Health and Safety Plan
SMAG – Building Closure
13 April 2018
To ensure the safety of employees conducting core services in the museum building it is essential that we address the health and safety risks
that this may include.
Building Access
First and foremost it is essential that any workers on site are authorised to be there by Manager - Building Assets and SMAG. All workers
including contractors and visitors, on site are expected to sign in and out using the book located in the staffroom. All substantial movements
around the museum building need to be noted on the whiteboard.
It is expected all employees on site meet for a toolbox meeting every morning to discuss the plan for the day, and contractors visiting, any
issues or suggestions. They must carry with them, at all times, a fully charged cell phone or communication device.
Any access to the building outside 8:30am-5:30pm, the worker must have pre-approval from Manager-Building Assets and SMAG, notifying
them on arrival and exit of the building.
Emergency Preparedness
The SMAG building evacuation plan must be reviewed to ensure the building can be evacuated in a timely and safe manner with the limited
number of workers. All workers must be contactable and working in a way that ensures they have a safe passage out of the building at all
times. All workers must be informed of any change in the evacuation plan and a drill must be conducted and reviewed by the end of May to
ensure the effectiveness of this plan.
The Council Health and Safety Advisor will ensure that all museum employees currently in the building are following the below plan, by first a
group discussion and then fortnightly catch ups with employees to ensure it is running smoothly.
Last Updated 3 May 2018
All controls in the below risk management plan must be actioned before work commences in the SMAG building.
Risk Management Plan
Hazard
Risk
Controls
Museum Building
Risk of falling objects during seismic
Location in Building
activity.
All workers must primarily be
working in the shared work
Risk of employees being difficult to
space.
locate/contact in an emergency.
All work undertaken in all other
areas of the museum building
will need to be conducted with a
buddy if possible. If not
practicable another member of
staff must know where you are
going and what you anticipate
doing.
All substantial movements/work
around the museum needs to be
noted on the whiteboard in the
staffroom.
Ensure all areas of work have a
secure desk/table that can
provide cover during a seismic
event.
PPE
All workers on site must wear
closed toe footwear.
All workers conducting work the
museum must wear a hi vis vest.
There will be a plan created to
move all items that are above
head level down. In the meantime
an inspection must be conducted
Last Updated 3 May 2018
checking that these items are not
at risk of falling.
Administration Controls
Management is to ensure that all
workers on site are aware of and
have practiced the emergency
procedures. - Drill to be
conducted next week.
High Risk Work
Risk of fall from height
All high risk work will be prohibited
unless authorised by Management. If
authorised then this will require a HS
plan that contains the use of a spotter
and considers controls in the case of
seismic activity.
Any work plans will be discussed at
the morning meeting to ensure there is
a plan in place for any other high risk
work.
Visiting lenders and artists
Any works currently installed in SMAG galleries will be deinstalled by the SMAG team, it will then be arranged to meet any lenders or artists at
the front door for handing over.
Contractors
Any contractors working on site will be met at the front or side door by the nominated SMAG employee. The contractor will then be inducted
and accompanied to the area they are working in. Contractors will have limited access to floors/galleries and be accompanied at all times.
Last Updated 3 May 2018
ACKNOWLEDGEMENT
I ______________________________________ acknowledge that I have read and understood the Southland Museum and Art Gallery Health and Safety
Plan. I will abide by this plan and follow any reasonable instruction given by Southland Museum and Art Gallery Management.
I understand that this plan may be updated from time to time and that it is my responsibility to be engaged in health and safety management and to keep up to
date with these changes.
________________________________
__________________
Signed
Date
Last Updated 3 May 2018
