27 November 2019
By email: [FYI request #11558 email]
Dear Chris Official information request for information on the University's compliance
with the OIA & Public Records Act
I refer to your request for information under the Official Information Act 1982 (the Act)
dated 30 October 2019:
“…please provide records for:
The business processes and training materials for servicing OIA Requests
Any Audits (internal or external) that relate to OIA compliance
The latest reporting (e.g. KPIs or Dashboard) that quantifies OIA
Ombudsman's decisions about OIA requests declined by VUW
Public Records Act
The business processes and training materials for complying with the
Public Records Act
Any Audits (internal or external) that relate to Public Records Act
Any reporting or KPIs that detail what Retention and Disposal activities
have occurred in the last period reported on.
High level information architecture document for VUW that describes the
main technologies, products and partners that are used - with the main
Record Search capability
Retention and Disposal capability”
The Act requires that we advise you of our decision on your request no later than 20
working days after the day we received your request. Unfortunately, it will not be possible
to meet that time limit and we are therefore writing to notify you of an extension of the
time to make our decision, to 5 December 2019.
This extension is necessary because consultations necessary to make a decision on your
request are such that a proper response cannot reasonably be made within the original
You have the right to seek an investigation and review by the Ombudsman of this
decision. Information about how to make a complaint is available at www.ombudsman.parliament.nz
or freephone 0800 802 602.
If you wish to discuss this decision with us, please feel free to contact me at [VUW request email].
Georgia Tawharu Adviser, Information Access and Copyright