04 March 2021
Ministerial and Secretariat Services
45 Pipitea St
Thorndon
PO Box 805, Wel ington 6140, New Zealand
Phone +64 4 495 7200
Fax +64 4 470 2942
dia.govt.nz
John Luke
[FYI request #14599 email]
Dear John Luke
Official Information Act request (OIA) 20/21 - 0424
I refer to your Official Information Act (OIA) request dated 3 February 2021 to the Department
of Internal Affairs (the Department) seeking copies of briefings referred to in the Briefing to
the Incoming Minister for Ministerial Services.
Please provide copies of the fol owing briefings referenced in your Briefing to the
Incoming Minister for Ministerial Services: Ministerial Self-drive Vehicle Selection Policy
and Standards and Al ocation of Crown-Owned Ministerial Residences. Where relevant
please provide versions of the briefings that clearly indicate what decisions were
sought by the Department and made by the Minister.
Also, how many Crown-Owned Residences are manage (sic) by DIA and what is the cost
to maintain them per year?
Response to your request
Please find attached copies of the requested briefings as listed in the table below.
Briefing Title
Date
1.
Ministerial Self-drive Vehicle Selection Policy and Standards 6 November 2020
1a. Updated Ministerial Self-drive Vehicle Selection Policy and
11 November 2020
Standards
Note: This is the final approved version of the briefing
which incorporates the feedback provided on the initial
version above
2.
Al ocation of Crown-Owned Ministerial Residences
6 November 2020
The street address of a property has been withheld under section 6(d) of the OIA as the making
available of that information would be likely to endanger the safety of a person. Following the
necessary consultation, I am satisfied that withholding mobile phone numbers of Department
staff and the name of a staff member meets the threshold of section 9(2)(a) of the OIA, to
protect the privacy of individuals.
We consider that the withholding of the information outlined above is not outweighed by
other considerations which render it desirable, in the public interest, to make it available.
how many Crown-Owned Residences are managed by DIA and what is the cost to
maintain them per year?
The Department manages two official residences: Premier House (including Premier Cottage)
and a property in Bolton Street, Wel ington.
The Department reports and publishes the annual maintenance costs of the official
residences. The relevant section of the Department’s Annual Report, Statements of Expenses
and Capital Expenditure is linked here.
https://annualreport2020.dia.govt.nz/assets/DIA-AR-
2020-statements-of-expenses-and-capital-expenditure.pdf
If you have any concerns with the information in this letter, you have a right to request an
investigation and review by the Ombudsman under section 23(3) of the OIA.
Yours sincerely
Briget Ridden
Acting General Manager
Ministerial and Secretariat Services
