Enrolment & Community Engagement
Regional Review
Decision Document
Presented by:
Mandy Bohté
Business Change Manager
Confidential
For release: 9 June 2022
Contents
1.
Introduction
2.
Summary of process
3.
Original change proposals
4.
Feedback themes
5.
Outcomes from your feedback
6.
Summary of changes to original proposals
7.
Confirmed structure – Enrolment Processing
8.
Confirmed structure – Community Engagement
9.
Implementing our changes
10.
Confirmed process for appointments
11.
Timeline
12.
People Support
Appendices
13. Confirmed changes to current positions
14. Confirmed new positions – Enrolment Processing
15. Confirmed new positions – Community Engagement
2
1. Introduction
Kia ora koutou
We embarked on the Regional Review with a clear objective to have a structure that supports the Commission to do what we are ultimately here to achieve – help
people to trust, value and take part in democracy.
Thanks to your feedback and contributions to the consultation process, I am confident this document outlines decisions that will help us do that and set the
foundation from which we build our capability, our services and our people.
I want to thank you for your levels of engagement and professionalism as we worked through our Proposal for Change.I know this has been a difficult time, and I
have appreciated your patience and feedback throughout. Your well-considered feedback led us to make some changes to the original proposal. All our decisions
have been endorsed by the Board.
During the consultation process we received 38 written feedback submissions. 26 of these were submitted by individuals, and 12 from groups of staff (two or more
staff members). We also held two Enrolment and Community Engagement Q&A sessions, as well as a Q&A session with each regional team. This provided us with
some excellent constructive feedback – so much so, that we extended both the consultation process and the period required to ful y consider your feedback.
Administratively, new roles, role titles, and budgets will all be in place by 22 August 2022. Recruitment for any contestableroles may take longer.
A detailed breakdown of timing and implementation is outlined in this document. We’ll work with affected people to support them with next steps.
Thank you again for your strong participation in this process so far. The Commission is as strong as the people in its waka and it’s very clear we have a group of
people who care greatly about moving us forward together.
Ngā mihi nui
Mandy Bohté
Manager Business Change
3
2. Summary of process
We have undertaken the following change process:
• The Proposal for Change was made available to all employees in the Enrolment & Community Engagement team on
12 April 2022.
• A “Frequently Asked Questions” document was issued on 13 April 2022 which was updated on an ongoing basis
during the consultation period.
• A central email address (
[email address]) was provided to allow staff to submit questions and
feedback. Questions were answered during the consultation period.
• Two national Q&A sessions were held on 20 April and 28 April during the consultation process. We also held
additional Q&A sessions by region.
• The original consultation period was set for 12 April 2022 – 29 April 2022. This was then extended by a further two-
and-a-half days until noon on 4 May 2022, to allow for additional submissions to be made.
• All feedback submitted by email, in person, or in group sessions, was collated and fully considered.
• This final decision document was developed and presented to the Board, who have provided their approval.
4
3. Original change proposals
In the Proposal for Change, we set out three key proposed changes to our Regional Operations:
1.
To centralise Enrolment Processing:
i.
Three Enrolment Processing Centres would be located in Auckland, Wellington and Christchurch
ii.
Enrolment Processing would cease at all other sites nationally
ii . The number of staff required nationally (and broken down by site) would be adjusted in line with current (and forecast) demand for
Enrolment Processing
2.
To establish permanent capability in Community Engagement:
I.
Seven Community Engagement hubs would exist going forward:
• Whangārei, Auckland, Hamilton, Rotorua, Gisborne, Wellington, Christchurch
II.
Three of these hubs would be co-located with the centralised enrolment processing centres (Auckland, Wellington and Christchurch)
3.
To close any remaining sites:
i.
Eight existing Enrolment & Community Engagement offices would close:
Tauranga, Napier, New Plymouth, Palmerston North, Masterton, Greymouth, Dunedin and Invercargil
ii.
Nelson would remain closed (the site has not operated since November 2021)
5
4. Feedback themes
We received a total of 38 written feedback submissions. These came from 26 individuals and 12 groups of staff.
Feedback theme
Summary of feedback
1. Creating two distinct and specialist functions -
We received a large amount of positive feedback in support of creating two distinct and specialist functions -
Enrolment Processing and Community
Enrolment Processing and Community Engagement. There was a general feeling that the structure was a
Engagement
logical way to respond to the case for change outlined in the Proposal for Change document.
2. Position Descriptions
Changes should be made to each of the draft position descriptions, in one or more of the fol owing areas:
• Job title
• Purpose and accountabilities (to be changed to better describe existing duties being performed/to
be performed)
• Dimensions (direct/indirect reports, budget or delegations)
• Relationships
• Qualifications/experience/knowledge required
• Competencies
3. Office locations
The proposed office locations should be changed. Some of the suggestions received included:
• Closing the Wel ington office and relocating it to Palmerston North
• The general need to provide additional Community Engagement hubs in the South Island
• A Community Engagement hub in Hawke’s Bay instead of Gisborne
• Creating a Community Engagement hub in Palmerston North or Whanganui
• An additional Community Engagement hub in Invercargil
• An additional Community Engagement hub in Dunedin
6
4. Feedback themes
Feedback theme
Summary of feedback
4. Community Engagement structure
Alternative structures were suggested for the Community Engagement team national y and by region.
The alternative structures included suggestions that a Senior Advisor Community Engagement may be a
more appropriate resource in some locations, rather than an Advisor Community Engagement.
Suggestions were also made around the reporting lines in each office, and the level of resource provided in
each location.
5. Flexible working and remote working
Roles could be performed remotely or from home.
6. 2022 Local Body Elections
Some members of the existing team have been al ocated to support delivery of the 2022 Local Body
Elections. This would mean that the proposed timings may need to change, or alternative arrangements may
need to be put in place.
7. Which roles are contestable
The two Operations Support Officer roles which were original y proposed as modifications/reconfirmations
(for existing fixed-term members of staff) should be contestable instead.
Some staff members suggested that they should be mapped/reconfirmed into an alternative role in the new
structure, rather than the one which had been proposed. On a case-by-case basis we reviewed the feedback
from each individual, and if appropriate, we held further individual meetings with those concerned.
7
5. Outcomes from your feedback
Feedback theme
Outcomes from feedback
1. Creating two distinct and specialist
Creating two distinct and specialist functions – Enrolment Processing and Community Engagement, remains as proposed.
functions - Enrolment Processing and
Community Engagement
2. Position Descriptions
Each respective draft position description has been updated.
In terms of job titles, the fol owing changes have been made:
Enrolment Processing:
• In Wel ington, “Team Leader Processing” has been changed to “Team Leader Processing & Operations Support”
• “Advisor Processing” has been changed to “Senior Enrolment Officer”
• “Officer Processing” has been changed to “Enrolment Officer”
• “Officer Operations Support” has been changed to “Operations Support Officer”
Community Engagement:
• “Manager Community Engagement Auckland” has been changed to “Manager Community Engagement Northern”
• “Manager Community Engagement TBD” has been changed to “Manager Community Engagement Central”
• “Manager Community Engagement Christchurch” has been changed to “Manager Community Engagement Southern”
• “Community Advocate - Youth” has been changed to “Community Advisor - Youth"
The final version of each position description wil be available to view on ECHO by noon on 10 June 2022.
3. Office locations
Enrolment Processing: Office locations in Auckland, Wel ington and Christchurch to be established as proposed.
Community Engagement: A decision has been made to add two additional hubs, based in Napier and Dunedin.
The remaining proposed locations for Community Engagement hubs remain unchanged.
This means there wil now be nine Community Engagement hubs:
Whangārei, Auckland, Hamilton, Rotorua, Gisborne, Napier, Wel ington, Christchurch and Dunedin
8
5. Outcomes from your feedback
Feedback theme
Outcomes from feedback
4. CE structure
The structure original y proposed for Community Engagement has been altered to reflect the fol owing
changes:
Northern Region:
• Original y three Advisor Community Engagement roles were proposed for Auckland (each with no direct
reports):
• Two of these roles have been changed to a Senior Advisor Community Engagement
• The third remains as an Advisor Community Engagement
• One Senior Advisor Community Engagement wil have the Advisor Community Engagement as a
direct report
• The other Senior Advisor Community Engagement wil have the two Community Advisor Youth roles
as direct reports
Central Region:
• A new Advisor Community Engagement role has been added in Napier
• Original y one Senior Advisor Community Engagement was proposed for Rotorua, with two Community
Advisor Youth roles as direct reports:
• This has been changed to one Senior Advisor Community Engagement, with one Advisor
Community Engagement as a direct report.
• Original y one Advisor Community Engagement was proposed for Hamilton:
• This has been changed to one Senior Advisor Community Engagement and one Advisor Community
Engagement, with the latter reporting to the former.
Southern Region:
• A new Advisor Community Engagement role has been added in Dunedin.
• Original y two Advisor Community Engagement roles were proposed for Christchurch:
• This has been changed to one Senior Advisor Community Engagement and one Advisor Community
Engagement, with the former reporting into the latter.
• The Senior Advisor Community Engagement wil also have the two Community Advisor Youth roles
as direct reports.
9
5. Outcomes from your feedback
Feedback theme
Outcomes from feedback
5. Flexible working and remote
The Commission's Flexible Working Policy provides options for al our people, in any role, to discuss working arrangements that
working
balance individual circumstances and the need to deliver our work.
For the new Enrolment Processing function, it is critical we establish and maintain consistent ways of working, ensure that
temporary staff are provided with the right levels of support in peak times, and continue to develop our practices. Achieving
success in these areas wil require people to be in the office on at least a weekly basis.
Our people in the Community Engagement function wil spend more time working in our communities. There wil stil be a need
for you to work from the office at agreed times.
6. 2022 Local Body Elections
We have careful y considered how to ensure that service levels for the 2022 Local Body Elections are maintained and not
negatively impacted by any changes. This is reflected in the new implementation date of 22 August 2022, which al ows us to
navigate the needs of the 2022 Local Body Elections before any changes are made effective.
7. Which roles are contestable
The fol owing changes have been made in terms of which roles individuals have been reconfirmed into, or which roles are to be
contestable:
• The two Operations Support Officer roles which were original y proposed as modified/reconfirmed, are now contestable.
• The two Registrar of Electors - Team Leader roles in Auckland had original y been proposed to be reconfirmed as Advisor
Community Engagement roles. These roles are now being reconfirmed into Senior Advisor Community Engagement roles.
• The Registrar of Electors - Team Leader role in Wel ington was original y proposed to be reconfirmed as an Advisor Community
Engagement role. This role wil now be reconfirmed into a Senior Advisor Community Engagement role.
• The Registrar of Electors - Team Leader role in Christchurch was original y proposed to be reconfirmed as an Advisor
Community Engagement role. This role wil now be reconfirmed into a Senior Advisor Community Engagement role.
• The Registrar of Electors role in Napier was original y proposed to be disestablished. This role wil now be reconfirmed as an
Advisor Community Engagement.
• The Registrar of Electors role in Hamilton was original y proposed to be reconfirmed into an Advisor Community Engagement
role. This role wil now be reconfirmed into a Senior Advisor Community Engagement role.
• The two Deputy Registrar of Electors roles in Hamilton were original y proposed to be disestablished. One of these roles wil
now be reconfirmed into an Advisor Community Engagement role. The other wil remain disestablished.
10
6. Summary of changes to original proposals
Proposal
Original proposal
Changes to original proposal
1. To centralise Enrolment Processing
i. Three Enrolment Processing Centres would be located in
There is no change to this proposal.
Auckland, Wel ington and Christchurch.
i . Enrolment Processing would cease at al other sites
There is no change to this proposal.
national y.
i i. The number of staff required national y (and broken
There is no change to this proposal.
down by site) would be adjusted in line with current (and
forecast) demand for Enrolment Processing.
Proposal
Original proposal
Changes to original proposal
2. To establish permanent capability in
i. Seven Community Engagement hubs would exist going
There wil be two additional Community
Community Engagement
forward:
Engagement hubs bringing the total to nine
Whangārei, Auckland, Hamilton, Rotorua, Gisborne,
national y:
Wel ington and Christchurch.
Whangārei, Auckland, Hamilton, Rotorua, Gisborne,
Napier, Wel ington, Christchurch and Dunedin.
i . Three of these hubs would be co-located with the
There is no change to this proposal.
Centralised Enrolment Processing Centres (Auckland,
Wel ington and Christchurch).
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6. Summary of changes to original proposals
Proposal
Original proposal
Changes to original proposal
3. To close any remaining sites
i. Eight existing Enrolment and Community
The fol owing offices wil close: Tauranga, New
Engagement offices would close:
Plymouth, Palmerston North, Masterton,
Tauranga, Napier, New Plymouth, Palmerston North, Greymouth and Invercargil .
Masterton, Greymouth, Dunedin and Invercargil .
i . Nelson would remain closed (the site has not
There is no change to this proposal.
operated since November 2021)
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7. Confirmed Structure – Enrolment Processing
Operations
Manager E&CE
Advisor
Team Leader
Team Leader
Team Leader
Enrolment Integrity
Processing
Processing &
Processing
(Wel ington)
(Auckland)
Operations Support
(Wel ington)
(Christchurch)
Senior
Senior
Senior
Enrolment Officer
Enrolment Officer
Enrolment Officer
Enrolment Officer
Enrolment Officer
Enrolment Officer
x 9
x 3
x 4
Operations
Support Officer
Role Type
Modified
New Roles
Total
Roles
Operations
Enrolment Processing
16
7
23
Support Officer
Operations Support
1
2
3
x 2
Total
17
9
26*
*Count excludes Operations Manager E&CE
13
8. Confirmed Structure – Community Engagement
Operations
Manager E&CE
Manager
Manager CE
Manager CE
CE Northern
Central
Southern
(Auckland)
(Location TBD)
(Christchurch)
Senior Advisor CE Senior Advisor CE
Coordinator CE
Senior Advisor CE
Advisor CE
Senior Advisor CE
Advisor CE
Senior Advisor CE Coordinator CE
Senior Advisor CE
Coordinator CE
(Auckland)
(Auckland)
(Auckland)
(Whangārei)
(Napier)
(Rotorua)
(Gisborne)
(Hamilton)
(Location TBD)
(Wel ington)
(Christchurch)
Community
Advisor CE
Advisor - Youth x2
Advisor CE
Advisor CE
Advisor CE
Advisor CE
Advisor CE
(Auckland)
(Auckland)
(Whangārei)
(Rotorua)
(Hamilton)
(Wel ington)
(Dunedin)
Community
Community
Senior Advisor CE
Advisor - Youth x2
Advisor - Youth
(Christchurch)
(Whangārei)
(Wel ington)
Advisor CE
(Christchurch)
Community
Advisor - Youth x2
(Christchurch)
Role Type
Modified
New
Total
Roles
Roles
Community Engagement
11
18
29*
*Count excludes Operations Manager E&CE
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9. Implementing our changes
Reconfirmation process:
Reconfirmation is when a staff member's existing position description is modified but the role remains substantively the same. In
these circumstances you will receive a letter outlining the changes to your role, role title and reporting line. An updated Position
Description will be provided to all staff affected through reconfirmation.
Redeployment process:
Redeployment is when other internal opportunities are discussed and explored if you are not reconfirmed, and your role is
disestablished. If you hold a position which is disestablished and obtain a new position in the new structure, you willmove to that
position at the implementation date of the new structure (22 August 2022) or as mutually agreed.
Redundancy process:
Redundancy is a last resort if redeployment options are unsuccessful. If your role is disestablished, your notice period begins on 9
June 2022 and ends on 19 August 2022. Options for redeploymentwill continue to be explored throughout the notice period.
If your role is disestablished, and you are not confirmed in an alternative role in the Electoral Commission by 19 August 2022, then
a redundancy situation will apply. Requests to leave the Commission prior to 19 August 2022 (without sacrificing any redundancy
payment) will be considered on a case-by-case basis, taking into account individual and business needs.
Staff members are unable to be reemployed by the Commission in a permanent capacity for a period of two years following
redundancy, in line with your Individual Employment Agreement (IEA). During that time, people in this situation may be employed
on a casual or fixed-term basis (up to a period of one year) in exceptional circumstances. This will be assessed on a case-by-case
basis.
15
10. Confirmed process for appointments
• People in modified roles will continue in the modified role when the new structure is implemented on 22 August 2022.
• While all newly created roles are open to applications from across the Electoral Commission (i.e. these roles are “contestable”), anyone whose
role has been disestablished will be given priority.
• If your role has been disestablished, we will work closely with you to explore any suitable options for redeployment.
• Internal advertisements will run for a period of ten working days from 13 – 27 June 2022 (to allow for the Matariki Public Holiday).
• The following selection process will apply:
• Expressions of interest from people whose roles are disestablished will be considered first. If you are the only candidate and you are
suitable for the new position, you will be placed into the role with no further process required. If there is more than one application
from people with priority status, there will be an interview process to determine the most suitable candidate.
• If the position remains unfilled, we will then consider applications from anyone in a reconfirmed role within Enrolment & Community
Engagement. In this situation, you will be given priority before other internal applicants are considered.
• If the position still remains unfilled, we will consider any other internal applications from across the Electoral Commission.
• If an internal appointment to a role is not made, we will then advertise externally.
• Appointments will be effective from 22 August 2022, the same day as the new structure formally stands up. Roles that require external
recruitment may be filled after this date.
16
10. Confirmed process for appointments
• Grade changes as a result of being reconfirmed into a role or appointed into a new role:
• If your new grade is lower, you will retain your current salary. Your “Position in Range“ (PIR) will be adjusted to reflect your new salary
band and respective mid-point.
• If your new grade is higher, your PIR will be adjusted to reflect your new mid-point. A decision will then be made, considering your new
PIR, on whether a salary adjustment (in line with the current “Pay Restraint Guidelines”) is appropriate.
17
11. Timeline
Activity
Date
Decisions announced
9 June 2022
Internal recruitment process begins for new positions
Week beginning 13 June 2022
Internal job ads close
27 June 2022 (to allow for the Matariki public holiday)
External job ads posted
From 28 June 2022
Implementation date for new structure
22 August 2022
18
12. People Support
Support is available
Free call or text 1737 (counselling service)
Work is a big part of your life. During organisational
Need to talk? Free call or text 1737 any time, 24 hours a day
change, it’s normal to have feelings of uncertainty,
and you will speak (or text) with a trained counsellor.
frustration, confusion and impatience.
This service is completely free. If you are feeling anxious or
Please ask for support anytime you need it and
need someone to talk to, feeling down, feeling
remember to be understanding towards your
overwhelmed, out of sorts or depressed they are there,
colleagues who may also be potentially anxious or
anytime.
distracted.
You can talk to your manager, colleagues or the
Stay informed
People and Culture team.
Take time to read this decision document and the supporting
information. Being informed can help you feel more in control
Employee Assistance Programme (EAP)
of what’s happening. If you need to, talk to your manager
Our EAP is provided by Vitae services.
about finding time to balance this alongside your work
It provides independent, confidential, professional and
commitments.
free support for any personal difficulties that may
affect your work performance and/or home life.
Phone: 0508 664 981 (within New Zealand)
Online:
www.vitae.co.nz
19
Enrolment & Community Engagement
Regional Review
Decision Document - Appendices
Presented by:
Mandy Bohté
Manager Business Change
Confidential
For release: 9 June 2022
13. Confirmed changes to current positions
Position
# of
Location
Confirmed impact on position
Roles
Operations Support Manager
1
Wellington
Position disestablished.
Operations Support Advisor
1
Wellington
Position disestablished (currently vacant).
Operations Support Assistant
1
Wellington
Existing position description modified.
Change in title to “Operations Support Officer”. Change in reporting line.
Operations Support Assistant (Fixed-
2
Wellington
Positions disestablished.
Term)
Regional Manager Southern
1
Christchurch
Existing position description modified.
Change in title to “Manager Community Engagement Southern”.
Registrar of Electors Team Leader
1
Christchurch
Existing position description modified.
Change in title to “Senior Advisor Community Engagement”. Change in
reporting line.
Registrar of Electors
1
Christchurch
Position disestablished (currently vacant).
Deputy Registrar of Electors
4
Christchurch
Existing position description modified.
Change in title to “Enrolment Officer”. Change in reporting line.
21
13. Confirmed changes to current positions
Position
# of
Location
Proposed impact on position
Roles
Registrar of Electors
1
Invercargill
Position disestablished (currently vacant).
Deputy Registrar of Electors
1
Invercargill
Position disestablished.
Youth Advocate (Fixed-Term)
1
Dunedin
Position disestablished.
Registrar of Electors
1
Greymouth
Position disestablished.
Regional Manager - Northern &
1
Rotorua
Position disestablished (currently vacant).
Eastern
Registrar of Electors
1
Rotorua
Position disestablished (currently vacant).
Deputy Registrar of Electors
1
Rotorua
Position disestablished.
Community Engagement Coordinator 1
Rotorua
Position disestablished.
(Fixed-Term)
Registrar of Electors
1
Tauranga
Position disestablished.
Deputy Registrar of Electors
2
Tauranga
Position disestablished.
22
13. Confirmed changes to current positions
Position
# of
Location
Proposed impact on position
Roles
Registrar of Electors
1
Gisborne
Modification of existing position description.
Change in title to “Advisor Community Engagement”. Change in reporting line.
Electoral Administration Assistant
1
Gisborne
Position disestablished.
(Fixed-Term)
Registrar of Electors
1
Whangārei
Position disestablished (currently vacant).
Deputy Registrar of Electors
1
Whangārei
Position disestablished (currently vacant).
Regional Manager Auckland
1
Auckland
Existing position description modified.
Change in title to “Manager Community Engagement Northern”.
Registrar of Electors - Team Leader
2
Auckland
Existing position description modified.
Change in title to “Senior Advisor Community Engagement”. Change in reporting
line.
Registrar of Electors - Team Leader
1
Auckland
Position disestablished.
Registrar of Electors
1
Auckland
Position disestablished (currently vacant).
23
13. Confirmed changes to current positions
Position
# of
Location
Proposed impact on position
Roles
Registrar of Electors
1
Auckland
Modification of existing position description.
Change in title to “Advisor Community Engagement”. Change in reporting line.
Deputy Registrar of Electors
9
Auckland
Modification of existing position description.
Change in title to “Enrolment Officer”. Change in reporting line.
Deputy Registrar of Electors
2
Auckland
Position disestablished.
Operations Administrator
1
Auckland
Position disestablished.
Regional Manager Central
1
Wellington
Position disestablished.
Registrar of Electors - Team
1
Wellington
Modification of existing position description.
Leader
Change in title to “Senior Advisor Community Engagement”. Change in reporting line.
Deputy Registrar of Electors
3
Wellington
Modification of existing position description.
Change in title to “Enrolment Officer”. Change in reporting line.
Community Engagement
1
Wellington
Position disestablished.
Advisor (Fixed-Term)
Registrar of Electors
1
Masterton
Position disestablished.
Registrar of Electors
1
Napier
Modification of existing position description.
Change in title to “Advisor Community Engagement”. Change in reporting line.
Deputy Registrar of Electors
1
Napier
Position disestablished.
24
13. Confirmed changes to current positions
Position
# of Roles
Location
Proposed impact on position
Registrar of Electors
1
New Plymouth
Position disestablished.
Deputy Registrar of Electors
1
New Plymouth
Position disestablished.
Registrar of Electors
1
Palmerston North
Position disestablished.
Deputy Registrar of Electors
1
Palmerston North
Position disestablished.
Deputy Registrar of Electors
1
Palmerston North
Position disestablished (currently vacant).
Registrar of Electors
1
Hamilton
Existing position description modified.
Change in title to “Senior Advisor Community Engagement”.
Change in reporting line.
Deputy Registrar of Electors
1
Hamilton
Existing position description modified.
Change in title to “Advisor Community Engagement”.
Change in reporting line.
Deputy Registrar of Electors
1
Hamilton
Position disestablished.
25
14. Confirmed new positions – Enrolment Processing
Position
# of Roles
Location
Advisor Enrolment Integrity
1
Wel ington
Team Leader Processing
1
Auckland
Senior Enrolment Officer
1
Auckland
Team Leader Processing & Operations Support
1
Wel ington
Senior Enrolment Officer
1
Wel ington
Operations Support Officer
2
Wel ington
Team Leader Processing
1
Christchurch
Senior Enrolment Officer
1
Christchurch
Total
9
26
15. Confirmed new positions – Community Engagement
Position
# of Roles
Location
Community Advisor – Youth
2
Auckland
Coordinator Community Engagement
1
Auckland
Senior Advisor Community Engagement
1
Whangārei
Advisor Community Engagement
1
Whangārei
Community Advisor – Youth
2
Whangārei
Manager Community Engagement Central
1
TBD
Senior Advisor Community Engagement
1
Rotorua
Advisor Community Engagement
1
Rotorua
Coordinator Community Engagement
1
TBD
27
Confirmed new positions – Community Engagement (2)
Position
# of Roles
Location
Advisor Community Engagement
1
Wel ington
Community Advisor – Youth
1
Wel ington
Advisor Community Engagement
1
Dunedin
Coordinator Community Engagement
1
Christchurch
Advisor Community Engagement
1
Christchurch
Community Advisor – Youth
2
Christchurch
Total
18
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15. Helpful Terms
Throughout this decision document, you will see a range of terms used, including:
Affected person: during any change process, there are people affected by the changes being made. The change involved may be
as small as a change in job title or reporting line, or as substantial as a role being disestablished.
Reconfirmed/Reconfirmation: you may be reconfirmed into a role that is the same or substantively the same as the one you do
now. This does not require offer and acceptance – a reconfirmed employee will be advised of the relevant changes.
Redeployment: if you are not reconfirmed then you may be redeployed to a role where your skills and experience may be a good
match for the role. Redeployment may involve the Commission making an offer and an affected person accepting or declining it.
New position: a new position has been created.
Disestablished position: a position that is either no longer required or has been significantly changed.
Redundancy/Redundant: our final option when, despite our best endeavours, we have been unable to place you into a role
within the Commission.
29
