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Register of Delegations: Part 1 Delegations from council to community boards             January 2013 
The Local Government Act 2002 states the role of a Community Board is to:- 
Represent, and act as an advocate for, the interests of its community; 
Consider and report on all matters referred to it by the territorial authority, or any matter of 
interest or concern to the community board; 
Maintain an overview of services provided by the territorial authority within the community;  
Prepare an annual submission to the territorial authority for expenditure within the community;  
Communicate with community organisations and special interest groups within the community;  
Undertake any other responsibilities that are delegated to it by the territorial authority 
Council delegations to Community Boards 
Council resolution 31 March 2011; amended 26 May 2011(A740412), 28 July 2011 (A1094732), 25 October 2012 (A1290784) 
January 2013 (A1323149) 
Council Delegations to Community Boards January 2013 
The "civic amenities" referred to in these delegations include the following Council activities: 
 Amenity 
 Cemeteries 
  Drainage (does not include reticulated stormwater systems) 
  Footpaths/cycle ways and walkways. 
 Public 
 Reserves 
 Halls 
 Swimming 
 Town 
  Town beautification and maintenance 
  Street furniture including public information signage. 
 Street/public 
  Trees on Council land 
  Off road public car parks. 
  Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity. 
Exclusions:  From time to time Council may consider some activities and assets as having district wide 
significance and these will remain the responsibility of Council.  These currently include: The roading 
network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia 
Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, 
Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at 
Kerikeri, the Bay of Islands/Hokianga Cycle Trail. 

1.  Set local priorities for minor capital works in accordance with existing strategies, Recommend local 
service levels and asset development priorities for civic amenities as part of the Annual Plan and 
Long Term Plan processes. 
2.  Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, 
provided that the overall activity budgetary targets are met.  
3.  Make grants from the allocated Community Funds in accordance with policy 3209, and the 
SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective 
body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the 
Hundertwasser Donations Account. 

4.  Provide comment to council staff on resource consent applications having significance within the 
Community, including the provision of land for reserves or other public purposes. 
5.  To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions 
pertinent to their community made to plans and strategies including the Long Term Plan and Annual 
Plan, and if appropriate recommend decisions to the Council.  
6.  To hold hearings of submissions received as a result of Special Consultative Procedures carried out 
in respect of any matter other than an Annual or Long Term Plan, and make recommendations to 
the Council. 
7.  Where recommended by staff to appoint management committees for local reserves, cemeteries, 
halls, and community centres.  
8.  To allocate names for previously unnamed local roads, reserves and other community facilities, and 
recommend to Council name changes of previously named roads, reserves, and community 
facilities subject to consultation with the community. 
9.  To consider the provisions of new and reviewed reserve management plans for recommendation to 
the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of 
submissions thereto, as considered appropriate by the Council, 
10. To provide recommendations to the Council in respect of applications for the use and/or lease of 
reserves not contemplated by an existing reserve management plan. 
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with 
Council’s Skating Bylaw 1998. 
12. Recommend new bylaws or amendments to existing bylaws. 
13. Prepare and review management plans for local cemeteries within budget parameters and in a 
manner consistent with Council Policy. 
14. Exercise the following powers in respect of the Council bylaws within their community: 
i)  Control of Use of Public Spaces – Dispensations on signs 
ii)  Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers 
should not be permitted. 
iii)  Parking and Traffic Control – Recommend parking restrictions, and areas where complying 
camping vehicles may park, and consider and grant dispensations in accordance with 
clause 2007.2 
iv) Public Places Liquor Control – Recommend times and places where the possession or 
drinking of alcohol should be prohibited. 
v)  Speed Limits – Recommend places and speed limits which should be imposed. 
15. To appoint Community Board members to speak on behalf of their community in respect of 
submissions or petitions. 
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of 
the Paihia Heritage Working Group and make appropriate recommendations to Council on the 
development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia 
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with 
meetings of the Council and satisfying the provisions of the Local Government Official information 
and Meetings Act 1987. 
18. To review all proposed public art projects on a project-by project basis to ensure they comply with 
policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance 
programme, insurance and appropriate location, and to agree to their installation. 
19. In respect of applications from food establishments for permission to establish tables and chairs on 
a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any 
application which does not meet all criteria of the policy, and any application which staff recommend 
to be declined. 
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to 
make decisions in respect of civic amenities including the levels of service, and the provision or 
removal of an amenity not provided for elsewhere in these delegations. 

Terms of Reference  
In fulfilling its role and giving effect to its delegations, Community Boards are expected to: 
Comment on adverse performance to the Chief Executive in respect of service delivery. 
Assist their communities in the development of structure plans, emergency management 
community response plans, and community development plans  
Assist their communities to set priorities for Pride of Place programmes 
Have special regard for the views of Maori 
Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.   
Actively participate in community consultation and advocacy and keep Council informed on local 
Seek and report to Council community feedback on current issues by: 
  Holding a Community forum prior to Board meetings 
  Varying the venues of Board meetings to enable access by members of the community 
Monitor and make recommendations to Council to improve effectiveness of policy 
Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions 
pertinent to the Board area, attend hearings within the Board area, and attend Council 
deliberations prior to the Plan adoption. 
In supporting Community Boards to fulfil their role, the Council will: 
1.  Provide appropriate management support for the Boards 
2.  Organise and host regular workshops with the Community Boards l to assess the 'State of the 
Wards & District' to establish spending priorities 
3.  Prior to decision-making, seek and include 'Community Board views' in Council reports in relation 
the disposal and purchase of land  
proposals to acquire or dispose of reserves 
c. representation 
development of new maritime facilities 
community development plans and structure plans  
removal and protection of trees 
local economic development initiatives 
Changes to the Resource Management Plan  
4.  Organise and host quarterly meetings between Boards, the CEO and senior management staff 
5.  Prepare an induction/familiarisation process targeting new members in particular early in the term  
6.  Support Board members to arrange meetings with local agencies and service clubs to place more 
emphasis on partnerships and raising profile of the Boards as community leaders. 
7.  Permit Board chairperson (or nominated member) speaking rights at Council meetings. 
8.  Help Boards to implement local community projects 
9.  Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in 
September each year to agree the capital works for the forthcoming year for input into the Annual or 
Long Term Plan. 
10. Provide information