GEMS-47949 - APPENDIX A
[IN-CONFIDENCE - RELEASE EXTERNAL]
21 May 2026
Private and Confidential
<Name>
C/- <school>
<address>
1982
Tēnā koe <Name>
Act
Sector Secondment Agreement into the Ministry of Education
Thank you again for your interest in joining our team at Te Tāhuhu o te Mātauranga – The Ministry
of Education. I am very happy to confirm our secondment offer, as outlined below:
Start date
Start date or To be mutual y confirmed
Ministry position title
Title (position number)
Ministry team
Team (RC – Project code)
Ministry Group
Group
Information
Reporting to
Title
Location
Location
Home position
Home position title
Home organisation
Name of school
(school)
End date
Your secondment will end on date, and effective date you wil return
to your home position within your home organisation.
Official
The secondment term may be extended or varied by written mutual
agreement signed by all three parties. Any of the three parties may
terminate this secondment by giving four weeks’ notice in writing. If
the
this secondment agreement is terminated before the End Date you
must advise your Home Manager and return to your Home Position
at your Home organisation.
Remuneration
Your base salary wil be paid in accordance with your collective
coverage and any additional remuneration wil remain as agreed with
the Ministry in this letter.
under Your home organisation wil always remain responsible for the
payment of your remuneration. Your home organisation agrees to
invoice the Ministry directly for the total remuneration paid to you as
above (plus GST), and any other agreed allowances monthly to
recover the costs. The Ministry wil pay to the home agency the
amount invoiced by the 20th of the month following the date of the
invoice.
Released
This amount compensates you for all hours worked during your
secondment. Any remuneration changes during your period of
secondment wil be conducted by your home organisation in
accordance with your employment agreement.
[IN-CONFIDENCE - RELEASE EXTERNAL]
[IN-CONFIDENCE - RELEASE EXTERNAL]
Allowance/s
I am pleased to confirm that you wil also receive a higher duties
allowance (HDA) amount of $<0> for the period of this secondment.
[delete sentence if not applicable]
You wil make the necessary arrangements for travel and
accommodation as required during the secondment. Any such
arrangements must be in accordance with Ministry policy. Your home
organisation wil invoice the Ministry directly monthly to recover actual
and reasonable costs.
You also agree to accept liability for any wilful or negligent damage
or loss incurred at your place of accommodation during the
secondment and agree to reimburse the Ministry for any costs
incurred in this respect.
Hours of work
Your hours of work wil be x hours per week, or x days per week.
Key responsibilities/roles to be undertaken:
•
<enter expected outcomes / key responsibilities / objectives / accountabilities of role>
Police Vetting – CA Safety Checks
This role is classified as ‘Other / Children’s Work Core / Children’s Worker non-core’ under the
Children’s Act 2014. The Ministry has a leading role in making sure all NZ/Aotearoa
children/tamariki feel safe and are protected against harm at al stages of their
education/kuranga.
As part of our standard pre-employment checking process, we wil complete a safety check.
Safety checking includes identity checks and police vetting to identify any criminal convictions or
charges. The relevant forms to commence the checking procedure are enclosed for you to
complete and return along with your signed agreement. Any information obtained wil be
checked with you for accuracy
If you decline to be vetted, or return a vetting check that does not meet the Children’s Act,
Ministry of Education Code of Conduct, or State Sector Standards of Integrity and Conduct, we
wil discuss the circumstances with you and seek to understand your point of view. Following this,
the Ministry may begin an employment review process, which could result in your secondment
ending. If you have any questions about this process, please discuss directly with your manager.
If this role is classified as a Children’s Worker, you must not begin work at the Ministry until you
under the Official Information Act 1982
have completed a successful safety check. You wil also be safety checked every 3 years
thereafter while working at the Ministry.
Serious Misconduct Check
Te Kawa Mataaho | Public Service Commission has implemented further background checks for
previous serious misconduct in the Public Service. These checks are conducted with any previous
Public Service agency you may have worked for. Therefore, your appointment wil also be
provisional on the return of a satisfactory check under the Workforce Assurance Model Standards.
The consent request to complete this check is attached.
Released
NZSIS security clearance [include if security clearance required]
[IN-CONFIDENCE - RELEASE EXTERNAL]
[IN-CONFIDENCE - RELEASE EXTERNAL]
This role requires a New Zealand security clearance to undertake duties which require access to
information, assets, or work locations classified [choose one: Confidential/Secret/Top Secret] or
above. If you decline to engage with the vetting and/or security clearance process, or do not
meet the eligibility and suitability requirements to hold or maintain a national security clearance,
this offer of secondment wil be withdrawn, or if you have commenced, your secondment may be
ended without notice (or payment in lieu of notice), and you wil be informed in writing.
1982
Leave entitlements and notification
Annual, sick and bereavement leave wil remain as set out in your employment agreement. Your
host manager at the Ministry wil be responsible for managing any leave taken by you during the
Act
secondment and for informing your home agency of any leave that you have taken monthly.
ACC
If access to ACC is required during the secondment term all associated costs and accountability
is to the home organisation, as they remain your employer.
Performance Management
Performance planning and appraisal wil be a shared responsibility between your Home and Host
managers. The host manager wil report to the home manager on your performance during the
period of the secondment. If the secondment term is more than six months the host manager wil
report on your performance on a six monthly basis.
Information
Misconduct
The Ministry wil involve the home organisation and establish an investigation/disciplinary process
in the case of any misconduct. The Ministry wil follow the procedures in your employment
agreement and may receive information from and involve the home organisation in any
investigation.
Training and development
Official
You and your Host Manager wil address any training needs you have in relation to the seconded
position. The Ministry agrees to pay for any training that you undertake in relation to your seconded
position.
the
Applying for positions
The Ministry recognises that you are entitled to apply for advertised positions in either organisation
or externally during the period of the secondment. If you choose to apply for any positions in the
Ministry during the period of secondment then you would do so as a home agency employee. You
agree to inform both your Host and Home managers of your resignation in writing if you are a
successful applicant for a position outside both organisations. Notice in such event wil be in
under
accordance with your employment agreement.
Codes of conduct, policies, procedures, and practices
During the term of the secondment you wil abide by the requirements set out in the Codes of
Conduct, policies, procedures, and practices of both the Ministry and the Home Organisation. If
there are perceived differences in interpretation of the Codes and policies etc. of the two
organisations, they should be raised and discussed by all parties to the agreement.
Any actual or potential conflict of interest, or current or pending charge/s or convictions by a court
for any offence must be brought to the Ministry’s attention for discussion, which may also involve
Released
the Home Organisation if required.
In the event of a dispute, the parties wil first try to resolve the dispute by negotiation. If negotiations
fail, the parties wil attempt to resolve the dispute by mediation.
[IN-CONFIDENCE - RELEASE EXTERNAL]
[IN-CONFIDENCE - RELEASE EXTERNAL]
Confidentiality
You wil not discuss or disclose any information, processes, materials, documents, costs, or
secrets, related to any aspect of the business of the Ministry without the express agreement of the
relevant organisation. The only exception is where that discussion or disclosure of information is
legitimately required as part of your performance, duties and responsibilities in relation to your
work for both organisations.
1982
Copyright and intellectual property
Unless otherwise agreed in writing, all work produced by you in the course of your secondment
Act
duties and copyright in that work shall belong to the Ministry and wil continue to do so after the
termination of the secondment.
Your responsibilities:
Completing all work objectives specified and as agreed with the Host Manager
Taking all appropriate steps to ensure your safety and to avoid harm to others, including
bringing any health and safety issues in the workplace to the Ministry’s attention
Keeping in touch with your Home Manager on a regular basis.
Ministry’s responsibilities:
Your general induction into the organisation’s business and providing you with the
resources you need to perform the tasks required Information
Agreeing with you clear performance expectations and processes for performance
feedback to you and your Home Manager and for recording and assessing your
development
Providing regular briefings to your home organisation on your performance and progress
during the secondment
Identifying learning opportunities to develop individual development goals
Providing a supportive environment for you
Official
Discussing any concerns or difficulties related to the secondment with you and your
home organisation as soon as they arise
Providing and maintaining a safe working environment that meets the requirements of
Health and Safety legislation.
the
Home Organisation’s responsibilities:
Keeping you briefed on work-related activities and events occurring during your
secondment (e.g. by extending invitations to meetings, providing information on internal
policies, business planning process and social events etc)
Maintaining contact with you and your Host Manager by participating in review meetings
under
Your secondment offer is subject to terms and conditions set out in:
• this secondment offer letter
• the job description for this role
• the Ministry of Education Code of Conduct and
• the State Sector Standards of Integrity and Conduct.
You wil continue to be covered by your existing employment agreement, except to the extent
that it is varied by this agreement.
Released
This offer is also conditional on pre-employment screening being successfully completed (more
information about this is enclosed).
[IN-CONFIDENCE - RELEASE EXTERNAL]
[IN-CONFIDENCE - RELEASE EXTERNAL]
This offer remains valid for five working days. I encourage you to seek independent advice to
ensure you are comfortable with every aspect of this offer. To confirm your acceptance, please
sign below.
Please also, read, and (where applicable), complete the fol owing documents (attached):
• Personal details form
• Conflict of Interest information sheet and checklist
1982
• Code of Conduct and acknowledgement form
• Serious misconduct consent check
• Disclosure of Convictions form
Act
If you have any concerns, or if anything is unclear, please contact me to discuss as soon as
possible.
We are looking forward to welcoming you to our team.
Nāku noa, nā
<Hiring manager name>
Information
<Hiring manager title>
Your acknowledgement and acceptance
I,
Ful name, accept this secondment on the terms and conditions as detailed in this letter. I have
Official
been advised of my right to seek independent advice and have had a reasonable opportunity to
do so. I acknowledge that I have read and understood the Ministry’s Code of Conduct and the
State Sector Standards of Integrity and Conduct and agree to abide by them.
the
Signature (secondee)
Date
Signed on behalf of the Home Organisation:
under
Full name (home manager)
Signature
Date
Released
[IN-CONFIDENCE - RELEASE EXTERNAL]
[IN-CONFIDENCE - RELEASE EXTERNAL]
Personal Details Form
Please complete the following questions to assist us with setting you up on the Ministry’s Human
Resources information/ payroll system.
Personal details
1982
Legal Names
Given names
Surname
(as appear on your
passport)
Act
Preferred name
Date of birth
Day
Month
Year
Gender
M
F
Gender
diverse
Your private address & contact details
Emergency contact
Apartment/ Street no.
Name
Street name
Apartment/ Street no.
PO Box no
Street name
Information
Suburb
Suburb
Town/ City
Town/ City
Region
Region
Post code
Post code
Official
Home phone
Mobile
Mobile
2nd contact no
Email
Relationship to you
the
Eligibility to Work
1. Are you a New Zealand citizen?
Yes No
If No or you are not a citizen by birth please provide original or certified copies of your
under
citizenship, residency visa/ work permit/ exemption notice.
Declaration
I confirm the information I have given above is accurate.
I authorise the Ministry to pay my salary (and any expenses claims) into the bank account provided.
Name
Signature
Date
Released
[IN-CONFIDENCE - RELEASE EXTERNAL]
[IN-CONFIDENCE - RELEASE EXTERNAL]
Serious Misconduct Check – consent request
We’d like your consent to conduct a serious misconduct pre-employment check. This check is a
requirement of all Public Service departments and statutory Crown entities under Section 19 of
the Public Service Act 2020.
Serious misconduct is behaviour that seriously breaches the organisations standards and
1982
expectations, or the standards we (or you) are expected to adhere to, such as legal obligations.
Actions that amount to serious misconduct are usually so severe that they fundamentally
undermine our employment relationship and/or create serious risk or harm to the organisation
Act
Do you consent to the disclosure to the Ministry of Education of whether you have been subject
to a serious misconduct investigation, either concluded and upheld or currently under
investigation, from previous Public Service and statutory Crown entity employers within the last 3
years? Should you be selected as the preferred candidate, your response wil be checked with
your previous employer(s) at that stage. We wil not conduct this check prior to you being
selected as the preferred candidate.
o Yes, I consent
o No, I do not consent
o I would like to discuss this before it is undertaken Information
If you have been subject to a serious misconduct investigation, concluded and upheld or
currently under investigation, do you consent to the disclosure of additional detail of the serious
misconduct investigation, concluded and upheld or currently under investigation, by your
previous employer/s?
o Yes, I consent
o No, I do not consent
Official
Your CV wil be relied upon, please ensure this is an accurate representation of your employment
history.
Please contact the MyHR Services team on 04 463 8615 if you have any questions, or refer
the
to
Workforce Assurance Model Standards | Te Kawa Mataaho Public Service Commission for
more information.
Full name
Signature
Date
under
Released
[IN-CONFIDENCE - RELEASE EXTERNAL]
Document Outline
