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INTERNAL GUIDANCE TO STAFF – HAMILTON INZ OPERATIONS: 
“What must INZ staff do when applicants try to withdraw, delay, or influence the timing of a 
decline decision?
  

Below appear in our OneNote: 
Regarding withdrawals: 
•  Withdrawal Assessments 
Please make sure that your assessment is as complete as possible where the applicant requests to 
withdraw their application. This will help the next IO processing the application, in the case that 
you had noticed any concerns that remain unaddressed or if there were outstanding 
requirements. 

 
•  Application withdrawing 
Please remember that INZ are not able to instruct or advise any applicant or their partner that the 
application must be withdrawn. The decision to withdraw an application lies with the applicant or 
their representative, and INZ must remain neutral in our processing of every application. This 
means that when we are communicating with the applicant or anyone involved in an application, 
we may inform them of the multiple options they have available in general, but we must not 
recommend any option as being more favourable than another. Take the time to reassure them 
that it is their decision to make. We continue processing the application as normal if they do not 
request to withdraw the application at any time. 

 
Withdrawing residence applications – please remember to follow the SOPs as per the following link: 
http://inzkit/publish/globalprocessmanual/#57231.htm 
1.  Complete Withdrawal Summary (the Assessment Template completed up to the point of 
withdrawal) 
2.  Create withdrawal letter 
3.  Complete determination 
4.  Forward to quality control check 
  

On return from quality control check: 
1.  Finalise the withdrawal letter in AMS 
2.  Send letter 

 
Withdrawals for Residence - unlawful applicant 
As we all know, when an applicant is unlawful, we cannot continue processing residence applications; 
however, if the applicant has requested to withdraw the application, we can still do that even if the 
client is unlawful. 

 
Are officers required to consider fairness, natural justice, and outstanding communications before 
declining?
  

No response to PPI/RFI 




If a client/LIA does not respond to an RFI or PPI by the due date, we need to try to contact them to 
ensure they received our communications and provide a final 24 hours to reply. In cases where you 
are sending the 24 hour follow up email to an LIA, please also CC in the applicant.” 

 
INTERNAL GUIDANCE TO STAFF – CHRISTCHUTCH 2 INZ OPERATIONS: 
 
TA Update 16/07/2025: 
 
 
TA Update 26/11/2024 
 
 
TA Update 15/10/2024 
 
 
 


 
 
 
Issue 141   - 13 November 2013 
 
Key email addresses for queries to Operations Support 
 
INZ - Ops Residence & Work <INZ-.OpsResidence&[email address]>;  
INZ - Ops Health & Character <INZ-.OpsHealth&[email address]>;  
INZ - Ops Student & Visitor <INZ-.OpsStudent&[email address]>;  
INZ - Ops Sensitive Issues <[email address]> 
 
 
Reminder – Withdrawal Requests 
 
 
 
 
To: All Staff 
From: Katy MacLeod, Operations Support 
 

 
Action required:  Follow advice below 
 

 
Issue 
 
Operations  Support  has  previously  issued  advice  on  whether  a  principal  or  secondary  applicant 
applying for a residence class or temporary entry visa is able to request and have their application 
withdrawn.  The advice stated that the vast majority of applications once made must be decided and 
not withdrawn.  
 
A number of staff have since asked whether there is any further update on this issue. 
 
Advice 
 
Staff should not expressly encourage or suggest the withdrawal of applications.   
 
Staff should agree to withdraw applications when requested by applicants.  
 
Staff may continue to raise an alert/warning on AMS (if appropriate and in accordance with relevant 
guidelines), despite the application being withdrawn.  
 
Action 
 
Follow this advice. 
 
Contact 
Katy MacLeod 

Keyword 
Withdrawal of applications 
Links (e.g. intranet) 
NO 
Staff toolkit reference  
YES 
Publish on website 
NO 
Visa Pak issue date 
13 December 2013 
Visa Pak no: 
141 
 
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