Senate
Date:
31 May 2023
Time:
12:15pm
Venue:
Council Chamber, First Floor, Clocktower Building
Note:
Items left open for discussion are indicated by ##
in the margin. To send your apology if you are
unable to attend the meeting or to receive the
Zoom login details, please email Academic
Committees and Services
([email address]) or contact
Matt Angel on 03 479 4852.
Agenda
Agenda
2
1. Karakia Timatanga
To open
the hui with a karakia.
2. Minutes
To confirm
the minutes of the Senate hui on 26 April 2023.
• 20230426 Senate minutes
8
3. Intimations from Council
To note
that the Council, 9 May 2023, received Communications from the Senate dated 29 March 2023
and 26 April 2023, and
a) Approved the following:
i) Academic Proposals
To be submitted to the Committee on University Academic Programmes (CUAP):
- The amendment of the Bachelor of Dental Surgery with Honours, including new and
deleted papers:
New papers
• DENT 570 Clinical Dental Practice for Honours
• DENT 572 Dental Research for Honours
Deleted papers
• DENT 561 General Practice Dentistry for Honours
• DENT 563 Community Service Learning
• DENT 580 Dental Honours Research Project 1
• DENT 581 Dental Honours Research Project 2
- The amendment of the name of the Advertising endorsement for the Diploma for
Graduates to Creative Marketing.
- The amendment of the Bachelor of Dental Technology and Bachelor of Dental
Technology with Honours, including new and deleted papers:
New papers
• DTEC 111 Fundamental Sciences for Dental Technology
• DTEC 113 3D and Digital Fixed Prosthetics 1
• DTEC 311 Applied Research for Dental Technology
• DTEC 312 Integrated 3D and Digital Prosthetics
• DTEC 411 Dental Technology Research for Honours
• DTEC 412 Dental Technology Practice
Page 2 of 53
Deleted papers
• DTEC 204 Applied Design for Orthodontics
• DTEC 301 Special Topics: Dental Technology Research
• DTEC 302 Dental Technology 4
• DTEC 490 Dental Technology Research 3
- The deletion of the Electronics subject for the Bachelor of Science, Master of Science,
Postgraduate Diploma in Science, Master of Applied Science, Postgraduate Diploma in
Applied Science, and Bachelor of Science with Honours, and to delete all ELEC papers.
- The deletion of the Bachelor of Applied Science and Bachelor of Applied Science with
Honours, with some subjects to be retained and transferred to new qualifications:
Transfer the following majors to the BSc
• Agricultural Innovation
• Aquaculture and Fisheries
• Data Science
• Energy Management
• Environmental Management
• Forensic Analytical Science
• Geographic Information Systems
• Physical Education, Activity and Health
• Software Engineering
• Sport and Exercise Nutrition
Transfer the following minors to the BSc
• Agricultural Innovation
• Aquaculture and Fisheries
• Computational Modelling
• Energy Management
• Environmental Management
• Geographic Information Systems
• Physical Education, Activity and Health
• Software Engineering
• Sport and Exercise Nutrition
• Supplementary Nutritional Science (for students majoring in Sport and Exercise Nutrition
only)
Add to the BA , BA(Hons), PGDipArts and BACom
• Environmental Management
Transfer the following subjects to the BSc(Hons)
• Aquaculture and Fisheries
• Energy Management
• Environmental Management
• Forensic Analytical Science
• Geographic Information Systems
• Software Engineering
• Sport and Exercise Nutrition
• Telecommunications
Page 3 of 53
- The deletion of the Ethnomusicology and Classical Music minor subjects for the Bachelor
of Arts.
- The amendment of the minimum required GPA to enter coursework master’s degrees to B.
ii) Scholarships and Prizes
The establishment of the following scholarships:
- Otago Council Postgraduate Scholarship in Commerce, noting that Council recommended
a name change to this scholarship, to amend name to the University of Otago Council
Postgraduate Scholarship in Commerce.
- The Professor John Steele Honours Scholarship in Musicology
- The Professor John Steele Master’s Scholarship in Musicology
- The Professor John Steele Doctoral Scholarship in Musicology
- The Eamon Cleary Trust Postgraduate Travel Award
- Stewart Petrie Diversity & Equity Scholarship in Surveying & Spatial
The establishment of the following prizes:
- Caledonian Society Prize for Scottish Literature
- Mayne Wetherell Prize
- Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association Clinical Oral
Health Practice Prize
- Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association Community
Oral Health and Oral Health Promotion Prize
The disestablishment of the following scholarships:
- the Eamonn Cleary Trust Honours Scholarship
- A J Park Intellectual Property Prize
b) Agreed to carry the following matter forward to its next scheduled meeting:
T ī Kōuka - The Sustainability Strategic Framework 2022-2030
4. ## Disestablishment of German, Asian Studies, and European Studies Programmes
To consider for endorsement
a proposal from the Pro-Vice-Chancellor, Te Kete Aronui Humanities to disestablish the German,
Asian Studies, and European Studies programmes and the Diploma in Global Studies.
• Proposal to disestablish German, Asian Studies, and European Studies majors and minors
16
5. ## Regulations for Higher Doctorates
To consider for approval
the establishment of generic Regulations for the Higher Doctorate Degrees Awarded by the
University of Otago, replacing the current separate regulations for the higher doctorates.
• Proposal to establish generic Regulations for Higher Doctorates
20
Page 4 of 53
6. ## PhD Regulations
To consider for approval
amendments to the regulations for the Degree of Doctor of Philosophy (PhD) regarding
programme duration.
• Proposal to amend PhD regulations regarding duration of the programme
25
7. University of Otago Quality Review Repor ts
a) Recently Released Review Reports
To note
that the following Review Reports have been authorised for release and are available from
Megan Wilson of the Quality Advancement Unit (email: [email address]):
• Department of Anatomy, BMS, 26-28 July 2022
• Social Impact Studio, 16-17 August 2022
• Department of Chemistry, 12-14 October 2022
• Disability Information and Support, 7-9 November 2022
• Department of Food Science, 15-17 November 2022
• Māori Centre, 28-30 September 2022
• School of Arts, 17-20 October 2022
• Employment-Related Processes, 5-8 December 2022 (Please contact the Office of the Vice-
Chancellor to request this Report.)
(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
b) Recently Completed and Upcoming Reviews
To note
that the following reviews have been recently completed, but have not yet released Review
Reports, or are schedule to take place over the listed dates:
Recently completed reviews
• Genetics Teaching Programme, 28-30 November 2022
• Studholme College, 6-8 March 2023
• School of Social Sciences, 20-24 March 2023
Upcoming reviews
• Department of Public Health, UOW, 23-25 May 2023
• Quality Advancement Unit, 13-15 June 2023
• Department of Preventive and Social Medicine, DSM, 31 July - 2 August 2023
• Publications/Outputs Office/PBRF Office, 23-25 August 2023
• ELM Programme, week of 4 September 2023 - to be confirmed
• University College, 4-6 September 2023
• Ecology Programme, 2-4 October 2023
• Communication Section, External Engagement, 2-4 October 2023
• Neuroscience Programme, 25-27 October 2023
• Department of Women's and Children's Health, DSM; Department of Obstetrics and
Gynaecology, UOC; Department of Obstetrics, Gynaecology and Women’s Health, UOW - 30
October - 3 November 2023
• Department of Zoology - November 2023 - to be confirmed
Page 5 of 53
8. Scholarships and Prizes Committee
To receive
the minutes of a meeting of the Scholarships and Prizes Committee on 17 May 2023, and
to recommended that the following new scholarship and new prize be approved:
New scholarship
• The University of Otago Ralph Moir Memorial Entrance Scholarship
New prize
• Steph Dyhrberg Labour Law Prize
• 20230517 SaPC minutes
28
• 20230524 New entrance scholarship proposal
34
• 20230512 New prize proposal
37
9. Board of Undergraduate Studies
To receive
the report of the Board of Undergraduate Studies dated 3 May 2023, and
• 20230503 BUGS report
46
a) To approve
the following amended papers, new paper codes and amended programmes:
Amended papers
• SOCI 306
• SOCI 304
New paper codes
• MICN paper codes (for administrative use to facilitate enrolment in exceptional
circumstances)
Amended programmes:
• Criminology minor subject
• Criminology endorsement for DipGrad
b) To note
that the following deleted paper was approved under the expedited approval process for
academic proposals:
Deleted paper
• MART 325
c) To note
that the following special topic has been approved:
New special topic
• SOCI 304 Special Topic: Exploring Neurodisability in Health, Welfare and Justice Systems
Page 6 of 53
10. Board of Graduate Studies
To receive
the minutes of a meeting of the Board of Graduate Studies on 4 May 2023, and
• 20230504 BoGS minutes
49
a) To approve
the followingdeleted paper and amended programme:
Deleted paper
• NEUR 461 Clinical Neurology
Amended programme:
• Ecology subject for BSc(Hons), PGDipSci, and MSc
b) To note
that the following amended papers were approved under the expedited approval process for
academic proposals:
Amended papers
• BDBA 909
• BDBA 913
11. Convener's Business
12. Date of Next Meeting
To note
that the Senate will next meet on Wednesday 28 June 2023 at 12:15 pm in the Council Chamber,
with attendance via Zoom also welcomed.
13. Karakia Whakamutunga
To close
the hui with a karakia.
Page 7 of 53
Item 2
For confirmation
Senate
Committee Secretary: Matt Angel Telephone: 03 479 4852
E-mail: [email address]
MINUTES OF A MEETING OF THE SENATE
26 April 2023
Present:
Professor H D Nicholson (Acting Convener), Associate Professor A Alm, Associate Professor V
R Anderson, Professor A J Ballantyne, Professor I G Barber, Professor R J Barker, Professor J M
Baxter, Associate Professor M A Beres, Professor J M Bering, Dr F Beyer, Associate Professor
S A Biggemann, Professor R J Blaikie, Professor P B Blakie, M E H Butts, Professor H R Campbell,
Professor C J Charles, Professor T S Conner, Professor P R Cooper, Professor T D Cooper, J R
Cushen, Professor B K Daniel, Associate Professor M Dawson, Associate Professor G C Dick,
Associate Professor A D Eketone, Associate Professor C Fraser, Professor N J Gemmell,
Associate Professor R W Greatbanks, Professor J B Halberstadt, Professor L A Hale, Associate
Professor E A Hargreaves, Associate Professor A J High, Professor C L Hulbe, Professor S J
Jackson, Q D Jane, Professor R A Kemp, Professor M A Kennedy, Professor S M Knowles, Dr S
W Lau, Dr G H Leonard, Professor W M M Levack, Associate Professor P M Lokman, Associate
Professor N T Lucas, Professor K M Lyons, Associate Professor L J Machado, Associate
Professor C J Marshall, Dr R S Martin, Professor E A Matisoo-Smith, Professor B J McCane,
Professor N J Medlicott, Associate Professor A B Moore, Dr P M O’Kane, Professor D A
Orlovich, Professor J F M Palmer, Associate Professor T G Patterson, Professor R J A P Peeters,
Associate Professor M A C Perry, Professor J N J Reynolds, Associate Professor K R Ruckstuhl,
Dr D Schumayer, Professor G Sole, Dr S J Stein, Professor L J Surgenor, Professor W Sweetman,
A Taia, Professor M Thompson-Fawcett, D J Thomson, Professor M A Thyne, Associate
Professor S J Wakes, Associate Professor S W Walker, Associate Professor S C Walton, K L
Wells, R K A White
In attendance: M T Angel, K J Maley, M A Morgan, R J O’Brien, J E Weaver, M J Wilesmith
Apologies:
Vice-Chancellor (Convener), Professor R W Aitken, Professor G D Baxter, Associate Professor
S E Bond, Professor P J Bremer, Associate Professor A M Carr, S D Carrington, Dr J A
Cattermole, Professor N J Cullen, Professor W J Duncan, Professor F J Edgar, J Gibson,
Associate Professor A R Gorman, Professor S E Griffiths, Professor C L Jasoni, Associate
Professor C M L Johnson, Dr V Kahui, Associate Professor D N Kenwright, Associate Professor
J R Kirman, Professor M D Lamare, E Lemalu-Eteuati, Professor B A Lovelock, Professor J B
Maclaurin, Professor C A Marra, Professor S C Marshall, Professor S P A McCormick, C D
McQueen, Professor M J Mirosa, Associate Professor C M Moy, Dr T L Perry, Professor N F
Pierse, Professor S G Pitama, Professor P C Priest, Professor R Richards, Associate Professor K
J Robertson, Associate Professor D R Ruwhiu, Dr R M Schaaf, Professor B Schonthal, Professor
L N Signal, E F Taukolo, Professor R W Taylor, Professor P P Vakaoti, Dr X J Walker, M Wall,
Professor T J Wilkinson, Professor T J Wilkinson, S W Willis, Professor E H Wyeth, Professor J
Zhang
Page 8 of 53
Item 2
For confirmation
1.
Karakia Timatanga
Professor Ballantyne opened the hui with a karakia.
2. Minutes
The minutes of the Senate hui on 29 March 2023 were confirmed.
3.
Intimations from Council
The Senate noted that the Council will receive Communication from the Senate dated 29 March 2023
when it next meets on 9 May 2023.
4.
Tī Kōuka - Sustainability Strategic Framework
The Senate
ENDORSED
Tī Kōuka - The Sustainability Strategic Framework 2022-2030, which the Council will
consider for approval,
noting that:
•
The Senate queried whether the advisory group for implementing Tī Kōuka would
include student representation, with the Tumuaki, Toitū te Taiao | Head of
Sustainability confirming that this would be the case.
•
The Sustainability Policy received alongside Tī Kōuka is stil a draft version, the
final version of which wil be considered in due course, noting that lifting Tī Kōuka
to the aspirational level wil leave a gap at the operational level for the
Sustainability Policy to fill.
•
Further policies and procedures are expected to cascade out from Tī Kōuka should
it be approved.
5.
AAIN Generative AI Guidelines
The Senate discussed a document from the Australian Academic Integrity Network (AAIN) regarding
guidance on the appropriate use of generative artificial intelligence (AI) in higher education, and
APPROVED
the AAIN guidance for use within the University on an interim basis until the
University has developed its own guidelines,
noting that:
•
The development of the University’s own guidelines on the appropriate use of
generative AI should be undertaken as a matter of priority, with responsibility for
this work resting on the Digitally-Enhanced Learning and Teaching Group (DELT),
Academic Integrity Advisory Group, and the Equity Advisory Committee.
•
A particular insufficiency of the AAIN guidance is its silence on matters of equity,
inclusivity, and justice, which it wil be imperative to remedy in the University’s
guidelines.
•
The AAIN guidance is also silent on staff use of generative AI, which the
University’s guidelines should address.
•
There is some urgency to developing specific examples around the appropriate
use and misuse of generative AI to guide staff.
•
Existing guidance on citation – which does cover AI in a general manner – is still
applicable, and guidance on how to cite AI is beginning to emerge from external
bodies.
2
Page 9 of 53
Item 2
For confirmation
•
Planning is likely needed around the implications that making AI applications free
to students would entail.
•
Sessions on aspects of generative AI use are being hosted by the Committee for
the Advancement of Learning and Teaching (CALT), Te Pokapū Whakapakari
Kaimahi | The Higher Education Development Centre (HEDC), and the Director,
Academic Integrity.
6.
Strategic Direction for Distance Learning
The Senate discussed a document from the Deputy Vice-Chancellor (Academic) regarding the
strategic direction for distance learning at the University, and
RECOMMENDED
that the strategic direction outlined in the document be approved,
noting that:
•
Postgraduate research was not included in the document’s focus, but that the
University is considering lessons learned from the pandemic around distance
learning in the postgraduate research space, with investigation taking place into
how this may be expanded in policies and frameworks.
•
The overall direction outlined in the document should not be impacted by the
unexpected drop in recent enrolment figures.
•
Some permanent shifts in the distance learning environment have occurred in
recent years.
•
This document was drafted prior to the recent launch of an online initiative from
Waipapa Taumata Rau | The University of Auckland and may not reflect their true
presence in the distance learning space.
7.
University of Otago Quality Review Reports
a) Recently Released Review Reports
The Senate noted that the following Review Reports have been authorised for release and are
available from Megan Wilson of the Quality Advancement Unit (email: [email address]):
• Department of Radiation Therapy, 2-4 May 2022
• Department of Anatomy, BMS, 26-28 July 2022
• Social Impact Studio, 16-17 August 2022
• Department of Chemistry, 12-14 October 2022
• Disability Information and Support, 7-9 November 2022
• Department of Food Science, 15-17 November 2022
(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
b) Recently Completed and Upcoming Reviews
The Senate noted that the fol owing reviews have been recently completed, but have not yet
released Review Reports, or are schedule to take place over the listed dates:
3
Page 10 of 53
Item 2
For confirmation
Recently completed reviews
• Māori Centre, 28-30 September 2022
• School of Arts, 17-20 October 2022
• Genetics Teaching Programme, 28-30 November 2022
• Employment-Related Processes, 5-8 December 2022
• Studholme Col ege, 6-8 March 2023
• School of Social Sciences, 20-24 March 2023
Upcoming reviews
• Department of Public Health, UOW, 23-25 May 2023
• Quality Advancement Unit, 13-15 June 2023
• Department of Preventive and Social Medicine, DSM, 31 July - 2 August 2023
• Publications/Outputs Office/PBRF Office, 23-25 August 2023
• ELM Programme, week of 4 September 2023 - to be confirmed
• University College, 4-6 September 2023
• Ecology Programme, early October 2023
• Communication Section, External Engagement, 2-4 October 2023
• Neuroscience Programme, 25-27 October 2023
• Department of Women's and Children's Health, DSM; Department of Obstetrics and
Gynaecology, UOC; Department of Obstetrics, Gynaecology and Women’s Health, UOW –
week of 30 October 2023 - to be confirmed
• Department of Zoology - November 2023 - to be confirmed
8.
Committee for the Advancement of Learning and Teaching
The Senate received the minutes of a meeting of the Committee for the Advancement of Learning
and Teaching on 30 March 2023.
9.
Research Committee
The Senate received the minutes of a meeting of the Research Committee on 5 April 2023.
10. Scholarships and Prizes Committee
The Senate received a manatu from the Scholarships and Prizes Committee dated 17 April 2023, and
RECOMMENDED
that the following new prizes, new scholarship and disestablished prize be approved:
New Prizes
• Mayne Wetherell Prize
• Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association Clinical
Oral Health Practice Prize
• Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association
Community Oral Health and Oral Health Promotion Prize
New Scholarship
• Stewart Petrie Diversity & Equity Scholarship in Surveying & Spatial
Disestablished Prize
• A J Park Intellectual Property Prize
4
Page 11 of 53
Item 2
For confirmation
11. Board of Undergraduate Studies
The Senate received the minutes of a meeting of the Board of Undergraduate Studies on 5 April
2023, and
RECOMMENDED
that the following deleted and amended programmes, including new, amended and
deleted papers, be approved:
(CUAP approval required)
Amended programmes
• Advertising endorsement for the Diploma for Graduates (DipGrad), to be
renamed to Creative Marketing
• Bachelor of Dental Technology (BDentTech)
New papers
• DTEC 111 Fundamental Sciences for Dental Technology
• DTEC 113 3D and Digital Fixed Prosthetics 1
• DTEC 311 Applied Research for Dental Technology
• DTEC 312 Integrated 3D and Digital Prosthetics
Amended papers
• DTEC 102
• DTEC 201
• DTEC 202
• DTEC 203
• DTEC 303
Deleted papers
• DTEC 204 Applied Design for Orthodontics
• DTEC 301 Special Topics: Dental Technology Research
• DTEC 302 Dental Technology 4
(CUAP notification required)
Deleted programmes
• Electronics subject
• Bachelor of Applied Sciences (BAppSc)
• Ethnomusicology minor subject
• Classical Music minor subject
Deleted papers
• ELEC papers
APPROVED
the following new, amended and deleted papers and amended programmes:
New papers
• LAWS 482
• CLAS 247/347
5
Page 12 of 53
Item 2
For confirmation
Amended papers
• MATH 304
• PHSI 170, amended to ASTR 101
• EMAN 204
• RELS 217/317
• MUSI 105
• MUSI 140
• MUSI 240
• MUSI 340
Deleted papers
• MATH 374
• LAWS 442
• CLAS 337/437
Amended programmes:
• Mathematics minor subject
• Geology major subject
• Music minor subject
• Music Technology minor subject, renamed to Music Production
NOTED
that the following deleted papers were approved under the expedited approval
process for academic proposals:
Deleted papers
• MANT 343
• MANT 370
12. Board of Graduate Studies
The Senate received the minutes of a meeting of the Board of Graduate Studies on 6 April 2023, and
RECOMMENDED
that a proposal amending the minimum required GPA to enter coursework master's
degrees to B be submitted to CUAP.
RECOMMENDED
that the fol owing deleted and amended programmes, including new deleted papers,
be approved:
(CUAP approval required)
Amended programmes
• Bachelor of Dental Technology with Honours (BDentTech(Hons))
New papers
• DTEC 411 Dental Technology Research for Honours
• DTEC 412 Dental Technology Practice
Deleted paper
• DTEC 490 Dental Technology Research 3
6
Page 13 of 53
Item 2
For confirmation
(CUAP notification required)
Deleted programmes
• Electronics subject
• Bachelor of Applied Sciences with Honours (BAppSc(Hons))
Deleted papers
• ELEC papers
APPROVED
the following new, amended and deleted papers and amended programme:
New papers
• ENGL 470 Storyworlds and Cognition
• PHIL 417 Advanced Problems in Foundational Philosophy
• PHIL 418 Advanced Problems in Applied Philosophy
• ZOOL 425 Conservation Genomics
• MATH 421 Analytical Number Theory
• MATH 422 Functional Analysis
• MATH 423 Measure and Integration
• MATH 424 Techniques in Applied Mathematics I
• MATH 425 Differential Geometry
• MATH 426 Techniques in Applied Mathematics II
• MATH 427 Advanced Algebra
• MATH 431-434 Topics in Advanced Mathematics
Amended papers
• EDUC 572 Primary Curriculum 2
• EDUC 577 Secondary Curriculum 2
• EMAN 490
Deleted papers
• PHIL 405 Philosophy of Biology
• PHIL 462 Special Topic
• ZOOL 421
• MATH 401-412
Amended programme:
• Mathematics subject for BSc(Hons)
NOTED
that the fol owing amended papers were approved under the expedited approval
process for academic proposals:
Amended papers
• ANTH 405
• ANTH 409
• ANTH 430
13. Convener's Business
The Senate noted that the Acting Convener did not have any business to report.
7
Page 14 of 53
Item 2
For confirmation
14. Remembrance
The Senate observed a moment of silence in honour of Dr Tasileta Teevale.
15. Date of Next Meeting
The Senate noted that it will next meet on Wednesday 31 May 2023 at 12:15 pm in the Council
Chamber, with attendance via Zoom also welcomed.
16. Karakia Whakamutunga
Professor Ballantyne closed the hui with a karakia.
8
Page 15 of 53
Item 4
For consideration of endorsement
Memorandum / Manatu
To/ Ki a
Members of Senate
From/Nā
Professor Jessica Palmer
Pro-Vice-Chancel or, Te Kete Aronui Humanities
Date/Te rā
22 May 2023
Re/Te
Proposal to disestablish German, Asian Studies,
Kaupapa
and European Studies majors and minors
Request for endorsement of proposal
In February 2023, I received approval from the Vice-Chancellor to begin consultation with
affected staff on a formal proposal to significantly revise the curriculum offered in the
Languages and Cultures Programme in the School of Arts (L&C), and to reduce staff
accordingly.
The proposal is made in response to a sustained and substantial EFTS loss in L&C and the
increasingly large gap that has developed between its operational costs and the income it
generates. In 2013 L&C had 249 EFTS; in 2022 that number had dropped to 170, a decline of
32%.
The Management of Change proposal followed a long period of informal discussions with L&C
staff on the future of the programmes offered within L&C and was released for consultation
to relevant staff and stakeholders on 21 March 2023. 96 submissions were received on the
proposal and were considered by an advisory panel. The final proposal incorporates feedback
received in those submissions.
The final proposal includes disestablishment of majors and minors in German, European
Studies and Asian Studies. While German would be disestablished entirely, revised papers in
the latter two subject areas would still be offered as part of majors and minors in the
remaining four languages (Chinese, French, Japanese and Spanish) and in Global Studies. In
addition, the currently offered Diploma in Global Studies would be replaced by a minor in
Global Studies.
If the proposal goes ahead, the University would phase out these programmes over the period
of 2024-2025.
I seek endorsement by Senate of the final proposal to disestablish German, European Studies
and Asian Studies and the Diploma in Global Studies, before it is forwarded to the University
Council for final decision.
Page 16 of 53
Item 4
For consideration of endorsement
Background
L&C faces particular sustainability challenges. The staff in L&C work hard to deliver a wide
range of programmes and are to be commended for the industry and dedication required to
sustain these programmes. However, it has experienced declining EFTS over the last decade
and has a very low student-to-staff ratio of 12:1. The EFTS decline is consistent with a national
trend and has resulted in a significant gap between cost and income that is not sustainable.
At Otago, Russian and Portuguese were withdrawn in the early 2000s and an attempt to
introduce Arabic failed for lack of sufficient enrolments. In 2016, L&C underwent a
management of change in which the number of staff teaching each of the 5 remaining
languages (Chinese, French, German, Japanese, and Spanish) was reduced. Further
curriculum development included the introduction of a major in Global Studies in 2019 which
has proved successful (and for which L&C is to be commended) but, unfortunately, has not
prevented the continuing decline in the language programmes (see tables below).
Table 1: University of Otago L&C EFTS by language 2013 – 2022
Table 2: University of Otago L&C Majors by EFTS, 2013-2022
Proposed response
The proposed revised curriculum provides for a smaller number of papers and greater use of
papers shared across the language majors within L&C and of relevant papers from other
departments.
However, even with the revised curriculum, my assessment is that Asian Studies, European
Studies and German cannot be made sustainable and would therefore no longer be offered.
Page 17 of 53
Item 4
For consideration of endorsement
Asian Studies and European Studies have struggled with extremely low numbers for several
years and have likely been overtaken largely by the Global Studies major. Numbers of
students majoring in German have dramatically reduced over the past 10 years to a level that
is no longer financially viable to staff. While EFTS numbers for Chinese are only marginally
stronger, there is nevertheless good strategic reason to continue with Chinese, given our
geographic location and possible future partnerships.
L&C ultimately relies on a large subsidy from the University to enable it to operate and it is
important that within L&C, the curriculum is carefully managed to respond to changing
student trends while ensuring that the subsidy received is not larger than it needs to be at
the cost of other University programmes and services.
It is anticipated that the expected savings from the reduction in staff FTE needed for the
revised curriculum (including both the proposed disestablishments and the revised
curriculum in the remaining languages, outlined below) will result in $1.2m of savings
annually, measured against the 2023 budget. This would reduce the overall deficit to $0.35m
(using 2022 as a comparison).
Proposed changes to other programmes in Languages and Cultures – for information only
The initial proposal contained an indicative curriculum that included a reduced level of
proficiency offered to students in each language major, preserved a strong cultural dimension
alongside each language offering, and sought to align language tuition with greater use of
current digital tools for student learning. The submissions received on the proposal and a
forum held with students indicated several points of concern with these aspects of the
proposal in particular. The proposed curriculum has been amended taking account of these
concerns, while still resulting in a more sustainable offering in light of reduced student
enrolments and increased costs over several years.
L&C will offer the following qualifications:
- BA major in Global Studies
- BA minor in Global Studies
- BA major in Chinese, French, Japanese, and Spanish
- BA minor in Chinese, French, Japanese, and Spanish
- DipLang endorsed in Chinese, French, Japanese, and Spanish
In partnership with Linguistics, the Programme could continue to offer the major in Language
and Linguistics. In partnership with the Division of Commerce, the Programme would
continue to offer the major in Tourism, Languages and Cultures and the BCom major in
International Business.
The revised proposed curriculum would:
- Retain the level of proficiency currently offered in the language majors;
Page 18 of 53
Item 4
For consideration of endorsement
- Remove culture-related papers specific to individual language majors and introduce
two new papers that provide regional studies in European and Asian cultures for the
language majors and which are also available to Global Studies students;
- Introduce an 18-point capstone language skills paper for all language majors; and
- Increase recognition of cognate interdisciplinary culture-related papers taught
elsewhere in the Division (and potentially the University) towards the language
majors.
Overall, the revised proposal requires the addition of 3 new papers within a total curriculum
of 31 papers taught each year by Languages & Cultures, representing a reduction of 47 papers
from the 78 papers currently available in the curriculum.
Page 19 of 53
Item 5
For consideration of approval
Manatu Memorandum
Ki a Senate
To
Nā Matt Angel, Secretary to Senate and to the Board of Graduate
From Studies
Te rā 24 May 2023
Date
Te Kaupapa Proposal to establish generic Regulations for Higher Doctorates
Re
At its meeting on 4 May 2023, the Board of Graduate Studies (BoGS) recommended that the attached
proposal to establish generic Regulations for Higher Doctorates be approved, noting minor suggested
changes, which have been incorporated into the attached version.
RECOMMENDATION
that Senate approve the proposed Regulations for the Higher Doctorate Degrees
Awarded by the University of Otago.
Page 20 of 53
Item 5
For consideration of approval
Manatu Memorandum
Ki a Board of Graduate Studies
To
Nā Professor David Baxter, Convenor
From Graduate Research Committee
Te rā 18 April 2023
Date
Te Kaupapa Generic Regulations for Higher Doctorates
Re
Background
At its meeting on 28 March 2023, the Graduate Research Committee recommended that the attached
proposed
Regulations for the Higher Doctorate Degrees Awarded by the University of Otago be approved, to
replace the current separate regulations for the higher doctorates.
The proposed generic regulations encompass aspects relevant to all higher doctorates, with appendices
providing specific information on individual awards. They include proscription on individuals applying for
multiple higher doctorates.
These have been considered by the Graduate Research Committee in terms of strategy and regulations, and
have been discussed widely, with feedback received from the DVCs/PVCs Advisory Group.
Page 21 of 53
Item 5
For consideration of approval
REGULATIONS FOR THE HIGHER DOCTORATE DEGREES AWARDED BY THE
UNIVERSITY OF OTAGO
(Approved by Council, tbc)
OVERVIEW
Graduates of the University of Otago, or people who have a formal academic appointment or association with the
University, may apply for a Higher Doctorate in the appropriate field. The application first involves submission of a
curriculum vitae, and an abstract explaining the proposed work to be examined.
The application is considered by the appropriate Pro-Vice-Chancellor, who decides whether the submission should
continue. If so, the applicant collates and generates a digital copy of the work to be examined and pays an examination
fee.
Higher Doctorates awarded by the University of Otago are:
-
Doctor of Commerce (DCom)
-
Doctor of Dental Science (DDSc)
-
Doctor of Laws (LLD)
-
Doctor of Literature (LittD)
-
Doctor of Medicine (MD)
-
Doctor of Music (MusD)
-
Doctor of Science (DSc)
1.
ELIGIBILITY
(a) A degree shall be awarded for published original contributions of special excellence in the appropriate
discipline. An individual shall only ever be entitled to be awarded one Higher Doctorate from the University
of Otago – applications for multiple Higher Doctorates are not permitted.
(b) Every candidate for a Higher Doctoral degree must have held a degree for at least five years before applying
for admission to the degree.
(c) A candidate for the degree shall normally be a graduate of the University of Otago, or shall have completed
a substantial proportion of the work to be presented while working in an academic or research unit of the
University.
2.
APPLICATION
(a) A candidate must apply for admission1 to the degree by submitting the following in the first instance:
(i)
a curriculum vitae;
(ii) an abstract and/or brief description of the work including a list of the published original contributions
upon which the application is based; and
(iii) a statutory declaration identifying the submitted work as original and stating that it has not previously
been accepted for another qualification at any university or equivalent institution. Where co-authored
work is submitted those parts which are a candidate’s own work should be identified,
whereupon the University will review and advise if a case for the award of the degree exists.
(b) Where the case for an award exists, every candidate shall submit a digital copy of the work2 upon which the
application is based together with a narrative summary of the body of work of 5000-10000 words, which
clearly describes the impact of the work or contribution to the relevant discipline or area of practice, and
the required entry fee3.
(c) In exceptional circumstances, and with the prior approval of the Senate, unpublished material may be
submitted as part of the work.
(d) Additional work, published or unpublished, may be submitted as appendices in support of the application.
Notes: 1. The application shall be forwarded to the Dean, Graduate Research School.
2. Permanently bound copies are acceptable if the work is already in that format.
Page 22 of 53
Item 5
For consideration of approval
3.
EXAMINATION
(a) The submitted work shall be assessed by three examiners, appointed by the Senate on the recommendation
of the appropriate Pro-Vice-Chancellor, at least one of whom shall be an overseas authority.
(b) Where the examiners cannot agree on a result, they should so report to the appropriate Pro-Vice-Chancellor,
who shall nominate a referee to advise the Senate.
(c) Upon the successful completion of the examination process and award of the degree, a final digital copy of
the work shall be deposited in the University’s online repository.
4.
VARIATIONS
Notwithstanding anything in these regulations, the Senate shall have the discretion to vary any provision set down
if, in its opinion, special or unusual circumstances warrant such variation.
Note:
The Senate has delegated authority over the Higher Doctoral degrees to the Deputy Vice-Chancellor
(Research & Enterprise).
For queries regarding the application process email [email address].
Page 23 of 53
Item 5
For consideration of approval
5.
APPENDICES
Doctor of Commerce (DCom)
A Doctor of Commerce is awarded only to individuals who have published original contributions of special excellence
in an area of business and related subjects, including private, public, or non-government sectors.
Doctor of Dental Science (DDSc)
A Doctor of Dental Science recognises the results of substantial and original investigation of relevance to dentistry.
Doctor of Laws (LLD)
A Doctor of Laws is awarded only to individuals who have published original contributions of special excellence in the
history, philosophy, exposition, or criticism of law.
Doctor of Literature (LittD)
A Doctor of Literature is awarded only to individuals who have achieved special excellence in their original
contributions to linguistic, literary, social, or historical knowledge.
Doctor of Medicine (MD)
A Doctor of Medicine is awarded only to individuals who have achieved special excellence in their original
contributions to medicine, or to health sciences.
To be eligible to apply for admission to the Otago Doctor of Medicine, the applicant must be a medical graduate of the
University of Otago, or a medical graduate from another University who has completed a substantial proportion of the
work to be presented while working in a department of the University.
Doctor of Music (MusD)
A Doctor of Music shall be awarded on the basis of publicly performed or published original contributions of special
excellence in musical composition, performance (including conducting), or scholarship.
Every candidate for a MusD shall submit three copies of a portfolio of the work, associated recordings, and supporting
material upon which the application is based. The portfolio should include, but shall not be limited to, the following:
1. In the case of a composer, manuscript or printed scores, details of performances of the works with supporting
evidence such as posters and programmes for the concerts, media reviews of the performances, and recordings
of musicians performing the works;
2. In the case of a performer (instrumentalist, vocalist, or conductor), details of performances with supporting
evidence such as posters and programmes for the concerts, media reviews of the performances, and recordings;
3. In the case of a musicologist, copies of books and articles together with reviews from scholarly journals.
Doctor of Science (DSc)
A Doctor of Science degree is awarded for published original contributions of special excellence, normally in the form
of books or papers in scholarly journals, in some branch of science.
Page 24 of 53
Item 6
For consideration of approval
Manatu Memorandum
Ki a Senate
To
Nā Matt Angel, Secretary to Senate and to the Board of Graduate
From Studies
Te rā 24 May 2023
Date
Te Kaupapa Proposal to amend PhD regulations regarding duration of the
Re programme
At its meeting on 4 May 2023, the Board of Graduate Studies (BoGS) recommended that the attached
proposal to amend the Regulations for the Doctor of Philosophy (PhD) regarding duration of the programme
be approved, noting minor suggested changes, which have been incorporated into the attached version.
RECOMMENDATION
that Senate approve the proposed amendments to the Regulations for the Doctor of
Philosophy (PhD) regarding duration of the programme.
Page 25 of 53
Item 6
For consideration of approval
Manatu Memorandum
Ki a Board of Graduate Studies
To
Nā Professor David Baxter, Convenor
From Graduate Research Committee
Te rā 18 April 2023
Date
Te Kaupapa Amendment to PhD Regulations – Duration of Programme
Re
Background
At its meeting on 28 March 2023, the Graduate Research Committee recommended approval of the
attached proposed amendments to section 4 (Duration of the Programme) of the
Regulations for the
Degree of Doctor of Philosophy (PhD).
The amendments are proposed in order to ensure that the PhD regulations are robust, and reflect current
practice.
Page 26 of 53
Item 6
For consideration of approval
Current Regulations
Duration of the Programme
a. A candidate shall pursue a programme of study and research under supervision for a
period normally equivalent to 3 full-time years.
b. The minimum period of study shall be equivalent to 3 full-time years and the maximum
period shall be equivalent to 4 ful -time years. Exceptions shall be permitted only with
approval of the Senate.
c. No programme shal exceed the equivalent of six years of ful -time study from the date
of first admission.
d. A candidate shall be enrol ed continuously for the entire period of the candidacy, up to
the submission of the thesis, except that a candidate may apply to the Senate for
permission to withdraw temporarily from study.
Proposed Regulations
Duration of the Programme
a. A candidate shall pursue a programme of study and research under supervision for a
period normally equivalent to at least 3 ful -time years.
b. The minimum period of study shal be equivalent to 3 full-time years and the maximum
period shall be equivalent to 4 ful -time years.
c. Exceptions to these periods shall be permitted only with approval of the Senate and will
normally subject to an independent review of progress.
d. No programme shal exceed the equivalent of six years of full-time study from the date of
first admission.
e. A candidate shall be enrol ed continuously for the entire period of the candidacy, up to the
submission of the thesis, except that a candidate may apply to the Senate for permission to
withdraw temporarily from study.
Page 27 of 53
Item 8A
For noting
SCHOLARSHIPS AND PRIZES COMMITTEE
Committee Secretary: Michel e Bennie – Telephone 03 479 9105
E-mail [email address]
MINUTES OF A MEETING OF THE SCHOLARSHIPS AND PRIZES COMMITTEE
17 May 2023
Present:
Professor Richard Blaikie (Convenor), Professor Chrys Jaye (for Pro-Vice-
Chancellor Health Sciences) (2.00-2.45pm) (z), Professor Brendan McCane (for
Pro-Vice Chancellor Sciences), Associate Professor Wayne Stephenson (for Pro-
Vice-Chancellor Humanities), Professor Maree Thyne
In attendance:
Professor David Baxter, Peter Boston, Ben Rickerby, Michelle Bennie
Apologies:
Professor Tony Ballantyne, Professor Helen Nicholson
1
Karakia Timatanga
The hui opened with a karakia.
2
Apologies
The Committee noted apologies.
3
Minutes
The minutes of a meeting of the Committee held on 13 December 2022 were confirmed.
4
Matters Arising from previous meetings
There were no matters arising.
5
Report on Postgraduate Scholarships
The Committee
noted the report from the Manager, Postgraduate Scholarships, Prizes and Awards
1
Page 28 of 53
Item 8A
For noting
The Committee discussed University of Otago Master’s Research Scholarships
-
Offers for 2023 have been made to students who achieved GPA 8 or higher at 300-
level.
-
Given the favourable variance of this budget (which wil increase slightly when 5
students are moved to trust-funded awards in the next few weeks), offers could be
made to waitlisted students with a GPA 7.9.
-
No awards have been made below a GPA of 8 for the last 5 years.
The Committee
APPROVED
maintaining the award standard for Otago Master’s Research Scholarships at a
GPA of 8 and not making offers to waitlisted students this year, noting that
-
This decision was not unanimous, with a member of the Committee dissenting.
The Committee discussed the cost drivers involved in funding research scholarships, noting
that the Postgraduate Scholarships Strategy Working Group (PSSWG) is currently considering
such drivers of behaviour as part of the development of a scholarships strategy.
The Committee thanked
for his work.
6
Report on Undergraduate Entrance Scholarships
The Committee
noted the report from the Manager, Undergraduate Entrance Scholarships.
-
Soft student engagement this year is reflected in scholarship numbers.
-
The number of withdrawals is currently significantly lower than this time last year.
-
Tracking favourably as a result of requests for deferrals and declines of offers.
-
Currently working through donor-funded scholarships to match donors to
applicants, where scholarship offers were accepted but students did not enrol.
2
Page 29 of 53
Item 8A
For noting
-
Pathway also positive with new applications being received for the next intake.
-
Working with SARO to predict international enrolments for second semester.
-
The Vice-Chancel or’s Scholarship for International Students (VCSIS) has been
approved for 2024. This is effectively a fee rebate rather than a true scholarship
and will be decoupled from the Entrance Scholarships budget and reported
separately as a direct reduction of fees received by departments.
The Committee discussed
Pae Tata in relation to the role of graduate research students in the
research lifecycle of the University. It is important to know where and how we provide the right
support for students coming to Otago.
The Committee thanked
for his work.
7
Postgraduate Scholarships Strategy Working Group (PSSWG)
The Committee received a verbal update from
(PSSWG Convenor) and noted
that the Group is currently working through high level recommendations which wil go to
DVCs/PVCs and SLT for ratification. These include:
-
Shifting from the current system of central awards to a mix of central awards and
more strategic awards focused on departmental and divisional strategies.
-
Enhancing support for Māori and Pacific students (including the opportunity for
more strategic awards at divisional level to support Māori and Pacific students).
-
Increased flexibility in the types of scholarships available, including looking at
fees-only awards at divisional level.
-
Expanding criteria for evaluation of applications from a primary focus on GPA, to
include strategic considerations.
-
Potential to move to a quarterly allocation process, aligned with induction and
accommodation processes for international students, enabling departments to
strategically consider cohorts in terms of e.g. subject areas, demographics,
diversity.
-
Employment opportunities for graduate research students, including those
without scholarships, such as Teaching Assistant roles and opportunities in the
wider university.
-
Decoupling the cost (even below the line) to departments from allocations, with a
mechanism for divisions/departments to contribute to the scholarships budget,
without contribution levels rising and falling quickly depending on the number of
successful scholarship applications.
-
Model ing allocation to divisions, possibly based on the simple allocation driver of
permanent academic FTEs with research as a job function (either standard
40:40:20 or research-only academics), ensuring environments equally supportive
of access to graduate research scholarships whatever the division. There were no
objections to this approach from Committee members.
3
Page 30 of 53
Item 8A
For noting
-
Creating an expectation of wil ingness to engage with graduate research student
supervision.
-
Incentivising departments to write scholarships into grant applications for
externally-funded research income, reducing the central cost burden of
scholarships.
8
New Undergraduate Entrance Scholarship Proposal
The Committee noted the memorandum from the Manager, Undergraduate Entrance
Scholarships, dated May 2023 and
RECOMMENDED that the fol owing new scholarship proceed to Senate for its consideration:
New Scholarship
The University of Otago Ralph Moir Memorial Entrance Scholarship.
9
New and Amended Scholarship and Prize Proposals
The Committee noted the memorandum from the Manager, Postgraduate Scholarships, Prizes
and Awards, dated May 2023 and
RECOMMENDED that the following new prize proceed to Senate for its consideration:
New Prize
Steph Dyhrberg Labour Law Prize
APPROVED
the following amended scholarships:
Amended Scholarships
University of Otago Academic General Practitioner Registrar PhD Scholarship
Chris Burks Memorial Bursary at the University of Otago.
10 New and Amended Scholarship and Prize Proposals - Electronic Recommendations
The Committee noted
a. the memorandum from the Manager, Postgraduate Scholarships, Prizes and Awards,
dated 1 March 2023 (previously considered via email)
• the decision of the Committee via correspondence prior to this meeting to
recommend that the fol owing new prize, new scholarships and disestablished
scholarship proceed to Senate for its consideration:
New prize
Caledonian Society Prize for Scottish Literature
New scholarships
Otago Council Postgraduate Scholarship in Commerce
The Professor John Steele Honours Scholarship in Musicology
The Professor John Steele Master’s Scholarship in Musicology
The Professor John Steele Doctoral Scholarship in Musicology
4
Page 31 of 53
Item 8A
For noting
The Eamon Cleary Trust Postgraduate Travel Award
Disestablished scholarship
The Eamon Cleary Trust Honours Scholarship
• the decision of the Committee via correspondence prior to this meeting to
approve the fol owing amended prize and amended scholarships:
Amended prize
Richard Kammann Memorial Prize in Applied Psychology
Amended scholarships
David A Grant Memorial Scholarships in Scottish Piping and Scottish
Drumming
The Eamon Cleary Trust Postgraduate Study Scholarship
b. the memorandum from the Manager, Postgraduate Scholarships, Prizes and Awards,
dated 4 April 2023 (previously considered via email)
• the decision of the Committee via correspondence prior to this meeting to
recommend that the fol owing new prize, new scholarships and disestablished
scholarship proceed to Senate for its consideration:
New prizes
Mayne Wetherell Prize
Te Ohu Pūniho Ora o Aotearoa – The New Zealand Oral Health Association
Clinical Oral Health Practice Prize
Te Ohu Pūniho Ora o Aotearoa – The New Zealand Oral Health Association
Community Oral Health and Oral Health Promotion Prize
New scholarship
Stewart Petrie Diversity & Equity Scholarship in Surveying & Spatial
Disestablished prize
A J Park Intellectual Property Prize
• the decision of the Committee via correspondence prior to this meeting to
approve the fol owing amended prizes and amended scholarship:
Amended prizes
Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association
Oral Health Therapy 1 Prize
Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association
Advanced Oral Health Therapy 1 Prize
Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association Oral
Health Therapy 2 Prize
Te Ohu Pūniho Ora o Aotearoa - The New Zealand Oral Health Association
Advanced Oral Health Therapy 2 Prize
Amended scholarship
5
Page 32 of 53
Item 8A
For noting
Dr EC Grant and Mrs HM Grant Memorial Medical Scholarship
11 Intimations from Senate and Council
The Committee noted
that, at its meeting on 14 March 2023, the University Council received
Communications from the Senate, dated 22 February 2023, and approved the fol owing
disestablished scholarship and prize:
Disestablished scholarship
Alumni in America Inc. Rugby Performance Entrance Scholarship
Disestablished prize
University of Otago Graduates’ Association Aotearoa New Zealand Prize
12 Convener’s Business
13 Next Meeting
The Committee noted
that the next meeting of the Committee has been set down for 2.00-
3.30pm in Committee Room North on 17 August 2023.
14 Karakia Whakamutunga
Membership
Professor Richard Blaikie
Convener, Deputy Vice-Chancel or Research
Professor Helen Nicholson
Deputy Vice-Chancellor Academic
Professor Tony Ballantyne
Deputy Vice-Chancellor External Engagement
Professor Maree Thyne
Pro-Vice-Chancellor Division Commerce/School of Business (Acting)
Professor Jessica Palmer
Pro-Vice-Chancellor Division of Humanities
Professor Richard Barker
Pro-Vice-Chancellor Division of Sciences
Professor Patricia Priest
Pro-Vice-Chancellor Division of Health Sciences (Acting)
Distribution
Professor Richard Blaikie
Convener, Deputy Vice-Chancel or Research
Professor Helen Nicholson
Deputy Vice-Chancellor Academic
Professor Tony Ballantyne
Deputy Vice-Chancellor External Engagement
Professor Maree Thyne
Pro-Vice-Chancellor Division Commerce/School of Business (Acting)
Professor Jessica Palmer
Pro-Vice-Chancellor Division of Humanities
Associate Professor Wayne Stephenson
Alternate for Division of Humanities
Professor Richard Barker
Pro-Vice-Chancellor Division of Sciences
Professor Brendan McCane
Alternate for Division of Sciences
Professor Patricia Priest
Pro-Vice-Chancellor Division of Health Sciences (Acting)
Professor Chrys Jaye
Alternate for Division of Health Sciences
Professor David Baxter
Dean, Graduate Research School
Ben Rickerby
Manager, Undergraduate Entrance Scholarships,
Division of External Engagement
Peter Boston
Manager, Postgraduate Scholarships, Prizes and
Awards, Division of Research
Michel e Bennie
Academic Committees
Matt Angel
Academic Committees
Gary Witte
Academic Committees
Senior Analyst Research and Policy, Academic Divisional Office
6
Page 33 of 53
Item 8B
For recommendation of approval
Proposal document as endorsed by SaPC for Senate consideration
Manatu
Ki a:
Scholarships and Prizes Committee
He kape mā:
Professor Tony Ballantyne
Deputy Vice-Chancellor (External Engagement)
Nā:
Ben Rickerby
Manager, Undergraduate Entrance Scholarships
Division of External Engagement
Te rā:
24 May 2023
Re:
New Undergraduate Entrance Scholarship Proposal
Preamble The recommendation of the Scholarships and Prizes Committee is sought for the following new
Scholarship to proceed to Senate for its consideration.
NEW SCHOLARSHIP
•
The University of Otago Ralph Moir Memorial Entrance Scholarship
•
Department: School of Surveying
•
Value: $15,000 over 2 years
•
Background: Established in 2022 from a generous gifting of funds from Don Moir
in the memory of his late father Ralph Moir (1921-2001), a dedicated surveyor of
over 60 years who worked across all parts of Otago and Southland. This Scholarship
supports students to pursue a Bachelor of Surveying degree at the University of
Otago.
•
Recommended by:
o
Professor Christina Hulbe, Dean of School, School of Surveying, Division
of Sciences.
o
Professor Richard Barker, Pro-Vice-Chancellor, Division of Sciences.
Proposed Regulations
The University of Otago Ralph Moir Memorial Entrance Scholarship
Established in 2022 from a generous gifting of funds from Don Moir in the memory of his
late father Ralph Moir (1921-2001), a dedicated surveyor of over 60 years who worked
across all parts of Otago and Southland. This Scholarship supports students to pursue a
Bachelor of Surveying degree at the University of Otago.
Application and award
Every applicant must submit an Entrance Scholarship application through the University’s
student management system (eVision) by 15 August in the year prior to enrolment. If no
suitable applicant is found, the due date for submission of applications may be extended.
Page 34 of 53
Item 8B
For recommendation of approval
Proposal document as endorsed by SaPC for Senate consideration
Applications will be open to students who are normally eligible for the University of Otago
150th Entrance Scholarships. To be considered for this scholarship, applicants are advised to
complete the Financial and/or Family Circumstances sections of the Entrance Scholarship
application.
Selection process
The Selection Panel, consisting of the Manager, Undergraduate Entrance Scholarships, a representative
of the School of Surveying, and a representative of Development and Alumni Relations, or their
nominees shall consider the following factors in awarding the scholarship:
• Academic ability (a minimum of NCEA Level 2 awarded with merit, or equivalent, is
normally required for consideration).
• Financial need and/or life circumstances which present significant barriers to studying at
university.
• Potential and motivation to succeed at university.
• First consideration to be given to those applicants who normally reside in the Southland
region.
Financial arrangements
• The value of the scholarship is $15,000 with a two-year tenure.
• For those accepting a place in a Residential College, or University Flat, it will be paid
as an accommodation fee waiver of $5,000 in year one, paid directly to the Residential
College or University Flat (the scholarship is not able to be used for payment or part-
payment of Residential College placement, deposit, activity or equivalent fees due prior
to studying), and $10,000 towards tuition fees for year two.
• For those living in the local community (boarding, flatting or living at home), it will
normally comprise of $5,000 in year one, firstly towards tuition and student services
fees, if applicable, then as a monthly stipend or lump sum, and $10,000 towards tuition
fees for year two.
• If the tuition fees for year two are greater than $10,000 the donor may choose to provide
additional support at their discretion.
Scholarship terms and conditions
In addition to the standard Undergraduate Entrance Scholarship terms and conditions the
following provisions apply, subject to the specific provisions of the offer letter for the recipient:
• To receive the scholarship the recipient must be enrolled in the Surveying First Year
(BSc) programme in year one of tenure.
Page 35 of 53
Item 8B
For recommendation of approval
Proposal document as endorsed by SaPC for Senate consideration
• Tenure in year two is subject to the recipient being accepted into and enrolled in
the full Bachelor of Surveying programme.
• Payment of this scholarship will only be made once a copy of a message of
appreciation from the scholarship recipient to the donor has been received by the
Development and Alumni Relations Office.
• This scholarship may be held concurrently with any other University of Otago
Entrance Scholarship at the discretion of the selection panel.
Page 36 of 53
Item 8C - For recommendation of approval
Memorandum
Proposal document as endorsed by
SaPC for Senate consideration
To
Scholarships and Prizes Committee
From Peter Boston
Manager, Postgraduate Scholarships, Prizes and Awards
Date
12 May 2023
Re
New Prize and Amended Scholarship proposals
Preamble
The recommendation of the Scholarships and Prizes Committee is sought for the following new
prize to proceed to the Senate for its consideration. The approval of the Committee is also
sought for two amended scholarships.
1. NEW PRIZE
a) Steph Dyhrberg Labour Law Prize
•
Department: Faculty of Law
•
Value: $1,000
•
Background: This new prize is sponsored by Stephanie Dyhrberg, Barrister, an
employment law specialist and alumna of the University, and honours the top
student in Labour Law. It will be awarded annually to the student with the
highest academic achievement in LAWS413 Labour Law.
•
Recommended by:
o Professor Shelley Griffiths, Dean of Law, Division of Humanities
o Professor Jessica Palmer, Pro-Vice-Chancellor, Division of Humanities
Proposed Regulations
Steph Dyhrberg Labour Law Prize
Established by the University of Otago in 2023 through a generous donation from Steph
Dyhrberg, Barrister, an alumna of the University.
The prize will be awarded annually by the University Council, on the recommendation of the
Dean of Law, to the student with the highest academic achievement in LAWS413 Labour Law.
The value of the prize will normally be $1,000.
2. AMENDED SCHOLARSHIPS
a) University of Otago Academic General Practitioner Registrar PhD Scholarship
•
Department: Faculty of Medicine, Otago Medical School
•
Value: $30,696 per annum for three years plus tuition fee waiver
•
Background: Established in 2013 by the Faculty of Medicine, and approved by
Senate in May 2015, the Academic General Practitioner Registrar PhD
Scholarship was created to support the sustainability and development of the
Primary Health Care and General Practice academic discipline. The Scholarship
aims to help establish research capability among a new generation of General
Practitioners by supporting the achievement of a Doctoral (PhD) degree at the
Page 37 of 53
University of Otago as well as vocational registration as a Fellow of the Royal
New Zealand College of General Practitioners (RNZCGP).
•
Recommended by:
o Professor Tim Wilkinson, Dean, Otago Medical School, Division of
Health Sciences
o Professor Patricia Priest, Pro-Vice-Chancellor, Division of Health
Sciences
Current Regulations
University of Otago Academic General Practitioner Registrar PhD Scholarship
Established in 2013 by the Faculty of Medicine, the University of Otago Academic General
Practitioner Registrar PhD Scholarship was created to support the sustainability and
development of the Primary Health Care and General Practice academic discipline. The
scholarship aims to help establish research capability among a new generation of General
Practitioners by supporting the achievement of a Doctoral degree (PhD) at the University of
Otago as well as vocational registration as a Fellow of the Royal New Zealand College of
General Practitioners (RNZCGP).
Eligibility
Applicants must:
• be a NZ citizen or NZ permanent resident;
• hold a Bachelor of Medicine and Bachelor of Surgery degrees (MBChB) or an
equivalent medical degree;
• demonstrate a formal commitment to a General Practice career by having successfully
completed either
(i) the General Practice Education Programme first year (GPEP1) with an above
average pass in the Primary Membership Examination
(PRIMEX) or
(ii) a RNZCGP Fellowship;
• have successfully completed either the ‘Health Sciences Research Methods’ paper
(HASX417) or the ‘Research Methods in General Practice’ paper (GENX821), or an
alternative 30 point postgraduate research methods paper with a minimum B+ grade;
• demonstrate proof of potential academic research ability through (i) successful
completion of a research Master’s degree, or (ii) appropriate and equivalent prior
research experience;
• be enrolled or intending to enrol for a PhD through one of the following Departments:
− Department of Public Health & General Practice, University of Otago,
Christchurch;
− Department of General Practice & Rural Health, Dunedin School of Medicine,
University of Otago;
− Department of Primary Health Care & General Practice, University of Otago,
Wellington.
Application Process
Every application for the scholarship must be submitted to the University of Otago
Scholarships Office by 15 September. The scholarship will only be awarded to one recipient at
a time and so will only be offered in such years as it is available.
Every applicant must submit:
• a certified copy of their academic record;
• evidence of eligibility for enrolment in postgraduate study at PhD level;
Page 38 of 53
Item 8C - For recommendation of approval
Proposal document as endorsed by
SaPC for Senate consideration
• a short Curriculum Vitae including information on any current awards held;
• a statement (maximum two pages) outlining their intended area of study, potential
supervisors, study time-frame and future plans;
• a statement of support from the proposed host department confirming their ability to
host the student and their ability to provide or support supervision.
Selection Process
The selection panel, comprising three members of the University of Otago Primary Health Care
& General Practice Board of Studies (one representative from each campus, normally the Heads
of each General Practice Departments or their nominees from the Board of Studies for Primary
Health Care), one of whom shall act as the Chair, and an Education Representative from the
RNZCGP, shall consider the following factors in selecting the scholarship:
• the applicant’s academic ability
• the applicant’s proposed programme of research
• the applicant’s career goals and plans
• the applicant’s personal qualities
A representative from the University of Otago Faculty of Medicine will also serve on the
selection panel in an advisory capacity.
Shortlisted applicants will be required to attend an interview with the selection panel, either
in person or by video-conference.
Financial
The scholarship provides a stipend of $25,000 per year for full-time study or $12,500 per
year for part-time study plus a tuition fee waiver for the PhD thesis paper for the period of
tenure.
Tenure
• The scholarship may be held with part-time or full-time tenure.
• The scholarship may be held for a maximum of three equivalent full-time years or five
years of enrolment, whichever period is shorter. Upon submission of the thesis for
examination, the scholarship shall cease.
• Continuation of the scholarship is dependent on satisfactory progress in the PhD. The
scholarship holder must submit copies of all completed PhD progress reports to the
Chair of the selection panel for each year the scholarship is held. The University
reserves the right to terminate the scholarship if reports are not received or progress is
deemed to be unsatisfactory.
• The scholarship may be held concurrently with other awards, provided current awards
are declared in the application for this scholarship. Recipients of the scholarship will be
required to seek approval from the University of Otago Primary Health Care & General
Practice Board of Studies before applying for other awards during their scholarship
tenure.
Other Requirements
• The scholarship recipient’s research is expected to produce publications for scientific
journals and presentations for national and/or international scientific meeting(s). All
publications and presentations arising from the work must acknowledge the scholarship.
Page 39 of 53
Amended Regulations
University of Otago Academic General Practitioner Registrar PhD Scholarship
Established in 2013 by the Faculty of Medicine, now the Otago Medical School, the
University of Otago Academic General Practitioner Registrar PhD Scholarship was created to
support the sustainability and development of the Primary Health Care and General Practice
academic discipline. The scholarship aims to help establish research capability among a new
generation of General Practitioners by supporting the achievement of a Doctoral degree
(PhD) at the University of Otago as well as vocational registration as a Fellow of the Royal
New Zealand College of General Practitioners (RNZCGP).
Eligibility
Applicants must:
• be a NZ citizen or NZ permanent resident;
• hold a Bachelor of Medicine and Bachelor of Surgery degrees (MBChB) or an
equivalent medical degree;
• demonstrate a formal commitment to a General Practice career by having successfully
completed either
(i) the General Practice Education Programme first year (GPEP1) with an above
average pass in the Primary Membership Examination (PRIMEX) or
(ii) a RNZCGP Fellowship;
• have successfully completed either the ‘Health Sciences Research Methods’ paper
(HASX417) or the ‘Research Methods in General Practice’ paper (GENX821), or an
alternative 30 point postgraduate research methods paper with a minimum B+ grade;
• demonstrate proof of potential academic research ability through (i) successful
completion of a research Master’s degree, or (ii) appropriate and equivalent prior
research experience;
• be enrolled or intending to enrol for a PhD through one of the following Departments:
− Department of Public Health & General Practice, University of Otago,
Christchurch;
− Department of General Practice & Rural Health, Dunedin School of Medicine,
University of Otago;
− Department of Primary Health Care & General Practice, University of Otago,
Wellington.
Application Process
Every application for the scholarship must be submitted to Student Administration
(Scholarships) by 15 September. The scholarship will only be awarded to one recipient at a
time and so will only be offered in such years as it is available.
Every applicant must submit:
• a certified copy of their academic record;
• evidence of eligibility for enrolment in postgraduate study at PhD level;
Page 40 of 53
Item 8C - For recommendation of approval
Proposal document as endorsed by
SaPC for Senate consideration
• a short Curriculum Vitae including information on any current awards held;
• a statement (maximum two pages) outlining their intended area of study, potential
supervisors, study time-frame and future plans;
• a statement of support from the proposed host department confirming their ability to
host the student and their ability to provide or support supervision.
Selection Process
The selection panel, comprising three members of the University of Otago Primary Health Care
& General Practice Board of Studies (one representative from each campus, normally the Heads
of each General Practice Departments or their nominees from the Board of Studies for Primary
Health Care), one of whom shall act as the Chair, and an Education Representative from the
RNZCGP, shall consider the following factors in selecting the scholarship:
• the applicant’s academic ability
• the applicant’s proposed programme of research
• the applicant’s career goals and plans
• the applicant’s personal qualities
A representative from the University of Otago Medical School will also serve on the
selection panel in an advisory capacity.
Shortlisted applicants will be required to attend an interview with the selection panel, either
in person or by video-conference.
Financial
The scholarship provides a stipend of $30,696 per year for full-time study or $15,348 per
year for part-time study plus a tuition fee waiver for the PhD thesis paper for the period of
tenure.
Tenure
• The scholarship may be held with part-time or full-time tenure.
• The scholarship may be held for a maximum of three equivalent full-time years or five
years of enrolment, whichever period is shorter. Upon submission of the thesis for
examination, the scholarship shall cease.
• Continuation of the scholarship is dependent on satisfactory progress in the PhD. The
scholarship holder must submit copies of all completed PhD progress reports to the
Chair of the selection panel for each year the scholarship is held. The University
reserves the right to terminate the scholarship if reports are not received or progress is
deemed to be unsatisfactory.
• The scholarship may be held concurrently with other awards, provided current awards
are declared in the application for this scholarship. Recipients of the scholarship will be
required to seek approval from the University of Otago Primary Health Care & General
Practice Board of Studies before applying for other awards during their scholarship
tenure.
Other Requirements
• The scholarship recipient’s research is expected to produce publications for scientific
journals and presentations for national and/or international scientific meeting(s). All
Page 41 of 53
Item 8C - For recommendation of approval
Proposal document as endorsed by
SaPC for Senate consideration
publications and presentations arising from the work must acknowledge the
scholarship.
b) Chris Burks Memorial Bursary at the University of Otago
•
Department: Campus and Collegiate Life
•
Value: $3,000
•
Background: Created in 2003-04, this scholarship honours the memory of
Christopher George Burks (1973-1999), a student who lived at Carrington
College between 1992 and 1996. Chris Burks was a passionate advocate for
student welfare, and dedicated to the wellbeing of his fellow Carrington
residents. The bursary is awarded to a returning resident who displays a similar
spirit of service to the Carrington community. The changes proposed to the
current regulations include a widening and redefinition of the eligibility
criteria, a reconfiguration of the selection panel, and a separation of the
application and selection processes.
•
Recommended by:
o Ali Norton, College Warden, Carrington College;
o James Lindsay, Director, Campus and Collegiate Life Services.
Current Regulations
Chris Burks Memorial Bursary at the University of Otago
Christopher George Burks (1973-1999) was a student at Carrington College from 1992 until
1996. Chris was Vice President of the Students’ Association from 1993 to 1995 and President
in 1996. He graduated from the University of Otago in 1996 with a BSc in Information Science
and in 1997 with a BA in Psychology.
Throughout his time at Carrington College Chris put himself second. His commitment first and
foremost was to the Hall and all other residents. This generous spirit earned him the respect of
both staff and students who came to realise his motives and actions were unselfish and always
for the good of the Carrington community.
Carrington College and the University of Otago are pleased to be able to offer this award to
assist second year students with their academic progress at the University of Otago.
Eligibility
Candidates must be:
• In their second year of residence at Carrington College
• Considered to have made an exceptional contribution to the welfare of other students of
Carrington College
• Enrolled full time for a first undergraduate degree at the University of Otago
• Under 25 years of age on the first day of February in the year of application
• History of contribution to other student’s welfare, personality, and academic and
leadership qualities will be the primary criteria by which recipients are selected.
Financial
• The bursary has a value of $3,000.
Page 42 of 53
Item 8C - For recommendation of approval
Proposal document as endorsed by
SaPC for Senate consideration
Tenure
• The bursary may be held for one year only. The selection panel may, in exceptional
circumstances, consider an extension of the award to more than one year provided that
the scholar continues to be resident at Carrington College and makes satisfactory
progress in all respects. This progress must include passing a minimum of 108 points
each year unless there are mitigating factors that the Selection Panel may consider.
• Each bursary must be taken up in the year in which it is awarded.
• The Chris Burks Memorial Bursary may be held concurrently with another award,
with approval of the Selection Panel.
Requirements
The scholarship holder must:
• Agree to participate in the University of Otago mentoring programme
• Agree to act as a role model for his/her College community during the tenure of the
bursary
• Submit a report on the progress of his/her studies to the Undergraduate Scholarships
Officer by 1 December of the year they hold the bursary.
Publicity
Carrington College and the University of Otago reserve the right to use the names, photographs,
and details of successful applicants for advertising and publicity. The bursary holders must
agree to be reasonably available to participate in interviews and promotional activities if
requested by Carrington College or the University of Otago.
Application Process
The applicant must submit
•
An application form, including the name of two nominated referees.
•
A statement (max 500 words), written by the applicant, outlining the qualities and
extra-curricular activities, interests and achievements making them a worthy recipient
of the bursary.
Application documents must be sent to the Scholarships Office, University of Otago, no later
than 20 February.
Candidates may be required to present for a pre-selection interview.
The Selection panel includes the Warden and the Student President of Carrington College, a
former resident of Carrington College (where possible a contemporary of Chris Burks) and a
nominee of the Scholarships Committee.
Amended Regulations
Chris Burks Memorial Bursary at the University of Otago
Christopher George Burks (1973-1999) was a student at Carrington College from 1992 until
1996. Chris was Vice President of the Students’ Association from 1993 to 1995 and President
Page 43 of 53
Item 8C - For recommendation of approval
Proposal document as endorsed by
SaPC for Senate consideration
in 1996. He graduated from the University of Otago in 1996 with a BSc in Information Science
and in 1997 with a BA in Psychology.
Throughout his time at Carrington College Chris put himself second. His commitment first and
foremost was to the College and all other residents. This generous spirit earned him the respect
of both staff and students who came to realise his motives and actions were unselfish and
always for the good of the Carrington community.
Carrington College and the University of Otago are pleased to be able to offer this award to
assist students with their academic progress at the University of Otago.
Eligibility
Candidates must:
• be enrolled full-time in a first undergraduate degree at the University of Otago;
• be under 25 years of age on 01 February in the intended year of tenure;
• have resided at Carrington College for at least two semesters prior to the intended year
of tenure;
• have made an exceptional contribution to the welfare of other students at Carrington
College; and
• plan to reside at Carrington College throughout the intended year of tenure.
Application Process
The applicant must submit:
•
An application form, including the names of two nominated referees.
•
A statement (max 500 words), written by the applicant, outlining the qualities and
extra-curricular activities, interests and achievements making them a worthy recipient
of the bursary.
Application documents must be sent to Student Administration (Scholarships) no later than 20
February in the intended year of tenure.
Selection Process
The Selection Panel will consist of the Warden of Carrington College, the Warden of Arana
College, and the Manager, Postgraduate Scholarships, Prizes and Awards (or their nominees).
The following factors shall be considered in selecting the recipient:
• the nature and extent of the applicant’s contribution to Carrington students’ welfare;
• the applicant’s academic and leadership qualities; and
• the applicant’s personality.
Candidates may be required to present for a pre-selection interview.
Financial
• The bursary has a value of $3,000.
Tenure
• The bursary may be held for one year only. The Selection Panel may, in exceptional
circumstances, consider an extension of the award to more than one year provided that
the scholar continues to be resident at Carrington College and makes satisfactory
progress in all respects. This progress must include passing a minimum of 108 points
each year unless there are mitigating factors that the Selection Panel may consider.
Page 44 of 53
Item 8C - For recommendation of approval
Proposal document as endorsed by
SaPC for Senate consideration
• Each bursary must be taken up in the year in which it is awarded.
• The Chris Burks Memorial Bursary may be held concurrently with another award,
with the approval of the Selection Panel.
Requirements
The scholarship holder must:
• Agree to participate in the University of Otago mentoring programme.
• Agree to act as a role model for their College community during the tenure of the
bursary.
• Submit a report on the progress of their studies to Student Administration
(Scholarships) by 01 December of the year they hold the bursary.
Publicity
Carrington College and the University of Otago reserve the right to use the names, photographs,
and details of successful applicants for advertising and publicity. The bursary holders must
agree to be reasonably available to participate in interviews and promotional activities if
requested by Carrington College or the University of Otago.
Recommendations
1)
The Scholarships and Prizes Committee recommends that the following new prize
proceed to Senate for its consideration:
a.
New Prize
i.
Steph Dyhrberg Labour Law Prize;
2)
The Scholarships and Prizes Committee approves the following amended
scholarships:
a.
Amended Scholarships
i.
University of Otago Academic General Practitioner Registrar PhD
Scholarship;
ii.
Chris Burks Memorial Bursary at the University of Otago.
Page 45 of 53
Item 9
For noting and approval of items
as outlined in the agenda
Board of Undergraduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Report of the Board of Undergraduate Studies
3 May 2023
1.
Minutes
The minutes of a meeting of the Board held on 5 April 2023, previously circulated, were confirmed.
2.
Intimations from Senate
The Board noted that the Senate, 26 April 2023, received the minutes of a meeting of the Board held
on 5 April 2023, and approved al recommendations contained therein.
3.
Matters Stil to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Proposals to amend the regulations for the Health Professional programmes concerning
eligibility to apply for admission to the programme (June 2022) (April 2023)
b) Approaches to obtain student feedback for small programmes (October 2022)
For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).
4.
Updated APR template
The Board noted the updated ARP template - incorporating prompts regarding internationalisation,
Te Tiriti o Waitangi responsiveness, mātauranga Māori, and Pacific content.
5.
Division of Commerce
The Board
NOTED
that that following proposal has been approved under the expedited approvals
process:
Page 46 of 53
Item 9
For noting and approval of items
as outlined in the agenda
Marketing
COM-1 - To delete MART 325 Services Marketing
6.
Division of Humanities
The Board
RECOMMENDED
that the following proposals from the Division of Humanities (19 April 2023) be
approved:
School of Social Sciences
HUM-1 - To amend the prescription of SOCI 306 Public Sociology
HUM-2 - To amend the teaching mode of SOCI 304 Special Topic: Exploring
Neurodisability in Health, Welfare and Justice Systems
HUM-3 - To amend the requirements for the Criminology minor subject and the
Criminology endorsement for DipGrad
NOTED
that the Division of Humanities (19 April 2023) has approved the following special
topic:
School of Social Sciences
HUM-4 - To offer SOCI 304 as Special Topic: Exploring Neurodisability in Health,
Welfare and Justice Systems
7.
Division of Health Sciences
The Board
RECOMMENDED
that the fol owing proposal from the Division of Health Sciences (20 April 2023) be
approved:
Medicine
HSC-1 - To introduce new MICN paper codes
NOTED
that the previously deferred proposal regarding eligibility amendments for Health
Professional programmes will be delayed for further consideration later in 2023, with
the intention of the submitting the proposal to CUAP for 2024 Round 1.
8.
Convener’s Business
The Board noted that the Convener did not have any business to report.
9.
Date of Next Meeting
The Board noted that it will next meet at 2:00 pm on Wednesday 7 June 2023 in the Council
Chamber, First Floor, Clocktower Building.
Page 47 of 53
Item 9
For noting and approval of items
as outlined in the agenda
10. Members of the Board
Professor Helen Nicholson (Convener)
Ngaroma Bennett
Mia Heaphy Butts
Professor Tim Cooper
Jason Cushen
Associate Professor Richard Greatbanks
Jennifer Haugh
Professor Karl Lyons
Professor Simone Marshall
Professor Brendan McCane
Margaret Morgan
Dr Sarah Stein
Professor Lois Surgenor
Dr Julie Timmermans
Page 48 of 53
Item 10
For noting and approval of items
as outlined in the agenda
Board of Graduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Minutes of a Meeting of the Board of Graduate Studies
4 May 2023
Present:
Professor Richard Blaikie (Acting Convener), Professor David Baxter, Professor Neil Carr
(representing the Division of Commerce), Professor Zhiyi Huang, Professor Chrys Jaye, Kirsty
Lewis, Margaret Morgan, Professor Gisela Sole, Associate Professor Wayne Stephenson, Dr
Rob Wass (representing the Higher Education Development Centre)
In attendance: Matt Angel, Rebecca Connaughton, Carol Forbes, Dr Tosh Stewart, Scott Venning, Mark
Wilesmith
Apology:
Professor Helen Nicholson (Convener), Professor Tim Cooper, Jason Cushen, Professor Tony
Harland, Professor Lisa McNeill, Lini Roberts, Dr Sarah Stein, Keegan Wells
1.
Minutes
The minutes of a meeting of the Board held on 6 April 2023, previously circulated, were confirmed.
2.
Intimations from Senate
The Board noted that the Senate, 26 April 2023, received the minutes of a meeting of the Board on
6 April 2023, and approved all recommendations contained therein.
3.
Matters Stil to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Approaches to obtain student feedback for small programmes (October 2022),
noting that the
Board suggested liaising with the Deputy Vice-Chancel or (Academic) regarding whether this
item might be a better fit for the Quality Advancement Committee.
b) Consideration of changes to the process for external moderation of postgraduate papers
(February 2023) (March 2023)
c) Amendments to regulations for master’s degrees to achieve consistency regarding which
papers or courses should be considered when determining an applicant’s GPA for entry into
the programme (April 2023),
noting that the Board suggested that using a student’s entire
degree to calculate GPA could be disadvantageous for some cohorts and create inequities.
Page 49 of 53
Item 10
For noting and approval of items
as outlined in the agenda
For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).
4.
Graduate Research Committee
GRC Minutes
The Board received the minutes of a meeting of the Graduate Research Committee on 28 March
2023,
noting that:
•
The initiative to relaunch the Postgraduate Research Culture Excelence Awards has been put
on hold until 2024.
•
The Graduate Research School has received positive feedback regarding the recently updated
professional development course for research supervisors.
•
There have been ongoing issues stemming from the pandemic around international research
students not having feasible opportunities to leave New Zealand and visit home due to rules
set by the Tertiary Education Commission (TEC).
•
Recommendations from the Postgraduate Scholarships Working Group are expected to arrive
soon.
•
Issues have been arising from retrospective approval of deferrals – which have a number of
implications for visas, scholarships, etc. – and as such, these should only be utilised in
exceptional circumstances.
Graduate Research School Report
The Board received a report on doctoral candidates for March 2023,
noting that:
•
Enrolment numbers are tracking similarly to 2022, with deferral numbers being down.
GRC Proposals
The Board
RECOMMENDED
that the following proposals from the Graduate Research Committee be approved:
Higher Doctorates
GRC-1 - To establish Generic Regulations for Higher Doctorates,
noting that:
•
The entry fee should be set out in a schedule separate to the regulations to allow
for future updates.
•
Research domains should be listed for the Doctor of Medicine.
Page 50 of 53
Item 10
For noting and approval of items
as outlined in the agenda
PhD Regulations
GRC-2 - To amend the regulations for the Degree of Doctor of Philosophy (PhD)
regarding programme duration,
noting that:
•
The delegation to the Dean, Graduate Research School (Dean, GRS) should be
removed from the regulations and set out in a separate schedule or manatu.
•
There is a separate piece of work underway to help identify when PhD candidates
are at risk of surpassing four EFTS, which the Dean, GRS would be prepared to
address at Senate.
•
Clause 4(c) should be amended to read ‘wil normally be’ rather than ‘may be’.
5.
Moderation Processes for Postgraduate Papers
The Board
RECOMMENDED
that a proposal regarding moderation processes for postgraduate papers be approved,
subject to:
•
Input from and further consultation at the discretion of the incoming Dean,
Learning and Teaching, and
Noting that:
•
There should be consideration as to guidance for when assessments require
moderation or a minimum threshold for assessments requiring moderation.
•
Academic units should have discretion to utilise a single moderator or reviewer for
groups of papers within a programme or thematic cluster.
•
It is envisioned that internal moderation would help support consistency of marks
over time and across areas while external moderation and reviews could provide
more holistic feedback on the fitness of programmes and their assessments.
•
Further consideration is needed around the preamble and framing of the proposed
process before it is finalised.
•
It is intended that this process would be adaptive to the needs of various areas
rather than being highly prescriptive.
Division of Sciences
The Board
RECOMMENDED
that the following proposals from the Division of Sciences (17 April 2023) be approved:
Ecology
SCI-1 - To amend the Ecology subject requirements for BSc(Hons), PGDipSci, and MSc
Neuroscience
SCI-2 - To delete NEUR 461 Clinical Neurology (endorsed by Sciences and Health
Sciences)
Page 51 of 53
Item 10
For noting and approval of items
as outlined in the agenda
6.
Division of Commerce
The Board
NOTED
that the fol owing proposal has been approved under the expedited approvals
process:
Doctor of Business Administration
COM-1 - To amend the titles of BDBA 909 and BDBA 913
7.
Convener’s Business
The Acting Convener raised the matter of reducing the number of research methods papers offered
by the University and consolidating the remaining research methods papers and queried whether
the Board should al ocate this work to a particular group, and the Board
AGREED
that the Associate Deans, Postgraduate (or equivalent) should report on developments
in their Divisions with this work to the Graduate Research Committee (GRC),
noting
that:
•
This work should be coordinated with the work being undertaken by the
Programmes and Papers Working Group, with the Secretary to the Board
communicating this to the Strategy, Analytics and Reporting Office (SARO) and the
Deputy Vice-Chancel or (Academic).
•
The Divisions of Commerce and Health Sciences have indicated that work in this
area is already in progress, and the Division of Sciences has indicated that initial
investigations are taking place.
•
GRC should discuss this work as a standing agenda item and may also consider
criteria for which content could be consolidated and how it could be consolidated
for research methods papers.
•
Information regarding the number of research methods papers offered by the
University and enrolment data for these papers should be requested from SARO.
•
Despite this work being overseen by GRC, it wil also have an impact on taught
postgraduate programmes such as coursework master’s degrees.
8.
Date of Next Meeting
The Board noted that it will next meet at 2:00 pm on Thursday 8 June 2023 in the Council
Chamber, First Floor, Clocktower Building.
Page 52 of 53
Item 10
For noting and approval of items
as outlined in the agenda
9.
Members of the Board
Professor Helen Nicholson (Convener)
Professor David Baxter
Professor Richard Blaikie
Professor Tim Cooper
Jason Cushen
Professor Tony Harland
Professor Zhiyi Huang
Professor Chrys Jaye
Kirsty Lewis
Professor Lisa McNeill
Margaret Morgan
Lini Roberts
Professor Gisela Sole
Dr Sarah Stein
Associate Professor Wayne Stephenson
Keegan Wells
Page 53 of 53
