3. Health, Safety, and Wellbeing quarterly reporting –
23092025/03
9(2)(a)
and 9(2)(a)
joined the meeting.
Leads: 9(2)(a)
, 9(2)(a)
Papers:
03.1 - Q4 HSW Report April to June 2025.pdf
Te Pūrengi discussed:
9(2)(a)
spoke to the paper noting the recent changes that were made.
• The team have completed the Health and Safety roadmap, and are pleased
with the progress which builds on the current foundations further.
• In terms of wellbeing data, we can see a change based on feedback from Te
Mīmiro and Te Pūrengi. The Employee Assistance Programme usage data is
now current for our kaimahi.
• Time Off In Lieu [TOIL] data has also been included as an indicator.
• Regarding Mental Health workshops, there was a 90 percent completion rate.
• Incidents and hazards have seen a tangible lift in reporting. This is linked to
Health and Safety moments that have been occurring across the business
groups.
• International travel: 9(2)(a)
o Completed a review including workshops with our frequent travellers to
understand what the realities of their work are. The team are focused
on three control areas:
▪ pre travel assessments,
▪ training for frequent travellers and
▪ the international assistance report
• Te Pūrengi commended the quality and robustness of the reporting.
• Te Pūrengi
was asked what must or could be included in the new Health and
Safety Wellbeing Strategy
.
• Te Pūrengi commented on the looking ahead aspect and asked the team to
rationalise the more strategically oriented workstreams, otherwise this may
become too complex.
• Culture is a significant area – the team should be quite deliberate about what
they are taking off the plan and what are specific and tangible actions
• Regarding ‘
Oversight of overlapping duties and the activities of people
working on the Ministry’s behalf.’ The team need to be specific about the
operational risk for the people we are contracting to undertake work. Lastly,
they should be targeted with the procurement process and rigorously
checking that third-party Health and Safety plans are in place.
• Regarding the completion of Mental Health workshops, Te Pūrengi asked for
information on what did we learn from these and what are the key take outs?
• Te Pūrengi questioned if it is possible to see any correlation between
workplace stress and illness and if there is a way to compare this relative to
other agencies.
• There was a suggestion to unpack trends that we are seeing in the EAP data
with a view to compare this against the Tō Reo survey data, such as kaimahi
concerns with their managers. The results from Tō Reo survey will be
available imminently and will have a wellbeing lens applied to it.
• Include data for Tūmatakōkiri and OCE grouped together if possible.
• Our rates of reporting sick leave are not high, but are improving. On 30 June
there is the annual reporting of all the Public Service use of sick leave.
• Regarding ‘
Elevating the responsibility and role of HSW Reps, including clear
provision of time to complete their duties (akin to ELN Leads and PSA Reps
approach).’ This was viewed as appropriate to include in the strategy. If there
are specific actions under items 2 and 3 in the ‘
could haves’ that we must do,
then include those in the strategy.
• The forward programme dashboard will be reviewed on 14 October. Te
Pūrengi noted coordination will be required to ensure the dashboard and
reporting are aligned.
Te Pūrengi responded to the following recommendations:
Discussed and endorsed the ‘must include’ focus areas identified on slide 4; and
advised on the highest priority area of the “could include” areas.
Actions:
• Health and Safety leads to provide what information is available in terms of
what was learnt from the recent Mental Health workshops.
• Health and Safety leads to see if there is data that may suggest that workload
issues are impacting on physical illness. Consider whether our illness rates
are higher than other agencies.
9(2)(a)
and 9(2)(a)
left the meeting.
