29 February 2024
Mr John Luke
[FYI request #24840 email]
Our reference: OIA23-24 357
Tēnā koe John
Official Information Act 1982 Request
Thank you for your email of 23 November 2023, asking for the fol owing under the Official Information Act
1982 (the OIA):
“To ensure public transparency, may I kindly request full board meeting minutes from 1st Jan
2021 to 1st Nov 2023. Also, I would encourage the board to consider upload these meeting
minutes regularly to your website for all New Zealander to view.
May I also kindly understand if the board has confirm it's meeting date for the 2024, if so,
please supply your board meeting date for 2024 and agenda if available.”
Clarification
On 27 November 2023, we sought refinement of your request to support us being able to respond
accordingly. However, you subsequently indicated that this action is only to encourage all boards to
be more open and more transparent.
Extension
On 08 December 2023, we extended the timeframe for reaching a decision on your request, to enable
a search through a large quantity of information, and to consult with other parties. This extension
was made under section 15A(1)(b) of the OIA, as the necessary consultations are such that a proper
decision cannot reasonably be made within the original time limit.
Response
In response to your request, as previously advised some of the information you are seeking is available
on the EQC website. Board meeting minutes up until 2 November 2022 are available here
: bit.ly/40Y6Z0H. For the remaining minutes through to November 2023, please find attached a PDF document for your
information. Please note due to the sensitive nature of some the material we have been required to
EQC Toka Tū Ake
Level 11, Majestic Centre
100 Wil is Street
Wel ington 6011, New Zealand
Corporate Mail: PO Box 790, Wellington 6140
Telephone: (04) 978-6400
Claims Mail: PO Box 311, Wellington 6140
Fax: (04) 978-6431
www.eqc.govt.nz
IN CONFIDENCE
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make several redactions in line with the OIA. These redactions are noted in the attached document,
and the specific clauses have been outlined on the fol owing page.
You have also requested the dates of upcoming Board meetings and agendas if they are available.
The agendas are finalised prior to each meeting and are therefore not yet created. As such, I am
refusing this portion of your request in line with section 18(e) as the information requested does not
yet exist.
Meeting occurrences for 2024 are as follows:
• 22 February 2024
• 22 March 2024
• 18 April 2024
• 30 April 2024
• 16 & 17 May 2024
• 19 June 2024
• 22 August 2024
• 26 September 2024
• 21 & 22 November 2024
You have the right to ask the Ombudsman to investigate and review this response. The Office of the
Ombudsman can be contacted through their website at
www.ombudsman.parliament.nz. Ngā mihi
Alma Shaw
Senior Advisor Government Relations | Kaitohutohu Hononga Kāwanatanga Matua
Page 3 of 5
Redaction reason meanings
OIA Section
OIA Clause wording
OIA Section
OIA Clause wording
Good reason for
withholding official
Good reason for withholding official
information exists, for the
information exists, for the purpose of
purpose of section 5, if the
section 5, if the making available of
making available of that
S6(a)
that information would be likely— to
S6(c)
information would be
prejudice the security or defence of
likely— to prejudice the
New Zealand or the international
maintenance of the law,
relations of the Government of New
including the prevention,
Zealand
investigation, and detection
of offences, and the right to
a fair trial
Good reason for
withholding official
information exists, for the
Good reason for withholding official
purpose of section 5, if the
information exists, for the purpose of
making available of that
section 5, if the making available of
information would be
that information would be likely— to
likely— to damage seriously
damage seriously the economy of New
S6(e)(i)
the economy of New
Zealand by disclosing prematurely
S6(e)(v)
Zealand by disclosing
decisions to change or continue
prematurely decisions to
government economic or financial
change or continue
policies relating to— exchange rates or
government economic or
the control of overseas exchange
financial policies relating
transactions
to— the borrowing of
money by the Government
of New Zealand
Subject to
sections 6, 7, 10, an
d 18, this section applies
if, and only if, the
withholding of the
Subject
to sections 6, 7, 10, and
18,
information is necessary
this section applies if, and only if, the
to— protect information
S9(2)(a)
withholding of the information is
S9(2)(b)(ii)
where the making available
necessary to— protect the privacy of
of the information— would
natural persons, including that of
be likely unreasonably to
deceased natural person
prejudice the commercial
position of the person who
supplied or who is the
subject of the information.
Page 4 of 5
Subject to
sections 6, 7, 10,
Subject
to sections 6, 7, 10, and
18,
an
d 18, this section applies
this section applies if, and only if, the
if, and only if, the
withholding of the information is
withholding of the
necessary to— protect information
information is necessary
which is subject to an obligation of
to— protect information
confidence or which any person has
which is subject to an
been or could be compel ed to provide
S9(2)(ba)(i)
obligation of confidence or
under the authority of any enactment,
S9(2)(ba)(ii)
which any person has been
where the making available of the
or could be compel ed to
information—would be likely to
provide under the authority
prejudice the supply of similar
of any enactment, where
information, or information from the
the making available of the
same source, and it is in the public
information—would be
interest that such information should
likely otherwise to damage
continue to be supplied.
the public interest
Subject to
sections 6, 7, 10, an
d 18, this section applies
if, and only if, the
withholding of the
information is necessary
Subject
to sections 6, 7, 10, and
18,
to— maintain the effective
this section applies if, and only if, the
conduct of public affairs
S9(2)(d)
withholding of the information is
S9(2)(g)(i)
through— the free and
necessary to— avoid prejudice to the
frank expression of opinions
substantial economic interests of New
by or between or to
Zealand
Ministers of the Crown or
members of an organisation
or officers and employees
of any public service agency
or organisation in the
course of their duty
Subject
to sections 6, 7, 10, and
18,
Subject to
sections 6, 7, 10,
this section applies if, and only if, the
an
d 18, this section applies
withholding of the information is
if, and only if, the
necessary to— maintain the effective
withholding of the
conduct of public affairs through— the
information is necessary
S9(2)(h)
free and frank expression of opinions
S9(2)(j)
to— enable a Minister of
by or between or to Ministers of the
the Crown or any public
Crown or members of an organisation
service agency or
or officers and employees of any
organisation holding the
public service agency or organisation
information to carry on,
in the course of their duty
without prejudice or
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disadvantage, negotiations
(including commercial and
industrial negotiations)
Subject
to sections 6, 7, 10, and
18,
this section applies if, and only if, the
S9(2)(k)
withholding of the information is
necessary to— prevent the disclosure
or use of official information for
improper gain or improper advantage
