Register of Delegations: Part 1 Delegations from council to community boards January
The Local Government Act 2002 states the role of a Community Board is to:-
Represent, and act as an advocate for, the interests of its community;
Consider and report on all matters referred to it by the territorial authority, or any matter of
interest or concern to the community board;
Maintain an overview of services provided by the territorial authority within the community;
Prepare an annual submission to the territorial authority for expenditure within the community;
Communicate with community organisations and special interest groups within the community;
Undertake any other responsibilities that are delegated to it by the territorial authority
Council delegations to Community Boards
Council resolution 31 March 2011; amended 26 May 2011(A740412), 28 July 2011 (A1094732), 25 October 2012 (A1290784)
January 2013 (A1323149)
Council Delegations to Community Boards January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
Drainage (does not include reticulated stormwater systems)
Footpaths/cycle ways and walkways.
Town beautification and maintenance
Street furniture including public information signage.
Trees on Council land
Off road public car parks.
Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide
significance and these will remain the responsibility of Council. These currently include: The roading
network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia
Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain,
Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at
Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
1. Set local priorities for minor capital works in accordance with existing strategies, Recommend local
service levels and asset development priorities for civic amenities as part of the Annual Plan and
Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity,
provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the
SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective
body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the
Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the
Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions
pertinent to their community made to plans and strategies including the Long Term Plan and Annual
Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out
in respect of any matter other than an Annual or Long Term Plan, and make recommendations to
7. Where recommended by staff to appoint management committees for local reserves, cemeteries,
halls, and community centres.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and
recommend to Council name changes of previously named roads, reserves, and community
facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to
the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of
submissions thereto, as considered appropriate by the Council,
10. To provide recommendations to the Council in respect of applications for the use and/or lease of
reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with
Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a
manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
i) Control of Use of Public Spaces – Dispensations on signs
ii) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers
should not be permitted.
iii) Parking and Traffic Control – Recommend parking restrictions, and areas where complying
camping vehicles may park, and consider and grant dispensations in accordance with
iv) Public Places Liquor Control – Recommend times and places where the possession or
drinking of alcohol should be prohibited.
v) Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of
submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of
the Paihia Heritage Working Group and make appropriate recommendations to Council on the
development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with
meetings of the Council and satisfying the provisions of the Local Government Official information
and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with
policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance
programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on
a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any
application which does not meet all criteria of the policy, and any application which staff recommend
to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to
make decisions in respect of civic amenities including the levels of service, and the provision or
removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
Comment on adverse performance to the Chief Executive in respect of service delivery.
Assist their communities in the development of structure plans, emergency management
community response plans, and community development plans
Assist their communities to set priorities for Pride of Place programmes
Have special regard for the views of Maori
Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
Actively participate in community consultation and advocacy and keep Council informed on local
Seek and report to Council community feedback on current issues by:
Holding a Community forum prior to Board meetings
Varying the venues of Board meetings to enable access by members of the community
Monitor and make recommendations to Council to improve effectiveness of policy
Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions
pertinent to the Board area, attend hearings within the Board area, and attend Council
deliberations prior to the Plan adoption.
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the
Wards & District' to establish spending priorities
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation
the disposal and purchase of land
proposals to acquire or dispose of reserves
development of new maritime facilities
community development plans and structure plans
removal and protection of trees
local economic development initiatives
Changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff
5. Prepare an induction/familiarisation process targeting new members in particular early in the term
6. Support Board members to arrange meetings with local agencies and service clubs to place more
emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in
September each year to agree the capital works for the forthcoming year for input into the Annual or
Long Term Plan.
10. Provide information