October 12th 2017
C Jones
Dear C Jones,
Official
information
request
for:
Conflict
of
Interest
We refer to your official information request dated 15 September 2017 regarding a conflict of interest.
Part of the information you have requested is enclosed. However, we have decided to refuse your request for
information which relates to questions 5,6 & 7 under section 9 of the Official Information Act. More information is
provided below.
You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to
make a complaint is available at
www.ombudsman.parliament.nz or freephone 0800 802 602.
C
Jones
Questions
1-3
1. Please provide copies of all notices, letters or notes to parents which specifically relate to, or which mention, the
Learning Enrichment program for 2017. Please include the dates that each of these were sent to parents.
2. Please advise the date of the Board of Trustees meeting at which the principal declared/registered her Conflict
of Interests in employing this ‘relieving teacher’.
3. Please provide a copy of the section of the minutes of the Board of Trustees meeting which documents the
principal declaring/registering this Conflict of Interests.
Questions
1-3
BoT
Response
1.
A
letter t
o
parents
of
children
participating
in
the
Learning
Enrichment
Program
was
sent
home
on
the
12th
of
June
2017.
2.
8th
of
May
2017
3.
REGISTER OF
INTERESTS
KARAKA
BOARD OF
TRUSTEES
NAME
DATE
NATURE OF
ACTION
DATE
ADVISED OF INTEREST
POTENTIAL
TAKEN /
IMPLEMENTE
POSITION
INTEREST
DISCLOSED
CONFLICT
RECOMMEND D
AND
ATION
ESTIMATED
VALUE (if
known)
Sister is
working with
school (Carla
Cook) on Gifted
and talented
Family member Reported in her
working on
professional
BOT aware and
Sarah Hynds
Principal
08 May 2017 school business capacity
approved
08 May 2017
Please
note
that
public
BoT
documentation
is
available
at
the
Karaka
School
office
which
is
open
between
8.30am
and
3.15pm
Monday
to
Friday
excluding
public
and
school
holidays.
C
Jones
Question
4
4.
Please advise the dates of all Board of Trustees meetings to date in 2017.
Question
4
BoT
Response
7
February,
13
March,
20
March,
8
May,
12
June,
31
July,
4
September,
18
September
(approval
of
minutes)
Dates
of
BoT
meetings
can
be
found
on
the
school
website
http://www.karaka.school.nz/
C
Jones
Questions
5-7
5. Please advise when the ‘relieving teacher who is related to the principal' first worked at Karaka school.
6. Please advise if the ‘relieving teacher’ concerned has at any stage provided cover for sick staff, or if her work has
always been related to specific programs/projects.
7. Please advise if the school employs other program/project oriented staff members on a 'relieving teacher' basis (if so
please list which program/project oriented positions this has included in the last year).
Questions
5,6,7
BoT
Response
These
questions
ask
for
information
that
al
relates
to
the
employment
contracts
of
individual
board
staff
members.
The
board
has
no
knowledge
of
the
requester
or
their
reason
for
requesting
the
information.
It
therefore
has
no
reason
upon
which
it
could
decide
that
other
considerations
(that
might
make
it
desirable
in
the
public
interest
to
provide
the
information)
outweigh
the
board’s
responsibility
to
protect
the
privacy
of
information
it
holds
about
its
staff.
The
information
is
therefore
withheld
to
protect
the
privacy
of
natural
persons
(refer
section
9
of
the
Official
Information
Act
1982).
C
Jones
Question
8
8. If the Conflict of Interest pertaining to the employment of this ‘relieving teacher’ was discussed/registered during a
section of a Board of Trustees meeting, from which the public was excluded, please state the reason and the legal basis
that the public was excluded.
Question
8
BoT
Response
The
principal’s
conflict
of
interest
was
stated
in
the
public
part
of
the
board’s
meeting
on
May
8th.
Karaka School Board of Trustees
