Senate
Date:
22 February 2023
Time:
12:15pm
Venue:
Council Chamber, First Floor, Clocktower Building
Note:
This meeting has been cancelled as there are no
items flagged for discussion on the agenda. In
absence of further comments, all items on the
agenda will be approved, endorsed, etc. as
outline in the agenda. For any questions or to
request that any items on the agenda be flagged
for discussion at a future meeting, please email
Academic Committees and Services
([email address]) or contact
Matt Angel on telephone extension 4852.
Agenda
Agenda
2
1. Karakia Timatanga
To open
the hui with a karakia.
2. Minutes
To confirm
the minutes of a meeting of the Senate on 30 November 2022.
• 20221130 Senate minutes
9
3. Intimations from Council
To note
that the Council, 29 November 2022, received Communications from the Senate, dated 26
October 2022, and approved the following:
a) Academic Proposals
The following academic proposals to be submitted to the Committee on University Academic
Programmes:
• To amend the name of the Postgraduate Certificate in Women’s Health (PGCertWHlth) to the
Postgraduate Certificate in Pregnancy and Medical Gynaecology (PGCertPMG)
• To delete the Interpersonal Psychotherapy endorsement for the Postgraduate Certificate in
Health Sciences (PGCertHealSc), including its constituent paper PSME 427 Interpersonal
Psychotherapy.
b) Scholarships and Prizes
The following new prizes, new scholarships, and amended scholarship:
New prizes
• Platinum Recruitment in Human Resource Management Prize 100-level
• Platinum Recruitment in Human Resource Management Prize 200-level
• Platinum Recruitment in Human Resource Management Prize 300-level
New scholarships
• The Bishara Scholarship in Neurology
• Willem Labuschagne Award for Excellence in Computer Science
• James Hodge Maurice and Phyllis Paykel Scholarships in Medical and Health Sciences
Amended scholarship
• Neville Bain Travel Award
Page 2 of 57
c) International Agreements
New agreements
• A Memorandum of Understanding (MoU) between the University of Otago and
Srinagarindra the Princess Mother School, Thailand
• A MoU between the University of Otago and Suankularb Wittayalai Thonburi School,
Thailand
• A MoU between the University of Otago and the Prince Royal’s College, Chiang Mai, Thailand
• A MoU between the University of Otago and Watpapradoo School, Thailand
• A MoU between the University of Otago and Bangkok Christian College, Thailand
• A MoU between the University of Otago and Chonkanyanukoon School, Thailand
• A MoU between the University of Otago and Chonradsadornumrung School, Chonburi,
Thailand
• A MoU between the University of Otago and Phanatpittayakarn School, Thailand
• A MoU between the University of Otago and Piboonbumpen Demonstration School Burapha
University, Thailand
• A MoU between the University of Otago and Rayongwittayakom School, Thailand
• A MoU between the University of Otago and Satit PIM School, Thailand
• A MoU with Satit International Bilingual School of Rangsit University Chiang Mai, Thailand
Renewed agreements
• The MoU between the University of Otago and the Chinese Service Center for Scholarly
Exchange (CSCSE), P.R. China
• The MoU and Student Exchange Agreement (SEA) between the University of Otago and the
University of North Carolina at Chapel Hill, U.S.A.
• The MoU and SEA between the University of Otago and ESADE Business School, Spain
4. Appointments to Committees
To note
that the Senate appointed the following representatives to the Board of Undergraduate Studies
(BUGS), Board of Graduate Studies (BoGS), and Quality Advancement Committee (QAC):
• Professor Karl Lyons (Faculty of Dentistry) and Jennifer Haugh (Student Experience;
reappointed to a further term) to BUGS
• Kirsty Lewis (Student Experience) to BoGS
• Associate Professor Anna High (Faculty of Law) and Associate Professor Andrew Trotman
(Computer Science) to QAC
5. Approval of International Agreements
To note that the authority to approve international agreements has been delegated from the
Council to the Vice-Chancellor and further delegated to the Deputy Vice-Chancellor (External
Engagement), who shall be advised by the Internationalisation Committee, with effect from 1
January 2023.
• Approval process for MoUs and SEAs 20221122
17
6. University of Otago Quality Review Repor ts
Page 3 of 57
a) Recently Released Review Reports
To note
that the following Review Reports have been authorised for release and are available from
Megan Wilson of the Quality Advancement Unit (email: [email address]):
• Department of Information Science, 28 February - 2 March 2022
• Pacific Development Office, 15-17 March 2022
• Biomedical Research Facility, 16-18 March 2022
• Department of Microbiology and Immunology, BMS, 21-23 March 2022
• Department of Radiation Therapy, 2-4 May 2022
• Department of Anatomy, BMS, 26-28 July 2022
• Social Impact Studio, 16-17 August 2022
• Department of Chemistry, 12-14 October 2022
• Disability Information and Support, 7-9 November 2022
• Department of Food Science, 15-17 November 2022
(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
b) Recently Completed and Upcoming Reviews
To note
that the following reviews have been recently completed, but have not yet released Review
Reports, or are schedule to take place over the listed dates:
Recently completed reviews
• Māori Centre, 28-30 September 2022
• School of Arts, 17-20 October 2022
• Genetics Teaching Programme, 28-30 November 2022
• Employment-Related Processes, 5-8 December 2022
Upcoming reviews
• Studholme College, 6-8 March 2023
• School of Social Sciences, 20-24 March 2023
• Department of Public Health, UOW, 29-31 May 2023
• Quality Advancement Unit, 12-14 June 2023
• Department of Preventive and Social Medicine, DSM, week of 7 August 2023 - to be
confirmed
• Publications/Outputs Office/PBRF Office, 23-25 August 2023 - to be confirmed
• ELM Programme, week of 4 September 2023 - to be confirmed
• University College, 4-6 September 2023
• Ecology Programme, October 2023 - to be confirmed
• Neuroscience Programme, October 2023 - to be confirmed
• Communication Section, External Engagement, November 2023 - 2023
• Chaplaincy, including the Otago Polytechnic services - details to be confirmed
• Department of Zoology - details to be confirmed
• Department of Women's and Children's Health, DSM - details to be confirmed
• Department of Obstetrics and Gynaecology, UOC - details to be confirmed
• Department of Obstetrics, Gynaecology and Women’s Health, UOW - details to be
confirmed
Page 4 of 57
7. Quality Advancement Committee
To receive
the minutes of a meeting of the Quality Advancement Committee on 9 November 2022.
• 20221109 QAC minutes
18
8. Summer School and Continuing Education Board
To receive the minutes of a meeting of the Summer School and Continuing Education Board on
16 November 2022.
• 20221116 SSCE Board minutes
22
9. Internationalisation Committee
To receive
the minutes of a meeting of Internationalisation Committee on 21 November 2022, and
To note
that the following new and renewed international agreements have been approved:
New agreements
• A Memorandum of Understanding (MOU) between the University of Otago and Vancouver
Island University, Canada
• An MOU between the University of Otago and the University of Maribor, Slovenia
• An MOU and Student Exchange Agreement (SEA) (undergraduate and MBA) between the
University of Otago and Nagoya University of Commerce and Business, Japan
• An MOU and SEA between the University of Otago and National Taiwan University, Taiwan
• An SEA (restricted to Law, Economics and Politics) between the University of Otago and ESADE
Law School, Spain
• An MOU and SEA (restricted to Law) between the University of Otago and the University of
New South Wales, Australia
• An MOU between the University of Otago and Vietnam National University: Hanoi University of
Languages and International Studies, Vietnam
Renewed agreements
• The SEA between the University of Otago and the University of Richmond, U.S.A.
• The MOU and SEA between the University of Otago and University of North Carolina, MBA
Programme, U.S.A.
• The SEA between the University of Otago and University of Minnesota Carlson School of
Management, U.S.A.
• The SEA between the University of Otago and University of Colorado Boulder, U.S.A.
• The MOU and SEA between the University of Otago and Duke University, Fuqua School of
Business MBA , U.S.A.
• The MOU and SEA between the University of Otago and Erasmus University, Rotterdam School
of Management, Netherlands
• The MOU and SEA between the University of Otago and Mahidol University, College of
Management, Thailand
• The MOU and SEA between the University of Otago and Universität St Gallen, Switzerland
• The MOU and SEA between the University of Otago and Uppsala University , Sweden
• The MOU and SEA between the University of Otago and Stockholm School of Economics,
Sweden
• The MOU and SEA between the University of Otago and Lund University, Sweden
• The MOU and SEA between the University of Otago and University of Edinburgh, Scotland
Page 5 of 57
• The MOU and SEA between the University of Otago and Rissho University, Japan
• The MOU and SEA between the University of Otago and Keio University, Japan
• The MOU and SEA between the University of Otago and Corvinus University of Budapest,
Hungary
• The MOU and SEA between the University of Otago and Grenoble Ecole de Management,
France
• The MOU and SEA between the University of Otago and the University of the West of England,
England
• The MOU and SEA between the University of Otago and University of East Anglia, England
• The SEA between the University of Otago and Dalian University of Foreign Languages, P.R.
China
• The MOU and SEA between the University of Otago and York University, Schulich School of
Business, Canada
• The MOU and Undergraduate SEA between the University of Otago and Western University,
Ivey Business School, Canada
• The SEA between the University of Otago and McGill University, Canada
• The MOU and SEA between the University of Otago and Brock University, Canada
• The MOU and SEA between the University of Otago and Pontifícia Universidade Católica do
Rio de Janeiro, Brazil
• The MOU and SEA between the University of Otago and University of Western Australia,
Australia
• The MOU and SEA between the University of Otago and Pontificia Universidad Católica
Argentina, Argentina
• The MOU between the University of Otago and Universiti Brunei Darassalam, Brunei
• The MOU between the University of Otago and Sun Yat-sen University, Business School, P.R.
China
• The MOU between the University of Otago and Indian Institute of Management Ahmedabad,
India
• The MOU between the University of Otago and Texas Tech University, U.S.A.
• The MOU between the University of Otago and the University of Oregon, U.S.A.
• The MOU between the University of Otago and Falmouth University, England
• 20221121 IC minutes
25
10. Committee for the Advancement of Learning and Teaching
To receive
the minutes of a meeting of the Committee for the Advancement of Learning and Teaching on
24 November 2022.
• 20221124 CALT minutes
29
Page 6 of 57
11. Scholarships and Prizes Committee
To receive
the minutes of a meeting of the Scholarships and Prizes Committee on 13 December 2022, and
To recommend
that the disestablishment of the following prize and entrance scholarship be approved:
Disestablished prize
• University of Otago Graduates' Association Aotearoa New Zealand Prize
Disestablished scholarship
• Alumni in America Inc. Rugby Performance Entrance Scholarship
• 20221213 SaPC minutes
33
12. Research Committee
To receive
the minutes of a meeting of the Research Committee on 14 December 2022.
• 20221214 RC minutes
46
13. Board of Undergraduate Studies
To receive
the minutes of a meeting of the Board of Undergraduate Studies on 1 February 2023, and
• 20230201 BUGS minutes
50
a) To approve
the following deleted and amended papers and amended programme:
Deleted paper:
• SURV 169 Special Topic: Nautical Theory 1
Amended paper:
• EURO 202/302
Amended programme:
• Criminology minor subject
b) To note
that the following special topics have been approved:
• POLS 230 Special Topic: Settler State Politics in Aotearoa and Australia
• INFO 352 Special Topic: Pervasive Game Development
c) To note
that the following amended paper was approved under the Expedited Approval Process for
Academic Proposals:
Amended paper
• POLS 230
Page 7 of 57
d) To note
that the following proposal has been granted executive approval by the Deputy Vice-
Chancellor (Academic) (5 December 2022):
• To dual-teach TOUR 304 and TOUR 426 in 2023 only and amend paper rules accordingly
14. Board of Graduate Studies
To receive
the minutes of a meeting of the Board of Graduate Studies on 2 February 2023, and
• 20230202 BoGS minutes
54
a) To note
that the following amended paper was approved under the Expedited Approval Process for
Academic Proposals:
Amended paper
• CLAS 490
b) To note
that the following proposal has been granted executive approval by the Deputy Vice-
Chancellor (Academic) (5 December 2022):
• To dual-teach TOUR 304 and TOUR 426 in 2023 only and amend paper rules accordingly
15. Convener's Business
16. Date of Next Meeting
To note
that the Senate will next meet on Wednesday 29 March 2023 at 12:15 pm in the Council
Chamber, with attendance via Zoom also welcomed.
17. Karakia Whakamutunga
To close
the hui with a karakia.
Page 8 of 57
Item 2
For confirmation
Senate
Committee Secretary: Matt Angel Telephone: 03 479 4852
E-mail: [email address]
MINUTES OF A MEETING OF THE SENATE
30 November 2022
Present:
Vice-Chancellor (Convener), Associate Professor A Alm, Associate Professor I G Barber,
Professor R J Barker, Professor G D Baxter, Associate Professor M A Beres, Dr F Beyer,
Associate Professor S A Biggemann, Professor R J Blaikie, Professor P B Blakie, Professor P J
Bremer, Associate Professor C M Cameron, Associate Professor A M Carr, Professor P R
Cooper, Professor T D Cooper, J R Cushen, Associate Professor B K Daniel, Associate Professor
M Dawson, Associate Professor G C Dick, Associate Professor A D Eketone, Associate Professor
C Fraser, Professor N J Gemmell, Professor K C Gordon, Associate Professor R W Greatbanks,
Professor J B Halberstadt, Dr J E Harding, Dr A J High, Professor S J Jackson, Professor C L Jasoni,
Associate Professor J R Kirman, Professor S M Knowles, Dr S W Lau, E Lemalu-Eteuati, Dr G H
Leonard, Professor W M M Levack, Associate Professor P M Lokman, Professor K M Lyons,
Associate Professor L J Machado, Professor J B Maclaurin, Associate Professor C J Marshall,
Professor B J McCane, Professor S P A McCormick, J T Mills, Associate Professor C M Moy,
Professor H D Nicholson, Dr P M O’Kane, Professor I Oey, Associate Professor K A Paringatai,
Dr T G Patterson, Associate Professor M A C Perry, Professor S G Pitama, Associate Professor
K J Robertson, Associate Professor K R Ruckstuhl, Associate Professor D R Ruwhiu, Professor B
Schonthal, Dr S J Stein, Professor L J Surgenor, Professor W Sweetman, A Taia, Professor M
Thompson-Fawcett, Professor M A Thyne, Associate Professor S J Wakes, Dr X J Walker, M
Wall, Associate Professor S C Walton, R K A White
In attendance: M T Angel, Professor W J Duncan, Professor M H Hibma, M A Morgan, Associate Professor W
J Stephenson
Apologies:
Professor R W Aitken, Associate Professor V R Anderson, Professor A J Ballantyne, Professor J
M Baxter, Professor J M Bering, Professor H R Campbell, S D Carrington, R R Chand, Professor
C J Charles, Associate Professor T S Conner, Professor W J Duncan, Professor R D C Gauld, J
Gibson, Associate Professor A R Gorman, Professor S E Griffiths, Professor L A Hale, C G Hancy,
Associate Professor E A Hargreaves, Professor L A Houghton, Professor C L Hulbe, Dr V Kahui,
Professor R A Kemp, Professor M A Kennedy, Associate Professor D N Kenwright, M K Lama,
Professor M D Lamare, Professor B A Lovelock, Professor C A Marra, Dr R S Martin, Professor
E A Matisoo-Smith, Professor N J Medlicott, Dr L Moata’ane, Professor E Nel, Associate
Professor D A Orlovich, Professor J F M Palmer, Professor R J A P Peeters, Dr T L Perry,
Associate Professor N F Pierse, Professor P C Priest, Associate Professor R Richards, Professor
A D Ritchie, Dr R M Schaaf, Dr D Schumayer, Professor L N Signal, Associate Professor G Sole,
E F Taukolo, Professor R W Taylor, D J Thomson, Dr S W Walker, Professor T J Wilkinson, S W
Willis, Associate Professor E H Wyeth, Professor J Zhang
Page 9 of 57
Item 2
For confirmation
1.
Karakia Timatanga
The Convener opened the hui with a karakia.
2.
Minutes
The Senate confirmed the minutes of a meeting of the Senate on 26 October 2022.
3.
Intimations from Council
The Senate noted that the Council, 29 November 2022, received Communications from the Senate,
dated 26 October 2022, and that advice regarding items for approval would follow in due course.
4.
Expedited Academic Approval Process
The Senate
APPROVED
the establishment of an expedited approval process for routine and low-risk academic
proposals
, noting that:
•
Consideration would be given at a future stage after the new process has bedded
in as to whether Deputy Vice-Chancel or (Academic) approval is needed on
expedited academic proposals or whether approval by the relevant Associate
Dean (Academic) is sufficient.
5.
Guidelines for a PhD with Practice Research
The Senate
APPROVED
the Guidelines for a PhD with Practice Research, replacing the existing Guidelines for
a PhD including a Nominated Creative Component,
subject to:
•
Consideration and incorporation – where appropriate – of feedback from the
Policy Management Group.
•
Consultation with the Manager, Copyright and Open Access regarding how
matters related to copyright and open access are expressed in the Guidelines,
which may result in amendments.
•
Confirmation that the Dean, Graduate Research School is satisfied with the final
version of the Guidelines fol owing any amendments that occur fol owing Senate
consideration, and
Noting that:
•
References to in the PhD regulations to a ‘nominated creative component’ wil
need to be updated.
•
The Senate queried the term ‘practice research’, but accepted advice from the
Associate Dean (Graduate Studies) (ADGS) from the Division of Humanities that
this is the internationally accepted term for the type of research described.
•
The Senate queried how the submission format for examinations would be
determined under these Guidelines, and acknowledged advice from the ADGS that
this would be determined on a case-by-case basis based on the nature of the
research.
2
Page 10 of 57
Item 2
For confirmation
6.
Professional Development of Doctoral Supervisors
The Senate
APPROVED
a programme for professional development of doctoral supervisors,
noting that:
•
The new programme would consolidate existing workshops from Te Pokapū
Whakapakari Kaimahi | the Higher Education Development Centre (HEDC) and
align with best practice elsewhere, providing an important development ahead of
the University’s next AQA audit cycle.
•
The Senate queried whether the two-day workshop in the new programme
provided enough space to adequately cover Māori and Pacific content and
acknowledged that this curriculum would be redesigned for the programme,
drawing on material from HEDC and experiences across the University.
•
There is a need to ensure that all staff have competency to support Māori
students and not to cause harm to Māori communities, which is integral to the
University’s values for supporting Māori advancement.
•
There is currently a disconnect at the University on cultural competency, and
there is a need to address this in a meaningful way, not just as add-on content,
while also being mindful not to increase burdens on Māori and Pacific staff.
•
The Senate expressed concern regarding the time-commitment entailed in a two-
day workshop – noting that much information around regulations, guidelines, and
best practice is already available online – but noted that the intention is to offer
the workshop twice a year and that it may be presented in a modular format that
would not require staff to complete all modules at a single workshop.
•
The Senate queried whether the workshop should be a requirement – noting that
there is some expectation that new staff wil already have a level of competency
with this material – but acknowledged that professional development of
supervisors is not wel covered at present, with uptake being poor for current
workshops, and that staff do not always perform wel in this area.
•
Consideration should be given to the impact on northern campus staff, including
consideration around travel and the resulting sustainability implications.
•
The Senate queried whether online training modules on supervision could be
made available for staff to utilise as needed.
•
2023 wil be used to pilot the intended delivery method for the new programme.
7.
Changes to Academic Committees and Groups
The Senate
APPROVED
changes to the committee structure for several academic committees and groups,
which would affect the Committee for the Advancement of Learning and Teaching,
the Quality Advancement Committee, the Distance Learning Advisory Committee, and
the Summer School and Continuing Education Board and would establish a new
Pastoral Care Code Group and a new Learner Success Plan Advisory Group.
8.
Variations to DipGrad Regulations
The Senate confirmed that the Deputy Vice-Chancellor (Academic) may approve variations to an
individual student's course of study for the Diploma for Graduates (DipGrad) on behalf of Senate.
3
Page 11 of 57
Item 2
For confirmation
9.
University of Otago Quality Review Reports
a) Recently Released Review Reports
The Senate noted that the following Review Reports have been authorised for release and are
available from Megan Wilson of the Quality Advancement Unit (email: [email address]):
• Department of Information Science, 28 February - 2 March 2022
• Pacific Development Office, 15-17 March 2022
• Biomedical Research Facility, 16-18 March 2022
• Department of Microbiology and Immunology, BMS, 21-23 March 2022
• Department of Radiation Therapy, 2-4 May 2022
• Social Impact Studio, 16-17 August 2022
(Please note that these Reports are confidential to the University community and distribution
outside this group requires the approval of the Deputy Vice-Chancellor (Academic)).
b) Recently Completed and Upcoming Reviews
The Senate noted that the fol owing reviews have been recently completed, but have not yet
released Review Reports, or are schedule to take place over the listed dates:
Recently completed reviews
• Department of Anatomy, BMS, 26-28 July 2022
• Māori Centre, 28-30 September 2022
• Department of Chemistry, 12-14 October 2022
• School of Arts, 17-20 October 2022
• Disability Information and Support, 7-9 November 2022
• Department of Food Science, 15-17 November 2022
Upcoming reviews
• Genetics Teaching Programme, 28-30 November 2022
• Employment-Related Processes, 5-8 December 2022
10. Research Committee
The Senate received the minutes of a meeting of the Research Committee on 9 November 2022.
11. Distance Learning Advisory Committee
The Senate received the minutes of a meeting of the Distance Learning Advisory Committee on 9
November 2022.
4
Page 12 of 57
Item 2
For confirmation
12. Internationalisation Committee
The Senate received the minutes of a meeting of the Internationalisation Committee on 21
November 2022, and
RECOMMENDED
that the fol owing new and renewed agreements be approved:
New agreements
• A Memorandum of Understanding (MoU) between the University of Otago and
Vancouver Island University, Canada
• An MoU between the University of Otago and the University of Maribor, Slovenia
• An MoU and Student Exchange Agreement (SEA) (undergraduate and MBA)
between the University of Otago and Nagoya University of Commerce and
Business, Japan
• An MoU and SEA between the University of Otago and National Taiwan
University, Taiwan
• An SEA (restricted to Law, Economics and Politics) between the University of
Otago and ESADE Law School, Spain
• An MoU and SEA (restricted to Law) between the University of Otago and the
University of New South Wales, Australia
• An MoU between the University of Otago and Vietnam National University: Hanoi
University of Languages and International Studies, Vietnam
Renewed agreements
• The SEA between the University of Otago and the University of Richmond, U.S.A.
• The MoU and SEA between the University of Otago and University of North
Carolina, MBA Programme, U.S.A.
• The SEA between the University of Otago and University of Minnesota Carlson
School of Management, U.S.A.
• The SEA between the University of Otago and University of Colorado Boulder,
U.S.A.
• The MoU and SEA between the University of Otago and Duke University, Fuqua
School of Business MBA, U.S.A.
• The MoU and SEA between the University of Otago and Erasmus University,
Rotterdam School of Management, Netherlands
• The MoU and SEA between the University of Otago and Mahidol University,
College of Management, Thailand
• The MoU and SEA between the University of Otago and Universität St Gallen,
Switzerland
• The MoU and SEA between the University of Otago and Uppsala University ,
Sweden
• The MoU and SEA between the University of Otago and Stockholm School of
Economics, Sweden
• The MoU and SEA between the University of Otago and Lund University, Sweden
• The MoU and SEA between the University of Otago and University of Edinburgh,
Scotland
• The MoU and SEA between the University of Otago and Rissho University, Japan
• The MoU and SEA between the University of Otago and Keio University, Japan
• The MoU and SEA between the University of Otago and Corvinus University of
Budapest, Hungary
• The MoU and SEA between the University of Otago and Grenoble Ecole de
Management, France
5
Page 13 of 57
Item 2
For confirmation
• The MoU and SEA between the University of Otago and the University of the
West of England, England
• The MoU and SEA between the University of Otago and University of East Anglia,
England
• The SEA between the University of Otago and Dalian University of Foreign
Languages, P.R. China
• The MoU and SEA between the University of Otago and York University, Schulich
School of Business, Canada
• The MoU and Undergraduate SEA between the University of Otago and Western
University, Ivey Business School, Canada
• The SEA between the University of Otago and McGill University, Canada
• The MoU and SEA between the University of Otago and Brock University, Canada
• The MoU and SEA between the University of Otago and Pontifícia Universidade
Católica do Rio de Janeiro, Brazil
• The MoU and SEA between the University of Otago and University of Western
Australia, Australia
• The MoU and SEA between the University of Otago and Pontificia Universidad
Católica Argentina, Argentina
• The MoU between the University of Otago and Universiti Brunei Darassalam,
Brunei
• The MoU between the University of Otago and Sun Yat-sen University, Business
School, P.R. China
• The MoU between the University of Otago and Indian Institute of Management
Ahmedabad, India
• The MoU between the University of Otago and Texas Tech University, U.S.A.
• The MoU between the University of Otago and the University of Oregon, U.S.A.
• The MoU between the University of Otago and Falmouth University, England
Noting that the fol owing new agreement has been held back for the time being on the
advice of the Deputy Vice-Chancel or (External Engagement):
• An MoU between the University of Otago and the University of Petroleum and
Energy Studies, India
13. Board of Undergraduate Studies
The Senate received the minutes of a meeting of the Board of Undergraduate Studies on 2
November 2022, and
APPROVED
the following amended programmes:
Amend programmes
• Bachelor of Dental Surgery (BDS)
• Bachelor of Dental Technology (BDentTech)
• Bachelor of Oral Health (BOH)
• Master of Nursing Science (MNSc)
• Bachelor of Medical Laboratory Science (BMLSc)
• Bachelor of Radiation Therapy (BRT)
• Bachelor of Medicine and Bachelor of Surgery (MB ChB)
• Bachelor of Pharmacy (BPharm)
• Bachelor of Physiotherapy (BPhty)
6
Page 14 of 57
Item 2
For confirmation
NOTED
that the Committee on University Academic Programmes (CUAP) has approved the
following programmes:
• Diploma in Arts (DipArts)
• Diploma in Commerce (DipCom)
14. Board of Graduate Studies
The Senate received the minutes of a meeting of the Board of Graduate Studies on 3 November
2022, and
RECOMMENDED
that the following programme deletions be approved:
Deleted programmes
(CUAP notification required)
• Oral and Maxillofacial surgery endorsement for the Doctor of Clinical Dentistry
(DClinDent)
• Endodontics, Prosthodontics, and Special Needs Dentistry endorsements for the
Postgraduate Diploma in Clinical Dentistry (PGDipClinDent)
• Postgraduate Diploma in Dental Therapy (PGDipDentTher)
APPROVED
the following new and amended papers and amended programmes:
New paper
• NEUR 456 Magnetic Resonance Imaging in Neuroscience
Amended paper
• PUBH papers
Amended programmes
• Doctor of Clinical Dentistry (DClinDent)
• Postgraduate Diploma in Clinical Dental Technology (PGDipCDTech)
• Postgraduate Diploma in Clinical Dentistry (PGDipClinDent)
NOTED
that the Committee on University Academic Programmes (CUAP) has approved the
following programme:
• Statistics as a new subject for the Master of Applied Science (MAppSc),
PGDipAppSc, and PGCertAppSc
NOTED
that an Annual Programme Report has been received for the fol owing programme:
Division of Humanities
• Master of Arts (Coursework) (MA(Coursework))
15. Convener's Business
The Convener noted that selection criteria for health professional programmes are being put in place
for 2023 and that there will be an opportunity for Senate to discuss selection criteria for future years.
7
Page 15 of 57
Item 2
For confirmation
16. Date of Next Meeting
The Senate noted that it will meet on the following dates in 2023 at 12:15 pm in the Council
Chamber, with attendance via Zoom also welcomed:
• 22 February
• 29 March
• 26 April
• 31 May
• 28 June
• 26 July
• 30 August
• 27 September
• 25 October
• 29 November
17. Karakia Whakamutunga
The Convener closed the hui with a karakia.
8
Page 16 of 57
Item 5
For noting
Manatu Memorandum
Ki a Professor David Murdoch, Vice-Chancellor
To
He kape mā Professor Tony Ballantyne, Deputy Vice-Chancellor (External
Cc Engagement)
Judith Thompson, Secretary to the Council
Nā Matt Angel, Te Tari kā Komiti Mātauraka
From
Te rā 22 November 2022
Date
Te Kaupapa Delegation and approval process for Memoranda of Understanding
Re and Student Exchange Agreements
I am writing to recommend a new, simplified process for approving international Memoranda of
Understanding (MoUs) and Student Exchange Agreements (SEAs). Currently, new and renewed international
agreements progress from the Internationalisation Committee to Senate before being escalated to the
Council for formal approval. In practice, however, the details of international agreements are not considered
beyond the Internationalisation Committee, and the process of obtaining Senate endorsement and Council
approval adds weeks or months to the approval timeline for most international agreements.
Judith Thompson, in her role as Secretary to the Council, has been investigating a more streamlined process
for approving new and renewed international agreements. Consequently, the University has received advice
from
in relation to delegations for approving international agreements as
part of preparing the Council Delegations 2023:
In light of this advice – and having consulted with Professor Bal antyne, Deputy Vice-Chancellor (External
Engagement) – I recommend that the steps for obtaining Senate endorsement and Council approval be
removed from the approval process for international agreements and that authority to approve international
agreements be delegated to the Deputy Vice-Chancellor (External Engagement) on the advice of the
Internationalisation Committee. If this recommendation is approved, Senate wil continue to receive
Internationalisation Committee minutes and will note any new and renewed international agreements that
have been approved. If Council wishes to receive notification of new and renewed international agreements,
these wil be listed in the Senate Communications to Council produced after each Senate meeting.
RECOMMENDATION
That authority to approve international Memoranda of Understanding (MoUs)
and Student Exchange Agreements (SEAs) be delegated from the Council to the
Vice-Chancel or and further delegated to the Deputy Vice-Chancellor (External
Engagement) on the advice of the Internationalisation Committee, effective 1
January 2023.
NB: Approved by Professor David Murdoch, Vice-Chancellor via correspondence (23 November 2022)
Page 17 of 57
Item 7
For noting
Quality Advancement Committee
Stand in Committee Secretary: Carol Forbes Telephone 03 479 8792
E-mail: [email address]
Minutes of a Meeting of the Quality Advancement Committee (QAC)
9 November 2022
Present:
Margaret Morgan (Acting Convener), Professor Richard Blaikie, Dr Simon
Connell, Professor Tim Cooper, Jason Cushen, Jo Gibson, Professor Niels
Kjaergaard, Associate Professor Lynn McBain, Professor Kerry Shepherd
In Attendance:
Carol Forbes, Romain Mirosa, Bernard Morrison, Michael Swanson
Apologies:
Professor David Baxter, Claire Gallop, Caitlin Hancy, Professor Jackie Hunter,
Dr Viktoria Kahui, Kevin Maley, Professor Helen Nicholson, Dr Tasileta
Teevale, Associate Professor Stephanie Woodley
1.
Welcome
Margaret Morgan welcomed Dr Tasileta Teevale, representing the Pacific Development
Office, noting her apology at this meeting.
2.
Minutes
Confirmed the minutes of a meeting of the Committee held on 1 September 2022.
3.
Matters Arising from the Previous Minutes
The Executive Director of the Academic Quality Agency for New Zealand Universities
( AQA),
, has been invited to present on the topic of Cycle 6 Academic
Audit in February 2023 (see Item 4).
Reminder for QAC members to email the DVC(A) with any views or ideas on the merging
of Senate committees and future QAC structure and membership.
4.
Director, Quality Advancement Update
The Director, Quality Advancement Unit reported the following items:
• That a meeting of university quality managers, facilitated by the AQA, is happening on
December 8th 2022 and will be attended by the Director and the QAU Surveys and
Evaluations Manager.
1
Page 18 of 57
Item 7
For noting
• That a potential meeting may be held in early 2023 to look at the changing quality
landscape and inter-relationships between quality assurance bodies Academic Quality
Agency (AQA), Committee on University Academic Programmes (CUAP) and
Committee on University Student Pastoral Care (CUSPaC).
• That
, AQA Executive Director has accepted the invitation to present on the
topic of the Cycle 6 Academic Audit in the New Year. The date set for this meeting is
the afternoon of
Thursday 9 February 2023. Committee members were asked to save
this date in their diaries.
5.
Quality Surveys and Evaluations Report
The Committee received a Quality Evaluations and Surveys Report dated November 2022
and noted the following:
• Results from the 2022 College and First-Year survey were presented to the Salmond
and Knox Colleges Board and a presentation looking specifically at food service
feedback was delivered to CACLS food service and management staff.
• Insights from the
Covid-19 Effect on Students Learning Experiences Survey were to be
presented at the HEDC Lessons Learned Symposium on 15 November and that survey
data would be used to inform the work of the Digital Learning Environment Review
Steering Group.
• Preparations for the 2023 Staff Values and Behaviour Survey were underway.
• The closing dates for the Student Opinion Survey Academic Experience, and Student
Opinion Survey Support Services Improvement had been extended by a few weeks due
to the low response rates received to date. It is unclear why the response rate is so
low and slow this year, but it may be part of a wider student disengagement trend.
• The Surveys and Evaluations Manager has been contributing to the work of the UNZ
Graduate Students’ Survey Implementation Group providing advice on the
implementation of a set of common questions in the graduate surveys conducted by
all eight universities.
• Otago will take part in the 2023 International Student Barometer (ISB) survey of
international students; results are benchmarked against other institutions who take
part worldwide.
6.
Quality Reviews Report
The Committee received the Quality Reviews Report dated November 2022, noting the
following:
• 13 Reviews were scheduled for 2022, 10 reviews have been completed, one review
was taking place at the time of the meeting and preparations for the two other reviews
scheduled this year are in hand.
• 17 Reviews have been scheduled for 2023
• Identifying suitable venues with Zoom capacity remains a challenge especially during
the exam period.
• The backlog of outstanding Status Reports and Mid-Cycle Assessments have been
largely cleared; 15 remain overdue.
2
Page 19 of 57
Item 7
For noting
7.
Convenor’s Business
The Acting Convenor advised the Committee that several memberships were due to
expire at the end of the year. The Committee Secretary will inform them of the process in
due course.
8.
Other Business
The 2023 QAC meetings dates have been scheduled for the following dates, noting the
February meeting may be rescheduled to align with the presentation from the Director,
AQA (see Item 4).
Tuesday February 7
Tuesday May 2
Tuesday August 1
Tuesday November 7
9.
Covid-19 Survey 2022
and
from the Quality Advancement Unit (QAU)
presented an overview of the results from the
Covid-19 Effect on Students Learning
Experiences Survey.
Three iterations of the survey have been conducted (2020, 2021 and 2022) and the
surveys addressed areas such as student concerns, student experience of Covid,
communication, safety, financial impact, barriers to online learning, use of technology,
face-to-face vs online learning, improvement opportunities and overall satisfaction.
• The surveys were conducted at different times in each of the survey years with
response rates of 39% in 2020, 37% in 2021, 37% in 2022.
• General findings from the 2022 survey indicate students were satisfied overall with the
University’s response to Covid-19, communications to students, and with online
learning options.
• Higher technology issues in 2022 may have been due to a more intense reliance on
technology for teaching in S1, 2022, it is unclear if these issues were with the
software/platforms used or internet connection or a combination of both.
• Barriers to online learning where students had a limited ability to participate were
mostly health related but also included internet connection and work commitments.
• Students were generally satisfied with their online learning and/or face-to-face
experiences but areas such as group work and laboratories created more issues.
• Possible improvements to making online learning experiences more effective could
include more support and communication.
• Potential areas for improvement include addressing comparatively more challenging
experiences for students with disabilities, honours students, and 3rd year students.
• The Covid survey will not be done again but results and experiences could be used to
frame future surveys and to help modify questions.
• The survey results will be presented at the HEDC Lessons Learned Symposium in
November; summarised reports have already been made available to relevant staff
including PVCs and heads of departments, which received sufficient feedback.
3
Page 20 of 57
Item 7
For noting
10.
Date of Next Meeting
Noted that the next meeting of the Committee is scheduled for
Tuesday 7th February
2023 from 2.00-4.00pm, venue to be confirmed.
11.
Members of the Committee
Professor Helen Nicholson (Convener)
Professor David Baxter
Professor Richard Blaikie
Dr Simon Connell
Professor Tim Cooper
Jason Cushen
Claire Gallop
Jo Gibson
Caitlin Hancy
Associate Professor Jackie Hunter
Dr Viktoria Kahui
Professor Niels Kjaergaard
Kevin Maley
Associate Professor Lynn McBain
Dr Rachel Martin
Margaret Morgan
Professor Kerry Shephard
Dr Tasileta Teevale
Associate Professor Stephanie Woodley
4
Page 21 of 57
Item 8
For noting
SUMMER SCHOOL & CONTINUING EDUCATION BOARD
Committee Secretary: Michel e Bennie: Telephone: 479 9105
E-mail: michel [email address]
REPORT OF THE SUMMER SCHOOL & CONTINUING EDUCATION BOARD
16 November 2022
Present:
Professor Helen Nicholson (Convener), Dr Sherlock Licorish (z), Dr Nic Rawlence (z),
Daniel Macshane (z), Monique Wright (z), Sean Teow (z), Dr Simon Connell (z),
Professor Sian Halcrow
In attendance: Katia Borisova, Michelle Bennie
Apologies:
Jason Cushen, Claire Gallop, Dr Sarah Stein
1.
Apologies and Welcome
The Board noted apologies from members and welcomed Katia Borisova.
2.
Minutes
The 20 July 2022 minutes of the Board were confirmed.
3.
Matters Arising from Previous Minutes (Actions List)
The Actions List was received, with the Board noting
(a) Nomenclature, Reporting and Terms of Reference
Professor Nicholson advised the Board that she is preparing a document to go to the
DVCs/PVCs Advisory Group and Senate recommending that the Board become an
Operational Group of the Committee for the Advancement of Learning and Teaching
(CALT).
(b) Future Student Surveys
The Board discussed surveying students about the impact of their work commitments
on Summer School paper uptake.
Professor Nicholson will contact the Surveys Coordination Group to have a question
added to the Student Opinion Survey.
(z) indicates attendance via Zoom
Page 22 of 57
Item 8
For noting
4.
Summer School Director’s Report and Convener’s Business
The Board received a verbal update from Professor Nicholson, as Acting Director and noted
that
• Pre-Xmas Summer School enrolments total 384 with the highest number of
enrolments in RELS 203 Ancient Religion: Egypt to Mesopotamia.
• This compares with totals of 327 in 2019, 334 in 2020, and 481 in 2021.
• Of these enrolments 263 (68%) are distance papers, 121 (32%) on campus.
• The proportion of distance enrolments is increasing; in 2019 41% were distance; in
2020 43% were distance; and in 2021 63% were distance.
• Students can enrol until December for Summer School, and a slight lift is expected
following the release of exam results.
• Usually less than 10% of Summer School enrolments are international students.
5.
Reports from Members
noted that Summer School numbers are likely to be lower in January 2023 than
in previous years, as the University is offering fewer papers.
noted that the Division of Health Sciences is offering its usual three
Summer School papers BIOA 201 Biocultural Human Skeletal Biology, FORB 201 Forensic
Biology, ANAT 131 Origins of Anatomical Language. These are distinct from Wel ington’s Public
Health Summer School.
is on sabbatical next year.
noted that the Division of Sciences will begin developing a divisional strategy for
Summer School, addressing any barriers to offering Summer School papers.
noted that next year the Division of Humanities will consider its Summer School
offerings.
noted that the Division of Commerce now has approved Summer School
Guidelines. In developing the Guidelines, the past five years’ data and trends across different
departments were considered, alongside discussions with key people involved in successful
Summer School offerings. The
Otago Business School (OBS) Summer School Guidelines will be
circulated to Board members.
noted that pre-Xmas Summer School is up and running, with students now
at the stage of submitting requests to change. Enrolments are still being received for the main
Summer School period. Admissions have observed that staff applicants are expressing
frustration with being asked to provide documentation, and request that upcoming
communications reinforce the need for staff to provide documentation. Wording wil be
discussed with
.
noted that many international students are now returning home to reunite with
their families, but noted that it would be useful to promote Summer School to international
students as a means of progressing their study faster, or pursuing interests. He noted an
increasing interest from students in taking distance Summer School papers while working
fulltime.
noted that the main marketing for Summer School has gone out. A second
wave of marketing will occur around exam result release, mainly online and through social
media.
and
hope to connect with a new OUSA contact in the next few days,
2
Page 23 of 57
Item 8
For noting
fol owing which they will update the Board and academics, and follow up with
communications.
6.
Other Business
The Board thanked Sean Teow for his contribution as an excellent OUSA International
Representative.
7.
Next Meetings
The Board noted that 2023 meetings are set down for 15 March, 19 July and 15 November,
with the venue to be confirmed.
3
Page 24 of 57
Item 9
For noting
INTERNATIONALISATION COMMITTEE
MINUTES OF THE INTERNATIONALISATION COMMITTEE
MONDAY, 21 NOVEMBER 2022
PRESENT:
Mr Jason Cushen (Acting Convenor), Associate Professor Trent Smith, Dr Florian
Beyer, Dr Hunter Hatfield (representing Humanities) and Mr Sean Teow.
IN ATTENDANCE:
Dr Jo Oranje, Ms Danielle Yamamoto-Kerr, Mrs Megan Smith, Ms Celia Corteletti,
Mr Garry Chronican, Professor David Baxter, Dr Sal y Henderson, Mrs Susan Steer,
Tofilau Nina Kirifi-Alai, Mrs Chriss Hamilton, Ms Catriona Duncan (representing
Student Experience) and Ms Lynda McIver (Secretary).
__________________________________________________________________________________________
Part 1: Matters to be Reported to Senate
1.
Apologies
Apologies were received from Professor Tony Ballantyne, Dr Stephen Young and Associate Professor Joel
Tyndal .
were unable to attend the meeting.
2.
Confirmation of the Minutes of the Meeting of 10 October 2022
Part 1 of the Minutes of the meeting of 10 October 2022 was accepted as a true and accurate record.
3.
Intimations from the Senate
The Committee noted that at its meeting on 26 October 2022, the Senate received the Minutes of the
meeting of the Internationalisation Committee held on 10 October 2022, and approved the
recommendations contained therein.
4.
Intimations from the University Council
The Committee noted that at its meeting on 11 October 2022, the University Council approved the
recommendations of the meeting of Senate held on 31 August 2022.
5.
Agreements
The Committee
5.1 Proposed New Agreements
Recommended
that the University of Otago enters into a Memorandum of Understanding
1(4)
Page 25 of 57
Item 9
For noting
(MOU) with Vancouver Island University, Canada;
that the University of Otago enters into a MOU with the University of
Maribor, Slovenia;
that the University of Otago enters into a MOU and Student Exchange
Agreement (SEA) (undergraduate and MBA) with Nagoya University of
Commerce and Business, Japan;
that the University of Otago enters into a MOU and SEA with National
Taiwan University, Taiwan;
that the University of Otago enters into a SEA (restricted to Law, Economics
and Politics) with ESADE Law School, Spain;
that the University of Otago enters into a MOU and SEA (restricted to Law)
with the University of New South Wales, Australia;
that the University of Otago enters into a MOU with Vietnam National
University: Hanoi University of Languages and International Studies,
Vietnam.
5.2 Agreements to be Renewed
Recommended
that the SEA between the University of Otago and the University of
Richmond, U.S.A., be renewed;
that the MOU and SEA between the University of Otago and University of
North Carolina, MBA Programme, U.S.A., be renewed;
that the SEA between the University of Otago and University of Minnesota
Carlson School of Management, U.S.A., be renewed;
that the SEA between the University of Otago and University of Colorado
Boulder, U.S.A., be renewed;
that the MOU and SEA between the University of Otago and Duke University,
Fuqua School of Business MBA, U.S.A., be renewed;
that the MOU and SEA between the University of Otago and Erasmus
University, Rotterdam School of Management, Netherlands, be renewed;
that the MOU and SEA between the University of Otago and Mahidol
University, Col ege of Management, Thailand, be renewed;
that the MOU and SEA between the University of Otago and Universität St
Gal en, Switzerland, be renewed;
that the MOU and SEA between the University of Otago and Uppsala
University , Sweden, be renewed;
that the MOU and SEA between the University of Otago and Stockholm
School of Economics, Sweden, be renewed;
that the MOU and SEA between the University of Otago and Lund University,
Sweden, be renewed;
that the MOU and SEA between the University of Otago and University of
Edinburgh, Scotland, be renewed;
2(4)
Page 26 of 57
Item 9
For noting
that the MOU and SEA between the University of Otago and Rissho
University, Japan, be renewed;
that the MOU and SEA between the University of Otago and Keio University,
Japan, be renewed;
that the MOU and SEA between the University of Otago and Corvinus
University of Budapest, Hungary, be renewed;
that the MOU and SEA between the University of Otago and Grenoble Ecole
de Management, France, be renewed;
that the MOU and SEA between the University of Otago and the University of
the West of England, England, be renewed;
that the MOU and SEA between the University of Otago and University of
East Anglia, England, be renewed;
that the SEA between the University of Otago and Dalian University of
Foreign Languages, P.R. China, be renewed;
that the MOU and SEA between the University of Otago and York University,
Schulich School of Business, Canada, be renewed;
that the MOU and Undergraduate SEA between the University of Otago and
Western University, Ivey Business School, Canada, be renewed;
that the SEA between the University of Otago and McGil University, Canada,
be renewed;
that the MOU and SEA between the University of Otago and Brock University,
Canada, be renewed;
that the MOU and SEA between the University of Otago and Pontifícia
Universidade Católica do Rio de Janeiro, Brazil, be renewed;
that the MOU and SEA between the University of Otago and University of
Western Australia, Australia, be renewed;
that the MOU and SEA between the University of Otago and Pontificia
Universidad Católica Argentina, Argentina, be renewed;
that the MOU between the University of Otago and Universiti Brunei
Darassalam, Brunei, be renewed;
that the MOU between the University of Otago and Sun Yat-sen University,
Business School, P.R. China, be renewed;
that the MOU between the University of Otago and Indian Institute of
Management Ahmedabad, India, be renewed;
that the MOU between the University of Otago and Texas Tech University,
U.S.A., be renewed;
that the MOU between the University of Otago and the University of Oregon,
U.S.A., be renewed;
that the MOU between the University of Otago and Falmouth University,
3(4)
Page 27 of 57
Item 9
For noting
England, be renewed.
5.3 Finalised Agreements
Noted
that the fol owing agreements have been finalised since the last meeting:
a Memorandum of Understanding (MOU) between the University of Otago
and Kindai University, Japan;
a MOU between the University of Otago and Northwestern Polytechnical
University, P.R. China;
a SEA between the University of Otago and the University of Bristol, United
Kingdom;
a MOU and SEA between the University of Otago and the University of
Amsterdam, Netherlands.
6. Committee Membership
As it was the last meeting for OUSA representative, Mr Sean Teow, the Committee thanked him for al he had
done to promote internationalisation at the University.
4(4)
Page 28 of 57
Item 10
For noting
Committee for the Advancement of Learning and Teaching
Committee Secretary: Carol Forbes
Telephone: 03 479 8792
E-mail: [email address]
Minutes of a Meeting of the Committee for the Advancement of Learning and Teaching
24 November 2022
Present:
Professor Helen Nicholson (Convener), Dr Lee Adam, Cate Bardwell,
Professor Richard Blaikie, Dr Russell Butson, Associate Professor Ben Daniel,
Dr Rachel Martin, Margaret Morgan, Dr Stephen Scott, Professor Sheila
Skeaff, Associate Professor Alesha Smith, Dr Sarah Stein, Nicola Walmsley
Apologies:
Jason Cushen, Dr Fairleigh Gilmour, Caitlin Hancy, Dr Tracy Perry, Dr John
Williams
In attendance:
Carol Forbes, Michael Swanson
1.
Welcome
Professor Nicholson welcomed Dr Rachel Martin, Associate Dean Māori representative
to the meeting.
2.
Minutes from Previous Minutes
The minutes of the Committee held on 29th September previously circulated, were
confirmed.
3.
Matters Arising from Previous Minutes
- It was noted that the Vevox licence item has been removed.
- Preparation for the CALT sponsored talks has begun and examples of the material
that will be used to promote the talks was shared. The talks will be advertised by the
event website and held in a studio to ensure high quality video. It was suggested that
bilingual naming of the talks is considered. Feedback from CALT members is
encouraged.
- The merging of the Distance Learning and Summer School operational groups into
CALT, will be submitted to Senate for approval.
1
Page 29 of 57
Item 10
For noting
4.
Academic Integrity Report
The Committee received the Academic Integrity Report for November, noting the
following
•
Many plagiarism cases are dismissed as not deemed misconduct. More educative
practices are required to inform students around plagiarism and misconduct.
•
Serial misconduct is tracked and academic integrity data collection will provide
information comparing trends and patterns.
•
Otago’s academic integrity concerns similar to other universities but Academic
Integrity policies at Otago are rated high compared to other universities.
•
There is an increase in online ‘cheating sites’ and it is difficult for the University to
block these as new ones become available.
•
A student survey has collected data on student behaviour and attitudes towards
cheating which will be used to form part of a national data set. Most of the
universities have been collecting data and results should be out early next year.
5.
Library Report
The Committee received the Library Report, noting the following discussion,
•
In 2023, the Library and Student Learning and Development (SLD) will offer a
coordinated Academic Skills Programme for first-year students to promote the
support available from these areas.
•
Library staff report challenges for first-year students to learn multiple referencing
and citation styles across different disciplines, and have provided support with one-
to-one consults and workshops on referencing and plagiarism.
•
Tools such as Endnote are available but are not helpful at first-year level as
everything is done for the student.
•
Should a scaffolding approach be used to introduce progression of referencing skills
at the appropriate level?
•
There is no consistency across the university and suggestion that a single citation
style for all first-year students is considered. The Library’s recommendation is APA.
•
This is a complex issue that flows into academic integrity and will be discussed by
the Academic Integrity Advisory Committee.
•
There is room for library content to be ‘embedded’ in papers delivered across the
Dunedin campus to maximise exposure of library resources to students.
ACTION: CALT Divisional representatives to discuss referencing practices, styles and concerns
with their Divisions.
6.
Higher Education Development Centre (HEDC) Report
The Committee received a report from HEDC, noting the following
• HEDC offered 108 staff workshops from July to November where 839 staff
attended.
• New staff have been appointed in Christchurch and begin early December.
7.
University Teaching Development Grants (UTD) Report
2
Page 30 of 57
Item 10
For noting
The Committee received the Project Snapshots and Final Reports for four 2022 UTD
projects, noting two reports are still pending. It was noted that the 2022 projects had
achieved many constructive outcomes and some could help provide insight into the
work happening in the Digital Learning Environment Review.
Professor Nicholson provided an update on the 2023 Grant Applications:
-
15 applications submitted which is lower than normal.
-
11 of these have been funded (to the total value of
).
-
7 have been funded in full with the remaining 4 receiving partial funding.
-
The Panel appreciated the high quality of applications received.
-
Application guidelines should encourage recipients to look at the proposed
‘CALT Talks’ to showcase their project.
-
Noted that no projects requested technology or software requiring ITS support.
8.
Cycle 6 Academic Audit Summary – University of Auckland
The Committee received the Executive Summary of the ‘Cycle 6 Academic Audit,
Waipapa Taumata Rau, University of Auckland’, noting the following
•
The report provides an insight into what Otago may expect and will help with
preparation and responses.
•
Identifies the need for comprehensive data collection from groups and projects.
•
Preparations for the Otago audit begins in 2023, the report is due in March 2024,
and the review scheduled for June 2024.
•
CALT members to be invited to the February presentation by AQA Executive
Director,
.
9.
Convenor’s Business
Professor Nicholson advised the Committee on the following,
-
Applications for the University Teaching Awards are due in February 2023 and
applicants encouraged to be creative and showcase a celebration of teaching and
learning.
-
There are multiple conferences being held across the University in the coming
weeks.
10.
Other Business
The 2023 CALT meetings dates have been scheduled for the following dates.
January 26
March 30
May 25
July 27
September 28
November 30
11.
Date of Next Meeting
Noted that the next meeting of the Committee will be held on
Thursday 26th January
2023 at 2.00 pm in Committee Room North.
3
Page 31 of 57
Item 10
For noting
12.
Membership of Committee
Professor Helen Nicholson (Convener)
Dr Lee Adam
Cate Bardwell
Professor Richard Blaikie
Dr Russell Butson
Jason Cushen
Associate Professor Ben Daniel
Dr Fairleigh Gilmour
Caitlin Hancy
Margaret Morgan
Dr Stephen Scott
Professor Sheila Skeaff
Associate Professor Alesha Smith
Dr Sarah Stein
Nicola Walmsley
Dr John Williams
4
Page 32 of 57
Item 11
For noting, and for recommendation of approval
as outlined in the agenda
SCHOLARSHIPS AND PRIZES COMMITTEE
Committee Secretary: Michelle Bennie – Telephone 03 479 9105
E-mail michel [email address]
MINUTES OF A MEETING OF THE SCHOLARSHIPS AND PRIZES COMMITTEE
13 December 2022
Present:
Professor Richard Blaikie (Convenor), Professor Tony Bal antyne (9.54 to end),
Professor Robin Gauld, Associate Professor Chrys Jaye (for Pro-Vice-Chancellor
Health Sciences), Professor Jessica Palmer, Associate Professor Nigel Lucas (for
Pro-Vice Chancellor Sciences)
In attendance:
Ben Rickerby, Peter Boston, Professor David Baxter, Michelle Bennie
Apologies:
Professor Helen Nicholson, Professor Brendan McCane
1
Karakia Timatanga
The hui opened with a karakia.
2
Apologies
The Committee noted apologies.
3
Minutes
The minutes of a meeting of the Committee held on 19 August 2022 were confirmed.
4
Matters Arising from previous meetings
There were no matters arising.
5
Postgraduate Scholarships Strategy Working Group (PSSWG)
The Committee received a verbal update from
(PSSWG Convenor) and noted
• The Working Group has developed a strategic direction which has been approved in
principle by senior leadership.
• Key points include
1
Page 33 of 57
Item 11
For noting, and for recommendation of approval
as outlined in the agenda
a move to quarterly processes for allocation, aligning with quarterly
admission and induction of graduate research candidates
alternative approaches to benchmarking stipends
an increased proportion of strategic scholarships available for award at
divisional level.
• Membership is being finalised for subgroups focusing on specific areas, to begin
meeting early in 2023.
• Subgroups will consider the split between divisions, and between central and
divisional awards. Further consultation will be undertaken with the DVCs/PVCs
Advisory Group and the Senior Leadership Team.
• Pilots may run in 2023, with implementation planned for 2024.
• The University Council approved
Vision 2040 at its last meeting. More detailed
strategic planning will occur with the Senior Leadership Team and Council this week,
to establish a framework of short to medium-term strategic priorities and indicators.
• Nationally,
Te Ara Paerangi - Future Pathways will inform strategies for supporting
the future academic workforce.
6
Prince of Wales Prize
The Committee noted the memorandum from the Manager, Postgraduate Scholarships, Prizes
and Awards, dated 13 December 2022 and
APPROVED
the selection of
from the
Division of Sciences as the recipient of the Prince of Wales Prize for 2022.
7
University of Otago Study Grants for Māori and Pacific Students
The Committee
• noted the memorandum from the Manager, Postgraduate Scholarships, Prizes and
Awards, dated 13 December 2022
• received and noted the tabled documents in relation to a proposed Humanities Pacific
recipient
• discussed improving communication with divisions and Māori and Pacific students, to
increase awareness of available awards, with the aim of identifying pathways for
students
• discussed the future possibility of additional awards for divisions with strong numbers
of Māori and Pacific applicants
• discussed the approach to reserve nominees for Study Grants for Māori and Pacific
Students, given the aim of ensuring pathways for Māori and Pacific students across all
divisions
2
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Item 11
For noting, and for recommendation of approval
as outlined in the agenda
AGREED
that awards to reserve nominees should be made only to nominees from the
relevant division, and where no reserve nominee has been named the division
will be requested to nominate a further candidate
APPROVED
the selection of the fol owing recipients of University of Otago Study Grants for
Māori and Pacific Students
Commerce
Health Sciences
Humanities
Sciences
APPROVED
the award of University of Otago Study Grants for Māori and Pacific Students to
reserve nominees from the relevant division if any of the above recipients do
not enrol in their intended programme of study in 2023 or have ancestry
verified.
8
University of Otago Scholarships and Prestige Scholarships and Related Named Prizes and
Scholarships
The Committee
noted the memorandum from the Manager, Postgraduate Scholarships, Prizes and
Awards, dated 13 December 2022
noted, with regard to the posthumous award of the
University of Otago Prestige
Scholarship in Arts to
, that the decision to award was based on an
outstanding creative writing grade
APPROVED
the selection of recipients of University of Otago Scholarships, Prestige
Scholarships and related named scholarships as per the document attached to
these minutes as
9
Report on Postgraduate Scholarships
The Committee
3
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Item 11
For noting, and for recommendation of approval
as outlined in the agenda
noted the report from the Manager, Postgraduate Scholarships, Prizes and Awards
thanked
for his hard work this year.
10 Report on Undergraduate Entrance Scholarships
The Committee
noted the report from the Manager, Undergraduate Entrance Scholarships
thanked
for his hard work this year.
11 Disestablished Prize
The Committee noted the memorandum from the Manager, Postgraduate Scholarships, Prizes
and Awards, dated 13 December 2022 and
RECOMMENDED that the following disestablished prize proceed to Senate for its consideration:
Disestablished Prize
University of Otago Graduates' Association Aotearoa New Zealand Prize.
12 Disestablished Entrance Scholarship
The Committee noted the memorandum from the Manager, Undergraduate Entrance
Scholarships, dated 7 December 2022 and
RECOMMENDED that the following disestablished prize proceed to Senate for its consideration:
Disestablished Prize
Alumni in America Inc. Rugby Performance Entrance Scholarship proceed to
Senate for its consideration for disestablishment.
The Committee acknowledged the significant contribution that Alumni in America Inc. makes
toward scholarships.
13 New Scholarship and Prize Proposals - Electronic Recommendations
The Committee noted
a. the memorandum from the Manager, Postgraduate Scholarships, Prizes and Awards,
dated 31 August 2022
• the decision of the Committee via correspondence prior to this meeting to
recommend that the fol owing new prizes, new scholarships and disestablished
scholarship proceed to Senate for its consideration
4
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Item 11
For noting, and for recommendation of approval
as outlined in the agenda
New prizes
Marples Ecology Prize 200-level
Marples Ecology Prize 300-level
Marples Ecology Prize 400-level
New scholarships
Donald Scott Memorial Scholarship in Freshwater Ecology
The Isaac Conservation Scholarship
The Marks’ Ecology Award
Disestablished scholarship
Science Horizons Scholarship.
b. the memorandum from the Manager, Postgraduate Scholarships, Prizes and Awards,
dated 10 October 2022, with subsequent amendments as advised by email
References to “
” to be changed to “
”
because he has a PhD.
Under Selection Process, “cumulative GPA for 100-300 level Computer
Science papers” to be changed to “cumulative GPA for 200-300 level
Computer Science papers.”
• the decision of the Committee via correspondence prior to this meeting to
recommend that the fol owing new prizes, new scholarships and amended
scholarship proceed to Senate for its consideration
New prizes
Platinum Recruitment Prize in Human Resource Management 100-level
Platinum Recruitment Prize in Human Resource Management 200-level
Platinum Recruitment Prize in Human Resource Management 300-level
New scholarships
The Bishara Scholarship in Neurology
Wil em Labuschagne Award for Excellence in Computer Science
James Hodge Maurice and Phyllis Paykel Scholarships in Medical and Health
Sciences
Amended scholarship
Neville Bain Travel Award.
14 Prize and Scholarship Regulations: minor amendments approved by DVC (Research and
Enterprise) on delegation from University Council
The Committee noted that
a. on 12 September 2022 and 3 October 2022 the Deputy Vice Chancel or (Research and
Enterprise) approved minor amendments for the fol owing scholarships
71-73 Alumni Frank Leong Entrance Scholarship
Alumni Appeal Entrance Scholarship
Alumni in America Inc Entrance Scholarship
5
Page 37 of 57
Item 11
For noting, and for recommendation of approval
as outlined in the agenda
Alumni in America Inc. Rugby Performance Entrance Scholarship
Callis Trust Performance Scholarship
Donna-Rose McKay Entrance Scholarship
Dr John F Ward Southland Entrance Scholarship
Dux Scholarship
Graeme and Mary Fogelberg Entrance Scholarship
Law Alumni Scholarship
Leaders of Tomorrow Entrance Scholarship
New Frontiers and New Frontiers Sustained Excellence Entrance Scholarships
Performance Entrance Scholarship
Ralph & Eve Seelye Academic Excellence Entrance Scholarships
S&G Higgs Entrance Scholarship
Yarrow South
b. on 23 October 2022 the Deputy Vice Chancellor (Research and Enterprise) approved
minor amendments to the Clive Ronson Prize in 200 Level Genetics
c. on 28 October 2022 the Deputy Vice Chancel or (Research and Enterprise) approved
minor amendments to the Regulations and Notes for University of Otago Postgraduate
Research Scholarships
d. on 2 December 2022 the Deputy Vice Chancellor (Research and Enterprise) approved
minor amendments for the fol owing scholarship and prizes
Philip Ashton Smithells Memorial Scholarship
Harold Silverstone Memorial Prize in Statistics
Prince of Wales Prize.
15 Intimations from Senate and Council
The Committee noted
that
recommendations to Senate have been approved as follows:
a. At its meeting on 11 October 2022 the University Council received Communications
from the Senate, dated 28 September 2022, and approved the fol owing new prizes,
new scholarships, and disestablished scholarship
New prizes
Marples Ecology Prize 200-level
Marples Ecology Prize 300-level
Marples Ecology Prize 400-level
New scholarships
Donald Scott Memorial Scholarship in Freshwater Ecology
The Isaac Conservation Scholarship and
The Marks’ Ecology Award
Disestablished scholarship
Science Horizons Scholarship.
b. At its meeting on 29 November 2022 the University Council received
Communications from the Senate, dated 26 October 2022, and approved the
6
Page 38 of 57
Item 11
For noting, and for recommendation of approval
as outlined in the agenda
fol owing new prizes and new scholarships and amended scholarship
New prizes
Platinum Recruitment Prize in Human Resource Management 100-level
Platinum Recruitment Prize in Human Resource Management 200-level
Platinum Recruitment Prize in Human Resource Management 300-level
New scholarships
The Bishara Scholarship in Neurology
Willem Labuschagne Award for Excellence in Computer Science
James Hodge Maurice and Phyllis Paykel Scholarships in Medical and Health
Sciences
Amended scholarship
Neville Bain Travel Award.
16 Convener’s Business
The Committee thanked Ben Rickerby, Peter Boston, Michelle Bennie and other Academic
Committees staff for the support provided to the Committee during the year.
17 Next Meetings
The Committee noted
that the meetings of the Committee for 2023 have been set down for
2.00-3.30pm in Committee Room North on 17 May, 17 August and 11 December.
18 Karakia Whakamutunga
Membership
Professor Richard Blaikie
Convener, Deputy Vice-Chancel or Research
Professor Helen Nicholson
Deputy Vice-Chancel or Academic
Professor Tony Ballantyne
Deputy Vice-Chancel or External Engagement
Professor Robin Gauld
Pro-Vice-Chancel or Division Commerce/School of Business
Professor Jessica Palmer
Pro-Vice-Chancel or Division of Humanities
Professor Richard Barker
Pro-Vice-Chancel or Division of Sciences
Professor Patricia Priest
Pro-Vice-Chancel or Division of Health Sciences (Acting)
Distribution
Professor Richard Blaikie
Convener, Deputy Vice-Chancel or Research
Professor Helen Nicholson
Deputy Vice-Chancel or Academic
Professor Tony Ballantyne
Deputy Vice-Chancel or External Engagement
Professor Robin Gauld
Pro-Vice-Chancel or Division Commerce/School of Business
Professor Jessica Palmer
Pro-Vice-Chancel or Division of Humanities
Professor Richard Barker
Pro-Vice-Chancel or Division of Sciences
Professor Brendan McCane
Alternate for Division of Sciences
Professor Patricia Priest
Pro-Vice-Chancel or Division of Health Sciences (Acting)
Associate Professor Chrys Jaye
Alternate for Division of Health Sciences
Professor David Baxter
Dean, Graduate Research School
Ben Rickerby
Manager, Undergraduate Entrance Scholarships,
Division of External Engagement
Peter Boston
Manager, Postgraduate Scholarships, Prizes and
Awards, Division of Research
Michel e Bennie
Academic Committees
Matt Angel
Academic Committees
Gary Witte
Academic Committees
Michael Swanson
Senior Analyst Research and Policy, Academic Divisional Office
7
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1
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2
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3
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4
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5
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6
Page 45 of 57
Item 12
For noting
Page 46 of 57
Item 12
For noting
Page 47 of 57
Item 12
For noting
Declined
ext to 31
October 2023 (residual funds to be returned)
6.3
CRAG application
Noted
application from November meeting, partial
funding approved under convenor’s prerogative
7
Correspondence
Noted
Email from
CEFGroup leadership change
Noted
Now that Vision 2040 has been released, a request for expressions of interest
for new centres and themes will be ready to go in the new year.
8
Convener’s Business
8.1
Open Access Update
Discussion
New Ministry of Business, Innovation and Employment (MBIE) Open
Research policy aligns with other countries except that a 12-month embargo
is possible here.
Methods of open access publication require further clarification from NZ
university librarians.
Work is required on a strategy around retention of copyright. An institution
statement would reduce the requirement for individual academics to request
retention on a case-by-case basis.
The intention is that there will be no additional cost to the University.
Funder acknowledgement and institutional acknowledgement are not
currently handled consistently.
Five Read and Publish agreements have been negotiated, with another five
nearing completion. All agreements have slightly different coverage. Update
to November: 272 articles published through these agreements.
Some agreements have a cap on number which has been reached. Some allow
for an increase in the cap, and in future the cap will not apply for selected
titles.
8.2
Te Ara Paerangi – Future Pathways White paper
Discussion
https://www.mbie.govt.nz/te-ara-paerangi-future-pathways
It is likely a Reference Group will continue as details of system changes are
designed and implemented by MBIE. Processes for setting national research
priorities will be a major focus for 2023.
University strategies will reference and align with Te Ara Paerangi, and with
national priorities (once set), where appropriate.
RSI Te Tiriti Statement and Māori and Pacific fellowships will precede
Māori regional research platforms to enable consideration of appropriate
funding mechanisms, levels and rules.
Noted
Constructive engagement and feedback are welcomed.
9
General Business
Noted
Noted that apologies sent as a reply to the meeting invite are going to an
email address that is not monitored. Please forward apologies directly to
[email address] and [email address]
Page 48 of 57
Item 12
For noting
10
Next Meeting
Noted
That the next meeting of the Committee has been set down for 15 February
2023, mode to be advised.
11
Karakia Whakamutunga
Distribution List
Professor Richard Blaikie
Professor Lisa Stamp
Associate Professor Kirsten Robertson
Dr Sara Filoche
Professor Roslyn Kemp
Associate Professor Rose Richards
Dr Ting Wang
Associate Professor Emma Wyeth
Professors Hugh Campbell
Mike Wall
Associate Professor Tamlin Conner
Cc Dr John Milnes
Dr Rosie Brown
Cc Dr David Geraghty
Dr Martin Gagnon
Cc Fiona Seaton
Professor David Baxter
Cc Paulette Milne
Page 49 of 57
Item 13
For noting, and for approval
as outlined in the agenda
Board of Undergraduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Minutes of a Meeting of the Board of Undergraduate Studies
1 February 2023
Present:
Professor Helen Nicholson (Convener), Mia Heaphy Butts, Professor Tim Cooper, Jason
Cushen, Associate Professor Richard Greatbanks, Jennifer Haugh, Professor Karl Lyons,
Professor Simone Marshall, Professor Brendan McCane, Dr Sarah Stein, Professor Lois
Surgenor, Dr Julie Timmermans
In attendance: Matt Angel, Richard German, Dr Tosh Stewart, Mark Wilesmith
Apologies:
Ngaroma Bennett, Margaret Morgan
1.
Membership Changes
The Board welcomed the following members:
• Mia Heaphy Butts, representing the Otago University Students' Association, replacing
.
• Ngaroma Bennett, representing Te Rōpū Māori, replacing
.
• Professor Karl Lyons, having been appointed by the Senate, replacing
.
• Dr Julie Timmermans, representing Te Pokapū Whakapakari Kaimahi | The Higher Education
Development Centre (HEDC), returning to the Board from research and study leave and
replacing
.
2.
Minutes
The minutes of a meeting of the Board held on 2 November 2022, previously circulated, were
confirmed.
3.
Intimations from Senate
The Board noted that the Senate, 30 November 2022, received the minutes of a meeting of the Board
held on 2 November 2022, and approved al recommendations contained therein, and
Noted that Senate has approved the expedited academic approval process, which is now in effect.
1
Page 50 of 57
Item 13
For noting, and for approval
as outlined in the agenda
4.
Matters Stil to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Guidelines for Establishing New Academic Programmes or Papers (July 2021) (September
2021),
noting that this issue wil be taken up by the Programmes and Papers Working Group
and does not need to appear on future agendas for the Board.
b) A proposal to amend the regulations for the Bachelor of Medicine and Bachelor of Surgery (MB
ChB) concerning eligibility to apply for admission to the programme (June 2022),
noting that
other health professional programmes wil likely also have proposals coming forward around
eligibility and admission ahead of CUAP 2023 Round 1.
c) Inclusion of prompts regarding internationalisation, mātauranga Māori, and Pacific content in
the Annual Programme Report template (September 2022),
nothing that Academic Committees
and Services hopes to advance work on this prior to commencing the APR process in 2023.
d) Approaches to obtain student feedback for small programmes (October 2022)
For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).
5.
OPEL Academic Advisory Group
The Board received the minutes of a meeting of the University of Otago Pathway and University of
Otago English Language Centre (OPEL) Academic Advisory Group on 20 October 2022,
noting that:
•
Noting that
of Te Pokapū Whakapakari Kaimahi | The Higher Education
Development Centre (HEDC) wil be taking over as Convener of the Group, replacing
, who has left the University.
•
Domestic and international student applications for the Diploma in Arts (DipArts) and
Diploma in Commerce (DipCom) are arriving in eVision, and students are beginning to be
course approved.
•
A secondment wil be made to appoint a director for the DipArts and DipCom.
•
Residential Col eges have been enthusiastic about the prospect of welcoming some students
from the DipArts and DipCom.
6.
Division of Sciences
The Board
RECOMMENDED
that the following proposal from The Division of Sciences (21 November 2022) be
approved:
School of Surveying
SCI-1 - To delete SURV 169 Special Topic: Nautical Theory 1, including deletion of both
the topic and paper code.
7.
Division of Humanities
The Board
RECOMMENDED
that the following proposals from the Division of Humanities (23 November 2022) be
approved:
2
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Item 13
For noting, and for approval
as outlined in the agenda
School of Arts
HUM-1 - To amend the prerequisites for EURO 202/302 The Culture of the European
City,
subject to removing ‘from the Arts and Music Schedule’ from both of the proposed
prerequisites.
HUM-2 - To amend the Criminology minor subject requirements so that HIST 216 may
count toward the requirements
NOTED
that the Division of Humanities (23 November 2022) has approved the following
special topic:
School of Social Sciences
HUM-3 - To offer POLS 230 as Special Topic: Settler State Politics in Aotearoa and
Australia
NOTED
that the fol owing proposals were approved under the Expedited Approval Process for
Academic Proposals:
School of Arts and School of Social Sciences
HUM-4 - To amend the prerequisites for CLAS 490 and POLS 230,
noting inaccuracies
in the EFTS and points value listed for CLAS 490 in the summary document.
8.
Division of Commerce
The Board
NOTED
that the Division of Commerce (23 November 2022) has approved the fol owing
special topic:
Information Science
COM-1 - To offer INFO 352 as Special Topic: Pervasive Game Development,
noting that
‘This course wil prepare students…’ wil be amended to ‘Prepares students…’ in the
prescription.
NOTED
that the fol owing proposal has been granted executive approval by the Deputy Vice-
Chancellor (Academic) (5 December 2022):
Tourism
COM-2 - To dual-teach TOUR 304 and TOUR 426 in 2023 only and amend paper rules
accordingly
3
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Item 13
For noting, and for approval
as outlined in the agenda
9.
Convener’s Business
The Convener noted that this Board and the Board of Graduate Studies had recommended toward
the end of 2021 a light process for recording significant changes to papers that did not reach the
threshold for requiring a formal academic proposal. (The manatu recommending this process has
been distributed with these minutes.) At the time of this recommendation, leadership among the
Divisions was unable to form a consensus around implementing the process. However, in light of
the University’s upcoming AQA Cycle 6 Academic Audit in 2024, it now seems advisable to
implement the process in 2023 as it wil help establish evidence of the currency and continuous
improvement of the University’s papers, in addition to providing the University with valuable
insights.
Additional consideration is needed to determine criteria for notifying Divisions of significant
changes to papers and how departments, programmes, and schools will go about notifying their
Divisions. However, the Board noted that changes would need to be major – such as significant
changes to assessment, learning outcomes, or content – to require notification. Communication
regarding this process will be distributed within Divisions in due course.
The Convener also advised the Board that the AQA Cycle 6 Audit Framework is available and that it
contains guideline statements setting out the expected outcomes and standards that the University
will want to demonstrate. The Board will discuss this Framework at its next meeting.
10. Date of Next Meeting
The Board noted that it will next meet at 2:00 pm on Wednesday 1 March 2023 in Committee Room
North, First Floor, Clocktower Building.
11. Members of the Board
Professor Helen Nicholson (Convener)
Ngaroma Bennett
Mia Heaphy Butts
Professor Tim Cooper
Jason Cushen
Associate Professor Richard Greatbanks
Jennifer Haugh
Professor Karl Lyons
Professor Simone Marshall
Professor Brendan McCane
Margaret Morgan
Dr Sarah Stein
Professor Lois Surgenor
Dr Julie Timmermans
4
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Item 14
For noting
Board of Graduate Studies
Committee Secretary: Matt Angel
E-mail: [email address]
Telephone: 03 479 4852
Minutes of a Meeting of the Board of Graduate Studies
2 February 2023
Present:
Professor Helen Nicholson (Convener), Professor Richard Blaikie, Professor Tim Cooper,
Professor Chrys Jaye, Kirsty Lewis, Professor Lisa McNeill, Dr Christian Ohneiser, Professor
Gisela Sole, Dr Sarah Stein, Associate Professor Wayne Stephenson, Dr Rob Wass
In attendance: Matt Angel, Carol Forbes, Dr Tosh Stewart, Scott Venning, Mark Wilesmith
Apology:
Professor David Baxter, Jason Cushen, Margaret Morgan, Lini Roberts
1.
Membership Changes
The Board welcomed the following members:
• Keegan Wells, representing the Otago University Students' Association, replacing
.
• Dr Christian Ohneiser, representing the Division of Sciences, replacing
.
• Kirsty Lewis, having been appointed by the Senate, replacing
.
2.
Minutes
The minutes of a meeting of the Board held on 3 November 2022, previously circulated, were
confirmed, noting that the list of deleted endorsements for PGDipClinDent in Item 7, HSC-5 should
have included the Restorative Dentistry endorsement, in accordance with the proposal
recommended for approval by the Board.
3.
Intimations from Senate
The Board noted that the Senate, 30 November 2022, received the minutes of a meeting of the Board
on 3 November 2022 and approved al recommendations contained therein, and
Noted that Senate has now approved items relating to professional development of supervisors, to
guidelines for a PhD with practice research, and to establishing an expedited academic approval
process.
1
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Item 14
For noting
4.
Matters Stil to be Finalised
The Board noted that the following matters previously considered by the Board were still to be
finalised:
a) Guidelines for Establishing New Academic Programmes and Papers (July 2021) (September
2021),
noting that this issue wil be taken up by the Programmes and Papers Working Group
and does not need to appear on future agendas for the Board.
b) Inclusion of prompts regarding internationalisation, mātauranga Māori, and Pacific content in
the Annual Programme Report template (September 2022),
nothing that Academic Committees
and Services hopes to advance work on this prior to commencing the APR process in 2023.
c) Approaches to obtain student feedback for small programmes (October 2022)
For enquiries regarding the follow-up of matters discussed by the Board relating to administrative
processes, amendments to forms, and work being undertaken by other boards, working parties or
offices, please contact Academic Committees and Services ([email address]).
5.
Graduate Research Committee
GRC Minutes
The Board received the minutes of a meeting of the Graduate Research Committee on 25 October
2022
.
Graduate Research School Report
The Board received a report on doctoral candidates for October 2022,
noting that:
•
Enrolments and examinations were down from 2021 and deferrals are up from 2021, but also
noting that 2021 was an extraordinary year, so this may simply be a reversion to the mean.
6.
HEDC Interdivisional Board of Studies
The Board received the minutes of a meeting of Te Pokapū Whakapakari Kaimahi | the Higher
Education Development Centre (HEDC) Interdivisional Board of Studies on 18 November 2022.
7.
Division of Commerce
a) The Board
NOTED
that the fol owing proposal has been granted executive approval by the Deputy Vice-
Chancellor (Academic) (5 December 2022):
Tourism
COM-1 - To dual-teach TOUR 304 and TOUR 426 in 2023 only and amend paper rules
accordingly
8.
Division of Humanities
The Board
NOTED
that the fol owing proposals were approved under the Expedited Approval Process for
Academic Proposals:
2
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Item 14
For noting
School of Arts and School of Social Sciences
• HUM-1 - To amend the prerequisites for CLAS 490 and POLS 230,
noting inaccuracies
in the EFTS and points value listed for CLAS 490 in the summary document.
9.
Convener’s Business
Process for Significant Changes to Papers
The Convener noted that this Board and the Board of Undergraduate Studies had recommended
toward the end of 2021 a light process for recording significant changes to papers that did not
reach the threshold for requiring a formal academic proposal. (The manatu recommending this
process has been distributed with these minutes.) At the time of this recommendation, leadership
among the Divisions was unable to form a consensus around implementing the process. However,
in light of the University’s upcoming AQA Cycle 6 Academic Audit in 2024, it now seems advisable
to implement the process in 2023 as it wil help establish evidence of the currency and continuous
improvement of the University’s papers, in addition to providing the University with valuable
insights.
Additional consideration is needed to determine criteria for notifying Divisions of significant
changes to papers and how departments, programmes, and schools will go about notifying their
Divisions. However, the Board noted that changes would need to be major – such as significant
changes to assessment, learning outcomes, or content – to require notification. Communication
regarding this process will be distributed within Divisions in due course.
The Convener also advised the Board that the AQA Cycle 6 Audit Framework is available and that it
contains guideline statements setting out the expected outcomes and standards that the University
will want to demonstrate. The Board will discuss this Framework at its next meeting.
External Moderation of Postgraduate Papers
The Convener noted that the University has typically required external moderation of postgraduate
papers every year, but this requirement has been suspended since 2020 due to the COVID-19
pandemic. The Convener advised that the time is now right to bring back the requirement for
external moderation, but there is scope to reconsider how the process will work moving forward.
One particular suggestion has been to require external moderation every two years rather than
every year.
The Board expressed support for not requiring moderation every year, but queried how the
process might be handed for papers that are not offered every year. The Board also suggested that
there be consideration of how moderation is viewed and practised across the University, with a
view to achieving better alignment and ensuring that the process is meaningful to the University
and to individual academic units and paper coordinators, in addition to providing valuable evidence
for processes like the AQA Academic Audit.
The Board also noted that external moderation should only be one component of a suite of
measures to ensure quality of papers and suggested that there could also be value in internal
moderation. At its next meeting, the Board will consider:
3
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Item 14
For noting
• The University’s current guidance on external moderation
• The requirements and practice around external moderation at other New Zealand
universities
• Feedback on the external moderation process from Divisional Academic Boards and the
DVCs/PVCs Advisory Group
• Good practice at other institutions
Programmes and Papers Working Group
The Convener advised that the Programmes and Papers Working Group would soon commence its
work to review the programme and paper offerings at the University. For staff seeking to introduce
a new programme or paper it is currently advised that they refer to the checklist developed by the
Division of Sciences and discuss the matter with their Pro-Vice-Chancellor.
The Board noted that one particular area to consider may be research methods papers and
whether some research methods papers for similar disciplines could be merged.
Entry Requirements for Coursework Master’s Degrees
The Convener noted that Senate has recently approved a standardised entry requirement of a B
grade average for coursework master’s degrees. Consequently, the University wil need to submit a
formal proposal to the Committee on University Academic Programmes (CUAP) for any degree that
wil be lowering its entry requirement. The University’s CUAP representative requested assistance
from the Associate Deans (Postgraduate) / (Graduate Studies) to identify which programmes will be
affect by this change.
10. Date of Next Meeting
The Board noted that it will next meet at 2:00 pm on Thursday 2 March 2023 in the Council
Chamber, First Floor, Clocktower Building.
11. Members of the Board
Professor Helen Nicholson (Convener)
Professor David Baxter
Professor Richard Blaikie
Professor Tim Cooper
Jason Cushen
Professor Chrys Jaye
Kirsty Lewis
Professor Lisa McNeill
Margaret Morgan
Dr Christian Ohneiser
Lini Roberts
Professor Gisela Sole
Dr Sarah Stein
Associate Professor Wayne Stephenson
Dr Rob Wass
Keegan Wells
4
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