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RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
DEFENCE FORCE ORDER 3
PART 9: Obligations
Chapter 6: Individual Readiness Requirements
Overview
Introduction
The New Zealand Defence Force (NZDF) is required by the Government of
9.6.1.
New Zealand to provide individuals and units/ships to meet contingencies
within specified Degrees of Notice (DON). This Order provides the guidance
and framework for managing the individual readiness of members of the
Armed Forces.
Readiness, like combat viability, deployability and sustainment, is a
component of operational preparedness. Therefore individual readiness
needs to be applied within the context of the NZDF operational preparedness
requirements.
The need for the NZDF to be able to deploy forces requires members of the
Armed Forces to be at a level of individual readiness that allows them to
deploy to conduct military operations. This ability is a fundamental
component of military service.
This Order provides the minimum individual readiness requirements needed
for operational preparedness.
Contents
This chapter contains the following sections:
9.6.2.
Section
Page
Section A: Background of the Order
2
Section B: Individual Readiness Criteria
6
Section C: Addressing Barriers to Individual Readiness 15
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PART 9: Obligations
Section A: Background of the Order
Overview
Introduction
The ability of the NZDF to deploy forces in a timely manner is based partially
9.6.3.
on the individual readiness of members of the Armed Forces. Individual
readiness involves members of the Armed Forces who have completed basic
training for their Service meeting prescribed standards and is a combination
of professional, military, fitness, trade skil s, administrative and other
personal requirements.
Members of the Armed Forces are responsible for meeting and maintaining
those aspects of individual readiness that are within their ability to control.
Commanders are responsible for providing the training, mentoring, coaching
and development opportunities to prepare members of the Armed Forces
under their command for their designated roles. Single Services are
responsible for providing the resources and the strategic direction to units to
enable them to carry out their primary functions.
Contents
This section contains the following topics:
9.6.4.
Topic
Page
Scope of the Order
3
Intent of the Order
5
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PART 9: Obligations
Scope of the Order
Delegation
Specific delegations are identified within the provisions of this Order.
9.6.5.
Application
This Order applies to members of the Armed Forces as follows:
9.6.6.
(1) Members of the Regular Forces, at all times.
(2) Members of the Territorial Forces:
a.
in accordance with nomination requirements for operational
deployments,
b.
as detailed in exercise instructions, or
c.
as required by Service Chiefs.
Note: this Order does not apply to members of the Civil Staff. Members of
the Civil Staff who deploy are to meet those requirements for deployment as
detailed in their individual employment agreement prior to their deployment.
Effective date
This Order is effective from 14 April 2011.
9.6.7.
Point of contact The Director of Human Resources Policy and Research, DHR is the point of
9.6.8.
contact for this Order.
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PART 9: Obligations
Scope of the Order,
Continued
References
This Order references the following:
9.6.9.
(1)
Defence Act 1990, ss37, 44, 55 and 56.
(2) DFO 3:
a.
Part 6, Chapter 1: Military Recruitment and Selection;
b.
Part 9, Chapter 11: Wil s and Powers of Attorney;
c.
Part 11, Chapter 8: Departing the NZDF (Military;
d.
Part 12, Chapter 6: Mental Health Strategy; and
e.
Part 14, Chapter 1: Identity Cards, Identity Discs and Passports.
(3) Deleted
Review date
This Order wil be reviewed by 14 April 2013.
9.6.10.
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Intent of the Order
Intent
The intent of this Order is to ensure as many members of the Armed Forces
9.6.11.
as possible are ready to deploy in order to meet NZDF output requirements.
The impacts sought by this Order are:
(1) to ensure members of the Armed Forces achieve and maintain
individual readiness, and
(2) the number of members meeting their individual readiness
requirements is maximised leading to unit/ship readiness within
designated DON and required Level of Capability (LOC).
Principles to
The following values and principles apply:
apply
9.6.12.
Principle
Application
Commitment
Members of the Armed Forces ensure that
readiness requirements are achieved at the
earliest opportunity.
Simplicity
Management processes and individual
requirements wil be clear and simple to apply.
Accountability
Commanders enforce standards where
individual members of the Armed Forces fail to
accept their responsibilities.
Transparency
Criteria to be achieved and maintained are clear
and easily understood. Where exceptions are
made, the decisions are clear and easily
understood.
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PART 9: Obligations
Section B: Individual Readiness Criteria
Overview
Introduction
This section explains the different levels of readiness and gives details of the
9.6.13.
criteria on which individual readiness is based.
Contents
This section contains the following topics:
9.6.14.
Topic
Page
Levels of Readiness
7
Timing
9
Documentation
10
Records and Availability
11
Training
12
Fitness Standards
13
Command Clearance
14
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Levels of Readiness
Definition of
Individual readiness is defined as a level of individual preparedness for
individual
deployment.
readiness
9.6.15.
It is characterised by:
(1) there being no administrative barriers to the deployment of a member
of the Armed Forces (including timing, documentation, records and
availability)
(2) the member of the Armed Forces achieving the required level of
individual training
(3) the member of the Armed Forces maintaining the required level of
fitness, and
(4) the member of the Armed Forces being command cleared for
deployment.
Readiness
On posting to a unit/ship, members of the Armed Forces are to be initially
levels
categorised as being at one of four readiness levels:
9.6.16.
Readiness
Description
Level
1
There are no impediments to short notice deployment.
2
Administrative or command issues need resolving but
readiness can be achieved within response times.
3
Ability to deploy is limited by factors that prevent
readiness being achieved within response times.
Note: these members could stil be required to deploy.
Not deployable
Impediment(s) to ability to deploy.
By the last day of each month, COs are to have reviewed and recorded on
SAP HCM any changes to the readiness level of members of the Armed
Forces under their command.
Command Guidance: as many members of the Armed Forces as possible
must attain Level 1 or 2 readiness within their unit/ship’s DON.
Where individuals do not manage the aspects of readiness that are within
their control or do not appropriately escalate those which are not appropriate
corrective actions should be taken.
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Levels of Readiness, Continued
Criteria
Individual readiness is based on 19 criteria, grouped as follows:
9.6.17.
Type
Criteria
Timing
(1) Age
(2) Deferred Release
Documentation
(3) Citizenship
(4) Passport
(5) Security clearance
(6) Licences
Records and Availability
(7) Status of personal records
(8) Individual availability
Training
(9) Personal weapon proficiency
(10) LOAC
(11) Trade/specialisation qualification(s)
(12) IEDAT Level 1
(13) MJTP
(14) SERR
Fitness standards
(15) Physical
(16) Medical
(17) Vaccinations
(18) Dental
(19) Drug testing
Command Clearance
Command issues
Degrees of
DON wil vary depending on the employment context and the role for which
notice
units/ships of the Armed Forces are to be deployed.
9.6.18.
DON may be affected by operational or other contingencies outside NZDF’s
control. Some members of the Armed Forces may be required to deploy
within response times shorter than the DON applicable for any particular
employment context.
Command Guidance: individual readiness is predicated upon the current
employing unit/ship’s DON.
Criteria details
Policy for each of the individual criteria is set out in the topics that follow.
9.6.19.
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Timing
Age
Members of the Armed Forces under 18 years of age are not to be deployed
9.6.20.
on:
(1) active service in New Zealand or overseas, or
(2) operational service outside New Zealand.
Refer: Defence Act 1990, s.37 and s.44.
Deferred
Members of the Regular Forces serving overseas, or who are under less
Release
than 3 months’ notice to serve overseas, may be required to serve beyond
(Category RC)
the requested release date or expiry date.
9.6.21.
Where it is identified that the requested release date or engagement expiry
date of a member of the Regular Forces wil occur during a period of
overseas service or within the post-deployment administration period
following his or her return to New Zealand (RTNZ) from overseas service,
one of the following is to occur:
(1) the individual is to be considered for an extension of service by his or
her respective Service, or
(2) where an extension of service is not offered, the member is to be
subject to the deferred release provisions.
Refer: Defence Act 1990, s.55 and s.56 an
d DFO 3, Part 11, Chapter 8
Departing the NZDF (Military).
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Documentation
Citizenship
Members of the Armed Forces being considered for deployment should be
9.6.22.
New Zealand citizens.
If the deployment of a non-New Zealand citizen is necessary, a waiver
should be sought from COMJFNZ.
Where a non-New Zealand citizen is required for a deployment where it is
not appropriate to issue a waiver, and for which New Zealand citizenship is
deemed essential, a case wil need to be made to the Minister of Internal
Affairs through the Department of Internal Affairs for urgent citizenship
consideration. Such applications are to be made by COMJFNZ through CDF.
Should application for urgent citizenship be denied, then the deployment of
the individual concerned is to be reviewed.
Refer: DFO 3, Part 6, Chapter 1 Military Recruitment and Selection and
Part 14, Chapter 1 Identity Cards, Identity Discs and Passports.
Passport
Members of the Armed Forces are to have or be able to obtain a current
9.6.23.
valid passport.
Non-New Zealand Citizens: HQ JFNZ is to provide the travel documents for
members of the Armed Forces who do not hold New Zealand citizenship and
for whom the citizenship waiver has been obtained.
Command Guidance: consideration should be given to the replacement of a
passport where that passport contains a visa for a country that may impede
or severely restrict the ability of the member of the Armed Forces to travel.
Refer: DFO 3, Part 14, Chapter 1 Identity Cards, Identity Discs and
Passports.
Security
Members of the Armed Forces are to hold a security clearance appropriate
clearances
for their appointment, rank and trade or branch.
9.6.24.
Vehicle
Vehicle licences or qualifications required (including driver licence or similar)
licences
are to be current and appropriate for the appointment and role.
9.6.25.
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Records and Availability
Status of
The CO is to ensure that personal records for members of the Armed Forces
personal
are to be kept up to date.
records
9.6.26.
Individual
Members of the Armed Forces should be deployable at any time. At a
availability
minimum, a member of the Armed Forces should be able to achieve
9.6.27.
deployability standard within his or her designated unit/ship’s DON.
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Training
Weapon
Members of the Armed Forces are to be tested and certified as having
proficiency
passed their single Service personal weapon handling tests and single
9.6.28.
Service weapon qualifications prior to attending OLOC PDT.
Note: Additional operation-specific requirements are to be addressed
through selection and OLOC training.
Improvised
Members of the Armed Forces are to have completed Improvised Explosive
Explosive
Device Awareness Training (IEDAT Level 1) prior to commencement of
Device
OLOC PDT.
Awareness
Training
9.6.29.
Laws of armed Members of the Armed Forces are to have qualified on the Law of Armed
conflict
Conflict (LOAC) Level 1.
9.6.30.
Trade or
Members of the Armed Forces are to have a current endorsement for
employment
employment areas or trades where regular assessment is required to
qualification
maintain a qualification.
9.6.31.
Military Justice Members of the Armed Forces are to have completed the appropriate level of
Training
Military Justice Training Programme (MJTP) for their rank and position held,
Programme
or position likely to be held if deployed.
9.6.32.
Sexual Ethics
CDF has directed that Sexual Ethics and Respectful Relationships (SERR)
and Respectful training (or its equivalent) is a requirement to be fit for operational service
Relationships
(FFOS) for any deployments under the Command of COMJFNZ. Any
9.6.33.
individuals unable to comply with the SERR training requirements are to
seek a waiver from the approving authority through their Command prior to
deployment.
Approving Authority: Regional Sexual Assault Prevention and Response
Advisor (SAPRA) or National Prevention and Response Manager.
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Fitness Standards
Fitness tests
As a minimum, members of the Armed Forces deploying on operational
9.6.34.
service are to have met their single Service fitness standards before
commencing PDT.
Medical
Members of the Armed Forces deploying on operational service are to have
9.6.35.
met the NZDF medical fitness criteria detailed i
n DFO 18 Defence Force
Orders for Health Services, Chapter 2
Health Service Delivery, and are to be
medically fit prior to deployment.
Command Guidance: in addition to medical clearance, commanders are to
ensure psychological readiness to deploy is monitored in all members of the
Armed Forces as outlined in DFO 3, Part 12, Chapter 6
Mental Health
Strategy. Refer: DFO 3, Part 12, Chapter 6 Mental Health Strategy and
Part 14, Chapter 1 Identity Cards, Identity Discs and Passports.
Vaccinations
The vaccinations for members of the Armed Forces are to be maintained
9.6.36.
according to the NZDF Vaccination Schedule.
Additional vaccinations may be required for specific deployments.
Dental
Members of the Armed Forces deploying on operational service are to have
9.6.37.
met the NZDF dental fitness criteria detailed i
n DFO 18 Medical and Dental
Services, Chapter 2
Health Service Delivery, and are to be dentally fit prior to
deployment.
Waiver of
COMJFNZ may vary or waive the above required fitness standards, based
fitness
on the nature of the deployment and projected role that the member of the
standards
Armed Forces is being considered for.
9.6.38.
Drug testing
Refer: DFO 3, Part 12, Chapter 7
Substance Misuse –
‘Pre-deployment
9.6.39.
Testing’.
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Command Clearance
Introduction
Command issues are to be factored into any decision to deploy or not deploy
9.6.40.
a member of the Armed Forces.
Factors to
Factors to consider are those affecting members of the Armed Forces or
consider
their families. These may not be reflected in their personal or medical
9.6.41.
records, and may include:
(1) compassionate matters
(2) medical problems
(3) legal issues (including disciplinary issues)
(4) financial issues
(5) mental health issues
(6) addiction or substance misuse
(7) family or relationship issues
(8) residual capability
(9) performance issues or formal warnings
(10) court-ordered loss of driver licence, or
(11) restriction on handling firearms.
Responsibility
Members of the Armed Forces are to notify their CO without delay of any
of members of
personal issues that may impact on their ability to deploy. This includes any
the Armed
restrictions imposed on them through the New Zealand Legal System
Forces
(including the New Zealand Police or other such agency) that impacts on
9.6.42.
their employment or their ability to carry out their full duties.
Update SAP
It is to be recorded in SAP HCM where a member of the Armed Forces is not
HCM
command cleared for deployment. This decision is to be reviewed monthly in
9.6.43.
accordance with
Levels of Readiness policy in this Order.
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Section C: Addressing Barriers to Individual Readiness
Overview
Introduction
This section outlines the responsibilities of members of the Armed Forces
9.6.44.
and commanders when there are barriers to a member achieving a
readiness level of 1 or 2.
Contents
This section contains the following topic:
9.6.45.
Topic
Page
Barriers to Individual Readiness
16
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Barriers to Individual Readiness
Introduction
A barrier to individual readiness is any event or situation either temporary or
9.6.46.
permanent that adversely impacts on the ability of a member of the Armed
Forces to deploy.
Barriers to
Members of the Armed Forces are to report all barriers to individual
individual
readiness to their CO as soon as they become apparent.
readiness
9.6.47.
Members of the Armed Forces are to resolve any barriers within their control
as soon as practicable and update their CO on at least a monthly basis of
their progress.
Members of the In accordance with single Service training requirements, members of the
Armed Forces
Armed Forces under training specific to trade and rank may be exempted
under training
from meeting some or all individual readiness requirements at the discretion
9.6.48.
of their commander or relevant single Service training authority.
An exemption for training reasons:
(1) is to be recorded on SAP HCM, and
(2) is to note the length of the exemption.
Service needs
Nothing in this Order limits the Crown in determining the deployment and
take
disposition of the Armed Forces.
precedence
9.6.49.
An exemption to a barrier to individual readiness may be granted.
Barriers may be overridden at any time at the discretion of the single Service,
Command or COMJFNZ.
Where an exemption is cancelled, it is desirable to give no less than three
months’ notice.
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Barriers to Individual Readiness, Continued
Inability to
Where members of the Armed Forces are assessed as being unable to
maintain
maintain individual readiness for reasons within or beyond their control, their
individual
continued service is to be reviewed in accordance with these Orders at
readiness
DFO 3, Part 11, Chapter 8 Departing the NZDF (Military).
9.6.50.
In the context of this provision, ‘unable to maintain’ means that the member
of the Armed Forces is ‘not deployable’ and has been or is likely to be
‘not deployable’ for a period of time in excess of six months.
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