BEB Meeting Minutes Jan Apr 2021 Redacted.pdf

IN CONFIDENCE
MEETING NOTES
1 – 2 pm, Wednesday, 13 January 2021
Held via Microsoft Teams
Members: Christine Stevenson (Chair, NZ Customs), Ashley Bloomfield (MoH), Carolyn Tremain
(MBIE), Chris Seed (MFAT), Peter Mersi (MoT), Ray Smith (MPI)
Attendees: David Soper (Customs), Chappie Te Kani (DPMC), Deborah Geels (MFAT), Vince Arbuckle
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(MPI)
Invitees: Sarah Davies (MBIE), Stacey Munro (MBIE) s 9(2)(g)(ii) OIA
Shelley Tucker (MoT),
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Ara Tai Rakena (MFAT)
Apologies: Chris Seed (MFAT), Ray Smith (MPI)
1.
Welcome, Apologies, Meeting Context
The Chair welcomed members for the first meeting of the Border Executive Board and noted the
meeting would focus on the work to introduce Pre-departure Testing.
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2.
Policy Update
DPMC updated the group on the paper being prepared on the implementation of the pre-departure
testing (PDT) that is due to go to Ministers in the next day or two. While initially being prepared to
address testing for the UK and US, this will now also include broadening out PDT to other countries.
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Issues still being worked through include whether different treatment for different countries is
consistent with the Bill of Rights Act, and application to air crew.
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The Board noted that the implementation of the testing needed to allow enough time for travellers
to make the necessary arrangements and not be caught short.
A question was raised as to whether agencies are doing enough to test MIQ staff and other border
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workers. MoH advised they are continuously reviewing the guidance around testing of staff and PPE
provision in the context of wider work on the response. This is detailed in an A3 which they can
share. It was also noted that ongoing advice to Ministers should reflect options for supporting MIQ
and border workers at a time when people coming through the border have a higher level of risk.
The Board noted the importance of continuing to work with unions, and that the approach to
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working with unions for the MIQ and other parts of the system be joined up.
Action Points:
 MoH to share the A3 detailing the work on the range of options to prevent the spread of
COVID-19.
 MIQ and Customs to work to link up engagement with all relevant unions about workforce
health and safety, to ensure arrangements across the system are consistent.
3.
Readiness for Go-live

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The Board discussed the readiness for the implementation of the PDT, with members of the view
that agencies are all on track.
MBIE noted that MIQ is anticipating that some booked places will not be used and will proactively
reallocate these over the first 2 weeks of the introduction of the new policies.
The Board noted the need for good communications around the new policies and processes,
including the ability to respond to questions from passengers and airlines. Messaging should include
that there could be increased demand on agencies during the transition period as the new policies
are introduced.
The Board discussed plans for communications with media and the likely interest in levels of 1982
passenger compliance with the new regime.
MFAT advised it is expecting more calls for assistance and is increasing staffing at the call centre.
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MBIE also noted its call centre will take questions. DPMC will work with agencies to develop some
FAQ and appropriate responses.
There was a discussion about enforcement implementation. The Board agreed that its preference is
that this occur two weeks after the wider roll-out. This will allow time to understand non-compliance
and address any implementation issues. This will be conveyed to Ministers in the upcoming briefing.
4.  Reporting
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The Board noted that agencies will collect the best possible data about the implementation and
compliance of the provisions, including those who may be stranded and seek financial assistance,
but this would likely be a very manual process – particularly in the beginning.
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Action Point:
  It was agreed that MBIE would work with agencies to prepare a reporting template to be
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used for regular reporting to Minister Hipkins on the PDT.
5.  Assurance
The Chair proposed a two-stage process for the assurance of the pre-departure testing, involving an
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initial review of the process maps and operating procedures, followed by a future review after the
PDT has been in operation for approximately 8 weeks. It was agreed that it would be important to
have someone who knows the system to undertake the reviews and s 9(2)(a) OIA
and s 9(2)(a)

were suggested as possibilities. MoH noted the importance of guidance on the use of infectio
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prevention control (IPC) measures and ensuring frontline workers are aware of this. MoH is running
its third round of assurance over IPC in MIQ facilities. IPC Assurance at airport and seaports has not
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yet been undertaken. MoH agreed to look into doing this.
Action Points:
  MBIE to work with agencies to develop a proposal for the Board on suitable consultants to
undertake the review.

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  MOH’s infection prevention control (IPC) people to provide a presentation to the Board on
their work at an upcoming meeting.
  MoH to look at running an assurance programme re IPC for workers and passengers/crew at
international airports and seaports.
6.  Other issues and priorities
The Chair advised that one way travel from the Cook Islands to New Zealand from 21 January would
be announced tomorrow. The planned Cabinet paper on the Trans-Tasman safe travel zone has been
deferred by a couple of weeks.
The Board agreed to meet again on Monday 18 January to discuss the PDT implementation and any
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issues arising.

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MEETING NOTES
1 – 2 pm, Wednesday, 13 January 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Members: Christine Stevenson (Chair, NZ Customs), Ashley Bloomfield (MoH), Carolyn Tremain
(MBIE), Chris Seed (MFAT), Peter Mersi (MoT), Ray Smith (MPI)
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Attendees: Michael Papesch (Customs), Sue Gordon (MoH), Vince Arbuckle (MPI), David Taylor
(MFAT)
Invitees:
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Apologies: Chris Seed (MFAT), Ray Smith (MPI)

1.  Welcome, Apologies, Meeting Context
The Chair welcomed members and set out the context for the meeting. The minutes for the last
BSGG meeting on 17 December 2020 and the previous BEB meeting on 13 January 2021 were
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confirmed and completed action points were noted.
2.  Safe Travel Zone update –Cook Islands go-live
The Chair noted that the first quarantine free flight was processed through Auckland airport without
any issues.
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3.  Job description for Executive Director for the Secretariat
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The Board discussed the job description for the new Executive Director role for the Secretariat and
noted that feedback from Board members would be needed by Tuesday 26 January 2021.
4.  Using NZeTA platform for health declaration and contact tracing
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MoH updated the Group on work underway to further develop the NZeTA platform to receive pre-
flight health declarations that will also assist with contact tracing. The Group discussed the benefits
of using the NZeTA platform and the need for its use to be mandatory for all travellers including
Australians and New Zealanders. The Board agreed that INZ would assume responsibility for further
work and report back to the Board on progress in late February.
The group discussed the need for strong data protection standards and the importance of having the
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right information sharing agreements in place and noted that the app may also be used to collect
vaccine status information from travellers. MoT noted the work underway on a paper regarding a
‘Travel Pass’ and offered to report back to the group with further information.
Decisions:
  Agreed that INZ is to assume responsibility for progressing work on using the NZeTA
platform for health declarations

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Action points:
  INZ to report back to the Board in late February with on progress to update the NZeTA
platform to collect health declarations
  MoT to report back to the Board in late February with an update on the ‘Travel Pass’ paper.
5.  Vaccine planning and communications with border workers
MoH updated the group on the COVID-19 Vaccine and Immunisation Programme noting that of the
three planned scenarios, New Zealand is currently in scenario one with low to no community
transmission meaning that the focus for vaccinations was on the health and border workforces. MoH
outlined work underway to identify the individuals that would be offered the opportunity to be
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vaccinated first and noted the need for clear and effective communications between agencies whilst
identifying this group.
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The Board discussed the importance of working with the unions and the need for continued testing
due to the possibility that even though people are vaccinated, they may still be able to act as carriers
for COVID-19. The Chair raised a question about overseas postings as some countries are offering to
vaccinate diplomatic staff. The group noted the need for further planning to include diplomatic staff
as measures overseas may mean that New Zealand diplomats are excluded from events and
buildings until they are vaccinated.
6.  Terms of Reference –Review of COVID-19 Maritime Border Measures
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MoT raised a question about the inclusion of seafarer welfare in the Terms of Reference for the
review of COVID-19 Maritime Border Measures, however, the Board noted that the assurance work
would focus on work being undertaken as part of the Maritime Border Order.
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7.  Other issues and priorities
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No other issues or priorities were raised.
Meeting closed at 4:00pm.
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IN CONFIDENCE

MEETING NOTES
3 – 4 pm, Wednesday, 28 January 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Members: Christine Stevenson (Chair, NZ Customs), Ashley Bloomfield (MoH), Carolyn Tremain
(MBIE), Chris Seed (MFAT), Peter Mersi (MoT), Ray Smith (MPI)
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Attendees: Michael Papesch (Customs), Sue Gordon (MoH), Catriona Robinson (MBIE)
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Invitees: Emma Hickson (MoH), Dr Sally Roberts (MoH), Bryre Patchell (Customs), Steve Gilbert (MPI)
Apologies: Michael Papesch (Customs)

1.  Welcome, Apologies, Meeting Context
The Chair welcomed members and set out the context for the meeting.
2.  Infection Prevention Control presentation
The Infection Prevention Control (IPC) team from MoH gave a presentation to the Board on how
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practices and principles used to prevent transmission of infections in hospitals were being used at
the border to help control and reduce the transmission of COVID-19 within the working
environment.
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The Chair thanked the IPC team for the presentation and the Board discussed issues around the
establishment of health and safety committees noting that they were not functioning well due to the
lack of attendance. The Board agreed that the IPC audit team should audit the Auckland and
the
Christchurch international airports.
Decision
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  Agreed that the IPC audit team should audit the Auckland and Christchurch international
airports.
Action
  MoH to commission an IPC audit of Auckland and Christchurch international airports.
3.  Maritime Border – Le Laperouse
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The Board discussed the evolving situation with the potential arrival of a cruise ship, Le Laperouse,
which was en route to New Zealand without visas for 61 members of the crew. The Board noted that
there were five potential options for dealing with the emerging situation depending on the actions
of Le Laperouse and that communications should be proactively released to manage public
expectations. s 6(b)(i) OIA

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4. Other issues and priorities
No other issues or priorities were raised.
Meeting closed at 4:00pm.

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MEETING NOTES
3 – 4 pm, Wednesday, 04 February 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Members: Christine Stevenson (Chair, NZ Customs), Ashley Bloomfield (MoH), Carolyn Tremain
(MBIE), Chris Seed (MFAT), Peter Mersi (MoT), Ray Smith (MPI)
Attendees: Michael Papesch (Customs), Sue Gordon (MoH), Catriona Robinson (MBIE), Audrey
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Sonerson (MFAT), Cheryl Barnes (DPMC), Maree Roberts (MoH), Una Jagose (Crown Law)
Invitees: Jacinda Funnell (Customs), Megan Main (MBIE), Andy Milne (MBIE), Erina Clayton (MPI)
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Apologies: Chris Seed (MFAT)
1.  Welcome, Apologies, Meeting Context
The Chair welcomed members and set out the context for the meeting.
2.  Collective plan for vaccination of border staff
The Chair provided an overview of the proposed collective plan to roll out COVID-19 vaccination to
border workers and their household contacts. The Board discussed issues and concerns around the
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potential risk to the COVID-19 elimination strategy arising from any proportion of the border staff
refusing vaccinations, but was assured by MoH that risk had already been minimised to a very small
degree with measures such as ongoing testing, use of PPE etc. all of which should continue to be
applied as before. Aspects of employee wellbeing and safety were discussed as useful motivators to
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encourage and drive vaccination numbers, and it was agreed to ensure vaccination requirements get
incorporated in the terms of agreement for any new employees joining the border workforce. s 9(2)
  (h)
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MoT also noted that special
factors influencing vaccination rates of private sector border staff such as airline and airport staff
may need to be taken into consideration.
Board members noted the need for a tougher approach at quarantine facilities due to higher risk
and the importance of clear and well-coordinated communication to border staff across agencies
overall. MoH agreed to circulate advice on a detailed implementation plan and guidelines that were
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to be presented for Ministerial discussions and approval the following day. MoH also agreed to work
with DHBs on establishing the location of vaccination centres such that employee convenience of
having the vaccine administrated on site would be balanced with getting DHBs to provide the
required monitoring and timely reporting of vaccination results.
In order to ensure there was a consistent rollout while still managing the needs of specific agencies,
the Board agreed to appoint bespoke liaison representatives from each agency to work in close
collaboration with Andy Milne from MBIE, who would be the central coordinator reporting back to

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the Board with regular updates on status and new developments. It was noted that another liaison
group would be set up in parallel to ensure clear and targeted communication of information and
instructions to all agencies.
The Chair acknowledged and thanked the joint agency teams from MoH and MBIE in pulling together
the border vaccination advice within tighter timeframes than were anticipated.
Decision
  Agreed that the three-pronged Educate/Expect/Support approach would be the most
appropriate in achieving the aim of getting the highest possible vaccination rate with
smoothest possible employee experience.
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  Agreed that Andy Milne from MBIE will be the central coordinator for border vaccine rollout,
reporting back to the Board with regular updates on status and new developments.

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  Agreed to ensure vaccination requirements get incorporated in the terms of agreement for
any new employees joining the border workforce.
Action
  MoH agreed to circulate advice on the detailed implementation plan and guidelines that
were to be presented for Ministerial discussions and approval the next day.

3.  Other issues and priorities
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No other issues or priorities were raised.
Meeting closed at 4:00pm.
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MEETING NOTES
3 – 4 pm, Wednesday, 11 February 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Members: Christine Stevenson (Chair, NZ Customs), Ashley Bloomfield (MoH), Carolyn Tremain
(MBIE), Chris Seed (MFAT), Peter Mersi (MoT), Ray Smith (MPI)
Attendees: Michael Papesch (Customs), Sue Gordon (MoH), Catriona Robinson (MBIE), Cheryl
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Barnes (DPMC), Maree Roberts (MoH), Aaron Martin (Crown Law), Dallas Welch (PSC)
Invitees: {Roquito Lim (MPI), Danny Tsai (MoT), Alastair Farr (Customs)} – Item 2, {Andy Milne
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(MBIE), Heather Peacocke (DPMC), Carl Ferguson (MoH), Carl Billington (MoH)} – Item 3
Apologies: Carolyn Tremain (MBIE)
1.  Welcome, Apologies, Meeting Context
The Chair welcomed members and set out the context for the meeting.
2.  Financial sustainability: Updated passenger volume scenarios
The Board commented briefly on the updated scenarios, noting that the new numbers were
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significantly more optimistic than the previous passenger volume forecasts, and questioned the
reliability of the underlying assumptions, under which Safe Travel Zones (STZ) would open soon and
would then remain open.
Members pointed out that using such an assumption as the basis for formulating revised funding
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requirements posed considerable risks to the financial sustainability of the border sector, especially
in light of the continued uncertainties and barriers in STZ implementation. The Board agreed a more
prudent approach was required and asked for the preparation of alternative scenarios, based on a
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later start date of the STZ in October/November 2021 and disruptions to the STZs once established.
The team was also asked to discuss, with Treasury, options for addressing the on-going uncertainty
over passenger volumes in the context of the Budget 2021 bids.
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Action
  The modelling team to prepare alternative passenger volume scenarios, based on a later
start date of the STZ in October/November 2021 and disruptions to the STZs once
established. , and to discuss the handling of the revised scenarios with the Treasury.

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3.  Border vaccination status
Andy Milne provided an overview of the coordination efforts on the collective plan to roll out the
COVID-19 vaccination to border workers and their household contacts. He noted that while DHB
plans were still being firmed up, staff data was being prepared by agency leads for migration to
MoH, and clarity was being gained on the information gathering process for household contacts of
border staff.

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Crown Law noted that a Cabinet paper on maximising the uptake of COVID-19 vaccines was being
reframed, to outline options that would (if approved) prohibit frontline workers from remaining in
that role unless vaccinated. Options for Tier 1 staff who refused vaccination, and who could not be
redeployed, were discussed including what was feasible under current legislation.
Members also discussed issues related to managing vaccination exemptions, engagement with
private sector staff and employers, and the implication of time lags in the case of staff who may
require a brief period of time to accept and consent to the vaccine. Crown Law confirmed that the
paper being put forward to Cabinet was to seek agreement in principle on the options that would be
explored further, and consultation and input from border agencies was agreed to be sought prior to
submission.
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MoH noted that the outcomes of the frontline vaccination phase would have considerable influence
on the public opinion and confidence around the broader rollout of vaccination to the public, and
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provided a brief overview of the communication and engagement plans designed to provide staff
and employers with easy access to reliable information and support, and address key questions and
concerns than were likely to present barriers to accepting vaccination. Final communications
collateral was under development and would be shared with all agency communication leads over
the next few days.
Action
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  MoH to provide finalised communications collateral to all agency communication leads over
the next few days.
4.  Update on Safe Travel Zones
s 6(b)(i)
The Chair provided a brief update, quoting significant uncertainties in the Trans-Tasman stream, OIA
s 7(b) OIA
s 6(b)(i) OIA
, s 6(a) OIA
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s 7(b) OIA

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5.  Other issues and priorities
No other issues or priorities were raised.
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Meeting closed at 4:00pm.

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MEETING NOTES
3 – 4 pm, Wednesday, 18 February 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Members: Christine Stevenson (Chair, NZ Customs), Ashley Bloomfield (MoH), Carolyn Tremain
(MBIE), Chris Seed (MFAT), Peter Mersi (MoT), Ray Smith (MPI)
Attendees: Michael Papesch (Customs), Catriona Robinson (MBIE), Megan Main (MBIE), Erina
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Clayton (MPI)
Invitees: Andrew Milne (MBIE) – Item 2 and 3, Willy Trolove (MBIE), {Jacinda Funnell (Customs),
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David Soper (Customs)} – Item 4
Apologies: Carolyn Tremain
1.  Welcome, Apologies, Meeting Context
The Chair welcomed members and set out the context for the meeting.
2.  Border vaccination – operational readiness
Andy Milne provided an update of the border vaccination coordination efforts, noting progress in
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collaboration with DHBs, with major vaccination centres confirmed, training and dry runs of vaccine
rollout underway, submissions of employee data to MoH, and the defence force assisting with
coordinating vaccination appointment bookings for staff. MoH noted challenges in the reporting of
vaccination booking numbers from any central source, and recommended that reporting should
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instead be directed on the numbers of staff being vaccinated from each agency.
3.  Border vaccination – communications
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Willy Trolove, the newly established single point-of-contact for vaccination-related communications,
noted that border staff were now keen to understand details of the vaccination rollout process and
confirmed the benefits of sharing frequently asked questions and answers among border agencies.
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4.  Border vaccination – HR/legal issues and engagement with unions
Customs provided an overview of a draft Ministerial report outlining the approach to maximise
uptake of the COVID-19 vaccine rollout to border workers. It is anticipated that there will be healthy
uptake among border workers influenced by gradual peer pressure and the subsequent gains for
people to then be able to travel overseas. The report recommends using existing employment
legislation levers to maximise voluntary uptake for a sufficient period of time (such as eight weeks)
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before considering alternative employment options. Members discussed the need for applying
different considerations for border employees who are not part of the public sector (such as airport
staff), and noted issues related to individual as well as collective health-and-safety risk assessment
and accountability. Members also agreed on the importance of engaging with union groups to
consult on the risk assessment reviews before determining next steps.

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Decision
  The board agreed to the recommendation that agencies should use an eight week period to use
existing employment legislation levers to maximise uptake of the vaccination and provide
sufficient time to work with those workers who may initially choose not to be vaccinated
Action
  Customs to share a draft health and safety risk assessment to determine the cohort for
vaccination, and make it available for other agencies to personalise and use for their own Tier 1
staff.
  Customs to provide a revised process map of vaccination options (with timeline) for employers
to engage with Tier 1A staff.
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  Willy Trolove to circulate vaccination FAQs and other communications collateral with other
agencies in the next few days.
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5.  Other issues and priorities
No other issues or priorities were raised.
Meeting closed at 4:00pm.

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MEETING NOTES
3 – 4 pm, Wednesday, 25 February 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Members: Christine Stevenson (Chair, NZ Customs), Ashley Bloomfield (MoH), Carolyn Tremain
(MBIE), Chris Seed (MFAT), Peter Mersi (MoT), Ray Smith (MPI)
Attendees: Michael Papesch (Customs), Cheryl Barnes (DPMC),
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Invitees: {Andrew Milne (MBIE), David Soper (Customs), Erina Clayton (MPI)} – Item 2, {Alastair Farr
(Customs), Roquito Lim (MPI)} – Item 3
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Apologies:
1.  Welcome, Apologies, Meeting Context
The Chair welcomed members and set out the context for the meeting.
2.  Border vaccination
Andy Milne provided an update of the border vaccination status, noting a smooth and steady
commencement of staff being vaccinated, with approximately 2000 staff immunised and no
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significant challenges encountered so far. He noted keen Ministerial interest in the understanding of
the details of the likely issues, barriers, and legal considerations related to the vaccination of border
staff.
A Cabinet paper is being prepared to outline options to support the staff vaccination programme,
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particularly the steps to maximise vaccination uptake in the proposed 8-week period of staff
engagement, and the options that would be considered beyond then. Board members agreed to
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provide feedback and signoff on these papers over the course of the weekend.
MPI provided an update on the development of a process for individual risk assessments, which will
be shared with other border agencies once finalised. MPI agreed to report back on this work as part
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of the Health and Safety (H&S) and Employee Relations (ER) management of Border Worker
Vaccination.
Members discussed the benefits of using the vaccination data generated in the next couple of weeks
to assess whether any additional levers may be required to increase vaccine uptake. They agreed
that using harder measures such as redeploying staff who are not vaccinated at this stage could risk
the currently observed positive attitude and uptake from staff. They acknowledged that regular
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communication should be the main tool to encourage vaccination uptake, and noted the need to
provide regular updates of vaccination numbers to Ministers. The Chair thanked Andy and his team
for their successful outcomes and ongoing efforts.
Action
  MPI/Customs to report back on the progress of the H&S and ER management of Border Worker
Vaccination.

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3.  Financial sustainability: Revised passenger volume scenarios
Members noted the revised passenger volumes scenarios prepared by MPI, MOT and Customs for
various uptakes of Safe Travel Zones. They noted that the level of uncertainty was such that the
September 2020 moderate scenario (which has been used as the basis for 2021 budget bids) should
continue to be used. The Board agreed to report to the Treasury on variances between the budgeted
funding, and the actual spend, according to the reporting timetable for CRF funding.
The next version of updated scenarios was commissioned to be reviewed in three months’ time. The
Chair acknowledged the team’s excellent work on the three financial sustainability papers, which
successfully passed through Cabinet Committee this week.
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Decision
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  The board agreed that 2021 budget bids for financial sustainability should continue to be based
on the September 2020 ‘moderate’ scenario.
Action
  The MoT, MPI, and Customs modelling team to present the next version of updated scenarios to
BEB for review in three months’ time.

4.  Border Executive Board setup
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Customs gave an overview of the proposed Terms of Reference and the draft Border Executive
Board Work Programme. Customs outlined that the draft work programme highlighted the strategic
elements of the work programme, rather than every individual project, and border related work that
was within the purview of an individual agency (such as immigration visa settings) was also excluded.
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Concerns were raised about the work programme was too heavily weighted to the policy-related
items, whereas the operational work of the Board was not prominent enough on the work
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programme (eg. the inclusion of such projects as the RTT scanners and the International Mail Centre
upgrade was suggested). Members also recommended showing the ‘Roadmap strategy for
reopening the border’ and the ‘Green traveller’ work streams more prominently on the work
programme, as it was important for the Board to remain closely involved in that work.
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Members agreed that they should make time for a longer facilitated workshop in April to determine
the Board’s strategic intent with a particular focus on the Board’s ambitions in the post-COVID
world.
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  The board agreed to the Terms of Reference and governing operating protocols as presented.
Action
  Customs to report back with an updated work programme in two weeks.
  BEB secretariat to organise a 2-3 hour facilitated workshop (eg with s 9(2)(a) OIA
) to help the
Board determine its strategic intent in the post-COVID world in particular.

5.  Other issues and priorities

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No other issues or priorities were raised.
Meeting closed at 4:00pm.

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MINUTES
3 – 4 pm, Thursday, 11 March 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Present: Christine Stevenson (Chair, NZ Customs), Ashley Bloomfield (MoH), Carolyn
Tremain (MBIE), Chris Seed (MFAT), Peter Mersi (MoT), Penny Nelson (MPI)
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Apologies: Cheryl Barnes (DPMC), Ray Smith (MPI)
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In attendance: Andy Milne (MBIE), s 9(2)(g)(ii) OIA
Bev Driscoll (MoT), Bryre
Patchell (Customs), Kirstie Hewlett (MoT), Michael Papesch (Customs), Sarah Holland
(BEB), Sonia Mani (BEB)
Item 1: Welcome and apologies
1.  The Chair welcomed members to the meeting.
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Item 2: Vaccine rollout to border workers
2.  Andy  Milne  (MBIE)  provided  an  update  of  the  vaccine  rollout  to  border  workers,  noting
positive uptake, with three quarters of the required staff having received their first round of
vaccination.
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3.  Significant  work  is  being  undertaken  to  unblock  data  issues  relating  to  both  the  total
number of Tier 1A workers and also the centralised record showing the number of border
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workers vaccinated to date. Noting that there will always be employee turnover, MBIE was
asked to consider determining a fixed number for the total number of Tier 1A employees
requiring vaccination (the “denominator”). s 9(2)(f)(iv) OIA

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4.  Hotel  employers  were  seeking  strong  guidance  regarding  requirements  around
vaccination of their workforce. CE MBIE planned to write to these next week stating her
expectations. Unions had indicated that it was important to follow a proper process that
was not rushed.
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5.  Caution  was  urged  against  closing  vaccination  centres  too  early,  especially  if  these
needed to be subsequently reinstated. (MoH to note)
6.  MBIE is leading the drafting of a briefing paper to the Minister for COVID-19 Response
outlining  further  advice  on  stronger  regulatory  levers  to  support  the  COVID-19  vaccine
rollout  to  border  workers.  This  paper  is  due  to  be  submitted  tomorrow  (12  March).  The
Chair asked that this include advice that:

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a.  Taking  a  role-based  assessment  approach  could  be  used  to  determine  which
border roles were low-risk and thus vaccination may not be required;
b.  It would be difficult to guarantee that 100% of border workers would be vaccinated
at all times, partly due to staff movement.
Item 3: Reconnection with the world: Strategic approach to the ‘Keep it out’ pillar and
Travel Health Pass
7.   DPMC and MoH provided an update on the content of a proposed paper outlining options
for a refresh of the COVID-19 elimination strategy including aspects related to unlocking
the border. One of the key policy questions was what Managed Isolation and Quarantine
requirements could look like in the future.
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8.  The paper was scheduled to go to Social Wellbeing Committee on 24 March 2021.
9.  Members noted there were a range of complex points to agree, such as which varieties of
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vaccine  would  be  recognised  in  New  Zealand,  what  certifications  would  be  acceptable,
and timeframes around these.
10. Members  agreed  to  have  their  agencies  provide  prompt  input  in  line  with  the  tight
timeframes on the submission of the paper.
11. Action: At the Chair’s request, DPMC to ensure that the maritime perspective, in particular
the needs of commercial seafarers as part of reopening the borders, was included in the
paper.
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12. MoT provided an update on the Travel Health Pass work programme, outlining questions
and scenarios that needed to be resolved to ensure the smooth facilitation of inward and
outward travel from New Zealand, in readiness for when the borders are unlocked. s 9(2)
(f)(iv)

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OIA

the

13. Action: MoT to provide regular reporting to the Board on progress with the Travel Health
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Pass work programme.
Item 4: Reconnection with the world: Digital declarations
14.  s 9(2)(f)(iv) OIA

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IN CONFIDENCE
s 9(2)(f)(iv)
OIA



Actions arising from this meeting
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DPMC to include the maritime perspective, in particular the  DPMC
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needs of commercial seafarers, in the border unlocking
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aspects of the evolution of the elimination strategy advice
to Cabinet.
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13
Provide regular reporting to the BEB on progress with the
MoT
April
Travel Health Pass work programme

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IN CONFIDENCE
MINUTES
2.45pm – 4 pm, Thursday, 18 March 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Present: Christine Stevenson (Chair, NZ Customs), Carolyn Tremain (MBIE), Kirstie Hewlett
(MoT) for Peter Mersi (MoT), Ray Smith (MPI), Sue Gordon (MoH) for Ashley Bloomfield
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(MoH)
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Apologies: Ashley Bloomfield (MoH), Chris Seed (MFAT)
In attendance: Andy Milne (MBIE), s 9(2)(g)(ii) OIA
Cheryl Barnes (DPMC),
Michael Papesch (Customs), Sarah Holland (BEB), Sonia Mani (BEB)
Item 1: Welcome, apologies, meting context
1.  The Chair welcomed members to the meeting.
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Item 2: Minutes and action items
2.  The minutes from the meetings of 25 February 2021 and 11 March 2021 were taken to
be accurate records.
3.  Members confirmed that they agreed with the Terms of Reference for the “Review of
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COVID-19 measures (Maritime)” as discussed at the 21 Jan BEB meeting.
4.   The following actions were closed: #04 (arrange pre-departure testing review); #18
the
(schedule updated modelling scenarios); #22 (schedule Travel Health Pass updates)”.
Item 3: Reconnection with the world: Unlocking the border
5.  DPMC  and  MoH provided  an  update  on  the proposed  contents  of  a  Cabinet  paper  that
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outlined  options  for  the  evolution  of  the  COVID-19  elimination  strategy.  The  paper
proposed to build on the work done on the elimination strategy in the previous year and
evolve it further by flushing out some of the additional questions that need to be resolved
before the border is unlocked.
6.  The evolution of the elimination strategy would also include the development of a COVID-
19 work programme, an engagement and communications plan, and a blueprint to identify
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short and medium-term opportunities for relaxing border restrictions.
7.  MoH noted a number of risks that would remain in spite of the vaccination rollout, such as
‘under 16s’ not being vaccinated, various exempted parties, and the rollout itself spanning
through the rest of the year, and noted that such considerations should be included in the
revised strategy.

IN CONFIDENCE
8.  Members noted that it was important to manage public expectations, including socialising
how  responses  to  minor  outbreaks  could  be  managed  differently  as  the  number  of
vaccinated New Zealanders increased.
9.  CEs expressed a desire to engage early in the border aspects of the elimination strategy
so  that  they  can  provide  advice  on  the  direction  of  the  work  and  identify  any  risks  or
omissions. This would also help them ensure that the Board can deliver on its part of the
blueprint, thus ensuring the strategy can be operationalised.
Item 4: Vaccine rollout to border workers
10. Andy  Milne (MBIE) provided an update of the vaccine rollout to border workers, noting
90% of the designated workers had received their first jab. The next phase was focussed
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on administering the second dose of the vaccine to these workers and on commencing the
‘why  not?’  conversations  between  employers  and  employees  where  vaccinations  have
been declined.
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11. Andy noted issues related to the low number of registered household contacts and the
accessibility of community vaccination sites available for people to visit. He noted there
was a process underway to gain household contact information from border staff during
their  second  round  of  immunisation.  Plans  were  also  in  motion  to  massively  scale  up
operations and open more vaccination sites across the country.
12. More targeted efforts were being made to identify and address the needs of Māori and
Pacific cohorts. It was noted the next phase of vaccination (Tier 2 onwards) would include
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a significantly more diverse population and would therefore be likely to pose a number of
new challenges.
13. Sue Gordon (MoH) acknowledged the excellent coordination efforts of Andy and his team
in getting the vaccination rollout to this stage. Governance provided by the BEB was also
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acknowledged as being beneficial.
the
Item 5: Safe Travel Zones
14. The  Chair  noted  the  rapid  progression  of  recent  events,  all  of  which  signalled  that  the
opening of Trans-Tasman Safe Travel Zone (STZ) may be imminent.
15. The  Board  acknowledged  the  efficient  work  by  inter-agency  teams  in  planning  and
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preparing  for  the  operationalisation  of  the  safe  travel  zone  including  the  potential  for
additional measures to be implemented at short notice.
16. MoH noted that it was especially critical to be able to contact passengers in the event of
any further COVID-19 outbreaks. Members discussed the use of passenger data through
Passenger  Name  Record  (PNR)  details  and  arrival  cards  to  establish  base  contact
information.  The  coinciding  IATA  pilot  project  to  capture  passenger  health  information
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digitally was also noted to be occurring in April, which could be helpful.
17. Action:  DPMC  COVID-19  Group  agreed  to  lead  in  coordinating  the  communications
required to educate passengers and the public on the specifics of the Trans-Tasman QFT
implementation.

IN CONFIDENCE
Recognised Seasonal Employers
18. In  the  context  of  decisions  that  would  need  to  be  made  soon,  members  discussed  the
Recognised  Seasonal  Employer  (RSE)  scheme,  specifically  whether  the  roadmap  to
reopening would facilitate increased numbers of RSE workers entering New Zealand.
19. s 9(2)(f)(iv) OIA
20. s 9(2)(g)(i) OIA, s 6(a) OIA
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21. Members asked that potential options to help with increasing the number of RSE workers
be explored, such as finding more MIQ places for them, or making bespoke arrangements
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for their testing and vaccination.  This was to include understanding the economic impacts
associated with numbers of RSE workers.
22. s 6(b)(i) OIA
Item 6: Effectiveness of pre-departure testing
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23. The  Board  noted  the  results  from  the  March  2021  assessment  of  the  effectiveness  of
pre-departure testing, acknowledged the work as a good collaborative effort and agreed
to use this piece of work as part of the Board’s overall assurance framework.
Item 7: Other issues and priorities
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24. No other issues and priorities were noted.
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Actions arising from this meeting
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17
DPMC COVID-19 Group to lead in coordinating the
DPMC
Mar
communications required to educate passengers and the
COVID-
2021
public on the specifics of the Trans-Tasman QFT
19 Group
implementation.
21
Explore options for increasing the number of RSE workers;  INZ
Apr
estimate economic impacts associated with numbers of
2021
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RSE workers

IN CONFIDENCE
MINUTES
11am – 12pm, Thursday, 01 April 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Present: Christine Stevenson (Chair, NZ Customs), Ashley Bloomfield (MoH), Megan Main
(MBIE) for Carolyn Tremain (MBIE), Chris Seed (MFAT), Bev Driscoll (MoT) for Peter Mersi
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(MoT), Ray Smith (MPI)
Apologies: Carolyn Tremain (MBIE), Cheryl Barnes (DPMC), Peter Mersi (MoT)
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In attendance: Michael Papesch (Customs), Sarah Holland (BEB), Sonia Mani (BEB)
Item 1: Welcome, apologies, meting context
1. The Chair welcomed members to the meeting.
Item 2: Minutes and action items
Information
2. The minutes from the meetings of 18 March 2021 were taken to be an accurate record.
3. The following actions were closed: #20 Organise facilitated CEs workshop – Scheduled
for 4 June; #21 Include consideration of commercial seafarers in Cab paper – DPMC
confirmed this will be included; #22 DPMC to coordinate communications for QFT1 –
DPMC has confirmed it is leading this work; #23 RSE2 workers getting MIQ spaces –
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MBIE has shared details of work underway with BEB members.
the
Item 3: Reconnection with the world: Unlocking the border
4. s 9(2)(f)(iv) OIA, s 6(b) OIA
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Released

IN CONFIDENCE
Item 4:  Travel health Pass – programme update
7. MoT  gave  an  overview  of  the  Travel  Health  Pass  programme,  noting  the  two  main
components  of  this  work  as  vaccination  certificates  and  the  border  settings  applied  to
assess the credentials. Factors influencing this work included the tools and methods that
other countries were exploring and trialling to tackle the same problem, and decisions that
would be made by global standard setting bodies such as IATA3.
8. Substantial  work  was  being  undertaken  to  provide  early  signals  on  design  and  cost
impacts of potential digital solutions, with strong engagement from inter-agency groups on
this work.
9. It was agreed that the Board would receive ongoing updates on the progress of this work,
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so that adequate governance was maintained.
NB: Monthly updates on this item are already scheduled on the BEB forward agenda.
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Item 5: Trans-Tasman QFT
10. The Chair acknowledged the Herculean efforts of all the agencies, and especially MFAT,
in  planning  and  preparing  for  the  upcoming  opening  of  Trans-Tasman  QFT,  noting  that
four  international  airports  (Auckland,  Wellington,  Christchurch,  and  Queenstown)  would
be ready, with IPC4 arrangements (approved by MoH) expected to be in place before the
opening of QFT.
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11. s 9(2)(g)(i) OIA
12. Members  discussed  issues  related  to  managing  MIQ  capacity  for  ‘red’  planeloads  of
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passengers who would be likely to need quarantine and the regulatory constraints in the
Government’s ability to cap incoming passenger numbers on any given flights. They also
discussed  challenges  in  managing  any  pre-departure  requirements  for  incoming
the
quarantine  free  travel  passengers,  noting  the  advantages  of  Australia  using  similar
methods of identifying and managing such risks.
Item 6: Border sector long term insights briefing
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13. Board members agreed not to progress with a border sector long-term insights briefing.
Item 7: Other issues
14. Members  questioned  the  plan  for  vaccinating  New  Zealand  officials  based  overseas,
specifically whether enough was being done to get them vaccinated quickly. (Post-meeting
– MFAT agreed to provide an update to the NZ Inc CEs).
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Actions arising from this meeting
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1 PCBU Person Conducting a Business or Undertaking
2 MIQF Managed Isolation and Quarantine Facility
3 NHI National Health Index

IN CONFIDENCE
MINUTES
3pm – 4pm, Thursday, 15 April 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Present: Christine Stevenson (Chair, NZ Customs), Sue Gordon (MoH) for Ashley
Bloomfield (MoH), Carolyn Tremain (MBIE), Chris Seed (MFAT), Kirstie Hewlett (MoT) for
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Peter Mersi (MoT), Ray Smith (MPI)
Apologies: Ashley Bloomfield (MoH), Peter Mersi (MoT)
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In attendance: {Darryl Carpenter (MoH), Michael Dreyer (MoH), Phil Baskerville (MoH)} –
Item 3, Megan Main (MBIE) – Item 5, Brent Johnston (MoT), Michael Papesch (Customs),
Sarah Holland (BEB), Sonia Mani (BEB)
Item 1: Welcome, apologies, meting context
1. The Chair welcomed members to the meeting.
Information
Item 2: Minutes and action items
2. The minutes from the meeting of 01 April 2021 were taken to be an accurate record.
Item 3: Border worker vaccination: Understanding the databases
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3. MoH gave an overview of the upgraded Border Worker Testing Register (BWTR), a record
management system designed and developed to support the border PCBUs1 in managing
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the information required by Government under the Required Testing Order (RTO).
4. The  BWTR  system,  stood  up  in  October  2020,  has  undergone  multiple  releases  and
improvements,  made  in  collaboration  with  MBIE  and  other  border  agencies.  Oversight
continues to be provided by the cross-agency Border Order Testing Steering Group. It will
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become mandatory for organisations to use the BWTR from 27 April 2021.
5. The BWTR system uses the employees’ NHI3 number as the primary identifier, providing
a key link into the health sector, and is designed to send alerts and notifications of testing
requirements directly to registered employees.
6. While employers would be able to use the system to identify who among their staff (that
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are  required  to  undergo  testing)  have  and  have  not  been  tested  on  a  regular  basis,
employers will not be shown any of the employees’ test results. This is one way the system
will uphold privacy requirements.
7. Board members agreed on the benefits of PCBUs being able to receive timely updates of
their employees’ test data with clear identification of overdue staff members, and noted
1 PCBU Person Conducting a Business or Undertaking
2 MIQF Managed Isolation and Quarantine Facility
3 NHI National Health Index

IN CONFIDENCE
the use of other system features, such as making employees active/inactive and the ability
to view a system-level dashboard of aggregated data.
8. The recording of staff working at affected airport, ports or ships would need to be a partly
manual process with PCBUs needing to regularly uploading their data to the central BWTR
system.
9. MoH noted that on April 22, the national immunisation register would be synchronised with
the BWTR to enable PCBUs to view the vaccination status of their registered employees
(for those employees who have consented to allowing this).
10. MoH also noted that the biggest anticipated challenge was in ensuring the accuracy of the
employer-employee data that would be fed into the system by border PCBUs from across
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NZ,  noting  that  the  question  of  ownership  in  monitoring  the  accuracy  of  system  data
needed to be resolved.
11. Action: At the Chair’s request, MoH agreed to report back to the Board on the monitoring
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and assurance of the BWTR system by mid-May.
Item 4:  Border worker vaccination: Redeployment by end of April
12. The Chair provided an overview of a proposed new Order that would clearly establish the
Government’s expectation that all high risk work at the border would only be carried out
by vaccinated workers.
13. Board  members  agreed  to  the  recommendation  that  public  sector  border  agencies
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(excluding  Maritime  NZ  and  AVSEC)  should  be  brought  into  the  first  Order.    Advice  on
vaccination requirements for high risk work within the transport sector would be provided
separately (led by MoT).
14. At the earliest, Ministers could agree to options in the policy briefing paper on Friday 16
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April, with the Order possibly gazetted on Wednesday 21 April.
Item 5: Border worker vaccination: Rapid review of border worker testing
the
15. The  Board  agreed  to  commission  a  rapid  review  to  assess  testing  arrangements  for
workers  at  MIQFs,  and  at  the  wider  border,  in  order  to  identify  actions  required  to
strengthen  assurance  that  all  ‘affected  persons’  were  being  tested  for  Covid-19,  as
under
required by law. The draft Terms of Reference were provided to the Board.
Item 6: Temporary suspension of NZ entry for passengers originating from India
16. DPMC  provided  an  overview  of  the  framework  being  designed  to  guide  suspension  of
travellers from high risk countries, and the assessments being undertaken in relation to
the temporary suspension of travellers from high risk countries.  s 6(a) OIA
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IN CONFIDENCE
Item 7: Opening of Trans-Tasman Quarantine-Free Travel (QFT)
17. Customs acknowledged the well-planned and coordinated efforts of the QFT cross-agency teams, noting
positive alignment with Australian border preparations.
18. MoT  and  Customs  also  noted  positive  feedback  related  to  the  work  of  the  Infection  Prevention  and
Controls (IPC) staff at airports.
19. DPMC  and  MoH  signalled  their  intent  to  run  scenario  planning  exercises  in  Queenstown  in  order  to
provide assurance of ‘stamp it out’ processes in tourist hotspots.
20. MoT  noted  the  need  to  highlight  the  risks  associated  with  the  number  of  significant  changes  being
introduced to the border sector at the same time (e.g., mandatory use of the BWTR, high risk work only
to  be  done  by  vaccinated  employees  with  subsequent  redeployment  requirements  for  non-vaccinated
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staff; and quarantine free travel).
Item 8: Other issues and priorities
Act
21. MBIE  noted  the  development  of  new  arrangements  for  spare  MIQ  capacity,  with  special  Ministerial
dispensations being considered for RSE4 workers that could be brought into the country in ‘cohorts’. A
Cabinet decision was expected to be made on Monday 19 April.
Actions arising from this meeting
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MoH to report back to the BEB on the monitoring and
Sue Gordon  Mid-May
assurance of the BWTR system.
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IN CONFIDENCE
MINUTES
3pm – 4pm, Thursday, 22 April 2021
Held at MPI, Charles Fergusson Building, 34-38 Bowen Street
Present: Christine Stevenson (Chair, NZ Customs), Sue Gordon (MoH) for Ashley Bloomfield (MoH),
Megan Main (MBIE) for Carolyn Tremain (MBIE), Peter Mersi (MoT), Ray Smith (MPI)
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Apologies: Ashley Bloomfield (MoH), Chris Seed (MFAT), Carolyn Tremain (MBIE)
In attendance: {Keith Manch (CAA), Mike Hill (CAA), Mark Wheeler (AVSEC), Ben Smith (AVSEC),
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Natasha Rave (MoT), Terry Brown (Customs), Michael Inglis (MPI), Sally Giles (MoH)} – Item 3, Lisa
McLernon (MBIE) – Item 4, Cheryl Barnes (DPMC), Sarah Holland (BEB), Sonia Mani (BEB)
Item 1: Welcome, apologies, meting context
1. The Chair welcomed members to the meeting.
Information
Item 2: Minutes and action items
2. The minutes from the meeting of 18 April 2021 were taken to be an accurate record.
s 9(2)(b)(ii) OIA

Official

the
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IN CONFIDENCE
s 9(2)(b)(ii) OIA

Item 4: Managed Isolation and Quarantine (MIQ) assurance and issues
10. MBIE provided an overview and update of its MIQ risk, assurance and quality plan, and its risk maturity
framework,  noting  the  plan  was  ambitious  in  its  intended  coverage  and  focussed  on  continuous
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improvement of the measures required to deliver an effective MIQ system.
11. The dynamic nature of events had led to numerous changes in the assessment of risk levels and the plan
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was expected to be adapted and evolved in line with the changing environment.
12. Board members noted the recommendations previously agreed to by MIQ Cross Sector Chief Executives
Group  and  acknowledged  the  benefits  of  MIQ  and  other  border  agencies  streamlining  the  review
processes and continuing to work towards a multi-agency integrated risk and assurance framework.
13. The Board commended the MIQ Risk, Assurance and Quality team on their excellent work and agreed
to receive regular three-monthly updates from the MIQ risk and assurance team in the future.
Information
14. Action: MIQ risk and assurance team to provide regular three-monthly updates to the BEB.
Item 5: Border worker vaccination
15. Board  members  discussed  the  implications  of  the  proposed  new  COVID-19  Public  Health  Response
(Vaccinations) Order 2021, and how border workers, including those seeking their second vaccination,
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needed to be prioritised as there will be a deadline after which they will not be permitted to work.
16. Action: MoH to ensure that border workers seeking their second vaccination could be prioritised in light
the
of the proposed new Vaccinations Order.
17. The Board also discussed options for how border employers can get new employees to the front of the
vaccination  queue,  including  a  number  of  people  who  they  won’t  fall  under  the  border  worker  testing
requirements (eg. Customs, union reps, health and safety reps etc.), but will require vaccination under
under
the proposed new Vaccination Order.
18. Action: MoH to look into how border employers can get new employees to the front of the vaccination
queue in order to enable them to comply with the proposed new Vaccination Order.
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IN CONFIDENCE
Item 6: Other issues and priorities
19. The Board agreed to commission an independent rapid review to assess the arrangements in place to
support compliance with the COVID-19 Public Health Response (Required Testing) Order 2020.
20. The  Board  considered  the  draft  terms  of  reference  for  the  “rapid  review  of  border  worker  testing”  and
asked  that  these  be  re-scoped  to  make  it  clear  that  the  review  should  identify  whether  the  current
arrangements, along with upcoming improvements, were sufficient to support compliance, and to identify
any further improvements that would increase confidence in the arrangements.  The Board noted that a
number of improvements were planned, including an upgrade to the Border Workforce Testing Register
on 22 April and use of the register becoming mandatory from 27 April 2021.
21. Action: The MIQ team to review and reword the ‘rapid review of border worker testing’ ToR in light of the
Board’s feedback.
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Actions arising from this meeting
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MIQ risk and assurance team to provide regular three-
Megan Main
Ongoing
monthly updates to the BEB.
16
MoH to ensure that border workers seeking their
Sue Gordon
April
second vaccination could be prioritised in light of the
proposed new Vaccinations Order.
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18
MoH to look into how border employers can get new
Sue Gordon
April
employees to the front of the vaccination queue in
order to enable them to comply with the proposed new
Vaccination Order.
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