Appendix A: Documents released
Summary of Information Withheld Under the Official Information Act for Appendix B and C
Information Withheld Example
Section of OIA
Number
Provision
Mobile phone numbers
9(2)(a)
To protect the privacy of natural persons
Names and contact information of
non-DIA employees
Information that references possible
9(2)(b)(ii)
To prevent prejudice to the commercial position of an organisation or individual
costs NTSV proposes to meet, budget
bids they are preparing, or any
complexities in their financial position.
Floorplans of the National Library of
9(2)(k)
To prevent the disclosure or use of official information for improper gain or
New Zealand, Ngā Taonga Sound &
advantage
Vision and other buildings
Information that, if released, would be 9(2)(j)
To enable a Minister of the Crown or any department or organisation holding the
likely to affect the Department’s ability
information to carry on, without prejudice or disadvantage, negotiations (including
to engage in the current negotiation
commercial and industrial negotiations)
with NTSV or future negotiations with
other entities.
e.g. references to other longer term
proposals/collaborations that are still
in early stages; quotes or estimates
for rent, costs, timeframes or work;
and some information related to DIA’s
internal and administrative
preparations for a negotiation with
Appendix A page 1 of 13
Information Withheld Example
Section of OIA
Number
Provision
NTSV
Parts of emails between DIA
9(2)(g)(i)
To maintain the effective conduct of public affairs through the free and frank
employees and between DIA and NTSV
expression of opinions by or between or to Ministers or members of an organisation
employees, which discuss the agency
or employees of a department in the course of their duty
or organisations position or
requirements frankly and openly in a
way that enables effective negotiation,
but which could also create a potential
risk for either organisation – AND It is
in the public interest that both parties
continue to be able to engage in frank
discussion e.g. comments on the
feasibility of proposed rental spaces,
rental amounts, or other restructuring
Legal opinion on separation of services 9(2)(h)
To maintain legal professional privilege
at Avalon
Some out of scope information has also been redacted. All redactions have the associated section of the Official Information Act 1982
noted on them.
Appendix B – Davis OIA 1819-0119 collated emails 1-30
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
1. RE: Co-location of NTSV discussion
9/07/2018 10:47
9(2)(a)
1
Appendix A page 2 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
2. DIA/NTSV/MCH Budget Governance Group
6/08/2018 8:07
9(2)(a)
2
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
3. RE: Following up on Potential Accommodation
30/06/2018 8:04
9(2)(a)
5
9(2)(g)(i)
4. RE: For next NALI Ministers Group meeting
5/06/2018 8:35
9(2)(a)
6
9(2)(g)(i)
9(2)(j)
Some out of scope information withheld
5. FW: Hi
25/07/2018 13:46
9(2)(a)
8
ATTACHMENT: marked up floor plans – withheld
9(2)(k)
under 9(2)(k)
6. RE: Housing Nga Taonga Sound and Vision in the
9/08/2018 10:32
9(2)(a)
11
National Library
9(2)(b)(ii)
ATTACHMENT: NTSV – Potential Molesworth Street
9(2)(g)(i)
co-location – released as Document 27
9(2)(j)
7. RE: In confidence FW: Visit of Ngā Taonga Sound and 27/06/2018 17:49
9(2)(a)
17
Vision Facilities
9(2)(b)(ii)
9(2)(g)(i)
Appendix A page 3 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
8. RE: In confidence FW: Visit of Ngā Taonga Sound and 27/06/2018 17:27
9(2)(a)
21
Vision Facilities
9(2)(b)(ii)
9(2)(g)(i)
9. Re: In confidence Level 3 Molesworth
2/07/2018 10:02
9(2)(g)(i)
25
10. Investigation into potential for long term co-location 24/08/2018 8:39
9(2)(a)
26
ATTACHMENT: property Strategy Advice document
from TwentyTwo withheld under 9(2)(j)
11. Re: Investigation into potential for long term co-
23/08/2018 18:05
9(2)(a)
27
location
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
12. RE: Investigation into potential for long term co-
20/08/2018 8:33
9(2)(a)
32
location
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
13. FW: Meeting MCH, NTSV, DIA re NALI Meeting -
21/06/2018 16:14
9(2)(a)
36
9(2)(g)(i)
14. RE: Meeting re: NTSV input into PtNM Business Case 27/08/2018 17:32
9(2)(a)
39/42
ATTACHMENT: Calendar information for meeting
9(2)(g)(i)
15. Meeting today
15/08/2018 9:24
9(2)(a)
43
Appendix A page 4 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
16. RE: Meeting with MCH on Thursday 21 June
19/06/2018 12:17
9(2)(a)
44
9(2)(g)(i)
17. FW: Molesworth Street, 70
10/09/2018 10:23
9(2)(a)
46/49
ATTACHMENT: Molesworth Street 70 (Nga Taonga)
9(2)(j)
CMR Aug 2018 (2) from Colliers
The document attachment is withheld in
full under 9(2)(j)
18. Re: NALI - meeting with Nga Taonga re PtNM
18/06/2018 17:37
9(2)(a)
50
19. Nga Taonga
9/08/2018 15:35
Release in full
52
20. RE: Nga taonga
25/07/2018 16:49
9(2)(a)
53
9(2)(g)(i)
21. Re: Ngā taonga
14/08/2018 14:21
9(2)(a)
55
9(2)(g)(i)
9(2)(j)
22. RE: Ngā taonga
9/08/2018 7:45
9(2)(a)
61
9(2)(g)(i)
9(2)(j)
23. RE: Ngā taonga
3/08/2018 9:06
9(2)(a)
65
Appendix A page 5 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
24. Ngā Taonga Sound and Vision
25/07/2018 09:16
9(2)(a)
70
9(2)(g)(i)
25. RE: Notes from meeting: NTSV input into PtNM
20/08/2018 11:17
9(2)(a)
71
Business Case - 2 August 2018
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
26. Re: NTSV
4/07/2018 9:02
9(2)(a)
75
9(2)(g)(i)
27. FW: NTSV - Potential Molesworth Street Co-location 27/07/2018 14:00
9(2)(a)
76
- IN CONFIDENCE
9(2)(g)(i)
9(2)(j)
Some out of scope information withheld
28. Re: NTSV - Potential Molesworth Street Co-location - 25/07/2018 16:32
9(2)(a)
80
IN CONFIDENCE
9(2)(g)(i)
9(2)(j)
Some out of scope information withheld
29. RE: NTSV - Potential Molesworth Street Co-location - 24/07/2018 9:11
9(2)(a)
88
IN CONFIDENCE
9(2)(g)(i)
9(2)(j)
Some out of scope information withheld
Appendix A page 6 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
30. FW: NTSV - Potential Molesworth Street Co-location 23/07/2018 17:09
9(2)(a)
92
- IN CONFIDENCE
Some out of scope information withheld
Appendix C – Davis OIA 1819-0119 collated emails 31 - 68
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
31. Fwd: NTSV - Potential Molesworth Street Co-location 23/07/2018 14:59
9(2)(a)
1
- IN CONFIDENCE
Some out of scope information withheld
32. FW: NTSV - Potential Molesworth Street Co-location 23/07/2018 14:59
9(2)(a)
4
- IN CONFIDENCE
9(2)(g)(i)
9(2)(j)
Some out of scope information withheld
33. FW: NTSV - Potential Molesworth Street Co-location 23/07/2018 14:25
9(2)(a)
11
- IN CONFIDENCE
9(2)(g)(i)
9(2)(j)
34. FW: NTSV - Potential Molesworth Street Co-location 17/07/2018 10:12
9(2)(a)
14
- IN CONFIDENCE
9(2)(g)(i)
9(2)(j)
Appendix A page 7 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
35. Re: NTSV - Potential Molesworth Street Co-location - 15/07/2018 9:24
9(2)(a)
18
IN CONFIDENCE
9(2)(g)(i)
9(2)(j)
Some out of scope information withheld
36. RE: NTSV - Potential Molesworth Street Co-location - 9/07/2018 15:39
9(2)(a)
22
IN CONFIDENCE
9(2)(g)(i)
9(2)(j)
37. RE: NTSV - Potential relocation to Molesworth Street 20/08/2018 9:55
9(2)(a)
25
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
38. RE: NTSV - Potential relocation to Molesworth Street 17/08/2018 8:46
9(2)(a)
30
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
39. FW: NTSV - Potential relocation to Molesworth
16/08/2018 18:50
9(2)(a)
34
Street
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
Some out of scope information withheld
Appendix A page 8 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
40. RE: NTSV - Potential relocation to Molesworth Street 16/08/2018 8:30
9(2)(a)
38
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
Some out of scope information withheld
41. Re: NTSV - Potential relocation to Molesworth Street 15/08/2018 12:33
9(2)(a)
43
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
42. FW: NTSV - Spaces in Molesworth Street
23/08/2018 10:57
9(2)(a)
48
9(2)(g)(i)
9(2)(j)
43. RE: NTSV - Spaces in Molesworth Street
22/08/2018 18:59
9(2)(a)
51
9(2)(g)(i)
9(2)(j)
44. FW: NTSV - Spaces in Molesworth Street
22/08/2018 18:52
9(2)(a)
54
9(2)(g)(i)
9(2)(j)
45. RE: NTSV - Spaces in Molesworth Street
18/08/2018 10:33
9(2)(a)
56
9(2)(g)(i)
9(2)(j)
Appendix A page 9 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
46. FW: NTSV co-location at Molesworth nominal rental 28/08/2018 7:27
9(2)(a)
58
9(2)(j)
47. Re: NTSV options through PtNM
5/06/2018 13:49
9(2)(a)
60
9(2)(g)(i)
9(2)(j)
48. NTSV Potential Interim Move to Molesworth Street 6/08/2018 9:10
9(2)(a)
61
9(2)(g)(i)
9(2)(j)
49. NTSV space requirements for L3...can you give me a 24/08/2018 14:45
9(2)(a)
65
call?
50. RE: NTSV use of Molesworth street
29/06/2018 16:12
9(2)(a)
66
9(2)(g)(i)
51. RE: Planning for physical build at NatLib
23/08/2018 9:28
9(2)(a)
67
52. RE: Potential Co-location at National Library
22/08/2018 17:54
9(2)(a)
68
9(2)(g)(i)
9(2)(j)
53. RE: Preserving the Nations Memory - Exploring how 29/08/2018 12:28
9(2)(a)
70
Archives New Zealand and the National Library can
9(2)(g)(i)
collaborate in the future
9(2)(j)
Some out of scope information withheld
Appendix A page 10 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
54. Re: Steering Group member from Ngā Taonga Sound 23/08/2018 17:24
9(2)(a)
72
& Vision - are you happy to invite someone?
55. Taranaki St Floor Plans and long term storage
13/07/2018 11:41
9(2)(a)
75
estimates
9(2)(k)
ATTACHMENT: marked up floor plans – withheld
under 9(2)(k)
56. Re: Third Requirement for Green Light...
28/08/2018 11:00
9(2)(a)
76
9(2)(b)(ii)
9(2)(g)(i)
9(2)(j)
57. RE: ToR for PtNM Group with NTSV/MCH
29/08/2018 14:50
9(2)(a)
79/81
ATTACHMENT: TOR for PtNM group NTSV/MCH
9(2)(g)(i)
58. Update following the Board meeting
17/08/2018 8:24
9(2)(a)
82
59. RE: Viewing National Library Lower Ground Floor
1/08/2018 13:23
9(2)(a)
83
60. RE: Viewing National Library Lower Ground Floor
1/08/2018 12:27
9(2)(a)
84
9(2)(g)(i)
61. RE: Visit of Ngā Taonga Sound and Vision Facilities
27/06/2018 11:11
9(2)(a)
86
9(2)(g)(i)
9(2)(j)
62. RE: Visti of Ngā Taonga Sound and Vision Facilities
27/06/2018 16:54
9(2)(a)
89
Appendix A page 11 of 13
#
Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
63. RE: Visti of Ngā Taonga Sound and Vision Facilities
27/06/2018 6:52
9(2)(a)
91
64. RE: Visti of Ngā Taonga Sound and Vision Facilities
26/06/2018 14:37
9(2)(a)
93/96
9(2)(g)(i)
9(2)(j)
65. FW: Wellington National Library - 58 - 78
13/09/2018 11:46
9(2)(a)
97
Molesworth Street, Wellington
9(2)(b)(ii)
66. FW: Wellington National Library - 58 - 78
4/09/2018 10:08
9(2)(a)
99
Molesworth Street, Wellington
67. RE: Wellington National Library - 58 - 78 Molesworth 22/08/2018 8:49
9(2)(a)
101
Street, Wellington
9(2)(b)(ii)
9(2)(j)
68. Re: Who in Property is in the Nga taonga move to NL 14/08/2018 7:43
9(2)(a)
105
discussion??
9(2)(g)(i)
9(2)(j)
Appendix A page 12 of 13
Appendix D – Excerpts from other papers identified
# Name of document
Document date
OIA Section that applies to
Page No
redactions/information with-held
69. Memo: Preserving the Nation’s Memory (PtNM)
31/07/2017
Released excerpt
1
Project: Property Report – 181A Taita Drive, Avalon
9(2)(g)(i)
9(2)(f)(iv)
9(2)(j)
70. Ministerial paper: Preserving the Nation’s Memory
25/06/2018
Released excerpt
1
(PtNM) – National Library and Archives New Zealand
9(2)(g)(i)
9(2)(f)(iv)
9(2)(j)
71. Notes: National Archival and Library Institutions
28/05/2018
Released excerpt
2
Ministerial Group meeting – summary of outcomes,
9(2)(g)(i)
Attendees: Ministers Robertson, Martin and
9(2)(f)(iv)
Mahuta
9(2)(j)
72. Paper: National Archival and Library Institutions
25/06/2018
Released excerpt
2
Ministerial Group Challenges and opportunities for
9(2)(g)(i)
Nga Taonga sound and vision
9(2)(f)(iv)
9(2)(j)
Appendix A page 13 of 13
