Document for release: Excerpts of document from Internal Affairs.
As almost all information in the below documents fell outside of the scope of your Official
Information Act request, the parts that may relate to your request have been included as
excerpts from the documents.
Memo dated 31 July 2017, subject Preserving the Nation’s Memory (PtNM) Project:
Property Report – 181A Taita Drive, Avalon1
1.
The Property Group has engaged with the Ministry of Culture and heritage (MCH) and
Ngā Taonga in regards to the possibility of the Property being transferred to MCH to
allow Ngā Taonga to build an additional building on the site, for their purposes and at
their cost.
36.
The Separation of Services project has been temporarily placed on-hold, pending
confirmation of future needs by Ngā Taonga to avoid redundant or duplicate capital
costs. Ngā Taonga are to review the project’s specifications and advise if any
modification are required from their perspective and at their costs.
Ministerial paper dated 25 June 2018, subject Preserving the Nation’s Memory (PtNM) –
l Information Act 1982
National Library and Archives New Zealand2
2.
This paper also explores whether there are opportunities for collaboration and co-
location with Ngā Taonga Sound and Vision (Ngā Taonga). This paper was requested by
the National Archival and Library Institutions Ministerial Group at its meeting on 28
May 2018.
5.
There are opportunities and scope for including Ngā Taonga in the same location as
the new Wellington Archive. Co-location can provide increased efficiency in
government archival spending. Co-location could also improve physical access and
provide greater convenience for the public and customers.
6.
However, the PtNM proposal’s timeframes mean that it would not solve Ngā Taonga’s
immediate property needs.
27.
Options for collaboration between Archives, National Library and Ngā Taonga exist
d under the Officia
along a spectrum. At one end are activities such as collaboration on conservation or
digitisation projects, which could be undertaken within existing institutional
arrangements. Sharing of facilities is a middle option, which would provide greater
opportunities for working together, while maintaining organisational independence. At
the other end of the spectrum would be some form of integration at an organisational
level, which could be considered as part of advice on the options for the structures of
Release
the three institutions.
1 All other content from this paper is either withheld under s9(2)(f)(iv), s9(2)(g)(i) and s9(j), or is out of scope
for this OIA request.
2 All other content from this paper is either withheld under s9(2)(f)(iv), s9(2)(g)(i) and s9(j), or is out of scope
for this OIA request.
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28. The proposal in PtNM concentrates on Archives’ and the National Library’s current
legislative responsibilities and stewardship obligations. While there may be
opportunities to include Ngā Taonga in the proposal, this has not been investigated to
date.
29. DIA would need to confirm whether Ngā Taonga is interested in pursuing any of these
opportunities. The PtNM proposal’s timeframes mean that it would not solve Ngā
Taonga’s immediate property needs. More information is in Paper 3: Challenges and
opportunities for Ngā Taonga Sound & Vision.
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30. If Ngā Taonga is interested in any kind of shared facilities, detailed investigation and
analysis would be needed to fully understand the impact.
31. Officials recommend that the Ministerial Group:
Act
d. Note that there may be opportunities to share facilities with Ngā Taonga, but these
have not been explored to date;
f. Direct DIA and MCH to discuss with Ngā Taonga the possibility of shared facilities, to
determine whether including Ngā Taonga in the PtNM facilities should be investigated
further, and report back to the Ministerial Group;
Notes – 28 May 2018, subject: National Archival and Library Institutions Ministerial Group
Information
meeting – summary of outcomes, Attendees: Ministers Robertson, Martin and Mahuta3
“Involvement of National Archival and Library Institutions and Statutory Bodies
The heads of Archives New Zealand, the National Library of New Zealand and Ngā
Taonga Sound and Vision will have input into the papers prepared for the Ministerial
Official
Group.”
…
the
“Officials will provide further advice on the options DIA is interested in pursuing for
shared infrastructure and facilities for Archives and National Library. This advice will
also cover options for meeting Ngā Taonga’s property needs.”
under
Paper, 25 June 2018, Subject: National Archival and Library Institutions Ministerial Group
Challenges and opportunities for Nga Taonga sound and vision
“At present, Ngā Taonga is using the following properties:
b) vaults at Avalon, Lower Hutt, where the TVNZ and RNZ Archives are stored;”
Released
3 All other content from this paper is either withheld under s9(2)(f)(iv), s9(2)(g)(i) and s9(j), or is out of scope
for this OIA request.
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6.
“The Avalon storage facility is currently owned by the Department of Internal Affairs,
which grants access to the Ministry for Culture and Heritage (MCH). MCH, in turn,
grants a licence to occupy the facility to Ngā Taonga as the manager, on MCH’s behalf,
of the TVNZ Archive. No rent is paid for the Avalon lease, but Ngā Taonga pays an
annual fee of $275,000 for power and other costs associated with the facility.”
9.
“The first option is to expand its footprint at the Avalon site by building more offices
and vault space for the people and collections relocating from Taranaki Street. Work
would also be required to mitigate the flood risk from the nearby Hutt River.”
1982
10. “There could be an option to continue using the existing Avalon premises in addition to
a primary site…or to use Avalon as temporary accommodation while new premises are
developed.”
Act
Information
Official
the
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