MINUTES OF THE MEETING OF THE TRUST BOARD,
OPEN AGENDA
Meeting to be via Zoom video teleconference and
at Level 2, Apārangi Office (Mercury Building) Main Boardroom
33 Broadway Avenue, Newmarket
Thursday, 18 June 2020
(Haratua – Rāpare, 18 June 2020)
9:00am-2:30pm
Present: O Atimalala (Chair), J Judge, Dr S Sandley, R Carlyon, B Palmer, M Binns and Prof. R Bedford;
and via Zoom video link: K Avery, M Mariassouce, and S Kailahi
Apologies: P M Lua, incoming PAG Chair
In attendance: Chief Executive, President, Auckland Museum Institute and Governance and Compliance
Manager
Item
MINUTES
No.
1.
WELCOME
The Chair welcomed J McIntyre from Auckland Museum Institute (AMI) and opened the
meeting at 2:53pm.
1.1
Apologies
Apologies were received from P M Lua, incoming PAG Chair.
2.
GOVERNANCE
2.1
Trust Board Interests Declared
No conflicts of interest were declared by the Trust Board.
2.2
Minutes of the Previous Agenda Meeting of the Trust Board on 30 April 2020
The Chair tabled the draft Minutes of the Open Agenda Meeting of the Trust Board on 30
April 2020 as a true and accurate record.
J Judge / R Carlyon – All carried
2.3
Matters Arising
Draft Annual Plan 20/21
The Trust Board noted that the Draft Annual Plan 20/21 was the main matter arising
from the previous meeting. The Chair of the Planning Committee confirmed that
Auckland Council had accepted the levy request for FY20/21 at the meeting of the
Finance and Performance Committee earlier in the morning. The Chair of the Planning
Committee had attended the meeting alongside the Director of Collections and Research,
but they had been unable to respond to any direct queries posed by the Committee.
Only Council officials were permitted to respond to questions from the committee.
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Trust Board Open Agenda Meeting Minutes – 30 April 2020
The Chair of the Planning Committee reported that the Councillors on the Committee
had expressed general support for the Museum but was look for greater accountability
such as greater clarity and frequency in reporting from the Museum.
3.
MATTERS FOR DISCUSSION
3.1
Taumata-ā-Iwi Report
M Mariassouce provided a verbal update from the Taumata-ā-Iwi. He reported that the
Covid19 situation had of course been difficult for iwi, and the previous Taumata meeting
on 5 June had been held via Zoom. There had been two notable reports at the Taumata
meeting. First, the Taumata had received an interesting update on the repatriation
programme and M Mariassouce recommended that the update also be provided to the
Trust Board. Second was an update on the recovery of Pokaiwhenua (mere pounamu).
M Mariassouce reported that little progress had been made on recovery and the
Taumata had again discussed the possibility of using a private investigator. N
3.2
Auckland Museum Institute (AMI) Report
J McIntyre tabled the AMI President’s report as read and briefed the Trust Board. He
reported that AMI understood the Museum’s difficult financial situation and noted that
the re-structuring had resulted in the loss of AMI’s main point of contact in the Museum
staff. J McIntyre reported that AMI’s steering committee was going through a strategic
conversation following the changes. He noted that AMI continued working with the
Museum Development team on the membership programme and still awaiting a date for
launching membership.
J McIntyre reported that the AMF was still completing its winding-up and compliance and
there was no set date for completion. He also reported that AMI had made its
nominations for new Trust Board members, and he passed his thanks to S Sandley and J
Brosnahan for their service and engagement.
Given the financial impacts and Museum restructuring, R Bedford asked if AMI would be
reviewing its expectation of services and support from the Museum. J McIntyre
explained that the situation had provided AMI with an opportunity to consider the
relationship and viewed it as a team approach. AMI would be looking at the SLA and
what arrangements could be made given the situation. The Chief Executive noted that
the Museum was still committed to fulfilling its obligations in the SLA and continued to
work with the Steering Group.
3.3
Pacific Advisory Group Report
PAG Chair, S Kailahi, reported that PAG had met in May, and had discussed a pacific
community engagement plan working with both the Chief Executive and the Director of
Collections and Research. She highlighted that it was Rotuma language week and noted
that one of the new PAG members was Rotuman. PAG was looking forward to upcoming
Samoan language week. She praised the Museum for embracing and driving the Pacific
language weeks.
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Trust Board Open Agenda Meeting Minutes – 30 April 2020
The Chair explained that she was handing over to Pakilau Manase Lau and looked
forward to the PAG continuing its engagement with the Trust Board and Taumata in
developing a collective synergy.
The Trust Board Chair acknowledged the PAG Chair and thanked her on behalf of the
Trust Board for her mahi and commitment.
4.
ITEMS TO NOTE
4.1
Finance and Visitation Reports
The Trust Board received the Finance and Visitation Reports. The Director of Enterprise
and Finance reported that Auckland Museum was largely in good financial position
although it was likely to see a $450,000 loss in FY19-20 due to the loss of self generated
revenue. She explained that from 1 July 2020 the Museum has a stable financial
structure in place for the upcoming year.
Health and Safety Reports
The Trust Board received the Health and Safety Reports and noted that sick leave had
been fairly low during the reporting period.
6.
ANY OTHER BUSINESS
No other business was raised
7.
OPEN AGENDA MEETING CLOSE
The Chair closed the Open Agenda meeting of the Trust Board at 3:27 pm.
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Trust Board Open Agenda Meeting Minutes – 30 April 2020
