police vehicle management.pdf

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Police vehicle management
Executive summary
Key points:
• All Police vehicles must be categorised and fitted with the necessary authorised
equipment, prior to being deployed in a district or service centre.
• Police employees must not make or arrange to be made, any change, relocation,
substitution, addition, deletion or deactivation of a vehicle, any part of a vehicle
or any equipment fitted to a vehicle without the written approval of the Manager:
Fleet Management, PNHQ ().
• Authorised Officers and constables who have undergone a PPDP () assessment
are authorised to drive a Police vehicle, pursuant to their classification - other
employees are considered competent to drive a Police vehicle under normal
conditions if they hold a valid driver licence and they have been first assessed by a
PPDP assessor.
• Police vehicles are classified into four categories, based on their suitability to
undertake particular roles. All vehicles (except designated covert vehicles) have
their classification displayed on:
• a label placed on the driver's sun visor; and/or
• a coloured metal tag attached to the vehicle's keys.
• Police vehicles must not be used for private journeys or for the carriage of
unauthorised passengers or private goods, nor must material deviations from
routes be made in the course of authorised journeys, unless specifically
authorised.
• Police Executive members, District Commanders, National Managers and Service
Centre Managers must actively monitor vehicle use.
• Police employees must take care to ensure the economical use of motor transport
and to limit its use to actual service requirements.
Overview
This section contains the following topics:
• Introduction
• Police vehicles must be categorised and equipped prior to deployment
• Application
Introduction
This chapter details the responsibilities of Police employees in regard to the
management and approved use of Police vehicles.
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Police vehicles must be categorised and equipped
prior to deployment
All Police vehicles must be categorised and fitted with the necessary authorised
equipment, prior to being deployed in a district or service centre. This provides both
standardisation of equipment and layout, as well as a warranty on the equipment and
installation by the vehicle manufacturer.
Application
This chapter applies to all Police employees. Authorised Officers and constables should
also read this chapter in conjunction with the Police Manual chapters:
• 'Urgent Duty Driving' (UDD);
• 'Fleeing drivers'; and
• 'Professional Police Driver Programme' (PPDP).
• 'Traffic crashes'
• 'Police firearms'
Police vehicle equipment
This section contains the following topics:
• Equipment in Police vehicles
◦ Approved navigation device
◦ Guidelines for the use of a navigation device
◦ Associated equipment
◦ Carrying firearms in vehicles
• Modifications to Police vehicles
◦ Selection and layout of Police vehicles
◦ Modifications
◦ Restrictions
Equipment in Police vehicles
Non-approved electrical equipment must not be fitted or used in a Police vehicle, as it
may cause radio interference and block radio signals to the vehicle.
Approved navigation device
ICT () approve satellite navigation devices for use in Police vehicles. For further
information regarding the current approved device and to purchase one, contact the
ICT helpdesk in the first instance.
Guidelines for the use of a navigation device
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These guidelines apply to the use of navigation devices:
• Only an approved navigation device can be installed in a Police vehicle;
• The mounting of the device must comply with 7.7 of the New Zealand Transport
Agency Inspection Manual, and must not interfere with driver visibility or any
vehicle related safety equipment;
• The device must be operated in accordance with the operator's manual, and must
not be manually operated when the vehicle is in motion;
• The device and window mount must be removed from public display and securely
stored, when the vehicle is left unattended for long periods of time;
• Police must take care of the device at all times; and
• The purchase of navigation devices is a district or service centre expense.
Associated equipment
The minimum equipment requirement for category A, B and C Police vehicles includes:
• a fire extinguisher;
• a first aid kit (including gloves and a mouth to mouth protective device);
• traffic cones;
• OC spray kit; and
• Police sign pack.
Carrying firearms in vehicles
The carriage of Police firearms in vehicles is covered in the 'Police firearms' chapter
which details access, storage and security.
Modifications to Police vehicles
Selection and layout of Police vehicles
Any equipment fitted to Police vehicles must have been selected and approved for use
after careful consideration, consultation and agreement between all parties involved in
their supply.
Modifications
If a modification to a vehicle is required, approval must be obtained from the Manager:
Fleet Management (FM), PNHQ (), before any modification is made. FM will
determine whether the modification will be approved and if so, whether it should be
implemented in other districts. The approval process must consider whether there is
any impact on:
• the operation of the vehicle;
• Police communication equipment;
• staff and public safety; and/or
• vehicle and equipment warranties.
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Restrictions
Police employees must not make or arrange to be made, any change, relocation,
substitution, addition, deletion or deactivation of a vehicle, any part of a vehicle or any
equipment fitted to a vehicle without the written approval of the Manager: Fleet
Management, PNHQ ().
Roles and responsibilities
This section contains the following topics:
• Who is an authorised driver?
• Non-authorised employees
This table outlines the roles and responsibilities in respect of vehicle management.
Role
Are responsible for…
District Commanders
Ensuring Police district responsibilities in relation to
contract requirements for Fleet Management Services are
National Managers
met. Responsibilities are detailed in Schedule 1.
Service Centre
Managers
Authorised drivers of
Complying with the provisions of the law, this and the
any Police vehicle,
'Fleeing driver', 'Urgent Duty Driving', 'Professional
including contract
Police Driver Programme (PPDP)' and 'Traffic crashes'
vehicles
chapters. Specific duties are detailed in Schedule 2.
Who is an authorised driver?
Authorised Officers and constables who have undergone a PPDP assessment are
authorised to drive a Police vehicle, pursuant to their classification (see the
'Professional Police Driver Programme (PPDP)' chapter for further information).
Other employees are considered competent to drive a Police vehicle under normal
conditions if they hold a valid driver licence and they have been first assessed by a
PPDP () assessor. All Police employees driving a Police vehicle must comply with the
law, Police instructions, and drive in a manner that prioritises public and Police safety.
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Non-authorised employees
In exceptional circumstances (e.g. a search and rescue operation or an operational
emergency), authorised drivers of any Police vehicle may authorise a non-classified
Police employee, or a member of the public, to drive a Police vehicle.
Police employees not authorised to drive marked Police vehicles, may drive them in the
course of vehicle maintenance or to meet an essential need. This is determined by a
National Manager, District Commander or a Service Centre Manager. In these
circumstances, if there is a light bar on the vehicle, it should be covered with an "out of
service" cover.
Vehicle classifications
This section contains the following topics:
• Vehicle classification identification
• Police pack vehicles
• Heavily laden vehicles
• Approved uses of Police vehicles
Police vehicles are classified into four categories, based on their suitability to undertake
particular roles.
Vehicle classification identification
All vehicles (except designated covert vehicles) have their classification displayed on:
• a label placed on the driver's sun visor; and/or
• a coloured metal tag attached to the vehicle's keys.
If a vehicle is not identified in any of the above, then it must be:
• used as a Category D vehicle; and
• reported to the Manager: Fleet Management, PNHQ ().
Police pack vehicles
These are vehicles fitted with features to Police specifications, such as upgraded
suspension and braking capability.
Heavily laden vehicles
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A Police vehicle is heavily laden if it has four or more occupants. This will result in
the vehicle having reduced cornering and braking capacity. A vehicle may also be
heavily laden when carrying a heavy load, whether in the compartment or passenger
area.
Approved uses of Police vehicles
This table shows each category and what the vehicle can be used for:
UDD
Category ()
Pursuits Conditions
A
✓
✓
• Must not be used for pursuits if heavily
laden; and
• must be fitted with emergency warning
devices.
B
✓
✓
• Must not be used for pursuits if heavily
laden.
• A pursuit controller must replace this vehicle
with a category A vehicle as soon as possible;
and
• must be fitted with emergency warning
devices.
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UDD
Category ()
Pursuits Conditions
C
✓
✗
• Can be used for pursuit, if no other vehicle is
available and not heavily laden.
• A pursuit controller must replace this vehicle
with a category A vehicle as soon as possible;
and
• must be fitted with emergency warning
devices.
D
✗
✗
• Heavy four-wheel drive vehicles in remote
areas may only be used for pursuits or Urgent
Duty Driving if no other vehicle is available
and does not exceed the open road speed
limit.
• A pursuit controller must replace this vehicle
with a category A vehicle as soon as possible;
and
• must not be fitted with radars or used for
mobile radar speed enforcement.
Note: Not all 4x4 vehicles are registered as category
D. Always check the vehicle classification
identification of the vehicle.
Use of Police vehicles
This section contains the following topics:
• No private journeys or unauthorised passengers
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• Assessing risk to passengers in Police vehicles
• Carriage of members of the public as passengers in Police vehicles
• Carriage of family members
• Carriage of approved observers ('ride-alongs')
• Exemption for senior Police employees
• Retaining vehicles overnight
• Misconduct and monitoring
• Economy in use of Police vehicles
No private journeys or unauthorised passengers
Police vehicles must not be used for private journeys or for the carriage of unauthorised
passengers or private goods, nor must material deviations from routes be made in the
course of authorised journeys.
Assessing risk to passengers in Police vehicles
Authorised Officers and constables must consider the urgency of the job at hand
against the safety and purpose of the passenger/s in their car, without impacting on
their ability to safely execute their duties.
The officer must monitor the situation, continually considering these factors.
Threat
What is the threat to the passenger? Consider:
• How serious is or could the incident be?
• What threat could the passenger be exposed to on the way to or
attending the incident?
Exposure What is the impact of the passenger being exposed to the incident:
• What type of driving will I need to undertake to get to the
incident?
• Does the passenger have adequate training to assist with the
incident?
• Does the passenger have appropriate safety equipment?
• Are there any security risks by taking the passenger to the
incident?
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Necessity How urgent is the situation? Ask yourself:
• Why must I attend/respond to this incident now with a
passenger?
• What will happen if I don't respond?
Response Plan an appropriate response to the incident
Can I adequately deal with the incident if the passenger is in
attendance/car?
• Decide not to attend - request Comms arrange another unit
attend.
• Decide to attend incident - provide additional briefing to
passenger
• Decide to attend incident - drop passenger at safe location and
advise Comms.
• Check with your supervisor.
Carriage of members of the public as passengers in
Police vehicles
Police employees may carry members of the public in operational situations and in the
lawful execution of their duty as detailed below.
Persons who may be carried as passengers in Police vehicles include anyone:
• being conveyed on official business;
• whose vehicle has broken down away from any ready means of obtaining help
and who needs transport to the nearest telephone or township;
• involved in a crash and in need of conveyance to a doctor, hospital or public
hospital;
• the Police employee in charge of the Police vehicle considers Police are obligated
to carry due to the nature of a particular event or incident;
• Police may carry members of the public in non operational situations when
associated with a community charity function, subject to the approval of the area
commander. For example, providing rides at a school gala, or taking part in a
local parade. Area commanders should consider the nature of the charity or event
to ensure that the reputation of Police is not negatively viewed by the public.
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Carriage of family members
Police employees, who work in a rural environment or commence duty from home,
may take members of their family in their vehicle providing the vehicle is not used
for operational purposes whilst conveying the family member subject to these
rules:
• prior written approval of their manager/Area Commander is required;
• the travel must be necessary for official purposes;
• no undue additional mileage must be run;
• times of commencement and return from the duty trip must not be varied to suit
a private purpose; and
• the utmost discretion must be exercised in taking advantage of this privilege.
There can be unfavourable comment from members of the public, if they see a
Government employee frequently carrying their family or friends as passengers in
a Government vehicle.
Carriage of approved observers ('ride-alongs')
There are occasions when Police carry persons who are not Police employees, or Police
employees who are not on duty whilst engaged in front line operations. These 'ride-
alongs' are for a variety of reasons and always require prior approval as outlined in the
'Management of observers') chapter.
Exemption for senior Police employees
Constables above the position of Inspector, or other Police employees of equivalent
position, may carry members of their family or friends when they are required to travel
on duty in a Police vehicle, as set out in the Vehicle Agreement Policy (schedule 3) of
their employment contract.
However, their presence in the vehicle should not interfere with the duty to be
performed. This privilege is subject to these rules:
• the travel must be necessary for official purposes;
• no undue additional mileage must be run;
• times of commencement and return from the duty trip must not be varied to suit
a private purpose; and
• the utmost discretion must be exercised in taking advantage of this privilege.
There can be unfavourable comment from members of the public, if they see a
Government employee frequently carrying their family or friends as passengers in
a Government vehicle.
Note: Constables above the position of Inspector, or other Police employees of
equivalent position, may authorise other Police employees under their control to
take family members and friends with them in the course of a work trip in a
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Police vehicle, subject to the rules above. The authority must be in writing and
specifically name the persons who may be carried.
Retaining vehicles overnight
Police employees may be authorised to retain vehicles at home overnight, if:
• such use of the vehicle is necessary (such as on-call or operational
requirements);and
• keeping the vehicle at home will not limit operational efficiency.
If practicable, reasonable and possible, the vehicle should be parked in a place that
reduces the risk of damage.
Note: There needs to be a degree of flexibility depending on a Police employee's
circumstance (for example a 1-2-3 person station employee, as per the collective
agreement).
Only a member of the Police Executive, District Commanders, National Managers and
Service Centre Managers may give written authorisation for retaining a Police vehicle
overnight. A separate approval is required for each occasion (except for senior
employee's contract vehicles) and must specify the nature, occasion and duration of the
purpose. In an emergency, approval may be given by the Area Commander or O/C
station, but approval must be confirmed by the District Commander or National
Manager at the earliest opportunity.
Note: If a district has an ongoing operational requirement for a Police employee
to retain a vehicle at night, this can be authorised in writing by the District
Commander and is not required to be completed on a daily basis.
Misconduct and monitoring
Police employees who:
• use Police vehicles contrary to these provisions, may be subject to disciplinary
action
• make use of a Police vehicle for a private journey or, in the course of an official
journey, divert a Police vehicle for a private purposes, may be prosecuted for
unlawful conversion of the vehicle.
Police Executive members, District Commanders, National Managers and Service
Centre Managers must actively monitor vehicle use, and ensure that Police vehicles are
not used for private purposes or taken to a Police employee's home overnight, except as
provided for in these instructions.
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Economy in use of Police vehicles
Police employees must take care to ensure the economical use of motor transport and
to limit its use to actual service requirements.
Police employees authorised to grant permission for Police vehicles to be used, must
not do so as a matter of course. They should first satisfy themselves that material delay
and inconvenience would be caused by the use of public transport.
Schedule 1
District Commanders, National Managers, Service Centre Managers
Ensuring Police district responsibilities in relation to contract requirements for Fleet
Management Services are met. Responsibilities are detailed in this schedule below.
Police fleet management in districts is largely outsourced and responsibilities are
detailed by service level agreements under a contract. Fleet Management Services is
contracted to Customfleet NZ and Crash Management is contracted to Sureplan NZ.
Police are responsible for ensuring access to vehicles is provided and financial
approvals are given.
Specific tasks are:
• Vehicle availability - vehicles need to be available for collection for scheduled
servicing and Wof's.
• Authorisations - authorisation is required for services and repairs that are not
safety related that exceed $1000 - for maintenance matters Police should respond
within 3 hours so that work can commence. For crash repair authority - respond
with a decision within 48 hours - involves being informed of where to send the
request onto for authorisation and monitoring the response time so can chase up
if necessary.
• Vehicle utilisation - manage downtime by encouraging staff to notify
Customfleet of any failures in performance by service agents (feedback from staff)
i.e:
• Scheduled servicing - performed within 90 minutes of scheduled start time,
vehicles picked up and dropped off where it is within 10kms, carry out a free
groom.
• Non-scheduled work - perform inspection within 15 minutes of vehicle being
delivered, rectify minor work within 30 minutes.
• Odometer readings - encourage accuracy in reporting odometer readings by
staff when refuelling.
• Receive and arrange action of district weekly (overdue Wof and services), and
quarterly reports from Customfleet and Sureplan.
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See the 'Fleet Managers Handbook' for further information.
 Police Manager Handbook July 2017.pdf
1.5 MB
Full guide to Vehicle movements, management and maintenance and what to expect
from our Fleet Partners.
Schedule 2
Authorised drivers of any Police vehicle, including contract vehicles
Complying with the provisions of the law, this, and the 'Fleeing driver', 'Urgent Duty
Driving', 'Professional Police Driver Programme (PPDP)' and 'Traffic crashes' chapters.
Specific duties are detailed in this Schedule below.
Before using a police vehicle it is important that a thorough pre-start check is carried
out on the vehicle. Any faults or defects detected must be reported immediately and
rectified prior to the vehicle being used. Remember that it is the driver's responsibility
to ensure that the vehicle they are using is in a safe and roadworthy condition.
Refer to the 'Police Driver Training Manual' below, under the heading 'Prepare vehicle
for patrol use'.
 ppdp-training-manual.pdf
2.11 MB
Vehicle check
Check all fluids and top up where required, check tyres for tread,damage and inflation,
check all lights are operating.
Check all equipment and ensure it is in safe operating condition.
9-Point pre-drive checklist
Step What
Action
1
Identify vehicle
Is the vehicle front or rear wheel drive. Does it have ABS
and options
()? Does it have air bags? What type of transmission does
it have?
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Step What
Action
2
Adjust seat
Adjust seating and steering column position to provide
the best visibility, comfort and operation of both primary
and secondary controls.
3
Seat belt
Fit seat belt. Does it operate satisfactorily? Is it in good
condition?
4
Handbrake/
Is the handbrake on? Is the transmission in park (or
neutral for manual transmission)?
transmission
5
Start engine
6
Check all
Ensure all warning lights illuminate, self test and cancel
warning
out appropriately.
systems
7
Check fuel level
8
Adjust mirrors
(external and
internal)
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Step What
Action
9
Check brakes
Depress the brake pedal to check pedal travel. Conduct a
moving brake check up to 20 km/h, ensuring there is no
following traffic. Apply the brakes to a moderate stop to
identify any abnormalities, such as grinding, pulling or
excessive pedal travel.
Note: This procedure must be carried out at the
beginning of your shift, and after the vehicle has been
subjected to any harsh driving following urgent duty or
pursuit. Any abnormalities detected should be reported
and if necessary the vehicle should be towed for
inspection and repair.
Vehicle servicing
Ensuring your vehicles are serviced in accordance with the manufacturer's
recommended service intervals is important for:
• your safety
• vehicle efficiency
• maintaining the manufacturer's warranties.
A warning that scheduled servicing is due occurs each time the vehicle is started. This
warning commences 1,000km before the service is due. It is the vehicle's warning
system which is the correct guide, not the service sticker on the windscreen. It is your
responsibility as the driver to actually ensure that the vehicle is serviced on or before
the due date.
In an emergency situation or in the event of a mechanical breakdown please call 0800
11 23 23 (selection Option 1 for Police, then Option 2)
Crashes or damage
Please call SurePlan on 0800 11 23 23, Option 1 (for Police), then Option 1 (for
crashes). NZ Police are partnered with SurePlan New Zealand to provide Crash
Management Services for the Police fleet.
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SurePlan provide day-to-day crash management including:
• repair process for Police vehicles involved in a crash
• sourcing Holden parts at contracted rates
• repair process for third party vehicles involved in a crash with a Police vehicle
• crash reporting
• cost recovery where third party was deemed to be at fault.
You are required to report all crashes to SurePlan (see document below) regardless of
the extent of damage caused. If a vehicle does not require repairing, the crash should
still be reported so Police can meet our legislative obligations under the Health &
Safety at Work Act 2015.
 SurePlan-how-to-guide.doc
245.5 KB
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