8 November 2016
By email: [FYI request #4747 email]
OFFICIAL INFORMATION REQUEST
I refer to your official information request dated 12 October 2016 for the following:
“Please provide all details relating to cash withdrawals or cash distributions
over $99 made by DOC staff. What was the cash used for in each instance and
who was it given to? Am interested in withdrawals between 1/1/2014 and
I am declining to provide this information under section 18(f) of the Official
Information Act as the information requested cannot be made available without
substantial collation or research.
However, I am able to advise that the Department’s financial management policy for
expenditure to deliver its outputs is predominantly by Bank transfers (Direct Credit)
or Purchasing Card. Cash withdrawals are not permitted by purchasing card.
Cash withdrawals and cash distributions are only made through petty cash and
average around $40 per transaction. They are mainly made to reimburse staff for low
value administrative expenses, or for koha.
You are entitled to seek an investigation and review of my decision by writing to an
Ombudsman as provided by section 28 (3) Official Information Act.
Department of Conservation Te Papa Atawhai
Whare Kaupapa Atawhai / Conservation House
PO Box 10420, Wellington 6143,