28th July 2025.pdf

Fergusson Intermediate School
Board of Trustees Meeting
Held on Monday, 28th July 2025
Present  :   Paula Glen,  Simon Kenny, Sandra Honey,  Rachael Browne, Whaea Ange,
Phil ip Hartel
In attendance :  Anne McPhie (Secretary),   Amy Perkins
Apologies :   Natasha Margrain
Declaration of Interest :  Nil
Speaking Rights Given to:  Amy Perkins, Anne McPhie

Agenda Item
Discussion
Actioned
Approval of Previous
Tabled as read.
Motion :   The Board moved
Minutes

to approve the minutes for
Monday, 23rd June 2025.
Moved :  Whaea Ange
Second : Paula Glen
Conflict of Interest
Sandra noted that she is involved with

working with different agencies through
Statistics New Zealand in a governance role
which includes the Chief Exec of ERO and
Ministry of Education.
AOV Presentation -
Analysis of Variance - presented, discussed

Amy Perkins
and tabled.

Principals Report
Tabled as read.
Motion :  The School Camp at
-  Camp updates :
Camp Makahika for 2025 be
1. Confirming that the buses have
signed off.  Awaiting the
seatbelts as requested by the BOT.
transport plan after the
2. External Provider agreement
parent meeting - School to
provided as requested. A credit of
ensure this is completed.
$27,208 has been given back which
Approved :  Paula Glen
will be apportioned over the 3 camps.    Second : Sandra Honey
3. The transport plan still needs to be
conﬁrmed regarding who is driving any
vehicles for each camp. This will be
done once the parent volunteers meet
with syndicates regarding camp.

-  Final sign off for camp from the board.
Presiding Members
Tabled as read.

Report
Co-opting Cultural Advisor - September 2025
-  Co-opt Whaea Ange onto the new

incoming board.

-  Paula to compile a blurb for Board
Elections to send to parents.
Role Review
Board Role Descriptions
- thank you Ange for sending it through to
Paula.  Making it clear for the expectations
in the board role.
- Induction process for the new board to be
started
- Each board member has to have a look at
their roles and modify - core responsibilities,
important to liaise with the school. And then
will be revised
- Guidance for the health and safety would
be helpful for Phillip.  Ange to ask at Work
Safe for basic guidance on the educational
side.
Policy and Procedure  Nothing to report for this meeting.

Update - Sandra
Health and Safety
Nothing to report.

Update - Phillip
Staff wellbeing - Be nice to have a good
stream of relievers.  Simon is impressed with
the resilience of our staff.
Martin to stay on for term 4 to help cover
classrooms.
Look at a mid-year staff gathering.
The board would like to do a coffee run for
staff - Wednesday to acknowledge their
efforts at another busy time of year with
visitors to school - Simon and Anne to
organise.
Finance - Phillip
Tracking as expected.  Nothing of huge
Motion :  The Board approves

concern - paper is the major usage.
the June 2025 Financial
$1309 surplus, expected to reduce in coming  report.
months
Moved :  Phillip Hartell

Explanation of the ratio was given to Paula
Motion: The Board moved to
and shared.
approve the mileage charge
Still some work to be done.  Staff banking
be reimbursed for support
report is under utilised by $26,000.
staff at 83 cents per KM

Moved:  Paula Glen
Mileage - Tina proposing for support staff to
Second: Phillip Hartell
match the same as teaching . The

recommendation is 83 cents for mileage.

Discussion regarding the school donation.
Motion : The Board moved to
This current board does not agree to charge
continue to receive the school
a set school fee to our whānau and
donation scheme for 2026 of
The  Board moved to continue to opt in to
$150 per student.
the school donation scheme for 2026 of $150  Moved :  Phillip Hartell
per student.
Second :  Paula Glen

Capital expenditure - dryer, some laptops

that aren't compatible with windows 10.

$7,000 put towards the laptops.

Audit Report

Tabled as read.  Paula emailed on behalf of

the Board to Tina for all the work that she
Motion :  That the board
has put in for completion of the audit.
approves the audit report

prepared by Moore

Markhams for the period

ending 31 December 2024,

as presented.
Moved :  Phillip Hartell
Second :  Paula Glen

Property Update
Building and Design work - LSPM Accessibility

Upgrades & Conflict of Interest tabled.

Hal  roof, interior roof off library & laser cutter
room roof are scheduled to be completed
this week (Pharoah Construction)
Ian is getting quotes for the replacement of the flat
hal  roof (admin block side)
He wil  then prepare paperwork for MOE to get the
funding from our 5YPP
Spouting is almost completed.
Stil  issues with the piping freezing up, could be
evidence of a split pipe.
The pumps keep firing up, being monitored.
Cultural Advisor -
Busy, planning for Te Ora Atamira.  Ange to

Whaea Ange
touch base with Simon.  Wednesday, 12
November in the Town Hall, Lower Hutt.
Using tech staff, change St Brendans tech
day to assist with staffing availability.
Needing help for the day. Board have offered
support.
Board Work Plan
Have highlighted, making sure that things

are covered and checked each meeting
Term dates to be confirmed for the next
meeting.
Compliance maori and pacific focus - term 4
- review for the community voice - strategic
plan. Hard to make a plan until confirmed

staff and classrooms.
A newsletter can be a community
consultation.
Health and PE community consultation, the
rest is at the school discretion.
Pulse survey - 1 per term.
Student comms could be a lot better - Fergy
News.  A lot of content goes on EDGE.
Keep checking the Board plan, Strategic
Planning when Amy returns.
Correspondence
Nil

Actioned

Review
Good to have Amy here

Positive meeting.
Next Meeting
Monday, 1st September 2025 @ 6.15pm

Meeting closed
8.55pm

Carried Forward/Raised
Action

AI Policy - carried forward,
Simon to talk to Aaron - discussed.
complete by end of term 3.

  Electronically Signed :
  Presiding Member - Paula Glen
  Date :  01/09/2025