J Barker, Professor G D Baxter, Associate Professor M A Beres,
Dr F Beyer, Associate Professor S A Biggemann, Professor P B Blakie, Associate Professor S E
Bond, M E H Butts, Professor T S Conner, Professor P R Cooper, Professor T D Cooper, Professor
B K Daniel, Associate Professor M Dawson, Associate Professor G C Dick, Professor W J Duncan,
Professor F J Edgar, Associate Professor A D Eketone, J Gibson, Associate Professor A R
Gorman, Associate Professor R W Greatbanks, Professor S E Griffiths, Professor J B
Halberstadt, Professor L A Hale, Associate Professor E A Hargreaves, Associate Professor A J
High, Professor C L Hulbe, Professor S J Jackson, Q D Jane, Professor C L Jasoni, Associate
Professor C M L Johnson, Professor M A Kennedy, Professor S M Knowles, Dr S W Lau, E
Lemalu-Eteuati, Dr G H Leonard, Professor W M M Levack, Associate Professor N T Lucas,
Professor K M Lyons, Associate Professor L J Machado, Professor J B Maclaurin, Professor C A
Marra, Professor S C Marshall, Professor E A Matisoo-Smith, Professor B J McCane, Associate
Professor C M Moy, Professor D A Orlovich, Professor J F M Palmer, Professor N F Pierse,
Professor P C Priest, Professor J N J Reynolds, Associate Professor K J Robertson, Dr R M Schaaf,
Professor B Schonthal, Professor G Sole, Dr S J Stein, Professor W Sweetman, E F Taukolo,
Professor R W Taylor, Professor M Thompson-Fawcett, D J Thomson, Professor M A Thyne,
Professor P P Vakaoti, Associate Professor S J Wakes, Associate Professor S W Walker, M Wall,
Associate Professor S C Walton, K L Wells, R K A White, Professor T J Wilkinson, Professor E H
Wyeth
In attendance:  M T Angel, Professor K C Gordon, M A Morgan, Professor I Oey,
Apologies:
Vice-Chancellor  (Convener),  Associate Professor V R Anderson, Professor A J Ballantyne,
Professor J M Baxter, Professor J M Bering, Professor R J Blaikie, Professor P J Bremer,
Professor H R Campbell, Associate Professor A M Carr, S D Carrington, Dr J A Cattermole,
Professor C J Charles, Professor N J Cullen, J R Cushen, Associate Professor C Fraser, Professor
N J Gemmell, Dr V Kahui, Professor R A Kemp, Associate Professor D N Kenwright, Associate
Professor J R Kirman, Professor M D Lamare, Associate Professor P M Lokman, Professor B A
Lovelock, Associate Professor C J Marshall, Dr R S Martin, Professor S P A McCormick, C D
McQueen, Professor N J Medlicott, Professor M J Mirosa, Associate Professor A B Moore, Dr
P M O’Kane, Associate Professor T G Patterson, Professor R J A P Peeters, Dr T L Perry,
Associate Professor M A C Perry, Professor S G Pitama, Professor R Richards, Associate
Professor K R Ruckstuhl, Associate Professor D R Ruwhiu, Dr D Schumayer, Professor L N Signal,
Professor L J Surgenor, A Taia, Dr X J Walker, S W Willis, Professor J Zhang
Page 7 of 48

Item 2
For confirmation
1.
Karakia Timatanga

The Acting Convener opened the hui with a karakia.
  2.  Minutes

The minutes of the Senate hui on 26 April 2023 were confirmed.

3.
Intimations from Council

The Senate noted that the Council, 9 May 2023, received Communication from the Senate dated 29
March 2023 and 26 April 2023, and:
a)  Approved the folowing:
  i)  Academic Proposals

To be submitted to the Committee on University Academic Programmes (CUAP):
−  The amendment of the Bachelor of Dental Surgery with Honours, including new and
deleted papers:

New papers
•  DENT 570 Clinical Dental Practice for Honours
•  DENT 572 Dental Research for Honours

Deleted papers
•  DENT 561 General Practice Dentistry for Honours
•  DENT 563 Community Service Learning
•  DENT 580 Dental Honours Research Project 1
•  DENT 581 Dental Honours Research Project 2

−  The amendment of the name of the Advertising endorsement for the Diploma for
Graduates to Creative Marketing.

−  The amendment of the Bachelor of Dental Technology and Bachelor of Dental
Technology with Honours, including new and deleted papers:

New papers
•  DTEC 111 Fundamental Sciences for Dental Technology
•  DTEC 113 3D and Digital Fixed Prosthetics 1
•  DTEC 311 Applied Research for Dental Technology
•  DTEC 312 Integrated 3D and Digital Prosthetics
•  DTEC 411 Dental Technology Research for Honours
•  DTEC 412 Dental Technology Practice

Deleted papers
•  DTEC 204 Applied Design for Orthodontics
•  DTEC 301 Special Topics: Dental Technology Research
•  DTEC 302 Dental Technology 4
•  DTEC 490 Dental Technology Research 3

  2

Page 8 of 48

Item 2
For confirmation
−  The deletion of the Electronics subject for the Bachelor of Science, Master of Science,
Postgraduate Diploma in Science, Master of Applied Science, Postgraduate Diploma
in  Applied Science, and Bachelor of Science with Honours, and to delete al  ELEC
papers.

−  The deletion of the Bachelor of Applied Science and Bachelor of Applied Science with
Honours, with some subjects to be retained and transferred to new qualifications:

Transfer the following majors to the BSc
•  Agricultural Innovation
•  Aquaculture and Fisheries
•  Data Science
•  Energy Management
•  Environmental Management
•  Forensic Analytical Science
•  Geographic Information Systems
•  Physical Education, Activity and Health
•  Software Engineering
•  Sport and Exercise Nutrition

Transfer the following minors to the BSc
•  Agricultural Innovation
•  Aquaculture and Fisheries
•  Computational Modelling
•  Energy Management
•  Environmental Management
•  Geographic Information Systems
•  Physical Education, Activity and Health
•  Software Engineering
•  Sport and Exercise Nutrition
•  Supplementary Nutritional Science (for students majoring in Sport and Exercise
Nutrition only)

Add to the BA, BA(Hons), PGDipArts and BACom
•  Environmental Management

Transfer the fol owing subjects to the BSc(Hons)
•  Aquaculture and Fisheries
•  Energy Management
•  Environmental Management
•  Forensic Analytical Science
•  Geographic Information Systems
•  Software Engineering
•  Sport and Exercise Nutrition
•  Telecommunications

−  The deletion of the Ethnomusicology and Classical Music minor subjects for the
Bachelor of Arts.

−  The amendment of the minimum required GPA to enter coursework master’s degrees
to B.

  3

Page 9 of 48

Item 2
For confirmation
ii)  Scholarships and Prizes

The establishment of the following scholarships:

−  Otago Council Postgraduate Scholarship in Commerce, noting that Council
recommended a name change to this scholarship, to amend name to the University
of Otago Council Postgraduate Scholarship in Commerce.
−  The Professor John Steele Honours Scholarship in Musicology
−  The Professor John Steele Master’s Scholarship in Musicology
−  The Professor John Steele Doctoral Scholarship in Musicology
−  The Eamon Cleary Trust Postgraduate Travel Award
−  Stewart Petrie Diversity & Equity Scholarship in Surveying & Spatial

The establishment of the following prizes:
−  Caledonian Society Prize for Scottish Literature
−  Mayne Wetherell Prize
−  Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association Clinical Oral
Health Practice Prize
−  Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association Community
Oral Health and Oral Health Promotion Prize

The disestablishment of the following scholarships:
−  The Eamonn Cleary Trust Honours Scholarship
−  A J Park Intellectual Property Prize
b)  Agreed to carry the folowing matter forward to its next scheduled meeting:

Tī Kōuka - The Sustainability Strategic Framework 2022-2030

4.  Disestablishment of German, Asian Studies, and European Studies Programmes

The Senate

ENDORSED

a proposal from the Pro-Vice-Chancellor, Te Kete Aronui Humanities to disestablish
the German, Asian Studies, and European Studies programmes and the Diploma in
Global Cultures, noting that:

•  The Senate endorsed this proposal by a majority vote, which included a number of
dissenting voices.
•  The programmes proposed for disestablishment have experienced a prolonged
period of low and decreasing enrolments, in spite of the excel ent mahi and
dedication displayed by the staff involved – a trend shared by many contemporary
language programmes across the motu.
•  Any staffing changes resulting as a consequence of or in relation to this proposal
– if approved – are beyond the purview of the Senate.
•  The Senate acknowledged the strategic risks of disestablishing the German
programme, recognising the significance of Germany to society and to the
University.
  4

Page 10 of 48

Item 2
For confirmation
•  The Senate discussed the possibility of retaining German as a minor subject and
as a study option within the Global Studies major subject, with some members
expressing strong views in favour of this alternative.
•  The Senate heard comments outlining the historical and cultural links between
Germany and the University, Aotearoa, and the Pacific.
•  The Senate acknowledged initiatives by the Languages and Cultures Programme,
such as developing the successful Global Studies major subject and embedding
teaching into other departments and divisions.
•  The Senate also heard comments expressing the importance of German to
international conversations and developments in business, culture, and politics.
•  The Senate expressed reluctance to see these programmes disestablished, but
also appreciated the need for the University to focus its resources to ensure the
financial sustainability of its academic programmes and to achieve its strategic
vision, as outlined in its official documents and frameworks.

5.
Regulations for Higher Doctorates

The Senate

APPROVED

the establishment of generic Regulations for the Higher Doctorate Degrees Awarded
by the University of Otago, replacing the current separate regulations for the higher
doctorates, subject to:

•  The addition of language – to the satisfaction of the Dean, Graduate Research
School – stating that resubmission is not normally a result of examination for
higher doctorates or a variation to these regulation.

6.
PhD Regulations

The Senate

APPROVED

amendments to the regulations for the Degree of Doctor of Philosophy (PhD)
regarding programme duration, noting that:

•  It is important that PhD candidates and prospective students understand that the
course of study is typically three full-time years as this may have visa and
scholarship implications.
•  While three years of ful -time study is sufficient to undertake a PhD, some
students may wish to expand their research portfolio beyond the work undertaken
for a PhD to achieve their academic and career ambitions.
•  There is an error in the proposed wording of clause for 4(c), whereby ‘wil
normally subject to’ should read ‘wil  normally be subject to’.

  5

Page 11 of 48

Item 2
For confirmation
7.
University of Otago Quality Review Reports
a)  Recently Released Review Reports

The Senate noted that the following Review Reports have been authorised for release and are
available from Megan Wilson of the Quality Advancement Unit (email: [email address]):

•  Department of Anatomy, BMS, 26-28 July 2022
•  Social Impact Studio, 16-17 August 2022
•  Department of Chemistry, 12-14 October 2022
•  Disability Information and Support, 7-9 November 2022
•  Department of Food Science, 15-17 November 2022
•  Māori Centre, 28-30 September 2022
•  School of Arts, 17-20 October 2022
•  Employment-Related Processes, 5-8 December 2022 (Please contact the Office of the Vice-
Chancellor to request this Report.)

(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
b)  Recently Completed and Upcoming Reviews

The Senate noted that the fol owing reviews have been recently completed, but have not yet
released Review Reports, or are schedule to take place over the listed dates:

Recently completed reviews
•  Genetics Teaching Programme, 28-30 November 2022
•  Studholme Col ege, 6-8 March 2023
•  School of Social Sciences, 20-24 March 2023

Upcoming reviews
•  Department of Public Health, UOW, 23-25 May 2023
•  Quality Advancement Unit, 13-15 June 2023
•  Department of Preventive and Social Medicine, DSM, 31 July - 2 August 2023
•  Publications/Outputs Office/PBRF Office, 23-25 August 2023
•  ELM Programme, week of 4 September 2023 - to be confirmed
•  University College, 4-6 September 2023
•  Ecology Programme, 2-4 October 2023
•  Communication Section, External Engagement, 2-4 October 2023
•  Neuroscience Programme, 25-27 October 2023
•  Department of Women's and Children's Health, DSM; Department of Obstetrics and
Gynaecology, UOC; Department of Obstetrics, Gynaecology and Women’s Health, UOW –
30 October - 3 November 2023
•  Department of Zoology - November 2023 - to be confirmed

  6

Page 12 of 48

Item 2
For confirmation
8.
Scholarships and Prizes Committee

The Senate received the minutes of a meeting of the Scholarships and Prizes Committee on 17 May
2023, and

RECOMMENDED
that the fol owing new scholarship and new prize be approved:

New scholarship
•  The University of Otago Ralph Moir Memorial Entrance Scholarship

New prize
•  Steph Dyhrberg Labour Law Prize

9.
Board of Undergraduate Studies

The Senate received the report of the Board of Undergraduate Studies 3 May 2023, and

APPROVED

the following amended papers, new paper codes and amended programmes:

Amended papers
•  SOCI 306
•  SOCI 304

New paper codes
•  MICN paper codes (for administrative use to facilitate enrolment in exceptional
circumstances)

Amended programmes:
•  Criminology minor subject
•  Criminology endorsement for DipGrad

NOTED

that the following deleted paper was approved under the expedited approval process
for academic proposals:

Deleted paper
•  MART 325

NOTED

that the following special topic has been approved:

New special topic
•  SOCI 304 Special Topic: Exploring Neurodisability in Health, Welfare and Justice
Systems

10.  Board of Graduate Studies

The Senate received the minutes of a meeting of the Board of Graduate Studies on 4 May 2023, and

APPROVED

the following deleted paper and amended programme:

Deleted paper
•  NEUR 461 Clinical Neurology

  7

Page 13 of 48

Item 2
For confirmation
Amended programme:
•  Ecology subject for BSc(Hons), PGDipSci, and MSc

NOTED

that the fol owing amended papers were approved under the expedited approval
process for academic proposals:

Amended papers
•  BDBA 909
•  BDBA 913

11.  Convener's Business

The Senate noted that the Acting Convener did not have any business to report.

12.  Date of Next Meeting

The Senate noted that it will next meet on Wednesday 28 June 2023 at 12:15 pm in the Council
Chamber, with attendance via Zoom also welcomed.

13.  Karakia Whakamutunga

The Acting Convener closed the hui with a karakia.
  8

Page 14 of 48

Item 4
For consideration of endorsement
Memorandum | Manatu
To | Ki a:
Senate
From | Nā:
Professor Maree Thyne, Pro-Vice-Chancellor (Commerce) and
Professor Richard Barker, Pro-Vice-Chancellor (Sciences)
Date | Te rā:
21 June 2023
Re | Te kaupapa:  Proposal to establish a School of Computing and Information
Science (Name TBC)
This is to seek endorsement from Senate for a joint proposal from the Pro-Vice-Chancellors of
Commerce and Sciences to:
1.
Establish a new School of Computing and Information Science within the Division of
Sciences, with the establishment date of 1 August 2023
2.
Disestablish the Department of Information Science in the Division of Commerce
3.
Disestablish the Department of Computer Science in the Division of Sciences
Initially the two departments will continue as programmes within the School of Computing and
Information Science. However, staff in the school will be expected to develop a new curriculum as a
priority.
A key intention at this stage is to develop a new qualification in Software Engineering for CUAP
approval.  We believe that the new programme can be built around core strengths at the University
of Otago, including Health Science through a specialisation in digital health.  The Division of
Commerce also plans to develop or refresh related academic programmes and a memorandum of
understanding (MOU) between the Division of Commerce and the Division of Sciences has been
signed as a sign of commitment to working collaboratively on these new initiatives.
This proposal was endorsed by the Sciences Divisional Board on 19 June 2023 and by the Commerce
Divisional Board on 21 June 2023.
Page 1 of 1
Page 15 of 48

Item 6
For noting

Quality Advancement Committee
Stand in Committee Secretary: Carol Forbes Telephone 03 479 8792
E-mail:  [email address]
Minutes of a Meeting of the Quality Advancement Committee (QAC)
2 May 2023

Present:
Professor David Baxter (Convener),  Professor Richard Blaikie, Dr Simon
Connell, Professor Tim Cooper, Jo Gibson, Mia Heaphy Butts, Associate
Professor Anna High, Professor Niels Kjaergaard, Kevin Maley, Margaret
Morgan, Associate Professor Helen Roberts, Amanda Taia, Associate
Professor Andrew Trotman, Professor Robin Turner

In Attendance:
Carol Forbes, Dr Julie Weaver

Apologies:
Jason Cushen, Professor Helen Nicholson, Professor Kerry Shepherd

1.
Welcome
Professor Baxter welcomed the following new members to the committee – Associate
Professors Anna High and Andrew Trotman, as Senate representatives, Professor Robin
Turner, representing the Division of Health Sciences, and Associate Professor Helen
Roberts, representing the Division of Commerce.

2.
Minutes

Confirmed the minutes of a meeting of the Committee held on 9 February 2023.

3.
Matters Arising from the Previous Minutes
It was noted that
is also a member of the working group revising the QAC
Terms of Reference and membership composition.

4.
Quality Advancement Committee – Terms of Reference
The Committee received draft revised Terms of Reference prepared by the Working
Group and discussed the proposed changes with reference to the current Terms of
Reference. The following points were noted for further consideration by the Working
Group:

•  That the Committee’s role should be focused  on the University’s academic quality
assurance and enhancement processes at the higher order, at an oversight level

1

Page 16 of 48

Item 6
For noting
rather than on specific management and operational components,  and  that it
reports to Senate.
•  That the ‘Purpose’ statement is broad and may not be specific  enough.
•  That consideration be given to where the reference to Te Tiriti o te Waitangi or
our place in the Pacific is best placed.
•  That consideration be given to retaining the 3rd bullet point of the current terms
of reference which describes how to better understand the academic quality
processes.
•  That consideration be given to retaining the last bullet point from the current
Terms of Reference.
•  That the Working Group will continue to work on developing the Terms and
report back to the August meeting.

It was also noted that the composition (membership) of the Committee had not been
reviewed by the Working Group for this report.

5.
Otago Cycle 6 Academic Audit – Update
The Committee received a verbal update from the Director, noting

•  Preparations for the self-review report are underway with multiple areas across the
university involved. The information and data received is being checked and collated
for the report to ensure it aligns with the Academic Audit Framework’s guideline
statements.
•  The plan is to have a near final draft report ready by the end of September 2023, with
submission of the report due in March 2024.
•  The audit panel will be provided with a report on the status of key initiatives and any
significant new documentation in advance of its site visit in July 2024.

6.
Cycle 6 Academic Audits – Executive Summaries
The Committee received the Cycle 6 Academic Audit Executive Summaries for Te Herenga
Waka – Victoria University of Welling and Waipapa Taumata Rau – University of Auckland,
noting the following:

•  The summaries identified issues common to both institutions relating to curriculum,
strategic frameworks, and student management systems.
•  There are challenges in the postgraduate space around supervision, training, and
progress reporting across institutions.
•  Victoria University has identified an enhancement initiative to develop an academic
quality framework.

7.
Quality Surveys and Evaluations Report
The Committee received a Quality Surveys and Evaluations Report dated May 2023,
noting the following:

•  The 2023 Graduate Opinion Survey opened in March, 5368 graduates were invited to
participate.
•  The 2023 College and First Year Survey is scheduled to open for data collection on 4
May.

2

Page 17 of 48

Item 6
For noting
• The 2023 International Student Barometer (ISB) opened for data collection on 18
March.
• There was good staff engagement with the Student Evaluation Process Improvement
Survey. The intent of this survey was to collect feedback from staff who have ordered
Student Evaluation of Teaching Questionnaires within the last three years. A final
report of findings is being prepared and will be submitted to QAC in due course.
• There was a strong increase in the number of evaluation questionnaires ordered by
staff (up 23%) compared to the same period in 2022
• That the University’s core survey and evaluation process could be a topic for a CALT
Kōrero event.
8.
Quality Reviews Report
The Committee received the Quality Reviews Report dated May 2023, noting the
following:
• 13 Reviews are scheduled for 2023; one has been deferred to 2024.
• There are two outstanding review reports from 2022.
• A GYR workshop was held in February; nine GYRs are scheduled for this year.
• A new prompt sheet for ‘Internationalisation at Otago’ is currently being prepared.
• The provisional 2024 Review Schedule of 15 reviews has been circulated to PVCs and
Directors for consideration.
9.
Convenor’s Business
No items to report.
10.
Other Business
The Committee acknowledged the passing of Dr Tasileta Teevale and recognised the
University had lost a great leader and scholar.
11.
Date of Next Meeting
Noted that the next meeting of the Committee is currently scheduled for Tuesday 1st
August from 2-4pm, in Committee Room North.
12.
Members of the Committee
13.
Professor David Baxter (Convener)
Professor Helen Nicholson
Professor Richard Blaikie
Dr Simon Connell
Professor Tim Cooper
Jason Cushen
Claire Gallop
Jo Gibson
Mia Heaphy Butts
Professor Anna High
Professor Niels Kjaergaard
3
Page 18 of 48

Item 6
For noting
Kevin Maley
Margaret Morgan
Professor Helen Roberts
Professor Kerry Shephard
Amanda Taia
Associate Professor Andrew Trotman

4

Page 19 of 48

Item 7
For noting



INTERNATIONALISATION COMMITTEE

MINUTES OF THE INTERNATIONALISATION COMMITTEE
MONDAY, 8 MAY 2023

Present:
Professor Tony Ballantyne  (Convenor),  Associate Professor  Leah Watkins,  Jason
Cushen, Associate Professor Joel Tyndal , Dr Florian Beyer, Dr Hunter Hatfield and
Mr Cyrus Yam.

In attendance:
Dr Paul Baker, Mrs Megan Smith, Ms Bronwen Stephens, Dr Sal y Henderson, Mrs
Chriss Hamilton,  Ms Danielle Yamamoto-Kerr,  Ms  Kylie Davies  (representing
Student Experience),  Ms Karamea Pewhairangi, Ms Kel ie Bain  and  Ms  Lynda
McIver.

__________________________________________________________________________________________

Part 1: Matters to be Reported to Senate

1.
Karakia Timatanga – led by Professor Ballantyne.

2.
Welcome and Apologies

were unable to attend the meeting.

Professor Ballantyne welcomed Ms Kylie Davies, representing Student Experience, invited guest Ms Kel ie
Bain, International Visits Specialist, and Ms Karamea Pewhairangi, representing  the  Office  of  Māori
Development, to the meeting.

3.
Confirmation of the Minutes of the Meeting of 6 March 2023

Part 1 of the Minutes of the meeting of 6 March 2023 was accepted as a true and accurate record.

4.
Agreements

On the recommendations  of the  Committee,  the Deputy Vice-Chancel or (External Engagement)
approved the fol owing proposed new agreements and renewals:

4.1  Proposed New Agreements

Recommended
that the University of Otago enters into a Memorandum of Understanding (MOU)
with Universitas Gadjah Mada, Indonesia;

that the University of Otago enters into a MOU with Mesa Community Col ege,

1(5)

Page 20 of 48

Item 7
For noting
U.S.A.;
that the University of Otago enters into a MOU with Windward Community
Col ege, Hawai'i, U.S.A.;
that the University of Otago enters into a MOU with Fujian Medical University,
P.R. China;
that the University of Otago enters into a Student Exchange Agreement (SEA) with
Friedrich-Alexander-Universität Erlangen-Nürnberg, Germany;
that the University of Otago enters into a MOU with Southwest University, P.R.
China.
4.2  Agreements to be Renewed
Recommended
that the MOU and  SEA  between the University  of Otago  and  the  University of
Essex, United Kingdom, be renewed;
that the MOU and SEA between the University of Otago and Universidad
Veracruzana, Mexico, be renewed;
that the MOU between the University of Otago and Dalian University of Foreign
Languages, P. R. China, be renewed.
4.3  Finalised Agreements
Noted
that the fol owing agreements have been finalised since the last meeting:
a  MOU  and  SEA  between the  University of Otago and Prague University of
Economics and Business, Czech Republic;
a MOU and SEA between the University of Otago and the Stockholm School of
Economics, Sweden;
a MOU and SEA between the University of Otago and Aarhus University, Denmark;
a MOU and SEA between the University of Otago and Lund University, Sweden;
a MOU and SEA between the University of Otago and the National University of
Singapore, Singapore;
an Articulation Agreement between the Division of Health Sciences, University of
Otago and the International Medical University, Malaysia;
a MOU between the University of Otago, Arcadia University-Col ege of Global
Studies and Elon University, U.S.A.;
a MOU between the University of Otago and Dali University, P. R. China.
2(5)
Page 21 of 48

Itme 8
For noting
Committee for the Advancement of Learning and Teaching
Committee Secretary: Michelle Bennie:
Telephone: 479 9105
E-mail: michel [email address]
Minutes of a Meeting of the Committee for the Advancement of Learning and Teaching
25 May 2023
Present:
Professor Richard Blaikie (Acting Convener), Dr Lee Adam, Cate Bardwel , Dr Russel  Butson,
Professor Ben Daniel, Mia Heaphy Butts (z), Dr Rachel Martin (z), Margaret Morgan, Dr Tracy
Perry (z), Professor Sheila Skeaff, Associate Professor Alesha Smith, Dr Sarah Stein (z), Nicola
Walmsley, Dr John Williams
Apologies:
Professor Helen Nicholson, Jason Cushen, Dr Stephen Scott, Dr Fairleigh Gilmour
In attendance:  Michelle Bennie, Julie Weaver
1.
Apologies
The Committee noted apologies.
2.
Minutes
The minutes of a meeting of the Committee held on 30 March 2023 were confirmed.
3.
Matters Arising from Previous Minutes
The Committee discussed reviewing its Terms of Reference to reflect the new reporting lines for
the Summer School Operational Group (SSOG) and the Distance Learning Advisory Committee
(DLAC) noting that:
• Although SSOG and DLAC are not explicitly mentioned in the current Terms of Reference, the
inclusion of provisions for establishing thematic subcommittees and working groups implies
that receiving reports and minutes from these entities falls within the Committee's mandate.
• Taking into consideration the interim convenor and the forthcoming appointment of a Dean
of Learning and Teaching, the Committee noted the following key points which might be
considered in any future revision of the Terms of Reference:
1
Page 22 of 48

Itme 8
For noting
  The existing Terms of Reference focus primarily on the formulation and advancement
of strategies, policies, and guidelines for recommendation to the Senate, rather than
their implementation.
  The Committee’s composition includes provision for Pacific representation, however
there is currently no member in this role. The need for a Pacific representative was
highlighted.
  The Terms of Reference could be aligned with the University's graduate profile and
Vision 2040, as well as ensuring a Te Tiriti-based understanding of teaching and
learning activities.
  A review may clarify the Committee’s role in relation to the Digital y-Enhanced
Learning and Teaching Group.
  Staging changes of committee membership will be important for continuity (nine of
the current members have expiry dates of 31 December 2024).

4.
Library Report

The Committee received the Library report to May 2023 noting that:

•
is a valuable addition to the team, having been appointed to the new role
of Library Pacific Engagement Advisor.
•  The Health Sciences team has persuaded some departments to adopt APA style, mostly at
undergraduate level.
•  Library staff are collaborating with Student Learning and Development to pul  together
academic skil s programme offerings for postgraduate students.

The Committee thanked
for an excellent report.

5.
Summer School Operational Group (SSOG)

The Committee received the SSOG minutes from the meeting held on 15 March 2023.

The Committee discussed SSOG's relationship with CALT noting that:

•  As SSOG is an operational group of CALT, any matters relating to CALT’s Terms of Reference
should be clearly flagged in SSOG minutes, which will be received by CALT.
•  CALT’s approval is not required for operational matters.
•  A convenor who is a member of CALT will ensure two-way communication.

6.
Distance Learning Advisory Committee (DLAC)

The Committee noted that the DLAC meeting scheduled for 11 May 2023 was cancel ed, with the
next meeting scheduled for 23 August 2023.

The Committee discussed how DLAC and the Distance Learning Office might play a role in supporting
the University with respect to the direction for distance learning made explicit in Vision
2040 noting that:

•  Pae Tata sets out a shorter-term view of the next steps towards Vision 2040, which will be
operationalised with specific, assigned actions and milestones.
•  By CALTS’s next meeting, an approved strategy should be available as a framework for
conversation, feedback and criticism, enabling agreement on roles to begin work towards
goals clearly linked to University strategy.

2

Page 23 of 48

Itme 8
For noting
7.
Digital Learning Environment (DLE) Review – Update

The Committee received a verbal update on the DLE Review noting that:

•  The report on the Review is almost complete, including a series of recommendations.
•  The Director, Distance Learning will meet with the Senior Leadership Team on 29 June 2023.

The Committee thanked the Director and the Steering Group for their work in getting the DLE
Review to this point.

8.
Digital y Enhanced Learning and Teaching (DELT) Group – Update

The Committee received the DELT minutes from the meeting held on 18 April 2023 noting that:

•  DELT’s Terms of Reference al ow it to co-opt members from ITS Advisory and Disability
Support Services; CALT’s approval would be required for adding permanent members.
•
has not yet been invited to join the project on AI tools and institutional strategy.
  The Committee noted the document Online Learning Standards (circulated by email prior to the
meeting).

The Committee discussed the draft document Framework for Ethical and Responsible Use of AI in
Teaching, Learning, Research and Service, noting that:

•  The document was developed in response to Senate’s direction that the Australian Academic
Integrity Network (AAIN) guidelines require finetuning for the University of Otago context, to
include guidance on matters of equity, inclusivity, and justice, and staff use of generative AI,
with responsibility for this work sitting with DELT, the Academic Integrity Advisory Group,
and the Equity Advisory Committee.
•  The University has, and continues to develop, requirements for ethical behaviour and
research integrity, not specific to AI but appropriate.
•  At present, the DVC Academic’s office is advising departments to determine each individual
papers’ approach to the use of AI, whether they wish to ban or actively encourage use with
clarity around expectations and referencing. If not banned in the course booklet, use of AI
cannot be referred to Academic Integrity.
•  There is a broader issue of staff use of AI in academic work and referencing.
•  Fundamental AI technology is not changing rapidly, but new products are appearing.
•  Explainability and transparency may not be possible, with AI increasingly embedded in
systems and the way we operate and think.
•  The DVC Academic or Dean of Learning and Teaching may be an appropriate role to oversee
the production of a simple, dynamic guiding document, providing direction rather than being
comprehensive, building on the good work of DELT, the Academic Integrity Advisory Group
and others.

The Committee noted that the Learning Café Artificial Intelligence—Cases and Examples in Teaching
and Learning will be held Thursday 8 June, 9.30-11.00am.

9.
University Teaching Development (UTD) Grants

The Committee received 11 final reports and project snapshots.

The Committee expressed thanks for the reports noting that:

3

Page 24 of 48

Itme 8
For noting
•  Machine Translation Literacy for Language Learning – Areas from this could feed into a CALT
Kōrero.
•  Solving the Problem: Anchored instruction of mathematics using authentic problems –
Members should contact the author to discuss dissemination.
•  Decolonising education: An Ōtākou approach – Suggest sharing this with Compass Project,
and perhaps a CALT Kōrero.
•  The efficacy of an educational escape room (EER) to teach clinical handover: pre-registration
health professional students’ perspectives – Interesting reflection on how a focus on
competition can distract from learning, in terms of the gamification of education.
•  Targeted Online Writing Support for At-Risk University of Otago Students – Would be good to
receive follow-up regarding whether this made a difference.
•  An enquiry into learning environments and their effects on medical student learning during
lockdown for the COVID-19 pandemic – Related to advanced learning in medicine.
•  Can you see us? Can you hear us? Fostering equity, diversity, and inclusion in our Bachelor of
Pharmacy curriculum – Appears to be on hold pending Health Sciences review.
•  Delivering effective interprofessional education for medical and midwifery students: an
exploratory study of a col aborative model of educational delivery – Narrow and specific, so
outcomes not so generalisable.
•  Moana Theology – Used to develop curriculum in innovative way.
•  R code for training in data analysis using case study videos that motivate statistics learning –
Great work and a useful central resource for integrating the teaching of underlying
principles/methodologies across disciplines rather than compartmentalising. Use as a case
study for CALT Kōrero to promote discussion and showcase examples.
•  Learning on clinical placements - understanding placement culture – Workplace-embedded
learning and what can we learn from a professional programme with significant experience
in placements.

10.
Convenor’s Business

The Committee discussed University Teaching Development (UTD) Grants 2024 and

AGREED
that Professor Blaikie will take back to
the Committee’s strong view
that: •  these grants are a critical part of academic advancement and research-informed
teaching.
•  the Committee would accept a lower number of awards for 2024 (retaining the
maximum award per grant) targeting important strategic projects, time-limited
issues, savings for the University, and Cycle 6 Academic Audit focus areas in
teaching, learning, support and outcomes for students.

that CALT would act as the review committee for these grants, with Professor Blaikie
convening.

Professor Blaikie advised the Committee on the following:

•  Otago Teaching Excellence Awards – to be retained.
•  Turnitin detection and scoring of AI-generated content – has now been disabled.
•  CALT Kōrero - Fostering student engagement: the value of students coming to class – to be
held 1-2pm Friday, 26 May 2023.

11.
Other Business

(a)  2023 EDUCAUSE Horizon Report
4

Page 25 of 48

Itme 8
For noting
The Committee noted the 2023 EDUCAUSE Horizon Report - Teaching and Learning Edition.
(b) Te reo Māori translations
The Committee discussed the use of te reo Māori on Blackboard and in course outlines noting
that:
• The Office of Māori Development coordinates te reo Māori translation requests.
• A comprehensive list of Māori translations for generic terms is available.
12.
Date of Next Meeting
The Committee noted that the next meeting wil be held on Thursday 27 July 2023 at
2.00pm, in Committee Room North.
13.
Membership of Committee
Professor Helen Nicholson (Convener)
Dr Lee Adam
Cate Bardwel
Professor Richard Blaikie
Dr Russel Butson
Jason Cushen
Professor Ben Daniel
Dr Fairleigh Gilmour
Mia Heaphy Butts
Dr Rachel Martin
Margaret Morgan
Dr Tracy Perry
Dr Stephen Scott
Professor Sheila Skeaff
Associate Professor Alesha Smith
Dr Sarah Stein
Nicola Walmsley
Dr John Wil iams
5
Page 26 of 48

Item 9A
For noting
Page 27 of 48

Item 9A
For noting

Staff need to be socialised that PBRF is important and beneficial, and

evidence should be routinely collected.

Next round due to be Mid June 2026. TBC.

left the meeting

4.2
Research Responsiveness to Māori Policy

Noted
Policy is still going through consultation.

is receiving responses. Largely positive with some concerns

regarding cost and academic freedom issues.

Consideration needed of level of project which requires active engagement

with policy, and resourcing.

In some research areas it would be appropriate for departments to put effort

into relationship building with mana whenua.

The University has a requirement under the Education Act to support

academic freedom, to be the critic and conscience of society, and to challenge

conventional wisdom.

The University has to act within the law and with the highest ethical

standards and be open to scrutiny. Publication of research allows scrutiny of

research. This may not be considered sufficient for some stakeholders, but

the University must uphold the law and act within the Crown’s obligations

under Te Tiriti. There must be respectful engagement with mana whenua to

protect the rights of the researchers and the rights of mana whenua, and some

provision for respectful disagreements to exist.

Implementation of the Research responsiveness to Māori policy will be

aligned with other actions and commitments within Pae Tata.

4.3
Te Ara Paerangi – Future Pathways

Professor Blaikie attended the reference group meeting yesterday.

MBIE shared with the group a well-formed draft of one of the work plans to

develop a clear statement on roles and responsibilities, within the RSI sector

to honour Te Tiriti.

As this was a draft it is not able to be shared with this group, but the TAP

reference group was pleased to see the content of the draft document.

Professor Blaikie commented that the content would be supportive of the

work undertaken in the Research Responsiveness to Māori Policy.

MBIE has announced new fellowships and scholarships, calls for new Māori

research hubs. This is not something that we can respond to as it is to come

from Māori led institutions.

MBIE have Cabinet approval for a process under which national research

priorities will be agreed.

That process will involve the development of a national research priorities

panel. A long list will go to the Minister for comment and endorsement

before going through a Cabinet appointment process for approximately 12

members.

Constitution of the panel due to be announced in June-July 2023.

4.4
Pae Tata – Strategic Plan to 2030
Discussion
Main points of discussion:

Page 28 of 48

Item 9A
For noting

Page 29 of 48

Item 9A
For noting

Page 30 of 48

Item 9A
For noting

Page 31 of 48

Item 9A
For noting

Noted



5.
UORGs
5.1
UORG Extensions/Variations

UORG Summary List
Approved

, UORG extension to 29 September 2023
Approved

, UORG extension to 31 July 2023
Deferred

, UORG extension to 30 September

2024

•
to go back for further details.

•  Professor Blaikie to approve/decline under convenors prerogative

after further information is provided.
Declined

, UORG extension to 18 December 2024

•  Application declined but existing commitments to be met.

5.2
Out of Season UORG
Declined

6
Incoming correspondence

No incoming correspondence

7.
Convener’s Business

8.
General Business

9.
Next Meeting

The next meeting of the Committee has been set down for 7 June 2003.

Mode to be advised.

Distribution List
Professor Richard Blaikie
Mike Wall
Associate Professor Sara Walton
Professor Maree Thyne
Professor Roslyn Kemp
Professor Patricia Priest
Professor Hugh Campbell
Professor Jessica Palmer
Page 32 of 48

Item 9A
For noting

Associate Professor Ceridwen Fraser
Professor Richard Barker
Dr Sara Filoche
Professor Jeff Smith
Associate Professor Logan Walker
Stephen Willis
Professor Tamlin Conner
Gary Witte
Dr Rosie Brown
Cc Matt Angel
Dr Martin Gagnon
Cc Dr David Geraghty
Professor David Baxter
Cc Dr John Milnes
Professor Rose Richards
Cc Paulette Milnes
Professor Emma Wyeth
Cc Fiona Seaton

Page 33 of 48

Item 9B
For noting

Research Committee
Minutes
RESEARCH COMMITTEE MEETING
7 June 2023

Centre for Innovation seminar room, 9:00am

Present:
Professor Richard Blaikie (Convenor), Dr Rosie Brown, Professor Hugh Campbell
(z), Professor Tamlin Conner, Dr Sara Filoche, Dr Martin Gagnon, Professor Roslyn
Kemp (z), Associate Professor Diane Ruwhiu, Associate Professor Logan Walker (z),
Mike Wall, Professor Emma Wyeth
Apologies:
Professor David Baxter, Associate Professor Ceridwen Fraser, Professor Rose
Richards, Associate Professor Sara Walton
In Attendance:  Dr David Geraghty (z), Dr John Milnes, Paulette Milnes, Ben Te Aika

1.
Minutes of the Previous Meeting

Accepted
That the minutes of the meeting of 17 May 2023, be accepted as a true and

accurate record.
Noted
Due to the discussion of the limited release of Pae Tata at the May meeting,

the minutes will be delayed going to Senate until 26 July 2023.
Noted
If approved, Pae Tata will come back to Committee in a subsequent meeting
for development of workplans for implementation in appropriate areas.  This
is likely to be July but is dependent on other meeting schedules and approval
processes.

2.
No Matters Arising

3.
No Intimations from the Senate

4.
Research Committee Strategic Activities

4.1
PBRF Sector Reference Group update


The 2026 PBRF round will be structured differently than previous rounds.

Official guidelines due to be released at the end of November 2023.

•  Training for staff will occur in 2024, after release, including online

video resources.

Panel specific guidelines will be important but have not yet been released.

•  Due out at the end of 2023

TEC to release a summary of in principle decisions later in June.

Draft internal summary sheet feedback

•  Description of weighting (70/30) would be useful in summary

•  Grading criteria schema should be added (on another page) to allow

researchers to frame their entries in the most appropriate manner.

Page 34 of 48

Item 9B
For noting

All research activities will be audited.

•  Audit methodology paper due to be released at the end of 2023.

left the meeting.

4.2
Research Responsiveness to Māori Policy

Acknowledgement and thanks for the wisdom and effort that have gone into

creating the draft under review.

Appreciation for the significant efforts to receive and incorporate feedback

into the draft document.

Pilot implementation in progress at Christchurch campus



•  The incorporation of Māori Research Plans within ORIS will allow

visibility of more research to NTRCC than at present.

The policy has similar implications for agreements and processes for Māori

consultation on the Wellington campus, and for researchers working in other

areas which may not be covered by formal MOUs.

•
acknowledged ongoing work by the Office of Māori

Development within this space in Wellington which needs to be

considered.

Māori research plans will be part of an early stage planning process and will

ensure Māori are central to research rather than an afterthought.

NTRCC and Māori Research support staff will both provide advice on Māori

research plans.

•  Consideration required of how differences of opinion/advice will be

managed, and what the institutional response to conflicting advice

will be.

•  Allowance for difference of opinion where appropriate, including

instances of academic freedom.

Practical matters regarding implementation and resourcing, as well as turn-

around time for consultation plans and deadlines for grant submission raised.

•  Depends on the nature of the research and the quality of the

information provided.

•

  Relevance and low risk research need to be judged by Māori

Research support staff/NTRCC rather than researchers.

•  It may be appropriate to have Māori research plans for a research

interest or a programme of work rather than just for individual

projects.

•  Clarification required on whether Māori research plans will be

needed for teams or for individual members of teams.
Page 35 of 48

Item 9B
For noting

Administration of this will be an operational process within ORIS.

•  Clarification regarding end dates for Māori research plans required.

•  Flow diagram to illustrate the process to be attached to the document.

Communications regarding the discussion, expectations and implementation

of the document are extremely important, especially within the current

environment within the University.

•  Clear, visible support is required from the Senior Leadership Team,

and leaders at Divisional and Departmental levels.

•  Change Management team to help with messaging.

•  Communications should emphasise the positive benefits of the

policy, and proactively address concerns.

•  Communications should limit using language that would trigger

reactive responses.

•  Timing of the release of the policy will be dependent on other

factors, such as the confirmation of Pae Tata, the new Māori

Strategic Framework and a new senior Māori academic role.

Decisions regarding release dates will be the responsibility of Senate

and SLT.

Moved (RB)
With consideration given to feedback and recommendations for minor but
Seconded (MG)
important amendments, endorse for progress to policy management group,
Endorsed
SLT, Senate, and Council. We include a clear limited statement that

communication and implementation plans are critical to support this policy as

it progresses, particularly when it progresses to Senate for discussion.

Updated version incorporating RC feedback to ADM hui prior to

progressing, but the updated version is not required to come back to RC.

4.3
Te Ara Paerangi – Future Pathways

Awaiting final information on National Research Priorities

Draft statement on Te Tiriti responsiveness out for feedback

Government budget had implications for the research sector, including

Wellington Science City proposal, which includes a Wellington Health and

Wellbeing Corridor where Otago will take a leading role.

5.
UORGs
5.1
UORG Extensions/Variations

UORG Summary List
Approved

, UORG extension to 30 September 2023
Approved

UORG extension to June 2023
Approved

, UORG

extension to 30 June 2024
Approved with caveat

, UORG extension to 30 September 2023

3 month extension approved post Human Resources completion of

appointment process, but no longer than 6 months.
Approved

, UORG extension to 31 August 2023
Approved

, UORG extension to 30 September 2023
Approved

, UORG extension to 30 September 2023 & budget

  variation
Page 36 of 48

Item 9B
For noting
Approved

, UORG extension to 30 August 2023
Approved

, UORG budget variation
Noted

, UORG extension to 30 September
2023
Approved under convenor’s prerogative.
5.2
UORG Applications for 2023
100 UORG applications and 6 Prestigious Writing Grant applications have
been received.
•
to discuss panel composition and numbers with Professor
Blaikie, with details to July Research Committee meeting.
6
Incoming correspondence
No incoming correspondence
7.
Convener’s Business
No Convener’s business
8.
General Business
8.1
Research Priority Areas
This is not yet at the stage for documentation and discussion.
Identified Research Priority Areas need clear leadership, requiring significant
time and resource allocation.
Suggested that for large, transformative policies the RC could be utilised as a
brainstorming session to develop policy documentation rather than
responding to developed documentation.
This could be through a meeting of a subcommittee of the RC, or time could
be allocated at the beginning or end of a meeting to have further discussions.
• Meeting is to discuss structure and processes for how RPAs will be
identified.
•
and Professor Blaikie to discuss details to implement
this.
•
to develop starting documentation for discussion.
9.
Next Meeting
The next meeting of the Committee has been set down for 12 July 2023,
mode to be advised.
Distribution List
Professor Richard Blaikie
Mike Wall
Associate Professor Sara Walton
Professor Maree Thyne
Professor Roslyn Kemp
Professor Patricia Priest
Professor Hugh Campbell
Professor Jessica Palmer
Associate Professor Ceridwen Fraser
Professor Richard Barker
Dr Sara Filoche
Professor Jeff Smith
Associate Professor Logan Walker
Stephen Willis
Professor Tamlin Conner
Gary Witte
Dr Rosie Brown
Cc Matt Angel
Dr Martin Gagnon
Cc Dr David Geraghty
Professor David Baxter
Cc Dr John Milnes
Page 37 of 48

Item 9B
For noting
Professor Rose Richards
Cc Paulette Milnes
Professor Emma Wyeth
Cc Fiona Seaton

Page 38 of 48

Item 10
For noting and approval of items
as outlined in the agenda
Board of Undergraduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Minutes of a Meeting of the Board of Undergraduate Studies
7 June 2023
Present:
Professor Helen Nicholson (Convener),  Professor Tim Cooper,  Jason Cushen,  Associate
Professor Richard Greatbanks, Jennifer Haugh,  Professor Karl Lyons,  Professor Simone
Marshall,  Professor Brendan McCane,  Margaret Morgan,  Dr Sarah Stein,  Professor Lois
Surgenor, Dr Julie Timmermans
In attendance:  Matt Angel, Rebecca Connaughton, Carol Forbes, Julie Weaver, Mark Wilesmith
Apologies:
Ngaroma Bennett, Mia Heaphy Butts
1.
Minutes
The report of the Board dated 3 May 2023, previously circulated, was confirmed, subject to
correcting ‘ARP’ to ‘APR’ in Item 4.
2.
Intimations from Senate
The Board noted that the Senate, 31 May 2023, received the report of the Board dated 3 May 2023,
and approved all recommendations contained therein.
3.
Matters Stil  to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Proposals to amend the regulations for the Bachelor of Medicine and Bachelor of Surgery (MB
ChB) and health professional programmes concerning eligibility to apply for admission to the
programme (June 2022) (April 2023), noting that work is progressing on this item – including
work on the selection criteria for health professional programmes – with the Terms of
Reference for health professional programmes admissions committees likely to become
standardised.
For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).
1
Page 39 of 48

Item 10
For noting and approval of items
as outlined in the agenda
4.
OPEL Academic Advisory Group

The Board received the minutes of meetings of the University of Otago Pathway and English
Language Centre (OPEL) Academic Advisory Group on 16 March and 18 April 2023, noting that:
•  Work on the proposed Diploma in Science (DipSci) is stil in progress and that the Board may
see a proposal for the DipSci at its next meeting, depending on how it is received at the Division
level.
•  There are common themes in some of the feedback on the DipSci proposal, including the
challenge of designing a mathematics paper that serves the needs of both Commerce and
Sciences students, and

Noted that the OPEL Academic Advisory Group is reviewing its Terms of Reference and will submit
any recommended changes to this Board in due course.

5.
Division of Health Sciences

The Board

RECOMMENDED
that the following proposal from the Division of Health Sciences (18 May 2023) be
approved:

Genetics programme

HSC-1 - To amend the prescription for GENE 313, subject to:
•  Correcting ‘disease causing’ to ‘disease-causing’ in the proposed prescription.

6.
Division of Commerce

The Board

RECOMMENDED
that the following proposal from the Division of Commerce (24 May 2023) be
approved:

Department of Marketing

COM-1 - To introduce a new paper, MART 310 Current Issues in International
Branding, the content of which has been offered previously as a special topic, noting
that:
•  This topic experienced a significant increase in enrolments when it was offered via
Distance Learning, bearing in mind that the Summer School teaching period may
also play a factor in this.
•  The Board – while satisfied with linking this proposed new paper to a recently
deleted MART paper – urged wariness around attempting to link proposed new
papers to older proposals to delete papers and around delaying deletions so that
they would pair with new paper proposal in order to satisfy concerns around
resourcing.
•  The Board suggested instead that proposals to delete papers could signal whether
a new paper proposal might be expected in the near future in conjunction with the
deletion.

2

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Item 10
For noting and approval of items
as outlined in the agenda
The Board

NOTED

that the fol owing proposal has been approved under the expedited approvals
process:

Department of Accountancy and Finance

COM-2 - To amend the prescriptions of ACCT 310, BLAW 211, BLAW 212, FINC 303 and
FINC 308

7.
Division of Humanities

The Board

RECOMMENDED
that the following proposal from the Division of Humanities (24 May 2023) be
approved:

School of Geography

HUM-1 - To amend the prerequisites for GEOG 280 Research Methodology in Human
Geography, noting that:
•  The proposed prerequisite aligns to other prerequisites for 200-level papers in
human geography.
•  The Associate Dean (Academic) for the Division of Humanities discussed with the
School of Geography whether all 200-level papers in human geography could
simply require ‘108 points’ as their prerequisite.
•  The School of Geography have responded that 108 points of preparation has
proven adequate to equip students so that they can acquire the necessary
discipline-specific concepts within 200-level papers without disadvantage, while
GEOG 102 is sufficient preparation for part-time students or students starting in
the second semester who may not yet have gained 108 points, so no change is
required.

8.
Division of Sciences

The Board

RECOMMENDED
that the following proposal from the Division of Sciences (15 May 2023) be approved:

Geography and Environmental Management

SCI-1 - To amend the 100-level major subject requirements for Geography and
Environmental Management, noting that:

This is the first part of wider changes aimed at ensuring differentiation between
programmes.
ITS have indicated that the University’s Student Management System settings are such
that there would be significant resource implications if a number of programmes
remove papers from their schedules of programme requirements, noting that this
consideration does not affect the current proposal.

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Item 10
For noting and approval of items
as outlined in the agenda
9.
Convener’s Business

The Board noted that the University has appointed a new Product Manager for the Student
Management Value Stream in ITS with the aim of introducing more nimble processes and work
flows around the Student Management System (SMS) and noted the recent enhancements to the
SMS which have brought positive changes. The Board indicated that the new dashboard in the SMS
is excel ent, but that it could be further improved with the inclusion of PhD students.

10. Date of Next Meeting

The Board noted that it will next meet at 2:00 pm on Wednesday 5 July 2023 in the Council
Chamber, First Floor, Clocktower Building.

11. Members of the Board

Professor Helen Nicholson (Convener)
Ngaroma Bennett
Mia Heaphy Butts
Professor Tim Cooper
Jason Cushen
Associate Professor Richard Greatbanks
Jennifer Haugh
Professor Karl Lyons
Professor Simone Marshall
Professor Brendan McCane
Margaret Morgan
Dr Sarah Stein
Professor Lois Surgenor
Dr Julie Timmermans
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Item 11
For noting, approval, and recommendation
of approval as outlined in the agenda
Board of Graduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Minutes of a Meeting of the Board of Graduate Studies
8 June 2023
Present:
Professor Richard Blaikie (Acting Convener), Professor David Baxter, Professor Tim Cooper,
Jason Cushen, Professor Zhiyi Huang, Professor Chrys Jaye, Professor Lisa McNeill, Margaret
Morgan, Professor Gisela Sole, Dr Sarah Stein, Associate Professor Wayne Stephenson, Keegan
Wells
In attendance:  Matt Angel, Rebecca Connaughton, Carol Forbes, Scott Venning, Julie Weaver, Mark Wilesmith
Apology:
Professor Helen Nicholson (Convener), Professor Tony Harland, Kirsty Lewis, Lini Roberts
1.
Karakia Timatanga
The Acting Convener opened the hui with a karakia.
2.
Congratulations
The Board congratulated Professor Cooper on his appointment to position of Dean, Learning and
Teaching, effective from the end of July 2023.
3.
Minutes
The minutes of a meeting of the Board held on 4 May 2023, previously circulated, were confirmed.
4.
Intimations from Senate
The Board noted that the Senate, 31 May 2023, received the minutes of a meeting of the Board on
4 May 2023, and approved al  recommendations contained therein.
5.
Matters Stil  to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Amendments to regulations for master’s degrees to achieve consistency regarding which
papers or courses should be considered when determining an applicant’s GPA for entry into
the programme (April 2023)
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Item 11
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For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).

6.
Graduate Research Committee

GRC Minutes

The Board received the minutes of a meeting of the Graduate Research Committee on 26 April
2023, noting that:
•  Further consultation is taking place prior to finalising the Guidelines for a PhD with Practice
Research.
•  Issues with progress reporting have been recognised, and enhancements are being developed
in the Student Management System.
•  There is work taking place in the international reset and recovery space around doctoral
scholarships.

Graduate Research School Report

The Board received a report on doctoral candidates for April 2023, noting that:
•  Enrolments appear to be down from 2022, and there wil be a clearer picture around
enrolments for the year once the June 2023 data is received.
•  The number of examinations and completions has increased from 2022.

7.
GPA Calculation for Coursework Master's Degree Entrance and Honours Entry Requirements

The Board received and discussed feedback from Student Experience and the International Office
regarding potential methods for a consistent GPA calculation for determining prospective students'
eligibility for entrance to coursework master's degrees, and

AGREED

to consider further a triaged model whereby applicants’ GPA would first be
determined by the overall mark for their qualifying degree or other relevant
qualification, and then – should the overall mark be insufficient – by the average mark
for papers in their final two years of study, noting that:

•  The Senior Analyst Research and Policy, Academic Division would draft a manatu,
including a draft of potential wording for programme regulations, outlining how
this triaged model might work and what the alternatives might be.
•  The Board discussed the idea of dropping minimum GPA requirements entirely and
relying on applicants holding a relevant qualification for entry to coursework
master’s programmes – an idea raised in the feedback received by the Board.
•  The Board agreed not to pursue the idea of dropping GPA requirements for the
time being as there was concern about how students might cope with study at the
master’s level without evidence of a sufficient standard of prior achievement and
about what resources and support structures the University might be able to
provide for these students.
•  Looking at the overall GPA for the relevant qualification would be the easiest
approach to determining GPA, but it has downsides around potentially
discouraging outstanding students who may have struggled or taken papers in
other disciplines early in their studies.
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•  The Board discussed other possible methods for determining whether an applicant
has satisfied the entry requirement, such as dropping the worst 20% of marks
from the GPA calculation or using the median mark among papers counted
toward the applicant’s qualifying degree or other qualification, but preferred the
triaged method of looking at overall GPA first and then at the final two years of
study.
•  While this triaged method would be more complex than just looking at overall
GPA, it should allow admission to a wider range of wel -prepared students without
relying on variations approved by the relevant Pro-Vice-Chancel or.
•  The scope for allowing admission to some applicants via programmes’ variations
clauses in exceptional circumstances would remain.
•  Having simple and straightforward entry requirements should improve the ability
of prospective students to self-identify their own eligibility, reducing the number
of applications from those who are ineligible for the programme.
•  Consideration may also be given to outlining scenarios in which a prospective
student clearly does not meet the entrance requirements to improve further the
ability of applicants to self-identify their eligibility or otherwise.
•  Where the entrance requirements for a coursework master’s degree are clearly
stated in the programme regulations and where there is no Limitation of
Enrolment in place, it should typically be possible to determine a domestic
student’s eligibility and right to enrol for the programme without seeking an
admission decision from the relevant department or programme.
•  The Board discussed the place of research dissertations within the Master of Arts
(Coursework) and indicated that this may be an area for further consideration.

The Board discussed the potential for making a B GPA the standard minimum entry requirement for
honours degrees, in alignment to the entry requirement for coursework master's degrees, and

AGREED

that the Board does not endorse lowering the entry requirements for honours degrees
at this time.
  8.  Division of Health Sciences

The Board

RECOMMENDED
that the following proposals from the Division of Health Sciences (18 May 2023) be
approved:

Department of Psychological Medicine (UOW)

HSC-1 - To introduce a new paper, NPSY 707 Advanced Practice in Neuropsychology,
noting that:
•  This is likely to have an impact on the cumulative assessment workload of NPSY
706 and NPSY 707, which wil  be reduced in point value as a consequence of this
proposal.
•  The Board requested that the formal prescriptions for NPSY 706 and NPSY 707 be
added to the proposal document when it is archived and that the student
workload hours be reviewed to ensure that they align correctly to the point values
of the papers.

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Item 11
For noting, approval, and recommendation
of approval as outlined in the agenda
Dunedin School of Medicine

(CUAP notification required)

HSC-2 - To delete the endorsement in Obesity Prevention and Management for
PGDipHealSc and PGCertHealSc and to delete OBPM 401, 402, and 403

9.
Division of Commerce

The Board noted that the Deputy Vice-Chancellor (Academic) has granted executive approval for the
following correction:

Doctor of Business Administration

COM-1 - To offer an on-campus occurrence of BDBA 913

10.  Division of Humanities

The Board

RECOMMENDED
that the following proposal from the Division of Humanities (24 May 2023) be
approved:

School of Social Sciences

HUM-1 - To introduce a new dual-level paper, POLS 413/513 Political Theory for the
Environment and to delete POLS 402/510 Community, Culture and Rights, noting that:
•  The year of introduction should be corrected to 2024.

NOTED

that the fol owing proposal was approved under the expedited approvals process:

School of Social Sciences

HUM-2 - To delete GEND 402 Sexual Politics in Modern Ireland

11.  Division of Sciences

The Board

RECOMMENDED
that the following proposal from the Division of Sciences (15 May 2023) be approved:

Food Science

(CUAP approval required)

SCI-1 - To amend the name of the Consumer Food Science subject for MAppSc,
PGDipAppSc, and PGCertAppSc to Food and Agriculture and to amend the schedule of
requirements, subject to:
•  Confirmation that the Pro-Vice-Chancelor of the Division of Sciences is happy for
this proposal to progress.
•  Further information from the Department of Food Science reviewing how this
programme would be placed among other postgraduate offerings, and
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Item 11
For noting, approval, and recommendation
of approval as outlined in the agenda

NB: Both of the above conditions have been satisfactorily fulfilled following the Board’s
hui.

Noting that:
•  The Department has confirmed that correct version of the proposed programme
name is ‘Food and Agriculture’.
•  Two additional paper codes should be created as part of this proposal – FOSC 406
Topics in Advanced Food Science 6 and FOSC 407 Topics in Advanced Food Science
7 – to ensure adequate codes to cater for all of the topics delivered under the
paper codes FOSC 421-425, which are being deleted by this proposal.

NOTED

that the Deputy Vice-Chancellor (Academic) has granted executive approval to the
following proposal:

Science Communication

SCI-2 - To amend the title of SCOM 412 and to reinstate SCOM 413, which had been
inadvertently deleted

12.  Convener’s Business

The Acting Convener advised that departments and programmes should be mindful of the impact
that management of change processes may have on postgraduate research students and on
applicants for postgraduate programmes. Clear communication to applicants will be needed during
the application process, noting that – where applicable – Student Experience would be using
language around applications being paused when communicating with prospective students.

Management of change processes will impact very differently on research students depending on
what stage they are at in their studies, and work wil  be needed on a case-by-case basis to ensure
students are able to complete. There wil  also be impacts on students for some postgraduate
coursework programmes. The University will need to plan for a significant investment of time
around this matter.

The University is committed to putting in all possible efforts to support students to successful
completion, but there may be circumstances where flexibility is also required on the part of
students in determining an acceptable course of study.

13.  Date of Next Meeting

The Board noted that it will next meet at 2:00 pm on Thursday 6 July 2023 in the Council
Chamber, First Floor, Clocktower Building.

14.  Karakia Whakamutunga

The Acting Convener closed the hui with a karakia.

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Item 11
For noting, approval, and recommendation
of approval as outlined in the agenda
15. Members of the Board

Professor Helen Nicholson (Convener)
Professor David Baxter
Professor Richard Blaikie
Professor Tim Cooper
Jason Cushen
Professor Tony Harland
Professor Zhiyi Huang
Professor Chrys Jaye
Kirsty Lewis
Professor Lisa McNeill
Margaret Morgan
Lini Roberts
Professor Gisela Sole
Dr Sarah Stein
Associate Professor Wayne Stephenson
Keegan Wells
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