Appendix 2 Emails.pdf

Jack Marshall
From:
Elections
Sent:
Thursday, 24 July 2025 3:18 pm
To:
[email address]
Cc:
Heemi Mareikura; Louise Johns; '[email address]'
Subject:
Re: Election Signage Approval Request
Kia ora Yan,

The Monitoring and Compliance team have asked me to provide a reply to the below email.

Candidates are not permitted to use Council resources as part of their campaign. This includes Council photos,
Council’s brand and colours, Council’s publications (including the Annual Plans and Annual Report). This also
includes the “Love Local” brand and design elements in this case.

Please refrain from using any of these Council resources in your advertising material.

More information on this can be found in the Candidates Handbook.

I understand that the Monitoring and Compliance team are still processing your election signs permit, and they will be
in touch with you in due course around this.

Ngā mihi,

Jack Marshall (he/him)
Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Wednesday, 23 July 2025 11:43 pm
To: Louise Johns <[email address]>
Subject: [EXTERNAL] Re: Election Signage Approval Request

Hi Louise
Good evening,
Thank you again for approving my main signage and the campaign brochure earlier.
I’m writing to follow up and share that I have since designed two additional insert
pages to be placed within the brochure, in order to better demonstrate the system I’ve
developed.

The two inserts are titled “MyRates” and “LoveLocal”, and they are designed as A4
trifold inserts that further explain how the platform supports community transparency
and local engagement.

1

Before I proceed with any further reproduction or distribution, I would like to
respectfully raise two inquiries:

1.  Use of Council Report Imagery
Both inserts include select imagery and visual elements adapted from the
publicly available Porirua City Council Annual Report. I’ve included source
references on the materials. I would appreciate guidance on whether this use is
acceptable for campaign communication purposes, and whether any additional
permissions or acknowledgements are required.
2.  Use of “Love Local” Branding Elements
The “LoveLocal” insert is designed as an extension of the Council’s existing
“Love Local Expo” The visual style and logo have been kept intentionally
aligned, in order to reflect continuity and clarity for the public. May I confirm
whether this form of brand referencing is permissible, given its non-commercial
and community-supporting context?

At this stage, both inserts are still in a review format and not yet printed or distributed.
I would be grateful if you could advise whether I can proceed with using them as part
of the campaign materials.

Thank you in advance for your time and consideration. I’ve attached the inserts for
your reference, and I’m very happy to revise or clarify anything if needed.

Warm regards,
Yan Zhang

On 21 Jul 2025, at 14:21, Yan Zhang <[email address]> wrote:

Hi Louise

Thank you for your message, and for confirming that the signage design
meets the bylaw requirements.

2

At this stage, I haven’t started visiting properties yet, so I’m not able to
confirm any private signage locations just yet. I’ll get back to you with a
list as soon as I’ve spoken to the relevant property owners and secured
permission.

Thanks again for your support.

Kind regards,
Yan Zhang

On 21 Jul 2025, at 10:42, Louise Johns
<[email address]> wrote:

Good morning, Yan

Thank you for your Election signage request

I can advise that the size and design meets the Bylaw requirements
There are only 7 allocated Onepoto sign sites available – I have attached the sign
sites for you to review.

Are you able to send through the list of private properties you are looking at placing a
sign ? we are more than happy to confirm usage of these sites.

Ngā mihi,

Lou Johns
Compliance Officer
Kaimahi Tūnga me Ngā Ture ā-Rohe

Mobile:

poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Friday, 18 July 2025 10:22 am
To: Records Management <[email address]>
Subject: [EXTERNAL] Election Signage Approval Request

Dear Election Signage Team,
3

My name is Yan Zhang, and I am one of the candidates
standing for this year’s local election.

I am writing to request approval for two signage designs that I
intend to use. Due to the original file size being too large to
attach directly, I have provided screenshots of both designs for
your review instead.

Could you please review and advise if these

designs meet the requirements for approval? I would greatly
appreciate your guidance and confirmation so I can proceed
with printing.

Thank you very much for your time and support.

Kind regards,
Yan Zhang
Candidate for Onepoto General Ward

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for
the person named above. If this email is not addressed to you, you must not use, disclose or
distribute any of the content. If you have received this email by mistake, please notify the
sender by return email and delete the email. Thank you.
--- .

4

Jack Marshall
From:
Elections
Sent:
Monday, 7 July 2025 11:50 am
To:
'Yan Zhang'; Elections
Subject:
RE: [EXTERNAL] Yan Zhang Candidate Form – Typo Clarification
Kia ora Yan,

Thank you for sending through your revised profile statement.

I can confirm this has been entered, and your nomination submitted for approval by the Electoral Officer now.

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang
Sent: Monday, 7 July 2025 11:15 am
To: Elections
Subject: Re: [EXTERNAL] Yan Zhang Candidate Form – Typo Clarification

Kia ora Jack,

Thank you so much for confirming the receipt of my nomination and for explaining
the background of the name Parirua Māori Ward — “the twin flowings of the tide.”
Your explanation gave me a much deeper appreciation of the place I now call my
second home. I’m truly grateful for that insight.

Please find below my updated candidate profile statement, now within the 150-word
limit.

I also look forward to attending the upcoming candidate session. Thank you again for
your support and guidance.

Ngā mihi nui,
Yan Zhang
1

150 words :

Kia ora! I am Yan a Justice of the Peace candidate and a solo mum from Titahi Bay raising a
bright neurodivergent boy

I have walked the hard road caregiving budgeting surviving and it was community that lifted me up

Now I am working to give back and help grow what we already love building support that is visible
local and lasting

We all cherish the Love Local Expo that once a year moment where stories are shared and people
feel seen and valued

What if that spirit was here every day online and on the ground powered by all of us

Imagine a shared kitchen where locals gain food safety training and sell homemade kai legally;
a sensory friendly lounge where trained volunteers homeschool children while parents enjoy a
quiet cuppa and breathe.

Together we are building a Porirua where no one is left behind!

regards
Yan

On 7 Jul 2025, at 10:14, Elections <[email address]> wrote:

Kia ora Yan,

We can confirm receipt of your nomination form.

We will process your nomination now and your name will appear on our website shortly.

However, your candidate profile statement as listed below is 169 words. The maximum word count
allowed under the Local Electoral Act 2001 is 150 words.

Could you please resubmit your candidate profile statement to comply with this requirement?

I can confirm the name of our Māori Ward is the Parirua Māori Ward. This name was chosen during
the 2021 representation review, and matches the original name of the Porirua area, Pari-a-rua, which
means “the twin flowings of the tide”.

2

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Friday, 4 July 2025 2:49 pm
To: Elections <[email address]>
Subject: [EXTERNAL] Yan Zhang Candidate Form – Typo Clarification

Kia ora Porirua Electoral Team,

My name is Yan Zhang, and I’m honoured to be standing as a candidate
for the Onepoto Ward in this year’s local elections.

I’m a solo mum from Titahi Bay, raising a bright neurodivergent boy, and
a Justice of the Peace candidate deeply committed to inclusive and
community-focused governance.

My profile statement:

Kia ora I am Yan a Justice of the Peace candidate and a solo mum from Titahi Bay
raising a bright neurodivergent boy

I have walked the hard road caregiving budgeting surviving and it was community that
lifted me up

Now I am working to give back and help grow what we already love building support
that is visible local and lasting

We all cherish the Love Local Expo that once a year moment where stories are shared
and people feel seen and valued

What if that spirit was here every day online and on the ground powered by all of us

3

Imagine a shared kitchen where locals gain food safety training and sell homemade kai
legally a sensory friendly lounge where trained volunteers homeschool children while
parents enjoy a quiet cuppa and breathe

I am already working with local families and groups to bring this vision to life

Let us build a Porirua where no one is left behind where community means everyone
your voice makes it possible

Affiliation:

Shared Kitchen and Sensory Hub Builder

While reviewing the candidate form today, I noticed a small item that may
be a typographical error. In the section listing ward options, it refers to
“Pariroa Māori Ward”, which I believe may have been intended as
“Porirua Māori Ward.” I understand this may simply be a minor oversight,
but I thought I’d kindly bring it to your attention in case any correction or
clarification is needed.

Thank you again for all the support you provide to candidates throughout
the process — it’s truly appreciated.

Ngā mihi nui,
Yan Zhang
Candidate – Onepoto Ward

4

Jack Marshall
From:
Elections
Sent:
Wednesday, 6 August 2025 10:19 am
To:
'Yan Zhang'; Elections
Subject:
RE: [EXTERNAL] Request for Review and Possible Re-Submission of Candidate
affiliation
Kia ora Yan,

Confirming that we have updated your affiliation to the below.

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang
Sent: Monday, 4 August 2025 2:20 pm
To: Elections
Subject: Re: [EXTERNAL] Request for Review and Possible Re-Submission of Candidate affiliation

Kia ora Jack,

Yes, I would like to change my application affiliation to “MyRates MyLocal Thriving Communities.”

Thank you for confirming, and I appreciate your support.

Kind regards,
Yan Zhang

On Mon, 4 Aug 2025 at 12:08, Elections <[email address]> wrote:
Kia ora Yan,
1

My apologies for the delay in getting back to you here due to nominations last week.

We don’t routinely “approve” campaign material for candidates. It’s up to candidates to design their materials in a
way that is compliant with the Act and the information in the candidates handbook. Should we receive a complaint on
any material, then we will get involved / investigate.

Could I please confirm you wish to change your affiliation on your nomination form to “MyRates MyLocal Thriving
Communities”?

Please note bullet points are not permitted in affiliations, and the character limit of 38 characters applies (the above
is 36 characters).

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Monday, 28 July 2025 8:57 pm
To: Elections <[email address]>
Subject: [EXTERNAL] Request for Review and Possible Re-Submission of Candidate affiliation

Kia ora Jack,

2

Good evening, I’ve now revised my advertising content. Could you please review my
updated material and confirm whether it is now fully compliant?

Additionally, during the recent candidate meeting, I asked you about my affiliation
potentially being framed as more “management-focused” rather than governance-
oriented. Based on that discussion, I have made further adjustments to better reflect a
governance focus.

Would it be possible for me to re-submit this updated and final version for
consideration?

 MyRates · MyLocal · Thriving Communities

Thank you very much for your time and support.

Ngā mihi,
Yan Zhang

On 24 Jul 2025, at 15:41, Elections <[email address]> wrote:

Kia ora,

This is an autoreply to confirm we have received your email.

3

If you email contains a completed nomination form and associated documents, we will process these
and you will receive a confirmation that your nomination has been lodged.

Please note: Nomination documents must all be lodged at the same time and must be received by
the Electoral Officer by 12 Noon on Friday 1 August 2025. There are no exceptions for late
nominations.

If your email is an enquiry about the nominations process, we will get back to you as soon as
possible. You can also drop into see us during our open hours at our Front Counter, located at 16
Cobham Court. Please also check our website to see if your question is answered:
poriruacity.govt.nz/elections

If your email relates to the upcoming local elections, and isn’t about a nomination, we will get back to
you as soon as possible.

Ngā mihi,

Porirua City Council Elections Team

poriruacity.govt.nz

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named
above. If this email is not addressed to you, you must not use, disclose or distribute any of the content. If
you have received this email by mistake, please notify the sender by return email and delete the email.
Thank you.
--- .

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named above. If this
email is not addressed to you, you must not use, disclose or distribute any of the content. If you have received this email by
mistake, please notify the sender by return email and delete the email. Thank you.
--- .
4

Jack Marshall
From:
Elections
Sent:
Monday, 25 August 2025 5:04 pm
To:
'Yan Zhang'; Elections
Subject:
RE: [EXTERNAL] Request for candidate contact – Chris Ellis
Kia ora Yan,

Unfortunately that is the only phone number we have for Chris. You might have luck via email, as he is normally pretty
responsive.

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang
Sent: Saturday, 23 August 2025 4:43 pm
To: Elections
Subject: Re: [EXTERNAL] Request for candidate contact – Chris Ellis

Hi jack
The phone number for Chris is invalid….

Regards
Yan

On Fri, 22 Aug 2025 at 16:57, Yan Zhang <[email address]> wrote:
Thanks for that.

On Fri, 22 Aug 2025 at 16:49, Elections <[email address]> wrote:
Kia ora Yan,

Apologies, candidate contact details have just been uploaded to the website, so are all available now.

Chris’ contact details are:

1

On Fri, 22 Aug 2025 at 13:16, Yan Zhang <[email address]> wrote:
Kia ora Jack,

Thanks for your message. I’ve spoken with the pastor and have included his contact details below
in this email. Please feel free to get in touch with him directly.

Pastor ： Grant Cheng

Church: Zion Baptist Church
Phone:

Ngā mihi,
Yan Zhang

---------- Forwarded message ---------
From: Elections <[email address]>
Date: Fri, 22 Aug 2025 at 12:31
Subject: RE: [EXTERNAL] Request for Community Voter Education and Consideration of Additional
Polling Place in Porirua
To: Yan Zhang <[email address]>, Elections <[email address]>

Kia ora Yan,

Thank you for getting in touch.

We are always keen to hear about ways we can engage with the community around elections.

If you would like to pass our email address along ([email address]), or alternatively let me know their
contact details, and I can get in touch directly with the Church.
3

Given its central location, accessibility (within North City Shopping Centre), and its role as a
community hub, Zion Baptist Church could serve as a highly suitable polling place for local
residents. Establishing a polling station here would make it significantly easier for many in
the Porirua community to exercise their democratic right to vote.

I believe that these measures would not only improve accessibility but also help increase voter
turnout within Porirua City, particularly among communities who may otherwise be less engaged.

Thank you very much for your consideration. I would be more than happy to provide further details,
or to facilitate a meeting with the church leadership to discuss logistics.

Kind regards,
Yan
5

Jack Marshall
From:
Jack Marshall
Sent:
Monday, 18 August 2025 10:20 am
To:
'Yan Zhang'
Subject:
RE: [EXTERNAL] Re: Yan Zhang - 2025 Local Elections - Candidate Videos
Kia ora Yan,

Thanks for getting in touch.

We don’t host any of the meet the candidate sessions, we just list the details we receive on our website. The Pukerua
Bay Residents’ Association is hosting this one, and their Chair is Paul, and his email is

I would encourage you to get in touch with him about the meet the candidate meeting on Wednesday.

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang
Sent: Monday, 18 August 2025 8:09 am
To: Jack Marshall
Subject: [EXTERNAL] Re: Yan Zhang - 2025 Local Elections - Candidate Videos

Kia ora Jack

I am writing regarding the Meet the Candidates session on Tuesday 20 August, 7:00pm at Pukerua
Bay School & Community Hall.

As this is my first Candidate Meeting, I would like to clarify how the speaking order is usually arranged
— is it alphabetical, or set by the organisers? And is the floor question time held after all candidates
have spoken, or is it integrated after each speech?

I would also like to make a small request. I am a single mother of an autistic child, and his usual
bedtime is around 8:00pm. This means it would be difficult for him
1

to wait too long into the evening. If possible, I would be very grateful if my speaking slot could be
scheduled a little earlier, instead of at the very end.

I completely understand that the order must be fair to all candidates, and I will respect the final
arrangement. I just hope that my situation as a caregiver can be taken into consideration when
planning the order.

Thank you very much for your understanding, and I look forward to your advice on how this will be
handled.

Ngā mihi nui,
Yan Zhang

On Wed, 13 Aug 2025 at 19:15, Yan Zhang <[email address]> wrote:
I will be attending the meeting.

On Wed, 13 Aug 2025 at 15:49, Jack Marshall <[email address]> wrote:
This meeting was scheduled from the bookings page of Jack Marshal .

Use the following link to reschedule or cancel this meeting:
Manage meeting

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named above. If this
email is not addressed to you, you must not use, disclose or distribute any of the content. If you have received this email by
mistake, please notify the sender by return email and delete the email. Thank you.
--- .
3

Jack Marshall
From:
Elections
Sent:
Tuesday, 19 August 2025 8:47 am
To:
'Yan Zhang'; Elections
Subject:
RE: [EXTERNAL] Fwd: Meet the Candidates Session – Speaking Order
Kia ora Yan,

Council does not run any meet the candidate sessions. These sessions listed on our website are the ones we have
been notified of by community groups.

It is up to community groups, such as residents’ associations, to schedule and hold these sessions.

We rely on the community groups informing us of when these sessions are being held, and then we can list them on
our website.

We will likely list more events as we are informed of these by community groups who are hosting these events.

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang
Sent: Monday, 18 August 2025 7:30 pm
To: Elections
Subject: [EXTERNAL] Fwd: Meet the Candidates Session – Speaking Order

Kia ora,

I am writing to seek clarification regarding the “Meet the Candidates” sessions listed on the Council
website.

When reviewing the event schedule on the official site, it was not immediately clear whether the
sessions were open to all council candidates, or only to those standing in Pauatahanui ward, To be
certain, I contacted the organiser of one of the Pukerua bay sessions , and was advised that the event
is only for Pauatahanui ward candidates and therefore Onepoto candidates are not invited.

1

From this, it appears that three of the Council-run sessions are limited to Pauatahanui candidates,
and that the Titahi Bay session (18 September) is the only one that includes Onepoto ward
candidates.

Could you please confirm:
1. Are there any other official Council-supported “Meet the Candidates” opportunities available
for those of us standing in the Onepoto Ward?
2. If not, what alternative channels are available to ensure that Onepoto residents have equal
opportunities to meet and hear from their candidates?

Thank you very much for your guidance on this matter.

Ngā mihi,
Yan Zhang

2

---------- Forwarded message ---------
From:
>
Date: Mon, 18 Aug 2025 at 19:00
Subject: RE: Meet the Candidates Session – Speaking Order
To: Yan Zhang <[email address]>

Dear Yan

The meeting is for the candidates in the Pauatahanui General Ward, Parirua Maoiri Ward, Mayoralty and GWRC
Porirua Tawa. As Pukru Bay is not in the Onepoto ward we have not invited candidates standing in that ward.

I wish you the best in your endeavour to get elected to council

Kind regards

Paul

From: Yan Zhang <[email address]>
Sent: Monday, 18 August 2025 1:15 PM
To:

Subject: Meet the Candidates Session – Speaking Order

Kia ora Paul,

I am writing regarding the Meet the Candidates session on Tuesday 20 August, 7:00pm at
Pukerua Bay School & Community Hall.

As this will be my first Candidate Meeting, I would like to clarify how the speaking order is
usually arranged — is it alphabetical, or set by the organisers? And is the floor question time
held after all candidates have spoken, or is it integrated after each speech?
4

I would also like to make a small request. I am a single mother of an autistic child, and his
usual bedtime is around 8:00pm. This means it would be difficult for him if I were scheduled to
speak very late in the evening. If possible, could my speaking slot please be arranged a bit
earlier?

By way of introduction, I have developed two initiatives — MyRates and MyLocal.
 MyRates is a system designed to improve financial transparency, allowing residents to
clearly see how rates are spent and ensuring accountability.
 MyLocal is a platform that supports small businesses and community enterprises,
creating opportunities for people to earn more without paying more.

These are the core ideas I am standing on as a candidate, and I hope to share them with
residents at the meeting.

Thank you very much for your consideration, and I look forward to the session.

Ngā mihi nui,
Yan Zhang

---------- Forwarded message ---------
From: Jack Marshall <[email address]>
Date: Mon, 18 Aug 2025 at 10:20
Subject: RE: [EXTERNAL] Re: Yan Zhang - 2025 Local Elections - Candidate Videos
To: Yan Zhang <[email address]>

Kia ora Yan,

Thanks for getting in touch.

We don’t host any of the meet the candidate sessions, we just list the details we receive on our website. The
Pukerua Bay Residents’ Association is hosting this one, and their Chair is Paul, and his email is
[email address].
5

I would encourage you to get in touch with him about the meet the candidate meeting on Wednesday.

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Monday, 18 August 2025 8:09 am
To: Jack Marshall <[email address]>
Subject: [EXTERNAL] Re: Yan Zhang - 2025 Local Elections - Candidate Videos

Kia ora Jack

I am writing regarding the Meet the Candidates session on Tuesday 20 August, 7:00pm at
Pukerua Bay School & Community Hall.

As this is my first Candidate Meeting, I would like to clarify how the speaking order is usually
arranged — is it alphabetical, or set by the organisers? And is the floor question time held after
all candidates have spoken, or is it integrated after each speech?

I would also like to make a small request. I am a single mother of an autistic child, and his
usual bedtime is around 8:00pm. This means it would be difficult for him
6

to wait too long into the evening. If possible, I would be very grateful if my speaking slot could
be scheduled a little earlier, instead of at the very end.

I completely understand that the order must be fair to all candidates, and I will respect the
final arrangement. I just hope that my situation as a caregiver can be taken into consideration
when planning the order.

Thank you very much for your understanding, and I look forward to your advice on how this will
be handled.

Ngā mihi nui,
Yan Zhang

The content of this email is confidential, may be legally privileged and is intended only for the person named above. If
this email is not addressed to you, you must not use, disclose or distribute any of the content. If you have received this
email by mistake, please notify the sender by return email and delete the email. Thank you.
--- .
8

Jack Marshall
From:
Yan Zhang <[email address]>
Sent:
Tuesday, 9 September 2025 10:02 am
To:
Elections; [email address]
Subject:
[EXTERNAL] Appointment of Scrutineer – Yan Zhang Porirua City Council Election
2025
Dear Mr. Lampp

Good morning

I am writing in my capacity as a candidate standing for the Porirua City Council, Onepoto Ward, in the
2025 elections.

In accordance with the Local Electoral Act 2001 and related regulations, I hereby appoint Mr. David
Turner to act as my scrutineer for this election.

Please confirm the required form or declaration process that Mr. Turner will need to complete in
order to undertake his scrutineer duties.

Thank you for your assistance.

Kind regards,
Yan Zhang
Candidate – Onepoto Ward
Porirua City Council 2025
1

Jack Marshall
From:
Yan Zhang <[email address]>
Sent:
Thursday, 24 July 2025 3:41 pm
To:
Elections
Subject:
[EXTERNAL] Re: Election Signage Approval Request
Kia ora Jack, Kia ora Louise

Thank you both for the timely updates
I’ve just followed up with Louise by phone as well, and I appreciate the clarification provided. I will
revise my campaign materials accordingly and resubmit for approval once the new design is ready.

Thanks again for your guidance and support.

Ngā mihi,
Yan Zhang
Candidate for Onepoto Ward

On 24 Jul 2025, at 15:18, Elections wrote:

Kia ora Yan,
The Monitoring and Compliance team have asked me to provide a reply to the below
email.
Candidates are not permitted to use Council resources as part of their campaign.
This includes Council photos, Council’s brand and colours, Council’s publications
(including the Annual Plans and Annual Report). This also includes the “Love Local”
brand and design elements in this case.
Please refrain from using any of these Council resources in your advertising material.
More information on this can be found in the Candidates Handbook.
I understand that the Monitoring and Compliance team are still processing your
election signs permit, and they will be in touch with you in due course around this.
Ngā mihi,

Jack Marshall (he/him)
Deputy Electoral Officer
1

Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Wednesday, 23 July 2025 11:43 pm
To: Louise Johns <[email address]>
Subject: [EXTERNAL] Re: Election Signage Approval Request
Hi Louise
Good evening,
Thank you again for approving my main signage and the campaign brochure earlier. I’m
writing to follow up and share that I have since designed two additional insert pages to
be placed within the brochure, in order to better demonstrate the system I’ve
developed.
The two inserts are titled “MyRates” and “LoveLocal”, and they are designed as A4
trifold inserts that further explain how the platform supports community transparency
and local engagement.
Before I proceed with any further reproduction or distribution, I would like to
respectfully raise two inquiries:
1.  Use of Council Report Imagery
Both inserts include select imagery and visual elements adapted from the
publicly available Porirua City Council Annual Report. I’ve included source
references on the materials. I would appreciate guidance on whether this use is
acceptable for campaign communication purposes, and whether any additional
permissions or acknowledgements are required.
2.  Use of “Love Local” Branding Elements
The “LoveLocal” insert is designed as an extension of the Council’s existing
“Love Local Expo” The visual style and logo have been kept intentionally aligned,
in order to reflect continuity and clarity for the public. May I confirm whether this
form of brand referencing is permissible, given its non-commercial and
community-supporting context?
At this stage, both inserts are still in a review format and not yet printed or distributed. I
would be grateful if you could advise whether I can proceed with using them as part of
the campaign materials.
Thank you in advance for your time and consideration. I’ve attached the inserts for your
reference, and I’m very happy to revise or clarify anything if needed.
Warm regards,
Yan Zhang
On 21 Jul 2025, at 14:21, Yan Zhang <[email address]>
wrote:

2

Hi Louise
Thank you for your message, and for confirming that the signage design
meets the bylaw requirements.
At this stage, I haven’t started visiting properties yet, so I’m not able to
confirm any private signage locations just yet. I’ll get back to you with a
list as soon as I’ve spoken to the relevant property owners and secured
permission.
Thanks again for your support.
Kind regards,
Yan Zhang
On 21 Jul 2025, at 10:42, Louise Johns
<[email address]> wrote:

Good morning, Yan
Thank you for your Election signage request
I can advise that the size and design meets the Bylaw
requirements
There are only 7 allocated Onepoto sign sites available – I
have attached the sign sites for you to review.
Are you able to send through the list of private properties
you are looking at placing a sign ? we are more than happy
to confirm usage of these sites.
Ngā mihi,

Lou Johns
Compliance Officer
Kaimahi Tūnga me Ngā Ture ā-Rohe

Mobile:

poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Friday, 18 July 2025 10:22 am
To: Records Management
<[email address]>
Subject: [EXTERNAL] Election Signage Approval Request
Dear Election Signage Team,
My name is Yan Zhang, and I am one of the candidates
standing for this year’s local election.
3

I am writing to request approval for two signage designs
that I intend to use. Due to the original file size being too
large to attach directly, I have provided screenshots of both
designs for your review instead.
Could you please review and advise if these
designs meet the requirements for approval? I would
greatly appreciate your guidance and confirmation so I can
proceed with printing.
Thank you very much for your time and support.
Kind regards,
Yan Zhang
Candidate for Onepoto General Ward
Disclaimer
---
The content of this email is confidential, may be legally
privileged and is intended only for the person named
above. If this email is not addressed to you, you must not
use, disclose or distribute any of the content. If you have
received this email by mistake, please notify the sender by
return email and delete the email. Thank you.
--- .

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named
above. If this email is not addressed to you, you must not use, disclose or distribute any of the content. If you
have received this email by mistake, please notify the sender by return email and delete the email. Thank you.
--- .
4

Jack Marshall
From:
Yan Zhang <[email address]>
Sent:
Tuesday, 9 September 2025 5:19 am
To:
Jack Marshall
Subject:
[EXTERNAL] Re: Signage at Bedford Street Superette
Kia ora Jack,

Thank you for letting me know. I completely understand the situation regarding the ballot bin.

I will make arrangements to remove my sign from Bedford Street Superette as soon as possible so
that the location can be used without any issue.

Appreciate your hard work to put ballot boxes to our community where people have better access,
this is my first campaign thank you for your guidance.

Ngā mihi,
Yan Zhang

On Mon, 8 Sep 2025 at 17:06, Jack Marshall <[email address]> wrote:
Kia ora Yan,
My team and I were out this morning installing ballot boxes all around the city.
At Bedford Street Superette they noted that one of your signs was on the outside of the shop.
We would like to ask if you would consider removing this sign from this shop, so that the ballot bin
can be placed here.
If the sign remains on the store, we will not be able to use this location for a ballot bin unfortunately,
due to the potential influence on voters.
Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
1

Kaiwhakahaere Ratonga Manapori
Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named above. If this
email is not addressed to you, you must not use, disclose or distribute any of the content. If you have received this email by
mistake, please notify the sender by return email and delete the email. Thank you.
--- .
2

Jack Marshall
From:
Yan Zhang <[email address]>
Sent:
Wednesday, 13 August 2025 7:15 pm
To:
Jack Marshall
Subject:
[EXTERNAL] Re: Yan Zhang - 2025 Local Elections - Candidate Videos
I will be attending the meeting.

On Wed, 13 Aug 2025 at 15:49, Jack Marshall <[email address]> wrote:
This meeting was scheduled from the bookings page of Jack Marshall.

Use the following link to reschedule or cancel this meeting:
Manage meeting

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named above. If this
email is not addressed to you, you must not use, disclose or distribute any of the content. If you have received this email by
mistake, please notify the sender by return email and delete the email. Thank you.
--- .
1

Jack Marshall
From:
Yan Zhang <[email address]>
Sent:
Monday, 28 July 2025 8:57 pm
To:
Elections
Subject:
[EXTERNAL] Request for Review and Possible Re-Submission of Candidate affiliation
Attachments:
My Rates My Local.pdf
Kia ora Jack,

Good evening, I’ve now revised my advertising content. Could you please review my updated material
and confirm whether it is now fully compliant?

Additionally, during the recent candidate meeting, I asked you about my affiliation potentially being
framed as more “management-focused” rather than governance-oriented. Based on that discussion,
I have made further adjustments to better reflect a governance focus.

Would it be possible for me to re-submit this updated and final version for consideration?

 MyRates · MyLocal · Thriving Communities

Thank you very much for your time and support.

Ngā mihi,
Yan Zhang

1

On 24 Jul 2025, at 15:41, Elections wrote:

Kia ora,
This is an autoreply to confirm we have received your email.
If you email contains a completed nomination form and associated documents, we will process these
and you will receive a confirmation that your nomination has been lodged.
Please note: Nomination documents must all be lodged at the same time and must be received by
the Electoral Officer by 12 Noon on Friday 1 August 2025. There are no exceptions for late
nominations.
If your email is an enquiry about the nominations process, we will get back to you as soon as
possible. You can also drop into see us during our open hours at our Front Counter, located at 16
Cobham Court. Please also check our website to see if your question is answered:
poriruacity.govt.nz/elections
If your email relates to the upcoming local elections, and isn’t about a nomination, we will get back to
you as soon as possible.
Ngā mihi,

Porirua City Council Elections Team

poriruacity.govt.nz

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named
above. If this email is not addressed to you, you must not use, disclose or distribute any of the content. If you
have received this email by mistake, please notify the sender by return email and delete the email. Thank you.
--- .
2

Jack Marshall
From:
Elections <[email address]>
Sent:
Monday, 4 August 2025 1:10 pm
To:
Elections
Subject:
Local Elections - Important Information for Candidates (Please Read)
Attachments:
Porirua_City_Council_Candidates_Handbook_2025_Local_Elections.pdf; LGE25 Return
of Donations and Expenses (Generic) v1.pdf; Signs_application_form.pdf; New
Zealand Transport Agency Local Body Election Signage Guidelines 2025.pdf

Tēnā koe

Congratulations on your nomination to stand for Porirua City Council.

This email outlines important information you should know about running for Council, including:
1.         Candidate information
2.         Signs
3.         Candidate videos (and the link to book your time to film yours)
4.         Policy.nz
5.         Useful Council contacts

1.         Candidate information

Our website has lots of information that will be useful for you. Please take a moment to check it out:
poriruacity.govt.nz/elections.

I have also attached the Candidate Handbook and donations & expenses return form to this email; in case you do not
yet have copies of these.

2.         Signs

Please read our website, or the section in the Candidate Handbook for the process and rules for elections signs. It is
important you follow these rules, as our Parking and Bylaws team will be vigilant in their enforcement, to ensure that
all candidates have a level playing field.

Signs on Council land must have a permit. There is no fee for this permit. Details of the permitting process can be
found on our website, and the permit application form is attached. If you have submitted a permit application already,
the team is currently processing these.

The first day signs can go up on Council land is from midnight on Saturday 9 August (12:01 am, 9 August).

Complaints about signage placement should be directed to our Parking and Bylaws team:
[email address].

Also attached is guidance received from Waka Kotahi regarding signs placed on or adjacent to its land.

1

3.         Candidate Videos

We’d like to help the community get to know you better by offering you the opportunity to be interviewed on camera.
This is not about sharing all your experience or just listing issues you think the city is facing, rather it’s about getting to
know you, why you’re standing and how you can make a difference.

If you’re interested in filming a short video, please book a time slot here: 2025 Local Elections - Candidate
Videos

Each candidate wil  be asked the same four questions and there will be a 90-second time limit for all four questions.
The questions are:
•
Tell us about yourself (name/where you’re standing)
•
What are your top priorities for Council/governing Porirua in the next three years?
•
Why do you think you're right for the role?
•
Why are you Porirua Proud?

Key points:
-
Candidate videos will be filmed on Friday 15 August between 10 am and 5 pm and Saturday 16 August
between 9 am and 12 pm at Pātaka Art + Museum (corner Norrie and Parumoana streets).
-
Candidates who are running for both Mayor, and Councillor, can book two slots, and film two separate videos
if they wish.
-
Candidates will have 20 minutes each to film with our videographer.
-
Your video will be loaded to our website and sit alongside your candidate profile statement and photo.
-
All videos will be loaded at the same time, after all candidates who wish to, have been filmed.
-
We will add graphics with your name and what positions you are standing for, and English subtitles, to each
video.

We’ll also be filming all candidates saying a passage of text, which will then be cut together for our social media to
encourage voters to find out more. Tauranga City Council has a great example of this from their 2024 election. The
text you will be asked to read is:

“Are you Porirua Proud? Show it by voting in the local elections! Voting is important if you want to have your
say on what matters to you. We are all standing to be your next council. We hope to represent you at the
Council table, but it’s you, our community, who gets to choose Porirua’s future.
We need you to do your part and vote. Voting is open now and closes 11 October. Check your letterbox for
your voting papers. To find out more about who we are and what we stand for, visit Porirua City Council’s
website.
You’ll also find information on where you can vote and heaps more about the local elections.
Be Porirua Proud and vote!”

4.         Policy.nz

LGNZ and local councils have partnered with Policy.nz to provide coverage of the 2025 local elections.

Candidates will be sent a survey by Policy.nz, which will be displayed on their website so voters can see where
candidates stand on key issues.

Most candidates completed the Policy.nz survey in 2022, and we received positive feedback from voters that it helped
them decide who to vote for.

We encourage you to complete this survey when it is emailed to you by Policy.nz. If you don’t receive it by 15 August,
get in touch with Policy.nz directly at: [email address].

The Policy.nz website for the 2025 local elections is: https://2025.policy.nz/

5.         Council contacts

I will be your main Council contact as a candidate for election. Please email [email address] in the first
instance or call 04 238 1752 to get in touch.
Please note, in the interests of fairness to all candidates, the assistance we can provide is limited to information we
hold, or guidance on the election processes / legislation.

For signs enquiries, please email our Parking and Bylaws team: [email address]

2

For requests for official information, please email [Porirua City Council request email]. Please note replies to
requests for information from candidates will be uploaded to our website, to ensure all candidates have access to the
same information.

Ngā mihi,

Jack Marshall (he/him)
Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

3

Jack Marshall
From:
Yan Zhang <[email address]>
Sent:
Tuesday, 12 August 2025 12:04 pm
To:
Louise Johns
Subject:
Re: Election Signs Warning
Dear Louisa,

Thank you for your email and for bringing this to my attention.

I will arrange for the extra signs at the mentioned sites (Ascot Park, Titahi Bay, and Whitford Brown) to
be removed or adjusted within the 48-hour timeframe to ensure compliance with the Porirua City
Council Sign Bylaw 2020.

Could you please confirm the exact locations where the “multiple signs” issue was noted, so I can
ensure full compliance and prevent any further breaches?

Also, I would like to apply for permission to place election signs at two private addresses, with each
sign measuring 1.2m x 1.2m:
  78 Aotea Drive
  82 Aotea Drive

Kind regards,
Yan Zhang

On Tue, 12 Aug 2025 at 11:25, Louise Johns <[email address]> wrote:
Dear Yan

Election Signs Warning

1

Please be advised that on the 11 August 2025 at Ascot Park, Mungavin Ave and Whitford Brown our Compliance
Team found your election sign/s in breach of the Porirua City Council Sign Bylaw 2020. The type of breach is listed
below.

Not within an approved sign site

Please relocate your sign/s to the approved sign sites as marked out on the pavement by way of orange triangles
located on the footpath or kerb and also pictured in the Candidate Handbook

Please note that these sites are monitored frequently during this time and it is your responsibility to make sure your
signs are maintained and comply with the local Bylaw.
Any further breaches may incur a $50:00 impoundment fee

  You have 48 hrs to rectify any initial breach under the Signs Bylaw.

Please make sure you read the conditions on the permit condition page as any further breaches may result in your
signs being impounded and collection of the signs will incur additional costs. Any questions please let me know.

Here is a link to the Porirua City Council Election web page for more information
https://poriruacity.govt.nz/your-council/mayor-councillors/elections-2025/stand-e-tu/#sign-description-xcxuiif0

Let us know if you have any questions.


Ngā mihi,

Lou Johns
Compliance Officer ( Monitoring and Compliance )
Āpiha Tautukunga

Mobile:

2

Jack Marshall
From:
Yan Zhang <[email address]>
Sent:
Wednesday, 13 August 2025 12:10 pm
To:
Heemi Mareikura
Cc:
Louise Johns
Subject:
Re: FW: [EXTERNAL] Re: Election Signs Warning
That's great, thanks for the update.

On Wed, 13 Aug 2025 at 11:53, Heemi Mareikura <[email address]> wrote:
Kia ora Yan,

Last night at the Warspite Avenue, site (near Woolworths) I stopped and met one of your campaign members. We
had a brief chat. I was able to intervene and guide him where in this area. he could install your sign.

I now see all your signs are in the correct locations.

Thank you, it is much appreciated

Ngā mihi,

Heemi Mareikura  (he/him)
Senior Compliance Officer (Monitoring & Compliance)
Āpiha Matua Tautunga (Aroturuki me te Tautukunga

Tel:

poriruacity.govt.nz

Disclaimer
1

The content of this email is confidential, may be legally privileged and is intended only for the person named
above. If this email is not addressed to you, you must not use, disclose or distribute any of the content. If you
have received this email by mistake, please notify the sender by return email and delete the email. Thank you

From: Yan Zhang <[email address]>
Sent: Wednesday, August 13, 2025 11:01 AM
To: Heemi Mareikura <[email address]>
Subject: Re: [EXTERNAL] Re: Election Signs Warning

Hi Heemi
I wish to confirm that I have rectified all matters in accordance with the requirements outlined in
your notice. Photographs have been attached for your reference.

I sincerely appreciate your timely guidance on this matter and will ensure greater vigilance in the
future to prevent any recurrence.

Thank you once again for your assistance.

Kind regards,
Yan Zhang

On Tue, 12 Aug 2025 at 13:58, Heemi Mareikura <[email address]> wrote:
Kia ora Yan,

Congratulations on your nomination as a candidate for the local elections for Porirua.

Looking into your situation there are actually 2-3 breaches of the Signs Bylaw 2020. It can be confusing if you are a
first timer that’s why we pass on as much information as possible to help you. Sometimes, we don’t always get that
right.

Signs Bylaw 2020
12.4 Any election signage displayed on a public place must be on the approved sites only (Schedule 1) and must
be free standing (Schedule 2).
2

Only one sign per candidate and/or party is permitted at each site.

The only exception to the two sign rule is if you are a candidate for both the Mayoral position and a councillor. This
mean you are able to erect both signs for the ward you are nominated as a councillor and your Mayor signs.

Whitford Brown; Opposite Aotea Lodge (65 Whitford Brown)

1.  You have two signs. Only one is permitted.
2.  A breach of the a the 50m rule to an intersection.
3.  Out of the approved sign location.

You can place one sign between the orange markers pointing inwards. You will see these markers at most sites.


3

Ascot Park – Warspite Avenue (Near Woolworths)

1.  You have two signs. Only one is permitted.
2.  A breach of the a the 50m rule to an intersection.

You can place one sign between the orange markers pointing inwards.


Mungavin Avenue, Ranui – Opposite 97 Mungavin Avenue

1.  You have two signs. Only one is permitted.
2.  Out of the approved sign location.

4

You can place one sign between the orange markers pointing inwards.



I hope this helps. If you need me to meet with you or your team, please don’t hesitate to contact me. Email or text
anytime is fine.

Ngā mihi,

Heemi Mareikura  (he/him)
Senior Compliance Officer (Monitoring & Compliance)
5

Could you please confirm the exact locations where the “multiple signs” issue was noted, so I can
ensure full compliance and prevent any further breaches?

Also, I would like to apply for permission to place election signs at two private addresses, with each
sign measuring 1.2m x 1.2m:
 78 Aotea Drive
 82 Aotea Drive


Kind regards,
Yan Zhang


On Tue, 12 Aug 2025 at 11:25, Louise Johns <[email address]> wrote:
Dear Yan

Election Signs Warning


Please be advised that on the 11 August 2025 at Ascot Park, Mungavin Ave and Whitford Brown our Compliance
Team found your election sign/s in breach of the Porirua City Council Sign Bylaw 2020. The type of breach is listed
below.

Not within an approved sign site

Please relocate your sign/s to the approved sign sites as marked out on the pavement by way of orange triangles
located on the footpath or kerb and also pictured in the Candidate Handbook

Please note that these sites are monitored frequently during this time and it is your responsibility to make sure
your signs are maintained and comply with the local Bylaw.
Any further breaches may incur a $50:00 impoundment fee

7

  You have 48 hrs to rectify any initial breach under the Signs Bylaw.

Please make sure you read the conditions on the permit condition page as any further breaches may result in your
signs being impounded and collection of the signs will incur additional costs. Any questions please let me know.

Here is a link to the Porirua City Council Election web page for more information
https://poriruacity.govt.nz/your-council/mayor-councillors/elections-2025/stand-e-tu/#sign-description-xcxuiif0

Let us know if you have any questions.


Ngā mihi,

Lou Johns
Compliance Officer ( Monitoring and Compliance )
Āpiha Tautukunga

Mobile:

poriruacity.govt.nz



Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named above. If this
email is not addressed to you, you must not use, disclose or distribute any of the content. If you have received this email by
mistake, please notify the sender by return email and delete the email. Thank you.
--- .

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named above. If this
email is not addressed to you, you must not use, disclose or distribute any of the content. If you have received this email by
mistake, please notify the sender by return email and delete the email. Thank you.
--- .

8

Jack Marshall
From:
Yan Zhang <[email address]>
Sent:
Friday, 22 August 2025 1:17 pm
To:
[email address]; Elections
Subject:
Fwd: [EXTERNAL] Request for Community Voter Education and Consideration of
Additional Polling Place in Porirua
Kia ora Jack,

Thanks for your message. I’ve spoken with the pastor and have included his contact details below in
this email. Please feel free to get in touch with him directly.

Pastor ： Grant Cheng

Church: Zion Baptist Church
Phone:

Ngā mihi,
Yan Zhang

---------- Forwarded message ---------
From: Elections <[email address]>
Date: Fri, 22 Aug 2025 at 12:31
Subject: RE: [EXTERNAL] Request for Community Voter Education and Consideration of Additional
Polling Place in Porirua
To: Yan Zhang <[email address]>, Elections <[email address]>

Kia ora Yan,
Thank you for getting in touch.
We are always keen to hear about ways we can engage with the community around elections.
If you would like to pass our email address along ([email address]), or alternatively let me know their
contact details, and I can get in touch directly with the Church.
Ngā mihi,

1

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori
Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Wednesday, 20 August 2025 9:50 am
To: Elections <[email address]>
Subject: [EXTERNAL] Request for Community Voter Education and Consideration of Additional Polling Place in
Porirua
Hi Jack
Yesterday, I visited Zion Baptist Church (Porirua City Centre, 16 Hartham Place North), a venue which
regularly gathers a significant number of local residents from across Porirua. While the community is
vibrant and growing, I observed that many residents have limited awareness or understanding of the
voting process.
To support the Electoral Commission’s mission of ensuring fair and accessible participation in
democracy, I would like to make two requests for your consideration:
1.  Community Voter Education Session:
I kindly ask the Commission to consider running (or supporting) a voter information and
training session at this venue. Such an event would help residents—particularly those who are
new to the electoral system—better understand how to enrol, how to cast their votes
correctly, and why participation matters.
2.  Consideration of Zion Baptist Church as a Polling Place:
Given its central location, accessibility (within North City Shopping Centre), and its role as a
community hub, Zion Baptist Church could serve as a highly suitable polling place for local
residents. Establishing a polling station here would make it significantly easier for many in the
Porirua community to exercise their democratic right to vote.
I believe that these measures would not only improve accessibility but also help increase voter
turnout within Porirua City, particularly among communities who may otherwise be less engaged.
Thank you very much for your consideration. I would be more than happy to provide further details, or
to facilitate a meeting with the church leadership to discuss logistics.
Kind regards,
2

Yan
3

Jack Marshall
From:
Elections <[email address]>
Sent:
Thursday, 24 July 2025 3:18 pm
To:
[email address]
Cc:
Heemi Mareikura; Louise Johns; '[email address]'
Subject:
Re: Election Signage Approval Request
Kia ora Yan,

The Monitoring and Compliance team have asked me to provide a reply to the below email.

Candidates are not permitted to use Council resources as part of their campaign. This includes
Council photos, Council’s brand and colours, Council’s publications (including the Annual Plans and
Annual Report). This also includes the “Love Local” brand and design elements in this case.

Please refrain from using any of these Council resources in your advertising material.

More information on this can be found in the Candidates Handbook.

I understand that the Monitoring and Compliance team are still processing your election signs
permit, and they will be in touch with you in due course around this.

Ngā mihi,

Jack Marshall (he/him)
Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Wednesday, 23 July 2025 11:43 pm
To: Louise Johns <[email address]>
Subject: [EXTERNAL] Re: Election Signage Approval Request

Hi Louise
Good evening,
Thank you again for approving my main signage and the campaign brochure earlier. I’m writing to
follow up and share that I have since designed two additional insert pages to be placed within the
brochure, in order to better demonstrate the system I’ve developed.

1

The two inserts are titled “MyRates” and “LoveLocal”, and they are designed as A4 trifold inserts that
further explain how the platform supports community transparency and local engagement.

Before I proceed with any further reproduction or distribution, I would like to respectfully raise two
inquiries:

1.  Use of Council Report Imagery
Both inserts include select imagery and visual elements adapted from the publicly
available Porirua City Council Annual Report. I’ve included source references on the
materials. I would appreciate guidance on whether this use is acceptable for campaign
communication purposes, and whether any additional permissions or acknowledgements are
required.
2.  Use of “Love Local” Branding Elements
The “LoveLocal” insert is designed as an extension of the Council’s existing “Love Local Expo”
The visual style and logo have been kept intentionally aligned, in order to reflect continuity and
clarity for the public. May I confirm whether this form of brand referencing is permissible,
given its non-commercial and community-supporting context?

At this stage, both inserts are still in a review format and not yet printed or distributed. I would be
grateful if you could advise whether I can proceed with using them as part of the campaign materials.

Thank you in advance for your time and consideration. I’ve attached the inserts for your reference,
and I’m very happy to revise or clarify anything if needed.

Warm regards,
Yan Zhang

On 21 Jul 2025, at 14:21, Yan Zhang <[email address]> wrote:

Hi Louise

Thank you for your message, and for confirming that the signage design meets the
bylaw requirements.

2

At this stage, I haven’t started visiting properties yet, so I’m not able to confirm any
private signage locations just yet. I’ll get back to you with a list as soon as I’ve spoken to
the relevant property owners and secured permission.

Thanks again for your support.

Kind regards,
Yan Zhang

On 21 Jul 2025, at 10:42, Louise Johns
<[email address]> wrote:

Good morning, Yan

Thank you for your Election signage request

I can advise that the size and design meets the Bylaw requirements
There are only 7 allocated Onepoto sign sites available – I have attached
the sign sites for you to review.

Are you able to send through the list of private properties you are looking
at placing a sign ? we are more than happy to confirm usage of these
sites.

Ngā mihi,

Lou Johns
Compliance Officer
Kaimahi Tūnga me Ngā Ture ā-Rohe

Mobile:

poriruacity.govt.nz

From: Yan Zhang <[email address]>
Sent: Friday, 18 July 2025 10:22 am
To: Records Management <[email address]>
Subject: [EXTERNAL] Election Signage Approval Request

3

Dear Election Signage Team,

My name is Yan Zhang, and I am one of the candidates standing for this
year’s local election.

I am writing to request approval for two signage designs that I intend to
use. Due to the original file size being too large to attach directly, I have
provided screenshots of both designs for your review instead.

Could you please review and advise if these

designs meet the requirements for approval? I would greatly appreciate
your guidance and confirmation so I can proceed with printing.

Thank you very much for your time and support.

Kind regards,
Yan Zhang
Candidate for Onepoto General Ward

Disclaimer
---
The content of this email is confidential, may be legally privileged and is
intended only for the person named above. If this email is not addressed
to you, you must not use, disclose or distribute any of the content. If you
have received this email by mistake, please notify the sender by return
email and delete the email. Thank you.
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4

Jack Marshall
From:
Yan Zhang <[email address]>
Sent:
Monday, 21 July 2025 2:21 pm
To:
Louise Johns
Subject:
Re: Election Signage Approval Request
Hi Louise

Thank you for your message, and for confirming that the signage design meets the bylaw
requirements.

At this stage, I haven’t started visiting properties yet, so I’m not able to confirm any private signage
locations just yet. I’ll get back to you with a list as soon as I’ve spoken to the relevant property owners
and secured permission.

Thanks again for your support.

Kind regards,
Yan Zhang

On 21 Jul 2025, at 10:42, Louise Johns wrote:

Good morning, Yan
Thank you for your Election signage request
I can advise that the size and design meets the Bylaw requirements
There are only 7 allocated Onepoto sign sites available – I have attached the sign sites
for you to review.
Are you able to send through the list of private properties you are looking at placing a
sign ? we are more than happy to confirm usage of these sites.
Ngā mihi,

Lou Johns
Compliance Officer
Kaimahi Tūnga me Ngā Ture ā-Rohe
1

Mobile:

poriruacity.govt.nz

From: Yan Zhang
Sent: Friday, 18 July 2025 10:22 am
To: Records Management
Subject: [EXTERNAL] Election Signage Approval Request
Dear Election Signage Team,
My name is Yan Zhang, and I am one of the candidates standing for this year’s local
election.
I am writing to request approval for two signage designs that I intend to use. Due to the
original file size being too large to attach directly, I have provided screenshots of both
designs for your review instead.
Could you please review and advise if these
designs meet the requirements for approval? I would greatly appreciate your guidance
and confirmation so I can proceed with printing.
Thank you very much for your time and support.
Kind regards,
Yan Zhang
Candidate for Onepoto General Ward

Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for the person named
above. If this email is not addressed to you, you must not use, disclose or distribute any of the content. If you
have received this email by mistake, please notify the sender by return email and delete the email. Thank you.
--- .
2

Jack Marshall
From:
Elections
Sent:
Tuesday, 5 August 2025 1:41 pm
To:
Elections; 'Yan Zhang'
Subject:
RE: [EXTERNAL] Electoral Rol
My apologies, I incorrectly addressed the previous email to you.

Please see below:

Kia ora Yan,

We cannot issue electronic copies of the electoral roll, however you can contact the Electoral Commission who can
provide an electronic copy of the roll (provided the criteria in s 114 of the Electoral Act 1993 is met). An application
form is required to be completed and can be obtained by emailing a request to [email address]. A fee of
$455.50 applies.

Please let me know if you have any questions,

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

1

Jack Marshall
From:
Jack Marshall
Sent:
Monday, 18 August 2025 10:20 am
To:
'Yan Zhang'
Subject:
RE: [EXTERNAL] Re: Yan Zhang - 2025 Local Elections - Candidate Videos
Kia ora Yan,

Thanks for getting in touch.

We don’t host any of the meet the candidate sessions, we just list the details we receive on our website. The Pukerua
Bay Residents’ Association is hosting this one, and their Chair is Paul, and his email is [email address].

I would encourage you to get in touch with him about the meet the candidate meeting on Wednesday.

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

From: Yan Zhang
Sent: Monday, 18 August 2025 8:09 am
To: Jack Marshall
Subject: [EXTERNAL] Re: Yan Zhang - 2025 Local Elections - Candidate Videos

Kia ora Jack

I am writing regarding the Meet the Candidates session on Tuesday 20 August, 7:00pm at Pukerua
Bay School & Community Hall.

As this is my first Candidate Meeting, I would like to clarify how the speaking order is usually arranged
— is it alphabetical, or set by the organisers? And is the floor question time held after all candidates
have spoken, or is it integrated after each speech?

I would also like to make a small request. I am a single mother of an autistic child, and his usual
bedtime is around 8:00pm. This means it would be difficult for him
1

Jack Marshall
From:
Louise Johns <[email address]>
Sent:
Thursday, 7 August 2025 12:41 pm
To:
Yan Zhang
Cc:
Heemi Mareikura
Subject:
Election Signs APPROVED
Ref: SR.76970

Dear Yan,

Election Signs APPROVED

Thank you for your application.

Permission for election signage has been granted for Yan Zhang as a candidate for the ONEPOTO ward to erect 7
signs in the ONEPOTO approved sites:

Signs can be erected from 12 midnight Saturday 9 August 2025 and must be removed by 11:59 pm Friday 10
October 2025. It is important you are aware that these sites wil  be monitored frequently during this time and it is your
responsibility to make sure your signs are maintained and compliant.

  We will work with you if there are any issues or complaints regarding your signs.
  We will do our best to answer promptly any questions you may have.
  We are obligated to advise that you have 48 hrs to rectify any initial breach under the Signs Bylaw.

Please make sure you read the conditions as any breach may result in your signs being impounded and collection of
the signs will incur additional costs per sign (excluding the first breach)

You will find further information on this link.
https://poriruacity.govt.nz/your-council/mayor-councillors/elections-2025/stand-e-tu/#sign-description-xcxuiif0

A hard copy for your records has also been sent to your nominated address
Let me know if you have any questions


PERMIT CONDITIONS


•Signage may be displayed up to 9 weeks prior to the election.

•Locations: Several locations throughout Porirua City have been pre-approved for election sign display. The sites
have been chosen with a view to:


Assist candidates achieve a high level of exposure.

Not cause damage to underground utility services i.e., electrical and telephone wires and gas, water,
stormwater, and sewerage pipelines.

Minimise damage to grass and road reserve areas.

Prevent hazards for road and pedestrian traffic.

Allow multiple candidate sign display.

Not adversely affect the good appearance of the city.

Porirua City Council, Greater Wellington Regional Council and Pairiua Maori wards, election candidate
signs may only be displayed in the ward in which they are standing.

•Signs cannot be placed or displayed:

  Within 50 metres of any road intersection.
  On any State Highway (without consent from NZTA).
  In such a manner that they:
1

-  Obstruct vision or distract road traffic.
-  Endanger or obstruct pedestrian traffic.
  In static positions on any vehicle, trailer or stand on any road, roadside or other public place.
  On any city park or reserve.
  Council officers will remove and impound non-complying signs with fee payable for its return per sign.
  The Electoral Act 2001 requires ALL electioneering signs to be removed from public display prior to
12:00 midnight on the day immediately preceding Election Day.

•Signs must meet a minimum standard

  Be of a safe, robust and wind-resistant design.
  Be of a professional standard in appearance and construction.
  Be single faced i.e., one display face only.  "V" and other multi-faced signs are prohibited.
  Not exceed 1.8 metres in height above ground level.
  Not exceed 3 square metres in total face surface area (approximately 1700 mm x 1700 mm).
  Signs on public sites must be free-standing.

  Your sign must not:

  Contain any offensive words, pictures or material.
  Be constructed of or contain any reflective material.
  Appear similar to traffic signs in design, shape or colour.
  Have any moving parts.
  Have means of self-illumination i.e., they have internal or external lighting.
  Have more than one sign in the same location.
  Not use metal waratahs
  Have a depth no more than 400mm below ground.


Ngā mihi,

Lou Johns
Compliance O icer ( Monitoring and Compliance )
Āpiha Tautukunga

Mobile:

poriruacity.govt.nz

2

Jack Marshall
From:
Louise Johns <[email address]>
Sent:
Tuesday, 12 August 2025 10:57 am
To:
Yan Zhang
Cc:
Heemi Mareikura
Subject:
Election Signs Warning
Dear Yan

Election Signs Warning


Please be advised that on the 11 August 2025 at Ascot Park, Titahi Bay and Whitford Brown our Compliance Team
found your election sign/s in breach of the Porirua City Council Sign Bylaw 2020. The type of breach is listed below.

Multiple signs displayed
Candidates must only display one sign per site and must not be ‘V’ or multi-faced


Please note that these sites are monitored frequently during this time and it is your responsibility to make sure your
signs are maintained and comply with the local Bylaw.
Any further breaches may incur a $50:00 impoundment fee

  You have 48 hrs to rectify any initial breach under the Signs Bylaw.

Please make sure you read the conditions on the permit condition page as any further breaches may result in your
signs being impounded and collection of the signs will incur additional costs. Any questions please let me know.

Here is a link to the Porirua City Council Election web page for more information
https://poriruacity.govt.nz/your-council/mayor-councillors/elections-2025/stand-e-tu/#sign-description-xcxuiif0

Let us know if you have any questions.


Ngā mihi,

Lou Johns
Compliance O icer ( Monitoring and Compliance )
Āpiha Tautukunga

Mobile:

poriruacity.govt.nz

1

Jack Marshall
From:
Elections <[email address]>
Sent:
Wednesday, 13 August 2025 3:46 pm
Subject:
Information for Candidate Videos - Friday 15 August
Kia ora,

Thank you for booking your candidate video session. Here is some information to assist on the day:

Please note there has been a change of venue for Friday 15 August. Videos will now be filmed at the Council
Administration Building, 16 Cobham Court. You will shortly receive an updated invitation for this change.

  Please arrive ten minutes before your scheduled time and wait in reception. One of the team will come and greet
you.
  Please arrive “camera ready”. Please do not wear any campaigning attire for your video, i.e. no costumes, hats,
caps, t-shirts, rosettes, or any commercial advertising for other businesses or organisations (this is as the videos
will be a council resource, and we want to keep things fair).
  You’ll sit in front of a plain backdrop, with one of our team will be seated across from you, interview style.
  You can either answer the questions looking at them, or look straight into the camera, it is up to you.
  The questions wil  be on an A4 card for you. They will not be asked verbally unless required.
  You have 90 seconds to answer all four questions:
o  Tell us about yourself (name/where you’re standing)
o  What are your top priorities for Council/governing Porirua in the next three years?
o  Why do you think you're right for the role?
o  Why are you Porirua Proud?
  We’ll time you answering the questions, and you’ll have the full 20 minutes to get a take you are happy with, and
that is under 90 seconds long. Once you have a take you are happy with, all other takes will be deleted.
  Please note: We’re not proceeding with filming candidates saying the passage of text for social media. We’re just
filming your 90 second candidate videos.

Once all candidates who want to be filmed, have been filmed, the videos will have graphics and subtitles applied and
uploaded to our website as soon as possible.

Ngā mihi,

Jack Marshall (he/him)
Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

1

Jack Marshall
From:
Elections <[email address]>
Sent:
Tuesday, 2 September 2025 2:51 pm
To:
Elections
Subject:
Update to Candidates - Draft induction details and how results will be
communicated
Attachments:
DRAFT Council Induction Programme.pdf
Kia ora,

I am emailing a further update with information about the fol owing topics:
-
Details of the draft Council induction programme.
-
How results will be communicated.

Draft Council Induction Programme

An important part of taking up your role if you are successfully elected is the Council Induction programme.

Attached is a DRAFT programme to assist you in booking time of mahi or avoiding booking any holidays immediately
post-election!

We encourage newly elected members to attend as many sessions as possible, to ensure you have a good grounding
in your roles.

Please note, this calendar is DRAFT and may be subject to change.

How results will be communicated

Progress Results

We expect to receive progress results on Saturday 11 October (Election Day) at approximately 3 pm.

Progress results include all ordinary votes up to Thursday 9 October. They do not include: any votes cast on Friday
10 October or Saturday 11 October, or any special votes.

We stress that there are likely to be some change between progress, preliminary, and final results.

On election day, once we receive progress results, all candidates, successful or otherwise, will be cal ed by a member
of Council’s Executive Leadership Team.

They will attempt to call you twice only. Following these phone calls, I wil  email the progress results to all candidates.

If your phone number changes between now and election day, please let me know.

We ask that you wait 15 minutes after this phone call to post on social media, so that all candidates can be contacted.

Results will then be posted to our website and communicated to the media.

Preliminary Results

Preliminary results are expected late Sunday. Preliminary results include all ordinary votes, but do not include any
special votes.

You will be cal ed should your result change, i.e., you were shown as elected on progress results but are not shown
as successful on the preliminary results, or vice versa.

Final Results

Final results are expected on Thursday 16 October. These include all ordinary and special votes.
1

Ngā mihi,

Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori

Deputy Electoral Officer
Kaiwhakahaere Āpiha Pōti

Tel: (04) 238 1752, Mob: 021 596 431
poriruacity.govt.nz

2

From:
Yan Zhang
To:
Elections
Subject:
Re: [EXTERNAL] Yan Zhang Candidate Form – Typo Clarification
Date:
Monday, 7 July 2025 11:15:00 am
Kia ora Jack,
Thank you so much for confirming the receipt of my nomination and for
explaining the background of the name Parirua Māori Ward — “the twin
flowings of the tide.” Your explanation gave me a much deeper
appreciation of the place I now call my second home. I’m truly grateful
for that insight.
Please find below my updated candidate profile statement, now within
the 150-word limit.
I also look forward to attending the upcoming candidate session. Thank
you again for your support and guidance.
Ngā mihi nui,
Yan Zhang
150 words :
Kia ora! I am Yan a Justice of the Peace candidate and a solo mum from Titahi
Bay raising a bright neurodivergent boy
I have walked the hard road caregiving budgeting surviving and it was community
that lifted me up
Now I am working to give back and help grow what we already love building
support that is visible local and lasting
We all cherish the Love Local Expo that once a year moment where stories are
shared and people feel seen and valued
What if that spirit was here every day online and on the ground powered by all of
us
Imagine a shared kitchen where locals gain food safety training and sell
homemade kai legally;
a sensory friendly lounge where trained volunteers homeschool children while
parents enjoy a quiet cuppa and breathe.
Together we are building a Porirua where no one is left behind!

regards
Yan
On 7 Jul 2025, at 10:14, Elections wrote:
Kia ora Yan,
We can confirm receipt of your nomination form.
We will process your nomination now and your name will appear on our website shortly.
However, your candidate profile statement as listed below is 169 words. The maximum word
count allowed under the Local Electoral Act 2001 is 150 words.
Could you please resubmit your candidate profile statement to comply with this requirement?
I can confirm the name of our Māori Ward is the Parirua Māori Ward. This name was chosen
during the 2021 representation review, and matches the original name of the Porirua area, Pari-a-
rua, which means “the twin flowings of the tide”.
Ngā mihi,
Jack Marshall (he/him)
Manager Democratic Services
Kaiwhakahaere Ratonga Manapori
Tel: (04) 238 1752, [mobile number]
poriruacity.govt.nz
From: Yan Zhang
Sent: Friday, 4 July 2025 2:49 pm
To: Elections
Subject: [EXTERNAL] Yan Zhang Candidate Form – Typo Clarification
Kia ora Porirua Electoral Team,
My name is Yan Zhang, and I’m honoured to be standing as a
candidate for the Onepoto Ward in this year’s local elections.
I’m a solo mum from Titahi Bay, raising a bright
neurodivergent boy, and a Justice of the Peace candidate
deeply committed to inclusive and community-focused
governance.

My profile statement:
Kia ora I am Yan a Justice of the Peace candidate and a solo mum from Titahi
Bay raising a bright neurodivergent boy
I have walked the hard road caregiving budgeting surviving and it was
community that lifted me up
Now I am working to give back and help grow what we already love building
support that is visible local and lasting
We all cherish the Love Local Expo that once a year moment where stories are
shared and people feel seen and valued
What if that spirit was here every day online and on the ground powered by all
of us
Imagine a shared kitchen where locals gain food safety training and sell
homemade kai legally a sensory friendly lounge where trained volunteers
homeschool children while parents enjoy a quiet cuppa and breathe
I am already working with local families and groups to bring this vision to life
Let us build a Porirua where no one is left behind where community means
everyone your voice makes it possible
Affiliation:
Shared Kitchen and Sensory Hub Builder
While reviewing the candidate form today, I noticed a small
item that may be a typographical error. In the section listing
ward options, it refers to “Pariroa Māori Ward”, which I
believe may have been intended as “Porirua Māori Ward.” I
understand this may simply be a minor oversight, but I thought
I’d kindly bring it to your attention in case any correction or
clarification is needed.
Thank you again for all the support you provide to candidates
throughout the process — it’s truly appreciated.

Ngā mihi nui,
Yan Zhang
Candidate – Onepoto Ward
Disclaimer
---
The content of this email is confidential, may be legally privileged and is intended only for
the person named above. If this email is not addressed to you, you must not use, disclose
or distribute any of the content. If you have received this email by mistake, please notify
the sender by return email and delete the email. Thank you.
--- .