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26/02/2026
Phillip Fry
[FYI request #33483 email]
Tēnā koe Phillip
OIA: [GEMS-46484] – SMART – data governance
Thank you for your email of 10 January 2026 to the Ministry of Education (the Ministry),
subsequently clarified on 28 January 2026, requesting the following information
relating to
governance and oversight of access to student data within the Student Monitoring, Assessment
and Reporting Tool (SMART):
1. Copies of any formal access control documentation relied upon by the Ministry for
SMART, including:
•
role-based access control (RBAC) specifications or access matrices; and
•
documentation describing differences in data access between user roles (e.g.
teachers, principals, Ministry staff, Janison staff, and subcontractors).
2. Documentation describing whether SMART data access for each role is:
•
identifiable at the individual student level, or
•
restricted to aggregated or de-identified views.
3. Copies of any formal policies or assurance documents describing audit logging and
monitoring of access to SMART data, including:
•
who can view audit logs; and
•
how inappropriate access or misuse is detected and managed.
This request is limited to formal, authoritative documents and does not seek informal
correspondence or draft material.
Your request has been considered under the Official Information Act 1982 (the Act).
Wellington National Office, 1 The Terrace, Levels 5 to 14, Wellington 6011
PO Box 1666, Wellington 6140, DX SR51201 Phone: +64 4 463 8000
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The Ministry needs to extend the timeframe for responding to your request, pursuant to section
15A(1)(b) of the Act, as consultations necessary to make a decision on the request are such that a
proper response cannot reasonably be made within the original time limit. You can now expect to
receive a response to your request on or before 26 March 2026, which is an extension of 20
working days. If we are able to respond sooner thant this, we will of course do so.
You have the right to ask an Ombudsman to investigate our decision to extend the timeframe for
responding to this request, in accordance with section 28 of the Act. You can do this by writing to
[email address] or Office of the Ombudsman, PO Box 10152, Wellington 6143.
Nāku noa, nā
Tess Firth
Senior Advisor Official and Parliamentary Information Government, Executive and Ministerial Services
OIA: [GEMS-46484]
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