31 July 2024
Greg Pollock
Agite Consulting
s7(2)(a)
Wellington 6021
Dear Greg
Re: Scope of Work for the Independent Advisory Panel - Wellington City Transport Plan.
Please find attached as Attachment 1 the agreed scope of work for the Wellington City Transport Plan
Independent Advisory Panel. Please sign below and return at your convenience.
Yours sincerely
s(7)(2)(a)
Liam Hodgetts
Chief Planning Officer
Wellington City Council
Date: 31/07/2024
Greg Pollock
Chair – Independent Advisory Panel – Wellington City Transport Plan.
Date:
Attachment 1: Scope of Work
Phase 1: Completion of a vision for the Wellington Transport Plan (to be completed by end September)
Phase 2: Completion of the Wellington Transport Plan (timeframe for completion to be confirmed, but like 12
months)
The purpose of the panel is to:
·
Provide independent assurance, support, advice, guidance, to WCC and the Chief Planning Officer
(CPO) and the Manager Strategic Planning on the management, development, and direction of the
plan.
·
Provide assurance that a good process, analysis, and outputs have been achieved for the successful
adoption and implementation of the plan.
·
Test the evidence, assumptions and basis of major decisions. This will include data and evidence to
be made available by WCC (including as the Road Controlling Authority) and GWRC (including as the
Public Transport Agency seeking improved network access
The key responsibilities of the panel are:
·
ask good questions and challenge assumptions of the project team;
·
where appropriate, to be determined by the CPO, attend, and contribute to key plan related project
workshops and briefings and provide strategic assurance advice to the CPO. In particular, this will
relate to other major projects that are occurring currently, including projects at different phases of
development, including:
o
the Rapid Transit Bus Programme: Harbour Quays and Eastern Connections
o
the Golden Mile redevelopment programme
o
NZTA SH improvements, including Mt Vic Tunnel, other investigations, and advanced projects
committed to through the LTP.
·
at key milestones and stage gates provide a high-level strategic review of the assumptions, inputs
and outputs of the plan and provide recommendations to the CPO and Manager Strategic Planning.
These milestones will be agreed in advance, alongside the Council work program for delivery both
phase 1 and 2 of the work, so that the Panel can ensure early engagement with the program.
·
provide an independent view on the plan to Council, including in the form of a report or other form as
required, and participating in briefings of Councillors or formal presentations as required.
·
ensuring that the work starts with a clear problem statement, scope of work and project schedule with
delivery milestones.
Final Deliverables
While the advice will be ongoing and in real-time, we expect the panel will also produce a “review” of the
officers’ output for both Phase 1 and Phase 2. This is expected to be a short report for public release that
identifies:
·
The process the panel has taken to meet its brief;
·
The outcomes of the approach that the panel agrees with;
·
The outcomes of the approach that the panel disagrees with, including the specific nature of the
disagreement, what evidence or opinions the panel has relied on to reach that position (including an
absence of evidence), and a suggested resolution to the issue for decision-makers to consider.
Panel membership:
The four members of the panel are:
·
Greg Pollock - Chair; in this role, Greg will be the primary point of contract for WCC officers. Greg
will provide a monthly report to the CPO on the activities of the panel to summarise where progress
is being made, so that WCC have one clear point of reference for the panel’s work. He will also
coordinate the activities of panel members, so that the panel as a group discharge their ToR to
WCC;
·
· s7(2)(a)
·
Indicative Costs
Discounted rates for WCC from the panel are agreed and will be included in individual contracts with each
panellist. These will be for 12 months, with a CPI review after that, with a possible 6 month extension
depending on the progress made.
The administration of the panel and workflow will be charged at Senior Consultant and Administrator
discounted rates included in the individual contract for the chair. The panel will operate up to a maximum cap
each month of $15k (rolling average over 12 months).
As a rough guide of days per month for the panel is:
·
Greg – 4 days per month, plus 3 days for senior consultant/administrator to work with him to manage
panel
· s7(2)(a)
·
·
Terms and conditions
Conflcit of interest, perceived or otherwise, will be managed by the chair and CPO in a fair and transparent
way, reaching a consensus decision with parties wherever possible. If consensus cannot be reached then
the CPO will makes a final ruling.
The panel appointments don’t preclude the panellists host companies from bidding related work now or in
future.
Council’s standard terms and conditions will be issued for signing to the panel members to the panel
members once the scope of work is agreed.
