Audit & Risk Committee minutes
Meeting
Audit and Risk Committee meeting
Location
Room 11.03, 8 Willis Street; In person and online (via Teams)
Date
Friday 11 April 2025
Time
10:30 am – 2:30pm
Members
Jeremy Corban (Chair), Bronwyn Koroheke, Amit Prasad
Attendees
James Palmer (Chief Executive), Phirak Appleton, GM Legal & Risk, 9(2)(a)
), 9(2)(a)
(Audit NZ), 9(2)(a)
Apologies
Laura Dixon (Deputy Secretary, Business Transformation & Services, Arun Patel (GM, Finance
and Procurement), Tracey Kaio (GM, People & Culture)
Agenda
Agenda 11 April 2025 ARC pack
Introductions and administration
Papers
ARC interests register
Action Tracker
Out of scope
Out of scope
Out of scope
1.4 People & Capability Update
Papers
• Cover Note
• Q3 Quarterly Health, Safety and Wellbeing Report
Presenters
9(2)(a)
Purpose
To bring the committee’s attention to the most recent Quarterly Health, Safety and Wellbeing (HSW)
report.
Health, Safety and Wellbeing update by Juliet
A six-month Health, Safety, and Wellbeing Roadmap is guiding initiatives until July 2025. Focus on implementing priority
controls across four critical risk areas.
• Psychosocial Risks:
o
Notable increase in Employee Assistance Program (EAP) usage, indicating rising pressures on staff.
o
Commitment to providing support through tailored psychological and wellbeing resources.
o
Upskilling managers in mental health awareness for better support discussions.
• Risk Assessment Review:
o
Current review of bow tie risk assessment to enhance preventative measures against psychosocial harm.
o
Strategic resource allocation for upcoming RM work to manage planning efforts effectively.
• Next Steps:
o 9(2)(a), 6(d)
Discussion with Committee:
•
Committee: Expressed appreciation for the report. Inquiry regarding alignment of completion percentages with due
dates in the six-month road map. Positive feedback on focusing on psychosocial aspects. Emphasis on the
importance of preventive measures over reactive approaches. Need to encourage open communication about
workload concerns.
• 9(2)(a)
Driving policy approved and implementation in progress. Automation of driver eligibility checks underway.
Health, safety, and wellbeing induction completion at 75-80%. Capability enhancement initiatives for leaders are
nearing launch by year-end. Emphasised the need for regular check-ins to foster a supportive environment.
Importance of leadership in day-to-day team interactions highlighted. Increased focus on clear communication
regarding manager expectations. Growth and performance framework implementation will include regular reminders
for managers. Continue monitoring progress on initiatives and report in the next meeting.
•
Committee: Appreciation expressed for shared updates and successes. Emphasis on the importance of
communicating achievements. Inquiry about capability areas, specifically extending governance and mental health
training. Clarification required on whether the offered governance training is foundational (Tier 1) or advanced (Tier 3).
Questions raised regarding the accessibility of mental health training for all kaimahi and its tier structure.
• 9(2)(a)
Emphasis on Tier 1 and Tier 2 health and safety representatives. Plan to conduct one-on-one training to clarify
roles within the governance structure. Scheduled training for all leaders to achieve a full complement of trained
individuals. Notable presence of workforce members trained in health and safety and mental health first aid.
Upcoming initiatives will assess support structures for trained individuals. Focus on discussing experiences, utilisation
frequency, and confidence in handling relevant conversations.
•
Committee: Noted continued advancements over the last quarter. Comments and the cover report regarding
engagement from Te Purengi and Te Mimiro were found reassuring. Positive feedback on overall performance and
progress.
•
X
Closing discussion
• Out of scope
