Bayfield School Board of Trustees – Meeting Minutes
Meeting date:
28 September 2021
Meeting start time:
7.00pm (via zoom)
Trustees attending:
Craig Priscott, Andrew Beuth, Shannon Joe, Jane Sharpe, Kerri McKay, Sarah
Taverna, Hannah Crosby
Others:
Jenine Flatt (secretary), Sarah Vile, Claire Turner
Meeting administration
Action
No new conflicts of interest declared. Prior minutes unanimously approved for signing
(Hannah/Jane).
Matters requiring external input
Sarah Vile provided the Board with an overview of the proposed staffroom refurbishment, and the
various options. The Board was generally supportive, provided that all staff were consulted at the
relevant time. The budget will be agreed later under the SIP discussion. Kerri will oversee this this
Kerri
project, with Sarah. Sarah left the meeting.
Student focussed matters
Claire provided a SENCO report, followed by a Q&A session. Claire left the meeting.
Kerri provided an overview of maths at Bayfield, including the incorporation of basic facts, times
tables, etc. There was a discussion around the use of Mathletics / EP, and also maths homework. As
part of this discussion it was noted that Bayfield’s homework policy will need to be re-examined,
Kerri
including community consultation.
Matters arising from prior meeting
Some work on the website has been done by Isa, however further work is required. Key decisions
remain outstanding.
Kerri
The anti-bullying policy is a work in progress. It will need to be a standalone policy outside School
KM/JA
Docs.
Strategic issues
The Board unanimously agreed (Hannah/Jeremy) to a budget of $15k for the staffroom refurb,
which would sit within the SIP programme. The remainder of the SIP programme was agreed to be
as per the spreadsheet (including the aircon), and Kerri would advise this to Gil after the meeting.
Kerri
There was a discussion around changes resulting from the Feedback Panel surveys. Some of the
Kerri
proposed changes were discussed, but this topic was then adjourned pending further internal
discussions. Kerri will follow up and revert.
Monitoring
Kerri updated the Board on Covid-related issues. Various contingency plans were being put in place
around a return to school under various levels.
Andrew provided an overview of the monthly finance report. Things to continued to track well. The
R&M budget overspend pertained to the drain clearing, and the Board unanimously
(Shannon/Sarah) ratified this expenditure.
The Chair and BOT self-reviews were noted.
Kerri has met with her appraiser, and this review is progressing.
There was a lengthy discussion on health and safety, including discussion of the Bayfield policies
circulated by Kerri on email. It was noted that EOTC and Camp generally presented the greatest
risks, and it was comforting that teachers in charge were required to fill out the prescribed due
diligence forms when children left the school grounds. Kerri advised that H&S documents are
provided by all contractors who work on the school grounds. Kerri was asked to separately identify
the top 5 H&S risks, and our risk mitigation strategies. This would be reviewed at the next meeting.
Kerri
Kerri also noted the school is regularly visited by arborists, who assess the risk of tree branches
falling.
General business
n.a.
In-committee
Into committee at 9.52pm, returned to main meeting at 10.15pm.
Next meeting
Next meeting currently scheduled for 26 October 2021.
Meeting closed at 10.16pm.
Approved
………………………………………….
Date
……………………..
Board Chair
