A1018480
Tertiary Education Commi the
ssion
1982
Audit Report
Act
under
New Zealand Institute of Sport
Student Achievement Component and Youth Guarantee Funding
Released
Information
Official
Edumis Number: 8490
Audit Dates: 8 -10 November 2016
Draft Report Release Date: 22 November 2016
Final Report Release Date: 12 December 2016
1 Purpose
The purpose of the audit was to provide assurance that the New Zealand Institute
of Sport (NZIS) is meeting the Investment Plan Funding Conditions as referred to
in the Tertiary Education Commission (TEC) letters of approval dated 10
December 2014 and 10 February 2016. The funding approved includes Student
Achievement Component (SAC) and Youth Guarantee funding.
2 Scope
The scope of the audit was aligned to the performance commitments in the TEC
Investment Plan and the associated funding obligations between the TEC and the
NZIS. The scope was outlined in the audit arrangements letter.
The focus areas included:
The reporting through the Single Data Return, includi the
ng recording enr 1982
olments
and withdrawals.
Compliance with Student Achievement Component and Youth Guarantee
funding conditions.
The Annual Maximum Fee Movement (AMFM) policy rel
overcharged.
Act
ating to fees and
course costs.
The refund of fees that have been
The financial support for the equi under
pment infrastructure required to deliver the
approved qualifications.
Whether inducements or benefits have been provided to students.
Responsibility for subcontracting arrangements.
Compliance with the requirements in Part 18 of the Education Act 1989.
Any other TEC funding matters.
An audit is a snapshot of an organisation’s performance at a particular point in
time and may not, as such, provide a view of ongoing compliance. An audit is
based on sampling and issues may remain undetected. The outcome of this audit
wil
Released
contribute to decisionInformation
s made by the TEC relating to current and future
funding.
3 Background
This audit is part of the TEC’s ongoing monitoring of Tertiary Education
Organisations.
N Official
ZIS is a private training establishment based in Wel ington offering TEC-funded
programmes in sport, fitness and recreation programmes.
The organisation receives SAC and Youth Guarantee funding for the following
programmes:
PC3107 NZIS Diploma in Sport (Advanced Sport Management) (Level 6)
PC3106 NZIS Diploma in Sport (Advanced Exercise Prescription) (Level 5)
PC3175 NZIS Diploma in Sport Management and Exercise Prescription
(Level 5)
PC3573 NZIS Certificate in Personal Training (Level 3)
2
PC9203 NZIS Certificate in Pre Police Proficiency (Level 3)
PC3164 NZIS Certificate in Sport Studies (Level 3 )
PC6000 NZIS Certificate in Sport and Recreation (Level 2)
NC1710 National Certificate in Recreation and Sport (Core Skil s) (Level 2).
The table below provides a breakdown of 2015 and 2016 SAC funding:
Fund
2015
2016
($ GST exclusive)
($ GST exclusive)
Investment Plan
SAC
$ 2,707,021
$ 2,807,021
Equity
$ 292,104
$ 292,104
Youth
$ 2,791,435
$ 2,856,235
Guarantee
Total
the
$ 5,790,560
$ 5,955,360
1982
Act
under
Released
Information
Official
3
4 Key Findings
The key findings were:
The TEC funding conditions requires a private training establishment to obtain
consent for any sub-contracting arrangement before any formal agreement is
signed.
The hours approved by NZQA for the NZIS Certificate in Personal Training,
documented on the Services to Tertiary Education Organisations (STEO)
webpage incorrect teaching hours.
5 Recommendations
The main recommendations are:
NZIS is required to contact the TEC and provide inform the
ation on the form 1982
al
agreement with the organisations contracted to provide first aid training to
students.
NZIS is to correct the teaching hours on STEO for the N
on STEO to assure the T Act
ZIS Certificate in
Personal Training and confirm the correction with the TEC. NZIS should also
review all information documented under EC that all
programme data is accurate and up-to-date.
Note: The matters referred to in the recommendations described above, have
now been implemented satisfactorily.
Released
Information
Official
4
Part Two
Findings
Detailed findings are summarised in each of the audit focus areas.
Overview
A sample of 36 SAC and Youth Guarantee files was selected for audit. The sample covered
files from the December 2015 SDR and records from the August 2016 SDR.
Interviews were held at the main site Wellington with the Group Director NZIS and New
Zealand College of Massage (NZCM), Academic Manager, Aca the
demic and Quality Assurance
Support Director, Senior Manager Quality Assurance and Systems, Financial Co 1982
ntroller,
Enrolments Administrator and Academic Registration Officer. During a visit to the
Christchurch delivery site interviews were held with the Senior Manager Operations and two
members of the teaching staff.
NZIS has five NZQA approved delivery sites including Wel ington,
d Review of Qualifications ( Act
Christchurch, Auckland,
Papatoetoe and Hataitai.
Staff have been involved in the Targete under TRoQ) discussions. A
range of new programmes are being developed and are expected to be ready for introduction
at the beginning of the 2018 academic year.
NZIS is a private training establishment owned by the Intueri Group of companies.
Audit focus areas
Evidence sighted
1. The reporting
Student management system
through the
Single Data
NZIS uses a student management system Take2, which is software
Return,
certified by the Ministry of Education for the Single Data Return.
includi
Take2 is used to load enrolments, document withdrawals and report
Released
ng
recording
completions.
enrolments
Al data is loaded into Take2 at the main site Wellington with delivery
and
sites processing student applications then submitting the information
withdrawals.
to Information
the main site for but entering into Take2. The main site reserves
full access to the student management system.
Each delivery site records student achieved unit standards following
assessment on an Excel spreadsheet. This information progresses
through a series of checks before the final result is loaded by
Official Wellington staff into Take 2. There are appropriate checks and
balances being applied with completions data relayed back to each
delivery site for monitoring student progress.
Take2 has been used as the preferred student management system
for many years and performs the required reporting and monitoring
functions for management and staff to enable student progress to be
tracked.
The student management system was satisfactory.
5
File review
Al student records in the audit sample were valid enrolments for
funding purposes, domestic student status was confirmed and
minimum attendance requirements met
.
Student files held documents that were ordered systematically,
consistent in content and presented a complete range of student
enrolment information.
Police clearance was obtained for those students enrol ed in the Pre
Police Proficiency certificate programme being offered at the
Wellington and Manukau delivery sites only.
Monitoring of Single Data Return data A NZIS process specifies that a confirmation of valid enrolment is
being monitored by a regular weekly process. Student data entry is
subject to spot checking throughout the data entry process to ensure
student details are correct and complia the
nt with conditions 1982
of funding.
Procedures are written supporting the timely and accurate
preparation of the SDR data prior to the submission to the Ministry of
Education.
This checking process is thorough and inc
Learning
Act
orporated into the Intueri
system extending across all student management systems data
generated by organisations operating within the group.
Recognition of Prior
Recognition of Pri under
or Learning (RPL) is available and was referred to
in the student manual. According to NZIS few students present with a
request for RPL or credit transfer.
Staff access levels to the student management system and
privileges The student management system Take2 according to the NZIS
procedures can only be accessed by selected individuals within the
organisation.
To prevent any risk to data integrity the access levels are
documented and known by staff within the organisation.
NZIS is complying with the Annual Maximum Fee Movement Policy.
Movem Released
2. The Annual
Maximum Fee
Information
ent
The student course fees published showed there was no movement
(AMFM) policy
in the fees to be charged for 2017 compared with those listed for
relating to fees
2016. An increase of 1.6785% was noted for the NZIS Certificate in
and course
Personal Training in 2016, compared with student course costs in
costs.
2015.
Official
In 2017 an additional programme was listed under the Course Fees
and Dates schedule NZIS Certificate in Sport and Recreation. No
fees were aligned to this programme.
3. The refund of
A financial system is in place and used when students require a
fees that have
refund of overcharged course fees.
been
overcharged.
6
4. The financial
Students were not required to individually purchase any item of
support for the
hardware or equipment necessary to gain the approved
equipment
qualifications.
infrastructure
required to
The budget prepared for NZIS programmes provided for course
deliver the
equipment such as gym apparatus, computers and other student
approved
expenses.
qualifications.
A range of gym equipment is necessary for students to use and show
competence in to achieve each qualification.
No student is expected to provide any extra course costs to enable
them to complete a programme.
5. Whether
From the sample of records reviewed and general observations
inducements or
during the course of the audit there was no evidence of any student
benefits have
being provided with an inducement or benefit to study.
been provided
to students.
6. Responsibility
NZIS includes within al SAC funded
the
programmes first aid1982
training for
for
students.
subcontracting
arrangements.
A formal Memorandum of Understanding (MoU) is in place for the
outsourcing of this programme.
Each site employs an organisation to teach tAct
under he first aid programme to
students and a MoU is used to govern the range of services being
provided.
The first aid training provider is responsible for reporting completed
unit standards to NZQA.
This is the only MoU used for the NZIS programmes.
NZIS is required according to the SAC funding conditions, to receive
prior consent from the TEC before entering into a subcontracting or
MoU arrangement with a training provider.
7. Compli
The overal standard of recordkeeping was reviewed as satisfactory.
Part 18 of the Education Act 1989 includes, but is not limited to
student programme information and records.
Educati Released
ance
with the
requirements
in Part 18 of
Information
on Act
Course approval
1989.
NZIS has programme approval from NZQA for the programmes that
are funded by TEC. Copies of programme approval letters were
available for review.
Official
Several approval letters dated back to 2004 and only minimal
information was available. This situation should be resolved with the
introduction of the newly approved programmes following the
redevelopment of new qualifications at the conclusion of the TRoQ
process.
7
Number of hours
The NZIS Certificate in Personal Training was original y approved in
2013 for 900 hours. Services to Tertiary Organisations (STEO)
information shows a reduction in hours with the programme stated as
being of 780 hours.
No NZQA approval letters can be produced to verify the actual hours
of delivery for this programme. The timetable being used to support
the student programme shows that 900 hours are necessary for a
student to complete the degree of learning necessary to be
competent in all courses.
The development of the new programmes has commenced including
a certificate in personal training and wil be ready to commence at the
beginning of the 2018 academic year.
Archiving
Archiving policy is in place and being the
adhered to by NZIS1982
. Al student
files are maintained central y at the main office and maintained
securely for a period after programme completion.
8. Any other TEC
Scholarships
funding
matters.
A policy guides the award of a yearly scholarship to a student who
demonstrates high academic or sporting ac Act
under hievement.
The process is outlined in a section of the Quality System Manual
including the criteria necessary for a student application and the
awarding of a scholarship by a NZIS Scholarship Committee.
Literacy and Numeracy policy
Al students studying at Levels 2 and 3 are required to be assessed
by the on-line literacy and numeracy tool to provide information on
student performance and enable educational support to be designed
for an individual student.
The Literacy and Numeracy test is performed by a student within the
first three weeks of enrolling in class and then may be repeated part-
Released
wa Information
y through the years programme. This enables teaching staff to
gauge the progress of a student and where necessary adapt the
individual learning plan to ensure success at the end of the
programme.
Teaching staff have Literacy and Numeracy qualifications essential
for the teaching and support of Literacy and Numeracy students.
Official
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