21 February 2020
Dan
Via Email [FYI request #12188 email]
Dear Dan
I refer to your official information request received by this Council on Sunday 9 February 2020
requesting information on all residential subdivisions of five sections or more approved by this
Council since 1 January 2010, including name of subdivision (name it was marketed to buyers as),
the location of the subdivision (including main existing road access and suburb) and size of
subdivision (number of sections, and in hectares).
We have decided to grant your request in part, namely information which relates to a list of all
subdivisions approved by this Council since 1 January 2010, being Resource consent number of
Subdivision, applicant name, location of subdivision and size of subdivision.
We have also decided to refuse your request for information which relates to the ‘name of the
subdivision and/or the name it was marketed to buyers as’ under section 17(e)of the LGOIMA, as
this Council does not hold this information.
Given the amount of resource required to process your request, we have decided to charge for
making part of the requested information available. We estimate that the maximum charge will be
$3,888.00. Any unused component of this charge wil be refunded to you. For details of how this
charge has been calculated refer to the enclosed estimate of costs. Please feel free to contact us
should you wish to refine your request to try to reduce or remove need for a charge.
Before we proceed further with your request, please confirm your agreement to the charge. We
will provide you with an invoice for full payment of the charge, and we wil send you the
information within of your payment.
You have the right to seek an investigation and review by the Ombudsman of this decision.
Information about how to make a complaint is available at
www.ombudsman.parliament.nz or
freephone 0800 802 602.
_______________________________________________________________________________
2 Norman Kirk Drive, Rolleston | PO Box 90, Rolleston 7643 | P: 03 347 2800 | F: 03 347 2799
E: [email address] | W: www.selwyn.govt.nz | Facebook.com/selwyndistrictcouncil
2
If you wish to discuss this decision with us, please feel free to contact the Planning Manager,
Mr Jesse Burgess, on (03) 3472 800 who wil be able to assist you should you wish to change or
refine your request in order to reduce or remove the need to charge.
Yours sincerely
Mr David Ward
CHIEF EXECUTIVE OFFICER
estimate of costs
Locations searched
• NCS
Search terms used
• Resource Consent Type
Date range
1/01/2010–9/2/2020
Estimated no. of
1616
documents at issue/to
be searched through
Chargeable activities
required
Search and retrieval
Collation
Research (reading and reviewing to identify the information)
Editing (excising or redacting information to be withheld)
Scanning / copying
Reasonably required peer review to ensure that these tasks have
been carried our correctly
Estimated minutes per
document to complete
chargeable activities
Estimated total time to 60 hours – Estimated time for staff to look through retrieved
complete chargeable
data by NCS search – does not break down from variation or
activities
boundary adjustment nor give option to filter by size of
subdivision nor lapsed nor withdrawn.
Estimated no. of pages
Nil
to be photocopied
Quantity
Price
Totals
Labour
60 hours
$38/half hour, with the $4248.00
first hour free
Photocopying (if
N/A
$0.20/page, with the
$
applicable)
first 20 pages free
Other (specify)
$
$
Discount applied due
5 hours $360.00
to public interest /
hardship (if applicable)
Total cost $3,888.00
Document Outline
