20 August 2025
[FYI request #31696 email]
Our ref: OIA 2526-0072
Tēnā koe
Response to your Official Information Act request
Thank you for your email of 22 July 2025 to the Department of Internal Affairs (DIA)
requesting information under the Official Information Act 1982 (the Act). On 24 July 2025,
your request was transferred to the Ministry for Ethnic Communities (the Ministry) for
response under section 14(b) of the Act as the information requested is held by the Ministry.
Your request and our response is as fol ows:
1) I request to see [Asturlab Cultural Centre’s] proposal to DIA (DIA funding org) for this
money, your approval letter, and all emails, memos of meetings, and correspondence
in regards to this fund. Also, any final or interim report on the grant.
In response to your request, seven documents have been identified and are summarised in
the document schedule below. Six documents are being released to you with some
information withheld under section 9(2)(a) of the Act, to protect the privacy of natural
persons.
The remaining document within scope is being withheld for the time being under section
9(2)(ba)(i) of the Act to protect information, which is subject to an obligation of confidence,
where the making available of the information would be likely to prejudice the supply of
similar information, or information from the same source, and it is in the public interest that
such information should continue to be supplied. Since the Ministry has received the final
report (document seven), we have sought clarification and further information from the
applicant. The Ministry is currently waiting for this information to be provided and as such,
we are withholding document seven for the time being, until this information is available.
2) Please supply evidence that you did due diligence on this grant application to ensure
that the New Zealand taxpayer via DIA are providing funds for the charitable purpose
of Asturlab, a local charity for local people, and that it is not used in any other
manner, ie. amplifying the war goals of Hamas. Noting that Hamas in its entirety is
designated as a terrorist entity in New Zealand, after the horrific terrorist attacks on 7
October.
1
All Ethnic Communities Development Funding (ECDF) applications, including these
applications, go through the Ministry’s standard due diligence process. I refer you to the
email correspondence (documents four and five) with the organisation, noted in our
response to question one. For further information on the ECDF processes, please see the
Ministry’s Policy Guidelines a
t Policy and Administrative Guidelines 2023.
3) Was any of this fund used for the provision of private humanitarian support to
Palestinian civilians, or to amplify the war goals of Hamas?
No.
As is required by section 9(1) of the OIA, I have considered whether the grounds for
withholding information under section 9 of the OIA are outweighed by other considerations
which would make it desirable, in the public interest, to make that information available. In
this instance, I do not consider that to be the case.
Under section 28 of the Act, you have the right to seek an investigation and review by the
Office of the Ombudsman of my response relating to this request. The relevant details can
be found on their website at:
www.ombudsman.parliament.nz. Please note, due to the public interest in our work, the Ministry may publish responses to
requests for official information on our website, shortly after the response has been sent. If
you have any queries about this, please feel free to contact our Ministerial Services team:
[email address]. Ngā mihi
Edward Firth
Director of Ministerial Services
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Document Schedule
No.
Date
Title
Comments
1
27/11/23
ECDF Funding proposal for 4 for 40 Stop Some information
the Silence Campaign
withheld under s9(2)(a).
2
01/12/23
ECDF budget for 4 for 40 Stop the
Released in full.
Silence
3
03/12/23
Job Description – Campaign Manager
Released in full.
4
04/12/23
Email: RE: revised budget with clarifying Some information
details
withheld under s9(2)(a).
5
04/12/23
Email: Re: R-ECDF-2024-255668
Some information
withheld under s9(2)(a).
6
06/12/23
Grant confirmation letter
Some information
withheld under s9(2)(a).
7
08/04/25
Otinga Kōrero Final Results Report
Withheld in full under
s9(2)(ba)(i).
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REQUEST DETAILS
For more information on Ethnic Communities Development Fund, please visit the Ministry of Ethnic Communities
website at - Ethnic Communities - Ethnic Communities Development Fund
Click on the 'save' button regularly when fil ing out your request to ensure that information you have entered is
saved.
What are you requesting funding for?
Project or event more than $5000
What is the name of your project or
4 for 40 Stop the Silence Campaign
event?
What do you want funding
for?
We are requesting $30,000 for the '4 for 40 Stop the Silence Campaign', a
nationwide initiative running from December 1st to February 1st. This campaign is
dedicated to raising awareness about the Gaza crisis, with a strong focus on
building social cohesion and connecting New Zealanders to their core values as
they resonate with global issues. Primarily utilising digital platforms and
community events across New Zealand, we aim to engage over 100,000
individuals. Our initial focus wil be on engaging with the Middle Eastern and
Muslim communities in New Zealand, including Kiwi Muslims, Palestinians, and
Arabs, to ensure our messaging resonates with their experiences and
perspectives. This targeted approach is crucial for creating a foundation of
support and understanding within these communities before we expand our
outreach to the wider New Zealand public.
We have already established a dedicated website (4for40.nz) and social media
platforms, and have begun initial team formation and content development. The
funding wil be al ocated as fol ows: $10,000 for team and capacity building (including training, platform
development etc), $10,000 for network development and community engagement, and $10,000 for media and
promotional activities plus surveying/pol ing. This strategic al ocation
of funds wil ensure a far-reaching and impactful campaign that not only raises
awareness but also fosters social cohesion and connects Kiwis to their values as
they relate to global issues.
Please write a few sentences summarising your project or event, including:
- when and where it wil take place
- who wil benefit and how many people wil attend or participate
- how much planning you've done so far
- what costs you require funding for
Example 1: We are running a Diwali Festival event for our community and the wider public on 1-2 November at the
City Council square. We expect 500 people to attend, based on last year’s attendance numbers. We have planned
the event logistics and marketing campaign. Our grant request is to cover costs for venue hire, stage production
costs and performance fees.
under the Official Information Act 1982
Example 2: We are hosting six CV-writing workshops from January to June at the City community hal . The
workshops are aimed at new migrants from Latin American communities. We expect about 10 people per workshop
to attend, or 60 people in total. We have already designed the lesson plans for each workshop. Our grant request is
to cover costs for workshop facilitator, venue hire and stationery.
How does your request align with one of the priorities of this
fund?
Our '4 for 40 Stop the Silence Campaign' aligns closely with the fund's priorities,
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particularly (4) connecting and empowering ethnic community groups, with an
emphasis on the Middle Eastern and Muslim communities in New Zealand.
Also, priority (1): promoting diversity and inclusion. By amplifying narratives from
Palestinians and aligning with their values as New Zealand Palestinians, our
campaign fosters social inclusion and cohesion, ensuring they feel a strong sense
of belonging in Aotearoa. Our social media platforms, which showcase diverse
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values. We intend to achieve this by increasing the percentage of New
Zealanders who support peaceful resolutions, such as a ceasefire, through
informed perspectives and empathy-driven narratives.
In addition, our goal is to cultivate a substantial online community, targeting a
fol owing of approximately 100,000 across our digital platforms. This community
wil be a dynamic space for dialogue and action, reflecting a diverse range of
voices and perspectives. The success of this engagement wil be measurable
through data analytics, which wil track participation and interaction across our
email campaigns, social media posts, and comments. By doing so, we aim not
only to raise awareness but also to strengthen the sense of unity and shared
values among New Zealanders, creating a more cohesive and empathetic society.
The primary benefit of the '4 for 40 Stop the Silence Campaign' is to raise
awareness among the general New Zealand public about the Gaza crisis and the
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Palestinian people, and to activate core NZ values of peace, understanding, and
community solidarity. Specifical y, we aim to increase the percentage of New
Zealanders supporting peaceful resolutions, such as a ceasefire, by providing
informed perspectives and fostering empathy. Additional y, we target to build a
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fol owing of approximately 100,000 on our digital platforms, creating a substantial
community engaged in dialogue and action. This engagement wil be
quantifiable through a dashboard that wil capture data analytics, tracking participation and interaction in our email
campaigns, social media posts, and comments.
How many will be expected to benefit?
1000+
How will you show you have achieved
success?
Our campaign's success wil be determined through a blend of qualitative and
quantitative measures. Quantitatively, we wil leverage data analytics to monitor
engagement levels, tracking metrics such as social media fol owers, email
campaign open rates, and interactions including comments and shares. This wil
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provide a clear picture of our reach and the level of active participation.
Qualitatively, we wil assess the depth of engagement and shifts in public opinion
through feedback, surveys, and analysis of the dialogue on our platforms. Regular
pol ing wil be a key tool in this process, al owing us to gauge public perspectives
on the Gaza crisis and related issues, and to adjust our approach for greater
effectiveness.
In addition to these methods, we recognise the importance of managing
sensitivities and ensuring a safe, respectful online environment. We wil closely
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monitor conversations and comments, employing strategies to mitigate antiSemitism, Islamophobia, and other
forms of hate speech. Our established set of
community guidelines aims to foster constructive dialogue and reduce harmful
rhetoric. We plan to use data analytics not only to measure engagement but also
the
to identify successful tactics in defusing emotional y charged or hateful
comments. The ability to maintain a balanced and respectful discourse wil be a
crucial indicator of our success, alongside achieving our goal of engaging 100,000
individuals and effecting a noticeable shift in public opinion and awareness.
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What is the project start date?
1/12/2023
What is the project end date?
15/2/2024
Where will the main benefit of the project Canterbury
be realised?
Which ethnic community will be the main Middle Eastern
beneficiary of your project?
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AMOUNT REQUESTED
If you are GST registered, the amounts should be exclusive of GST.
If you are not GST registered, the amounts should be inclusive of GST.
What is the total amount you are
$30,000.00
requesting?
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agreement term.
g. Acknowledge the receipt of an Ethnic Communities Development Fund grant as a separate entry in its
financial statements, or in a note to its financial statements.
h. Inform the Ministry for Ethnic Communities of any changes that affect the organisation’s ability to deliver
the activity(ies) or project(s) (eg changes to financial situation; an intention to wind-up or cease operations; or
any other significant event, or failure to meet child protection standards), before the grant has been ful y used.
i. Agree to notify the Ministry for Ethnic Communities immediately if any of the grant money is stolen or
misappropriated and to consider if Police charges need to be laid.
j. Agree that the Ministry for Ethnic Communities have authority to publish that the grant has been made to the
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grant recipient for the approved purpose.
2. During the term of this agreement a grant recipient may request a variation to the purpose, term, or conditions of
this agreement.
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3. A grant must not be spent on any item that fal s within the Ethnic Communities Development Fund exclusions
(Ministry for Ethnic Communities website)
Ethnic Communities Development Fund - what we do not fund
4. Failure to comply with any of the terms and conditions within this agreement, or the provision of false information
in the request may result, without limitation, in the Ministry for Ethnic Communities terminating this agreement and:
a. Requiring repayment of al or part of the grant
b. Withholding payment of this grant, any other Ministry for Ethnic Communities' administered grants and any
Department of Internal Affairs' administered grants until issues are resolved
c. Imposing additional terms and conditions before any Ministry for Ethnic Communities' administered grants
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and any Department of Internal Affairs' administered grants funding is approved
d. Recommending to funding committees of Ministry for Ethnic Communities' administered grants and
Department of Internal Affairs' administered grants, to decline future funding.
5. For the purpose of gaining or providing information relevant to the funding of the organisation, the Ministry for
Ethnic Communities may disclose to, or obtain information from, any other government department or agency,
private person or organisation.
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6. The Ministry for Ethnic Communities is subject to the Official Information Act 1982 and may be required to
release information unless there is good reason under the Act to withhold the information.
the
DECLARATION
I confirm that I have the authority to make this request and to accept these terms and conditions on behalf of
my organisation and declare that:
I understand and accept the terms and conditions set out above, which wil form a legal y binding agreement
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with the Secretary of the Department of Internal Affairs if our organisation is successful in receiving a grant.
Al the information provided for this request is true and correct to the best of my knowledge.
I have notified the Department of Internal Affairs of any conflicts of interest of which I am aware.
Our organisation is ful y compliant with al applicable legislation, including the requirements under the
Children's Act 2014 (if applicable).
I have been duly authorised by our governing body to commit our organisation to this agreement.
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Our organisation has the fol owing minimum set of internal controls in place:
Two signatories to bank accounts.
Maintenance of a cash book or computer equivalent.
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A person responsible for maintaining financial records.
Regular financial reporting to every ful meeting of the governing body.
The ability to provide an income and expenditure statement, which reports what happened against the budget
presented with our request.
To accept these Terms and Conditions, complete and save the request. The person who is authorised to
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accept on behalf of the organisation, should select Edit, then select 'I accept' and save the request. Once
this has been done the request can be submitted.
TERMS AND CONDITIONS ACCEPTANCE
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4 for 40 Stop the Silence
1 Dec 2023 - 31 Mar 2024
INCOME
Funding request details
Budgeted amount
Add request details here
Amount requested
ECDF
30,000.00
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OTHER INCOME
Budgeted amount
List all expected and confirmed project income
Budgeted amount
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Seed Fund - FIANZ
5,000.00
Admin support (Asturlab)
5,000.00
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TOTAL INCOME
10,000.00
EXPENDITURE
Budgeted amount
List all expected and confirmed project expenses
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Weekend Wānanga (in Christchurch) - youth networking
5,000.00
Project Coordination and relationship building (200hrs @$35/hr)
7,000.00
Volunteer Reimbursements and koha
2,000.00
the
Training and development - upskil ing in social media skil s
2,500.00
Meetings and community engagement sessions
2,500.00
Content development - creating social media posts (5/wk x 6 wks) on Facebook,
instagram and X
2,000.00
Photographer - support content creation, capture engagements etc.
1,000.00
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Videographer - to develop short videos and reels for social media
1,000.00
Boosting posts ($200-$400/wk over 6 weeks)
2,000.00
Comments Moderation (2 people x 1hr/day x 50 days x $25/hr)
2,500.00
Surveying participants (developing, delivery and analysis)
1,000.00
Email writing (daily emails for campaign subscribers $50/email x 50 emails)
2,500.00
Establishing Website (design, development, domain, hosting etc)
3,000.00
Campaign Monitor and social media platform setup
1,000.00
Initial Content development (welcome pack, FAQ, website)
1,500.00
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Conceptual design and framing including logo and initial content
1,000.00
Volunteer induction, coordination and support
2,500.00
TOTAL EXPENDITURE
40,000.00
Operational Surplus/Deficit
-30000.00
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Job Description – Campaign Manager
Job Title: Campaign Manager - '4 for 40 Stop the Silence Campaign'
Contract Duration: 200 hours
Job Overview:
We are seeking a dedicated Campaign Manager to oversee and coordinate the '4
for 40 Stop the Silence Campaign' (more info on the campaign can be found
here: 4for40.nz). This role is pivotal in ensuring the campaign's success through
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effective management, coordination, and relationship building. The Campaign
Manager will be responsible for overseeing various aspects of the campaign, from
strategic planning to execution, while expanding our network and outreach.
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Key Responsibilities:
Campaign Oversight and Coordination:
• Oversee all aspects of the campaign, ensuring milestones and objectives are
met.
• Coordinate between different teams and stakeholders to ensure smooth
execution of campaign activities.
Strategic Planning:
• Develop and implement strategic plans to enhance campaign effectiveness.
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• Adapt strategies based on feedback and evolving campaign needs.
Relationship Building and Network Expansion:
• Build and manage relationships with existing and potential partners,
including community groups, stakeholders, and volunteers.
• Expand the campaign’s outreach by identifying and engaging with new
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networks and collaborators.
Campaign Team Management:
the
• Provide guidance and support to volunteers and team members.
• Ensure effective communication and collaboration within the team.
Monitoring and Reporting:
• Monitor campaign progress and provide regular updates to stakeholders.
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• Evaluate campaign effectiveness and suggest improvements.
Skills and Qualifications:
• Proven experience in campaign management or a related field.
• Strong organisational and leadership skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of social media and digital marketing strategies.
• Understanding of the issues surrounding the Gaza crisis and a commitment to
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social cohesion and balanced narratives.
Contract Details:
This is a contract position for a total of 200 hours, with flexibility in scheduling
based on campaign needs.
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To: [email address]
Subject: R-ECDF-2024-255668
Kia oras9(2)(a)
It was lovely talking to you during the day.
As discussed, we would appreciate if you could tweak the following section of your application to reflect our
comment highlighted in yellow:.
I have put your application back in draft – please confirm. Tweak and resubmit then we would be
able to expedite for you. Hope you can do that today or at your earliest.
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What other community groups, organisations or agencies are you collaborating with, if any?
Our current collaborations primarily involve grassroots organisations and groups
that have actively responded to the crisis in Gaza, including FIANZ, various local
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Muslim community groups and associations, Palestinian groups, and social action
collectives across New Zealand. These partnerships have emerged organically,
reflecting a community-driven response to urgent needs.
In addition to strengthening these existing collaborations, we plan to significantly
expand our network. This expansion includes engaging with like-minded groups
across other faith communities, including multi-faith networks and intra-faith
groups such as the Shia community. We also aim to collaborate with external
organisations like peace groups, social cohesion networks, and local Muslim
community-led groups active in social cohesion, such as Mahia Te Aroha and
Sakinah Community Trust.
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A key aspect of our campaign is to ensure we work closely with Palestinian and
Muslim groups intimately connected to this issue, while also building bridges
with like-minded individuals and groups from the Jewish community and other
groups. This approach requires dedicated effort and resources, potentially
including hosting meetings and visiting other centres to foster these
relationships.
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Furthermore, we will seek strategic advice from established leaders in the sector,
such as FIANZ and Palestinian group leaders, (we think social cohesion can be strengthened when all
the
parties are considered key actors to the programme – are you able to seek input or consult the Jewish
leaders in the community as well for your project? Please add a line saying - you will strengthen social
cohesion by consulting all the key stakeholders including FIANZ, Palestinian and the Jewish leaders in the
community. Their diverse feedback would form a collective view which would be used in the strategic
decisions and directions related to the campaign. The funding we seek
will be instrumental in facilitating these efforts, enabling us to nurture and
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broaden our collaborative relationships for a sustained national impact.
Thanks
s9(2)(a)
Community Funding Advisor
System Capability and Programmes
Te Tari Mātāwaka | Ministry for Ethnic Communities
215 Lambton Quay,Wellington
www.ethniccommunities.govt.nz
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that have actively responded to the crisis in Gaza, including FIANZ, various local
Muslim community groups and associations, Palestinian groups, and social action
col ectives across New Zealand. These partnerships have emerged organical y,
reflecting a community-driven response to urgent needs.
In addition to strengthening these existing col aborations, we plan to significantly
expand our network. This expansion includes engaging with like-minded groups
across other faith communities, including multi-faith networks and intra-faith
groups such as the Shia community. We also aim to col aborate with external
organisations like peace groups, social cohesion networks, and local Muslim
community-led groups active in social cohesion, such as Mahia Te Aroha and
Sakinah Community Trust.
A key aspect of our campaign is to ensure we work closely with Palestinian and
Muslim groups intimately connected to this issue, while also building bridges
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with like-minded individuals and groups from the Jewish community and other
groups. This approach requires dedicated effort and resources, potential y
including hosting meetings and visiting other centres to foster these
relationships.
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We are guided by a commitment to social cohesion and balanced narratives. We wil strategical y steer our efforts
based on the advice and feedback from diverse stakeholders in this space as wel as aligning with both national
and international trends. This includes being both responsive to and proactively seeking feedback from our
col aborative partners, as wel as other key voices in the community on this topic such as leaders from the Jewish
community. Such consultations are intended to ensure our campaign remains responsive and relevant. We
recognise this is a sensitive topic. Our approach is to listen, adapt, and align our strategies to create a responsible
and impactful campaign.
What are the expected benefits/outcomes? for
whom?
The '4 for 40 Stop the Silence Campaign' primarily aims to elevate awareness
among the general New Zealand public about the Gaza crisis and the Palestinian
people, while actively engaging with core New Zealand values of peace,
Information
understanding, and community solidarity. A key priority of this project is to foster
social cohesion and reinforce the connection of New Zealanders to their inherent
values. We intend to achieve this by increasing the percentage of New
Zealanders who support peaceful resolutions, such as a ceasefire, through
informed perspectives and empathy-driven narratives.
In addition, our goal is to cultivate a substantial online community, targeting a
fol owing of approximately 100,000 across our digital platforms. This community
Official
wil be a dynamic space for dialogue and action, reflecting a diverse range of
voices and perspectives. The success of this engagement wil be measurable
through data analytics, which wil track participation and interaction across our
email campaigns, social media posts, and comments. By doing so, we aim not
the
only to raise awareness but also to strengthen the sense of unity and shared
values among New Zealanders, creating a more cohesive and empathetic society.
The primary benefit of the '4 for 40 Stop the Silence Campaign' is to raise
awareness among the general New Zealand public about the Gaza crisis and the
Palestinian people, and to activate core NZ values of peace, understanding, and
community solidarity. Specifical y, we aim to increase the percentage of New
Zealanders supporting peaceful resolutions, such as a ceasefire, by providing
under
informed perspectives and fostering empathy. Additional y, we target to build a
fol owing of approximately 100,000 on our digital platforms, creating a substantial
community engaged in dialogue and action. This engagement wil be
quantifiable through a dashboard that wil capture data analytics, tracking participation and interaction in our email
campaigns, social media posts, and comments.
How many will be expected to benefit?
1000+
How will you show you have achieved
success?
Our campaign's success wil be determined through a blend of qualitative and
Released
quantitative measures. Quantitatively, we wil leverage data analytics to monitor
engagement levels, tracking metrics such as social media fol owers, email
campaign open rates, and interactions including comments and shares. This wil
provide a clear picture of our reach and the level of active participation.
Qualitatively, we wil assess the depth of engagement and shifts in public opinion
through feedback, surveys, and analysis of the dialogue on our platforms. Regular
pol ing wil be a key tool in this process, al owing us to gauge public perspectives
16
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1. A grant recipient must:
a. Spend the grant within 12 months of a grant request being approved. Or if awarded a multi-year grant, Act
spend within the approved timeframe specified in the Reporting and Payments Schedule.
b. Spend the grant only for the purpose(s) approved by, and subject to any conditions imposed by,
the Ministry for Ethnic Communities.
c. Return to the Ministry for Ethnic Communities any portion of the grant that is not spent on the approved
purpose(s). If the grant payment includes GST, the grant recipient must also return the GST component of the
grant.
d. Complete a results report when the grant has been ful y spent, or within 12 months after the grant has
been approved, or upon request by the Ministry for Ethnic Communities, whichever comes first. Or, if awarded
a multi-year grant, meet milestone conditions such as providing results report by the due dates, which wil be
specified in the Reporting and Payments Schedule. Payment of any subsequent grant instal ments may not
Information
be made until al the milestone reporting requirements are met in ful and is subject to funding being available.
e. Make any files or records relating to the activity or project available for inspection within 10 working days if
requested by the Ministry for Ethnic Communities.
f. Keep financial records that demonstrate how the grant was spent for seven years after the end of the
agreement term.
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g. Acknowledge the receipt of an Ethnic Communities Development Fund grant as a separate entry in its
financial statements, or in a note to its financial statements.
h. Inform the Ministry for Ethnic Communities of any changes that affect the organisation’s ability to deliver
the
the activity(ies) or project(s) (eg changes to financial situation; an intention to wind-up or cease operations; or
any other significant event, or failure to meet child protection standards), before the grant has been ful y used.
i. Agree to notify the Ministry for Ethnic Communities immediately if any of the grant money is stolen or
misappropriated and to consider if Police charges need to be laid.
under
j. Agree that the Ministry for Ethnic Communities have authority to publish that the grant has been made to the
grant recipient for the approved purpose.
2. During the term of this agreement a grant recipient may request a variation to the purpose, term, or conditions of
this agreement.
3. A grant must not be spent on any item that fal s within the Ethnic Communities Development Fund exclusions
(Ministry for Ethnic Communities website)
Ethnic Communities Development Fund - what we do not fund
4. Failure to comply with any of the terms and conditions within this agreement, or the provision of false information
in the request may result, without limitation, in the Ministry for Ethnic Communities terminating this agreement and:
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a. Requiring repayment of al or part of the grant
b. Withholding payment of this grant, any other Ministry for Ethnic Communities' administered grants and any
Department of Internal Affairs' administered grants until issues are resolved
c. Imposing additional terms and conditions before any Ministry for Ethnic Communities' administered grants
and any Department of Internal Affairs' administered grants funding is approved
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What happened?
Who participated or benefited and how many?
What was achieved? Did the project achieve it's goals?
Please upload an income and expenditure statement which reports what happened against the budget
presented with your request. The Ethnic Communities Development Fund grant and any other grants or
income should be clearly stated in the summary, along with al the expenses incurred.
How did you use the grant?
Did you use the entire grant?
How much is your refund?
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TERMS AND CONDITIONS
Act
1. A grant recipient must:
a. Spend the grant within 12 months of a grant request being approved. Or if awarded a multi-year
grant, spend within the approved timeframe specified in the Reporting and Payments Schedule.
b. Spend the grant only for the purpose(s) approved by, and subject to any conditions imposed by,
the Ministry for Ethnic Communities.
c. Return to the Ministry for Ethnic Communities any portion of the grant that is not spent on the
approved purpose(s). If the grant payment includes GST, the grant recipient must also return the GST
component of the grant.
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d. Complete a results report when the grant has been ful y spent, or within 12 months after the grant
has been approved, or upon request by the Ministry for Ethnic Communities, whichever comes first.
Or, if awarded a multi-year grant, meet milestone conditions such as providing results report by the
due dates, which wil be specified in the Reporting and Payments Schedule. Payment of any
subsequent grant instal ments may not be made until al the milestone reporting requirements are met
in ful and is subject to funding being available.
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e. Make any files or records relating to the activity or project available for inspection within 10 working
days if requested by the Ministry for Ethnic Communities.
f. Keep financial records that demonstrate how the grant was spent for seven years after the end of
the
the agreement term.
g. Acknowledge the receipt of an Ethnic Communities Development Fund grant as a separate entry in
its financial statements, or in a note to its financial statements.
h. Inform the Ministry for Ethnic Communities of any changes that affect the organisation’s ability to
deliver the activity(ies) or project(s) (eg changes to financial situation; an intention to wind-up or cease
under
operations; or any other significant event, or failure to meet child protection standards), before the
grant has been ful y used.
i. Agree to notify the Ministry for Ethnic Communities immediately if any of the grant money is stolen
or misappropriated and to consider if Police charges need to be laid.
j. Agree that the Ministry for Ethnic Communities have authority to publish that the grant has been
made to the grant recipient for the approved purpose.
2. During the term of this agreement a grant recipient may request a variation to the purpose, term, or
conditions of this agreement.
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3. A grant must not be spent on any item that fal s within the Ethnic Communities Development Fund
exclusions (Ministry for Ethnic Communities website)
Ethnic Communities Development Fund - what we do
not fund
4. Failure to comply with any of the terms and conditions within this agreement, or the provision of false
information in the request may result, without limitation, in the Ministry for Ethnic Communities terminating
21
1982
Act
Information
Official
the
under
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