[SECURITY CLASSIFICATION]
Hotel Site Check Multi Agency Form
Date:
Hotel:
Form Submitted By:
MIQ Representative(s):
Tick/Answer Considerations
If all agency needs are met, this will satisfy the needs of the Site
Manager
Number of live in rooms required (Total)
NZDF
MOH
AVSEC
Other
Number of carparks required (Total)
NZDF
MOH
AVSEC
Other
Ministry of Health Representative(s):
Tick/Answer Considerations
Arrival/check-in space assessed for suitability
Easy access for bus arrivals and exits
Single point of entry able to be secured/physically monitored
Various Options for flow- -in and out of area from bus to lifts
In-house laundry capability – mass capability and cost (or outsourced to
commercial provider)
Food provision. Large numbers – capable of full PAX 3 meals per day
and dietary requirements
Large areas – Conference rooms, suitable for exercise
Extra space for break out / fresh air /smoking area all areas secure
Essential shopping capability / room service
Provision of ‘No Pax’ area for multi-agency team in/near lobby
Separate nurse station suitable for health checks
Rooms with kitchen facilities (optional but not the norm)
[Document ID]
[SECURITY CLASSIFICATION]
[SECURITY CLASSIFICATION]
Page 2 of 4
Notes:
AVSEC Representative(s):
Tick/Answer Considerations
A room sufficient in size for a maximum of 4 interviews tables. MoH
health guidelines re:2m spacing etc. between interviewer and pax
Hotel check staff able to assist with completion of the Site Interview
form
Staff parking availability for 405 AVSEC personnel
Staff admin / Break room
Guest List generated as an when required
Smoking area / area suitability
Entry/egress management i.e.: access control / CCTV
Notes:
Police Representative(s):
Tick/Answer Considerations
Sufficient lobby space in a ‘no Pax’ area
Only hotel access point door secure, controlled access in and out
General forecourt / lobby and environs provide sufficient security
One secure hotel room police staff only sufficient for SRBA / BAS
storage, Taser and portable security an charging
Two secure carparks to enable shift change
Sufficient PPE supplies on site
Private security companies known. Vetted staff only
Notes:
[Document ID]
[SECURITY CLASSIFICATION]
[SECURITY CLASSIFICATION]
Page 3 of 4
Fire Representative(s):
Tick/Answer Considerations
Fire Site Compliance checks
All alarms in place / monitoring
Evacuation scheme procedures approved and in place
Sprinkler system
Well managed assembly points
Notes:
Tick/Answer
Essential
24/7 on-site liaison / reception
Capacity of around 80 rooms (60 pax for teams and 20 pax for AoG staff)
Units, suites or internally accessed rooms available for family groups (bubbles)
Private space and private bathroom facilities in each room
Availability of cots for infants
Rooms with adequate space to keep children contained, a child safe and friendly
environment
Guests ideally have secure outside space and can exercise within the isolation
facility while maintain appropriate social distancing. If this is not available on
site there must be provision for alternative, secure options and a facility to
access these.
Room cleaning service – linen and towel change every 3 days – delivered to the
door.
Room stocked with 4 days’ worth of provisions (shampoo, soap, toilet paper, tea
and coffee etc.) prior to arrival, replenished on request throughout the stay.
Cleaning kit for guest to service own room also available on request
A laundry service (internal or contracted)
Working waste management facilities
Appropriate space for health professional to see guests – conference room
3 meals per day for all guests via room service
24/7 infant feeding resources (hot water, infant formula)
24/7 availability of snacks
Options for delivery of supplementary food and essential items – under
appropriate security conditions
Guest privacy is secured
Hotel provided security personnel and systems with surge capacity able to work
with enhanced external security capacity
Emergency services are briefed on the facility and have contact details
A complaints management process is in place
Hotel can provide WIFI to all guests.
[Document ID]
[SECURITY CLASSIFICATION]
[SECURITY CLASSIFICATION]
Page 4 of 4
[Document ID]
[SECURITY CLASSIFICATION]
