UNCLASSIFIED
20 January 2026
Andrew Tipton
[FYI request #33206 email]
Tēnā koe Andrew Tipton
Thank you for your request for information under the Official Information Act 1982 (OIA)
dated 10 December 2025 in which you requested:
1.
“The current and historic (for past five years) Terms of Reference for the
ACSSF and/or ACSSL.
2.
The current and historic (for past five years) membership lists for the ACSSF
and/or ACSSL.
3.
A list of the dates and locations of the ACSSF and/or ACSSL meetings for the
past five years.
4.
The agenda of each meeting of the ACSSF and/or ACSSL for the past five
years.
5.
The minutes of each meeting of the ACSSF and/or ACSSL for the past five
years.
6.
The decision papers and other outputs from the ACSSF and/or ACSSL
meetings for the past five years.
7.
Copies of any reports, committee papers, etc. that were considered by the
ACSSF and/or ACSSL during the meetings for the past five years."
On 15 December 2025 you were contacted to discuss the scope of your request, as your
original request would likely be refused under section 18(f) of the OIA as it would require
substantial research and collation in order to respond. On 16 December 2025 you agreed to
refine your request to be for:
“For the period 1 January 2024 to 10 December 2025:
1.
The current and historic Terms of Reference for the ACSSF and/or ACSSL.
2.
The current and historic membership lists for the ACSSF and/or ACSSL.
3.
A list of the dates and locations of the ACSSF and/or ACSSL meetings.
4.
The agenda of each meeting of the ACSSF and/or ACSSL.
5.
The minutes of each meeting of the ACSSF and/or ACSSL.
6.
The decision papers and other outputs from the ACSSF and/or ACSSL
meetings.
UNCLASSIFIED
Page 2 of 3
7.
Copies of any reports, committee papers, etc. that were considered by the
ACSSF and/or ACSSL during the meetings."
On 8 January 2026 you were contacted again to advise that despite refinement, your request
would still require substantial research and collation in order to respond. On 13 January
2026 you agreed to further refine your request to be for:
“For the period 1 January 2024 to 10 December 2025:
1.
The current and historic Terms of Reference for the ACSSF and/or ACSSL.
2.
The current and historic membership lists for the ACSSF and/or ACSSL.
3.
A list of the dates and locations of the ACSSF and/or ACSSL meetings.
4.
The agenda of each meeting of the ACSSF and/or ACSSL.”
Please note that this request is considered a new request under section 15(1AA) of the OIA.
We agreed that the agendas should provide you enough information to determine what
additional information you would want in a separate follow up OIA request. You are welcome
to submit a request to
[VUW request email] once you have considered this response.
Separately, if you wish to contact a representative from Te Herenga Waka-Victoria
University of Wellington (the University) on the Advisory Committee on the Student Services
Fee (ACSSF) for further advice, please contact Kirsty McClure at
[email address].
Response to your request
In response to part 1 of your request, the University has a formal partnership with Victoria
University of Wellington Student Association (VUWSA) and Ngāi Tauira through the ACSSF.
The document which sets out this partnership in place of a Terms of Reference is the
Memorandum of Understanding. The current Memorandum of Understanding, dated
3 August 2022, is attached to this response.
In relation to parts 2, 3 and 4 of your request, agendas for the following meetings are
attached to this response. Each agenda includes the names of ACCSF members, and the date
and location of the meeting. Based on our discussions, we have highlighted particular
agendas that we believe you may be most interested in below.
1.
15 February 2024
2.
20 March 2024
3.
2 May 2024
4.
30 May 2024
5.
20 June 2024
6.
8 August 2024
7.
17 October 2024
8. 14 November 2024
9. 20 March 2025
10. 29 April 2025
Page 3 of 3
11. 22 May 2025
12. 19 June 2025
13. 23 July 2025
14. 20 August 2025
15. 18 September 2025
16.
22 October 2025; and
17. 20 November 2025.
Where the information has been withheld under section 9 of the OIA, no public interest in
releasing the information has been identified that would override the reasons for
withholding it.
If you have any questions about this decision, you can contact us by email at:
[VUW request email]. You have the right to seek an investigation and review by the
Ombudsman of this decision by contacting
www.ombudsman.parliament.nz or freephone
0800 802 602.
Nāku noa, nā
Kayana Shaw
Senior Advisor, Official Information and Privacy
Legal Services
Te Herenga Waka—Victoria University of Wellington
3 August 2022
Advisory Committee for the Student Services Fee Meeting #135
Thursday 15 February 2024 10am
Chair: Kirsty McClure, Director, Te Pūrengi Student Experience and Wellbeing
Committee
Kirsty McClure, Stephanie Hunter, Meegan Hall, Simon Johnson, Marcail
Members
Parkinson, Liban Ali, Sterling Maxwell, Te Waikamihi Lambert
Invited Attendees Matt Tucker, Clinton Jenkins
Apologies
Papers
ACSSF agenda 15 February 2024; Draft ACSSF Minutes 14 November 2023
Oweek music event financial support to stay in the hub 2024
Student Service Annual Updates (9)
AGENDA
1.
Welcome
2.
Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Responsible
329
a draft of the infographic wil be
Marcail
circulated at the next meeting for review
4.
2023 Q4 Financial report
Clinton
5.
Oweek music event financial support to stay in the hub 2024 – to note Matt
6.
2023 Annual Reports
Al
7.
Approach for 2024 – discuss
Al
8.
AOB
Al
Next Committee meeting: 20 March 2024
Advisory Committee for the Student Services Fee Meeting #136
Wednesday 20 March 2024
Chair: Marcail Parkinson, VUWSA President
Committee
Kirsty McClure, Stephanie Hunter, Meegan Hall, Simon Johnson, Marcail
Members
Parkinson, Liban Ali, Sterling Maxwell, Te Waikamihi Lambert
Invited Attendees Matt Tucker, Clinton Jenkins
Apologies
Papers
2024 Student Services al ocation spreadsheet
Carrers and Employment annual report (For noting)
Manawa Ora annual Report (For noting)
AGENDA
1.
Welcome
Marcail
2.
Minutes of the previous meeting
Marcail
3.
OPEN ACTION POINTS
#
Points
Responsible
Open/Close
329
a draft of the infographic wil be circulated Marcail
Open
at the next meeting for review.
330
Kirsty to circulate updated ACSSF
Kirsty
Close
induction pack
331
Finance to prepare a table to provide
Clinton/Christine
Open
clarity on what staff are included within
the Quarterly Finance report and the Year
reports prepared by Services e.g., are
casual staff included?
332
Clinton to investigate why the occupancy Clinton
Open
cost went up during 2023 and report back
at the next meeting.
333
Matt to discuss with Leon if it’s possible Matt
Open
(and what timeframes) to request an
extract of the data.
4.
2024 student services al ocation spreadsheet
Al
5.
2024 student consultation approach
Al
6.
AOB
Al
Next meeting: 2 May, 1:30-2:30pm
Advisory Committee for the Student Services Fee Meeting
Agenda #137
Thursday 2 May 2024 1:30-2:30PM
Chair: Sterling Maxwel , Ngāi Tauira Tumuaki
Committee
Kirsty McClure, Stephanie Hunter, Meegan Hal , Simon Johnson, Marcail
Members
Parkinson, Liban Ali, Sterling Maxwell, Te Waikamihi Lambert
Invited Attendees Christine Moore, Matt Tucker
Apologies
Papers
2023 SSF Annual Report Draft v1
2024 SSF Financial Report – Quarter 1 v2
HFEG 2024 Trimester 1 – Summary
Timeline for 2025 Student Services fee
1. Welcome
2. Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Points
Responsible
Open/Close
329 A draft of the infographic will be
Kirsty
Open
circulated.
333
Matt to discuss with Leon if it’s possible Matt
Open
(and what timeframes) to request an
extract of the data.
334
Clinton and Christine to discuss how ACSSF Clinton
Open
can be informed in a timely way on
increases to costs such as occupancy, IT or
HR overheads that have a material impact
of the SSF financial position.
335
Benchmarking with other NZ universities Kirsty
Open
for 2024 student services fees
336
Christine to check the webpage to check Christine
Open
the percentages in and around are correct
and making sure info and figures are
accurate.
4. Financial Report for Student Services fee – Quarter 1 Clinton
5. 2023 SSF Annual Report for Final Approval Stephanie
6. Hardship Fund Equity Grant 2024 Summary – Trimester 1 Stephanie
7. Timeline for 2024 Student Services fee consultation and Council approval Stephanie
8. 2024 Student Consultation Approach Stephanie
9. AOB
Next meeting: 2 May, 1:30-2:30pm
Future meetings in calendar:
4 July. 10:00-11:00am
8 August, 10:00am-11:00am
12 September 10:00-11:00am
17 October 10:00-11:00am
21 November 10:00-11:00am
Advisory Committee for the Student Services Fee Meeting
Agenda 138
Thursday 30 May 2024 10-11am
Chair: Kirsty McClure
Committee
Kirsty McClure, Stephanie Hunter, Meegan Hall, Simon Johnson, Marcail
Members
Parkinson, Liban Ali, Sterling Maxwell, Te Waikamihi Lambert
Invited Attendees Christine Moore, Matt Tucker, Clinton Jenkins, Alicia Print (Minute Taker)
Apologies
Papers
Remuneration proposal for the Ngāi Tauira Executive through ACCSF
Student Services Fee -ACSSF slides - 27 May 2024
1. Welcome
2. Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Points
Responsible Open/Close
329 A draft of the infographic will be circulated.
Kirsty
Open
337
Matt to raise O-week invoice for $150k and send to Matt
open
Stephanie
338
Clinton and Stephanie to prepare a paper on
Clinton
open
treatment of previous year’s deficit for Te Hiwa
339
Stephanie to prepare memo for the 2023 SSF
Stephanie
open
Annual Report and arrange for paper for go to Te
Hiwa for noting
4. Remuneration proposal for the Ngāi Tauira Executive through ACCSF Sterling/Te Waikamihi
5. Student Services Fee Options Presentation Finance
6. Recommendation Discussion All
7. AOB
Next Meeting Date
12th June 2024
Advisory Committee for the Student Services Fee Meeting
Agenda 139
Thursday 20 June 2024 2-3pm
Chair: Kirsty McClure
(Hybrid Meeting)
Committee
Kirsty McClure, Stephanie Hunter, Meegan Hall, Marcail Parkinson, Liban Ali,
Members
Sterling Maxwell, Te Waikamihi Lambert
Invited Attendees Christine Moore, Matt Tucker, Clinton Jenkins, Alicia Print (Minute Taker)
Apologies
Simon Johnson
Papers
Student Services Fee setting for 2025 timeline
1. Welcome
2. Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Points
Responsible Open/Close
329 A draft of the infographic will be circulated.
Kirsty
Open
340
Student Assembly to meet online before next ACSSF Marcail
Open
meeting on the 20th of June.
4. Discuss and agree final recommendations for VC for 2025 All
5. AOB
Next Meeting Date
1 July 11am
Advisory Committee for the Student Services Fee Meeting
Agenda #140
Thursday 8 August 11-12pm
Chair: Kirsty McClure, Director, Te Pūrengi Student Experience and Wellbeing
Committee
Kirsty McClure, Stephanie Hunter, Meegan Hall, Marcail Parkinson, Liban Ali,
Members
Sterling Maxwell, Te Waikamihi Lambert, Simon Johnson
Invited Attendees Christine Moore, Matt Tucker, Clinton Jenkins, Alicia Print (Minute Taker)
Apologies
Papers
HFEG 2024 Trimester 2 – Summary
2024 SSF Financial Report – Quarter 2
1. Welcome
2. Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Actions
Responsible Open/Close
329 A draft of the infographic will be circulated.
Kirsty
Open
341
Clinton to update ACSSF by email on the next
Clinton
Closed
steps for final recommendations for VC for 2025
4. 2024 Q2 Financial Report Christine
5. Update on 2025 student service fee recommendation paper Stephanie
6. Update on student service fee video Kirsty
7. AOB
For Noting: HFEG 2024 Trimester 2 – Summary
Next Meeting Date
12 September 10:00am
Advisory Committee for the Student Services Fee Meeting
Agenda #141
Thursday 17 October 10am-11am
Chair: Kirsty McClure, Director, Te Pūrengi Student Experience and Wel being
Committee Members Kirsty McClure, Stephanie Hunter, Meegan Hall, Marcail Parkinson, Liban
Ali, Sterling Maxwell, Te Waikamihi Lambert, Simon Johnson
Invited Attendees
Christine Moore, Clinton Jenkins
Apologies
Matt Tucker
Papers
Winter Energy Grant 2024 Summary (for noting only)
Finance Q3 update (stil to be received)
1. Welcome
2. Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Actions
Responsible Open/Close
342 Kirsty to circulate more commentary detail
Kirsty
open
regarding the forecast costs in Health to year end.
4. MFA student video – Student Services Fee promo
Kirsty
5. Update on VUWSA 2025-2027 contract negotiation
Stephanie
6. Composition of this committee
Kirsty
7. Finance Q3 update Clinton/Christine
8. Update on VUWSA contract negotiations Kirsty
9. AOB
Next meeting: 21 November 2024
Advisory Committee for the Student Services Fee Meeting
Agenda #142
Thursday 14 November 2:30pm-3:30pm
Chair: Marcail Parkinson, VUWSA President (2024)
Committee Members Kirsty McClure, Stephanie Hunter, Meegan Hall, Marcail Parkinson, Liban
Ali, Sterling Maxwell, Te Waikamihi Lambert, Simon Johnson, Matt Tucker
Invited Attendees
Christine Moore, Clinton Jenkins
Apologies
Papers
Annual Report TEMPLATE
Signed MoU
1. Welcome
2. Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Actions
Responsible Open/Close
343
Circulate a copy of the MOU
Stephanie
Close
344
Update Winnie regarding this discussion on
Kirsty
Open
composition of Committee
345 Discuss the MOU at the next meeting to ensure the Committee
Open
purpose of Committee is clear and aligned. Bring
members
suggested revisions to meeting
4. Update on VUWSA 2025-2027 contract negotiation
Stephanie
5. Process for Ngāi Tauira tumuaki and wider executive payments
Stephanie
6. Discuss MoU – 2025 composition of this committee
Al
7. Annual Report – check-in on template with Committee and timing
Kirsty
8. PGSA funding al ocation in 2024
Marcail
9. Any other business
Next meeting: March 2025
Advisory Committee for the Student Services Fee Meeting
Agenda #143
Thursday 20 March 2:00pm-3:00pm, AM101
Chair: Kirsty McClure, Director, Te Pūrengi Student Experience and Wellbeing
Committee Members Kirsty McClure, Stephanie Hunter, Meegan Hall, Liban Ali, Josh Robinson,
Aria Ngarimu, Kaea Hudson, Simon Johnson
Invited Attendees
Christine Moore, Clinton Jenkins, Matt Tucker
Apologies
Papers
Annual Services Report 2024
SSF Allocation Report
2024 SSF Report
Draft Minutes, November 2024
1. Welcome
2. Minutes of the previous meeting
3.
OPEN ACTION POINTS
#
Actions
Responsible Open/Close
344
Update Winnie regarding this discussion on
Kirsty
Open
composition of Committee
345 Discuss the MOU at the next meeting to ensure the Committee
Open
purpose of Committee is clear and aligned. Bring
members
suggested revisions to meeting
346
Ngāi Tauira admin support through VUWSA for
Kirsty
Open
2025. Discuss and confirm this approach with
Meegan.
347
MoU. 4.7 – Committee agreed to request Legal
Legal
Open
remove point 4.7 as this does not currently happen
and does not fit with the current planning / budget
cycle; also 7.3 Change VC to DVCS
4. 2024 SSF Financial Report
Christine
5. SSF Allocation by cost centre – 2025 budget
Christine
6. Annual Services Report 2024
Kirsty
7. Update on VUWSA 2025-2027 contract negotiation
Stephanie
8. Update of revisions for ACSSF MoU
Kirsty
9. Any other business
Next meeting: 29 April 2025, HU Victoria Room
Advisory Committee for the Student Services Fee Meeting
Agenda #144
Tuesday 29 April 3 pm - 4pm, HU Victoria Room
Chair: Liban
Committee Members Kirsty McClure, Stephanie Hunter, Meegan Hall, Liban Ali, Josh Robinson,
Aria Ngarimu, Kaea Hudson, Simon Johnson
Invited Attendees
Christine Moore, Matt Tucker
Apologies
Clinton Jenkins
Papers
Draft minutes, March 2025
ACCSF MOU
HFEG 2025 Trimester 1 – Summary
2025 SSF Financial Update - Q1
1. Welcome
2. Minutes of the previous meeting
3. OPEN ACTION POINTS
#
Actions
Responsible Open/Close
344
Update Acting AD Pasifika regarding discussion on
Kirsty
Open
composition of Committee
345/
Discuss the MOU at the next meeting to ensure the Committee
Open
purpose of Committee is clear and aligned. Bring
members
suggested revisions to meeting
347
MoU. 4.7 – Committee agreed to request Legal
Legal
Open
remove point 4.7 as this does not currently happen
and does not fit with the current planning / budget
cycle; also 7.3 Change VC to DVCS
348
Develop recommendation for proposals to be
Al
Open
submitted within this committee.
349
Kirsty and Clinton to pick up with CFO the current
Kirsty,
Open
model for SSF al ocation for occupancy and IT & HR Clinton
overheads.
4. University Recreation Wellington Service Reporting Queries
Liban
5. Q1 Financial Update
Christine
6. Update of revisions for ACSSF MoU
Kirsty
7. Any other business
HFEG 2025 Trimester 1 – Summary
Stephanie
Next meeting: 22 May 2025
Advisory Committee for the Student Services Fee Meeting
Agenda #145
Thursday 22 May 2pm - 3pm, AM101
Chair: Kaea Hudson and Aria Ngarimu
Committee Members Kirsty McClure, Stephanie Hunter, Meegan Hall, Liban Ali, Josh
Robinson, Aria Ngarimu, Kaea Hudson, Simon Johnson
Invited Attendees
Christine Moore, Matt Tucker, Clinton Tucker
Apologies
Papers
Timeline for 2026 Student Services Fee paper
Proposal Disability Services 2025 funding
Student Finance resource funding request to ACSSF
2024 year-end report for website
Amended minutes, April 2025
1. Welcome
2. Minutes of the previous meeting
3. OPEN ACTION POINTS
#
Actions
Responsible Open/Close
344
Update Acting AD Pasifika regarding discussion on
Kirsty
Open
composition of Committee
348
Develop recommendation for proposals to be
Al
Open
submitted to this committee.
349
Kirsty and Clinton to pick up with CFO the current
Kirsty,
Open
model for SSF al ocation for occupancy and IT & HR Clinton
overheads.
350
Explore the interest of Pasifika in participating in the Liban
Open
Committee.
4. Draft Timeline for 2026 Student Services Fee paper
Stephanie
- Student Consultation approach discussion
Liban
(discuss)
5. Requests for additional funding
Al
- Proposal Disability Services
- Student Finance
6. 2024 year-end report for website
Stephanie
(noting)
7. Any other business
Next meeting: 19 June 2025
Advisory Committee for the Student Services Fee Meeting
Agenda #146
Thursday 19 June 2pm - 3pm, HU206
Chair: Kirsty McClure
Committee Members Kirsty McClure, Stephanie Hunter, Meegan Hall, Liban Ali, Josh
Robinson, Aria Ngarimu, Kaea Hudson, Simon Johnson
Invited Attendees
Christine Moore, Matt Tucker, Clinton Jenkins
Apologies
Papers
Minutes, May 2025
Timeline 2026 SSF V2
ACCSF Paper – Clubs
Finance Options paper
Proposal for VUWSA to manage PG
1. Welcome
2. Minutes of the previous meeting
3. OPEN ACTION POINTS
#
Actions
Responsible Open/Close
348
Develop recommendations for proposal
Al
Open
submissions.
350
Explore the interest of Pasifika Students Council in
Liban
Open
participating in the Committee.
351
At the next Student Assembly meeting, discuss and Liban, Matt, Open
decide how the student consultation process should Kaea, Aria
be run this year, taking into account the required
timeframes. Use the SSF end-of-year report to brief
Student Assembly members on the SSF—what it is,
what it funds, and how the funding process works.
352
Finance to provide forecasts for SSF under different Clinton /
Open
increased fee scenarios.
Christine
Feedback to committee if Te Hiwa / CFO approves
proposed change in reporting model [e.g.,
contribution-based funding for Recreation Centre]
before 2026 allocations finalised.
4. Student Consultation approach discussion
Liban
5. Finance Options paper
Clinton / Christine
6. Requests for additional funding
- Proposal for VUWSA to support PGSA
Matt
- Proposal for Clubs funding
Simon
7. Any other business
- Noting; Timeline for 2026 SSF
Stephanie
Next meeting: 21 July 2025
Proposed agenda items;
-
Confirm the price recommendation for SSF paper
-
Discuss and confirm any adjustments to current allocation for 2026 (allocation
spreadsheet to be submitted as paper)
Advisory Committee for the Student Services Fee Meeting
Agenda #147
Monday 23 July 11am - 12pm, HU206
Chair: Ethan Rogacion, Acting President VUWSA
Committee Members Kirsty McClure, Meegan Hall, Simon Johnson, Stephanie Hunter, Josh
Robinson, Aria Ngarimu, Kaea Hudson
Invited Attendees
Christine Moore, Matt Tucker, Clinton Jenkins, Ethan Rogacion
Apologies
Liban Ali
Papers
Minutes, June 2025
Timeline 2026 SSF
ACSSF Fee Options Memo
1. Welcome
2. Minutes of the previous meeting
3. OPEN ACTION POINTS - nil
4. Confirm recommendations for 2026 SSF, discussion
Al
5. Any other business
Timeline for 2026 SSF
Stephanie
Next meeting: 20 August 2025
Advisory Committee for the Student Services Fee Meeting
Agenda #148
Wednesday 20 August 1.30 pm – 2.30 pm, MY108
Chair: Kirsty McClure
Committee Members Kirsty McClure, Meegan Hall, Simon Johnson, Stephanie Hunter, Josh
Robinson, Aria Ngarimu, Kaea Hudson, Liban Ali
Invited Attendees
Christine Moore, Matt Tucker, Clinton Jenkins
Apologies
Aria Ngarimu, Kaea Hudson
Papers
Minutes, July 2025
IN CONFIDENCE SSF revenue – cost centre summary – 2026 vs 2025
Club and UTSNZ Funding paper
HFEG 2025 Trimester 2 paper
Student Assembly, ACSSF Fee Options MEMO
1. Welcome
2. Minutes of the previous meeting
3. OPEN ACTION POINTS
353
Prepare the 2026 SSF paper outlining the 5% increase
Stephanie
recommendation for Te Hiwa and then Council’s approval
in September.
354
Spreadsheet to be updated by Finance with draft 2026
Clinton
revenue to be presented at the next ACSSF meeting for
discussion, and wil include the funding for Student
Finance Advisory Service and Disability Service that were
already approved by ACSSF. Costing for potential initiatives
(e.g., free student gym memberships) wil require input
from cost centre managers and can be included in
discussions around re-al ocations of revenue.
355
Kirsty to work with managers to support a closer
Kirsty
relationship with Student Assembly around Services plans
and enhancement discussions, which may not require
additional funding per se.
4. Draft 2026 SSF Allocation spreadsheet for discussion (Action 354)
Al
Point Discussion. Agree Y/N
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
5. Clubs and UTSNZ Funding
Simon
6. Any other business
Papers to note
• HFEG 2025 Trimester 2
• Student Assembly, Decision on ACSSF Fee Option for 2026
Next meeting: Thursday 18 Sept 2025
Advisory Committee for the Student Services Fee Meeting
Agenda #149
Thursday 18 September 1.30 pm – 2.30 pm, HU407
Chair: Liban Ali
Committee Members Kirsty McClure, Meegan Hall, Simon Johnson, Stephanie Hunter, Josh
Robinson, Aria Ngarimu, Kaea Hudson, Liban Ali
Invited Attendees
Christine Moore, Matt Tucker, Clinton Jenkins
Apologies
Papers
1. IN CONFIDENCE SSF draft 2026 Budget - for September ACSSF - v 15
Sep
2. ACSSF 2026, Responses to Student Priorities
3. Restructuring Postgrad Representation
4. Justification for Increasing Specific Budget Lines in 2026
5. Pastoral care for research students - proposed post in FGR
6. Proposal for VUWSA to manage PG Rep v3
7. Pasifika Wellness Fono funding request to ACSSF
8. ACCSF funding proposal 1444
9. Free fitness for students
10. 2026 PGSA Proposal
11. PGSA 2026 budget + 2025 spending
12. Minutes, 20 August 2025
13. Winter Energy Grant 2025 summary
1. Welcome
2. Minutes of the previous meeting.
3. OPEN ACTION POINTS
355
Kirsty to work with managers to support a closer relationship
Open
with Student Assembly around Services plans and enhancement
discussions, which may not require additional funding per se.
356
Liban and Matt to engage NT, PGSA, PSC in finance discussion to Open, Item 5
support data gathering. Bring back to Committee for September
meeting for further discussion on 2026 al ocation.
357
Kirsty to ask Associate Director, Student Equity and Wellbeing for Open, Item 4
2026 al ocations/costs and present back to Committee in
September. Short paper on where surplus can be spent on
initiatives.
358
Simon to bring 2026 al ocations/costs for free membership
Open, Item 4
option and present back to Committee in September.
359
Meegan to consult with Manager, Āwhina and revisit al ocations Open, item 5
with more information.
360
Kirsty to consult with acting AVC, Pasifika and revisit allocations
Open, Item 4
with more information.
361
Finance to update the spreadsheet with the revised amounts for Open, Item 5
discussion at the September meeting.
4. Proposals for additional SSF funding
Kirsty
5. Student engagement, revisit 2026 SSF allocations discussion
Al
IN CONFIDENCE SSF Revenue al ocations – 2026 Budget – v 29 Aug
SSF Alocation
Committee Decision
CC1438 Student Engagement
CC1444 Student Wellbeing
CC1150 Rec Centre
CC1426 Āwhina
CC1114 Pasifika Student Success
6. Any other business
Paper to note
Winter Energy Grant 2025 summary
Next meeting: Wednesday 22 Oct 2025
Advisory Committee for the Student Services Fee Meeting
Agenda #150
Wednesday 22 October 3.00 pm – 4.00 pm, HU407
Chair: Kaea Hudson
Committee Members Kirsty McClure, Meegan Hall, Simon Johnson, Stephanie Hunter, Josh
Robinson, Aria Ngarimu, Kaea Hudson, Liban Ali
Invited Attendees
Christine Moore, Matt Tucker, Clinton Jenkins, Aidan
Apologies
Papers
PGSA Proposal, Matt
Ngāti Tauira Funding Proposal, Aria / Kaea
Q3 report [to follow], Clinton
SSF 2026 budget, Clinton
Student Representative Group funding slide pack, Stephanie
Minutes, September 2025
1. Welcome
2. Minutes of the previous meeting.
3. OPEN ACTION POINTS
359
Meegan to consult with Manager, Āwhina. Revisit allocations.
Open
For discussion
4. PGSA Proposal, Matt
5. Ngāti Tauira Funding Proposal, Aria / Kaea
6. Q3 Financial Report, Clinton
For noting and comment
• Updated 2026 allocation paper, (IT and HR overheads is not final), Clinton
• Support material; Student Rep Groups funding commitment, Stephanie
7. Any other business
Next meeting: Thursday 20 November
Advisory Committee for the Student Services Fee Meeting
Agenda #151
Thursday 20 November 2.00 pm – 3.00 pm, AM103
/ Teams
Chair: Kirsty McClure
Committee Members Kirsty McClure, Meegan Hall, Simon Johnson, Stephanie Hunter, Josh
Robinson, Aria Ngarimu, Kaea Hudson, Liban Ali
Invited Attendees
Christine Moore, Matt Tucker, Clinton Jenkins, Aidan Donoghue
Apologies
Papers
Minutes, October 2025
Q3 Financial Report, to be tabled at meeting
Annual Student Service Update Template
1. Welcome
2. Minutes of the previous meeting.
3. ACTION POINTS - Nil.
4. Q3 Financial Report, Clinton
5. Annual Service Update Template, Kirsty
Discussion: What changes, if any, does the Committee recommend for the 2025 template?
6. Any other business
Next meeting: 05 March 2026
Document Outline
