C201066 OIA correspondence from Corrections.pdf

15 August 2025

    C201066

John Luke
[FYI request #31686 email]

Tēnā koe John,

Thank you for your email of 22 July 2025 to the Department of Corrections – Ara Poutama
Aotearoa (Corrections), requesting information about public sector board appointments by
the Minister of Corrections. Your request has been considered under the Official
Information Act 1982 (OIA).

You requested:
As per the stocktake, there are currently 2 boards with a total of 4 ministerial
appointed members. Could you please provide the following information:
The name of each board.
The terms of reference for each board.
The two committees with members appointed by the Minister of Corrections recorded in
the Ministry for Women’s – Manatū Wāhine 2024 Stocktake of Gender and Ethnic Diversity
on Public Sector Boards and Committees (the Stocktake) are:
•  The Community Impact Forum (CIF), and
•  The Social Impact Fund Allocation Committee (SIFAC).
The purpose of the CIF is to provide a forum for community and stakeholder involvement
through which any issues of community interest or concern can be raised and responded to
in relation to the presence and operation of Auckland Regional Women’s Corrections Facility
(ARWCF) and Auckland South Corrections Facility (ASCF). This includes identifying any social
impacts of the two prisons on the local community.

The purpose of SIFAC is to allocate, review and oversee funds made available by the
Minister of Corrections to mitigate any social or cultural impacts on the local community
identified in annual monitoring reports which are attributable to the presence of ARWCF
and ASCF.

The Minister of Corrections makes three appointments to positions on the CIF and SIFAC.
The Minister appoints an independent Chairperson in consultation with the Minister for
Māori Development and the Auckland Council to serve as Chair for both the CIF and SIFAC.
This dual-Chair responsibility was established in the conditions agreed when designation
NATIONAL OFFICE, WELLINGTON
Mayfair House, 44 – 52 The Terrace, Wellington, 6011, Private Box 1206, Wellington 6140, Phone +64 4 460 3000
www.corrections.govt.nz

2
approval was granted to enable the building of ASCF in South Auckland. The Minister also
appoints two committee members to SIFAC, one of whom is appointed in consultation with
the Minister of Māori Development. These three appointments fill the four ministerial
appointed positions identified in the Stocktake.

All the conditions for the CIF and SIFAC’s membership can be found in the second volume of
the report by the Board of Inquiry into the Proposed Men’s Correctional Facility At Wiri.
Please see paragraphs 41(a) and (b) for the CIF membership and paragraphs 55(a) to (h) for
the SIFAC membership. The report is available here:
https://www.corrections.govt.nz/about us/getting in touch/our locations/auckland south
corrections facility/community forums

The Terms of Reference for the CIF and SIFAC are attached. These are released in full to you
under the OIA. Section 6 of each of the Terms of Reference give the details of each
committees’ composition.

You also asked:

Are there any boards where member terms have expired this year?
If so, please provide the name of the board(s) and the number of members whose
terms have expired.

There are no committee members appointed by the Minister of Corrections on the CIF or
SIFAC whose terms expire in 2025. The next appointment round for a minister appointee will
be in 2026.

Please note that this response may be published on Corrections’ website. Typically,
responses are published quarterly or as otherwise determined. Your personal information
including name and contact details will be removed for publication.

I hope this information is helpful. I encourage you to raise any concerns about this response
with Corrections. Alternatively, you are advised of your right to raise any concerns with the
Office of the Ombudsman. Contact details are: Office of the Ombudsman, PO Box 10152,
Wellington 6143.

Ngā mihi,

Sean Mason
Deputy Chief Executive Communities Partnerships & Pathways

Community Impact Forum – Terms of Reference
Auckland South Corrections Facility and Auckland Region Women’s Corrections Facility
(Kohuora)
BACKGROUND
Introduction
In November 2010, the Department of Corrections (the Department) was given Government
go ahead to progress plans for a new 960 bed men’s prison to be located in South Auckland.
The Auckland South Corrections Facility (ASCF) was developed through a custodial Public
Private Partnership (PPP) – with the Private Sector responsible for its design  build,
maintenance, and operation.  In March 2012, the SecureFuture consortium was selected as
the Preferred Bidder. On 10 September 2012, SecureFuture signed a contract with the
Department which confirmed their role as the successful contractor (the Contractor).
A primary objective for the ASCF is to reduce re-offending, with a particular focus on
reducing Māori re-offending and succeeding with Māori offenders. This requires strong
partnerships and significant involvement of the community; including Māori and non-Maori
stakeholders; both inside and outside the prison.
Conditions of Designation 288
The Board of Inquiry’s Conditions of Designation (the Conditions) provide for the
establishment of three bodies: (i) the Social Impact Fund Allocation Committee (SIFAC); (ii)
the Community Impact Forum (CIF); and (iii) the Tangata Whenua Committee (TWC). The
three were seen as being linked and working alongside each other in order to identify and
manage the effects on the South Auckland community of ASCF and the Auckland Region
Women’s Corrections Facility (ARWCF).  The Conditions provide the same overall intent to
both the CIF and the TWC, with the TWC having a greater focus on matters of cultural
concern.  Both bodies have an "outward" focus on what is occurring within the community
as a consequence of the prisons, both negatively and positively. The three bodies are
supported by a Senior Adviser Community Liaison (SACL)) – Condition 56 based in Ara
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Poutama Aotearoa.
The CIF provides a key avenue for the community to be informed, discuss, and provide input
into matters that may impact on the community.  In order to have meaningful engagement,
the CIF needs to have a good understanding and be up to date on what is happening at the
two prisons, and this is a key reason for ensuring both prisons have representatives at the
CIF meetings.
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Social Impact Monitoring Plan
Understanding the impact the prisons may be having on the community is difficult without
credible baseline information. Not only must this information be credible, but it must also
be constantly reassessed to identify where change is occurring. The need for this
information resulted in the requirement to complete a “Social Impact Monitoring Plan
(SIMP)” as part of the final Board of Inquiry decision.
The SIMP (which is reviewed annually) is used as a framework to identify, assess, monitor,
manage, and re-assess the social and cultural effects (both positive and negative) of both
facilities on the community.
The initial SIMP monitored certain indicators within the community during the two-to-three-
year construction period. It was then adapted to monitor indicators in respect of both ASCF
and ARWCF resulting from activities such as reintegration programmes. In essence, the SIMP
has changed over time as the phases of the new prison change from construction into
operation. The SIMP is a key document for CIF and TWC and it is expected that both will be
involved in its development and its ongoing function.
Avenues for Addressing Effects
There are two avenues available to the CIF to ensure appropriate action is taken if there are
effects on the community as a result of the two facilities that are directly attributable to
either facility.
i)
The Conditions of Designation provide a process to be followed by both the CIF
and TWC. The CIF (and TWC) in conjunction with the Social Impact Assessment
specialist and the Minister of Corrections (the Minister) will determine where
responsibilities lie in addressing the effect. The Minister has established a Social
Impact Fund for addressing effects, which will be administered by the SIFAC.
Recommendations to the SIFAC can be made by both the CIF and TWC.
ii)
The Prison Directors (or their designates) of both ASCF and ARWCF will attend
CIF meetings. It is expected that a strong relationship is maintained with both
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facilities. This will enable the CIF to raise concerns directly with the Prison
Directors and discuss possible ways to address these.
1.
Purpose of the Community Impact Forum
1.1. The purpose of the CIF is:
(a) To provide a forum for community and stakeholder involvement through which any
Released issues of community interest or concern can be raised and responded to in relation
to the operation of the ARWCF and ASCF and any Outline Plan of Works prepared
by Corrections; and
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(b)  To provide a forum for Corrections to inform the CIF and its members concerning
actions taken through its relationships with service providers and other
government agencies to facilitate the effective provision of social infrastructure,
social support, and health services to the ARWCF and ASCF and to seek the input of
the CIF and its members on these matters.
(c)  To develop, review, implement and report on a Social Impact Monitoring Plan
(SIMP) that will be used by Corrections in conjunction with other agencies with
relevant responsibilities to address any adverse social and cultural effects and
community-based service delivery and rehabilitation needs attributable to the
presence and operation of the ARWCF and ASCF.
(d)  To receive and consider the findings of the SIMP to allow relevant agencies on the
CIF (including Corrections) to respond as appropriate in accordance with
condition 52.
(e)  With reference to the SIMP, to identify and promote opportunities to provide
mutual benefit for the Comprehensive Corrections Facilities and the local
community (for example the provision of local goods and services and
employment opportunities) and to support where relevant the achievement of
the community outcomes outlined in the Auckland Plan 2050, and the
[Manurewa] Local Board Plan 2020, or other succeeding documents, strategies or
frameworks.
(f)  To provide a forum for the promotion of policy and programme integration and
cross-sector collaboration at the local and regional levels, where the effects of the
ARWCF and the ASCF have relevance to other policy areas;
(g)  To consider issues relating to compliance with designation conditions;
(h)  To recommend project and scheduling priorities to the Social Impact Fund
Allocation Committee established under conditions 55 for consideration,
scheduling  and funding.
2.
Background
Under the Official Information Act 1982
Designation
2 1.  In late 2010 the Department lodged an application with the Environmental Protection
Authority (EPA) to amend the designation of the ARWCF to provide for a new men’s
prison to be established. The Minister for the Environment considered this request
and announced that an independent Board of Inquiry would hear the application. The
final report and decision of the Board of Inquiry regarding the designation change was
issued in late 2011.
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2.2.  The CIF Terms of Reference were reviewed and approved in 2025.
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3.
Clarification
3.1.  For the purpose of these Terms of Reference the following groups will be referred to as
“Parties”:
(a) The Department of Corrections;
(b) The Contractor; and
(c) Any other relevant stakeholder.
4.
Key Responsibilities of the CIF
4.1.  Key responsibilities for the CIF include:
(a) In conjunction with the Tangata Whenua Committee and the independent Social
Impact Assessment specialist (SIA specialist), determining where responsibility lies
to address any social/cultural effect identified in the SIMP (specifically, whether it
is the responsibility of the Minister, other parties, or the Minister in combination
with other parties, to deal with the social/cultural effect identified);
(b) Monitoring the performance of programmes that are being delivered at ASCF and
ARWCF from the perspective of how they impact communities and how they
support prisoner reintegration and reduce re-offending, particularly for Māori
prisoners.
(c) Ongoing support towards achieving the purposes of the SIMP as it relates to social
and cultural matters.
(d) Making recommendations to the SIFAC to mitigate any directly attributable social
and cultural impacts resulting from the ASCF and ARWCF.
5.
The Department and the Contractor
5.1.  The Department and the Contractor will provide the CIF with sufficient information to
Under the Official Information Act 1982
allow the CIF to carry out their role effectively.  This may include the Department, the
Contractor and CIF formalising regular meetings and/or reporting requirements.
6.
Composition of CIF
6.1.  The Chair of the CIF will be independent and appointed by the Minister in consultation
with the Minister for Māori Development and the Auckland Council.
6.2.  Membership of the CIF will include the prison management from both ARWCF and the
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ASCF , the CLM for the Comprehensive Corrections Facilities on the site, the Auckland
Council, and one representative from those of the Manurewa, Papakura, Mangere-
Otahuhu, and Otara-Papatoetoe Local Boards that wish to be involved.
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6.3. Other membership of the CIF shall include at least one representative from each of the
following parties:
(a) Mana whenua representatives; being Ngāti Te Ata; Te Ākitai o Waiohua (and other
mana whenua group subsequently recognised), and one other tangata whenua
representative appointed on the nomination of the Tangata Whenua Committee.
(b) Local resident and community groups;
(c) Local business community;
(d) Department of Corrections including relevant service areas;
(e) Department of Conservation;
(f) Ministry of Social Development;
(g) Child Youth and Family Services;
(h) Management of the Korowai Manaaki Youth Justice Facility;
(i) Management of the Weymouth Northern Residential Centre;
(j) Housing New Zealand;
(k) Te Whatu Ora ;
(l) Maori service providers to the Comprehensive Corrections Facilities;
(m) Pacific Island service providers to the Comprehensive Corrections Facilities;
(n) Te Puni Kōkiri;
(o) Other social infrastructure and service providers (both government and not for
profit) that the CIF agrees as appropriate for example; local NGO’s, youth
Under the Official Information Act 1982
representatives, local schools, and early childhood education
centres/kindergartens;
(p) New Zealand Police (including representatives from Counties Manukau Police
District);
(q) Wiri Oil Services Limited;
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(r) New Zealand Transport Agency.
7.
Sub-Committees:
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(i)
The CIF may set up a sub-committee or sub-committees to carry out any part of
the CIF’s business;
(ii)
The CIF shall establish a sub-committee described as the SIMP Working Group for
the purposes of managing the preparation of the SIMP, required by condition 49,
and the subsequent annual reviews of the SIMP;
8.
Remuneration
8.1  An honorarium will be paid to members of the CIF that are not members of Government
agencies to cover reasonable expenses in attending meetings.  The Minister has agreed
that this be a daily rate (which would be paid on a pro rata basis) of $3251.
8.2  The Minister shall also be responsible for the direct costs of running the meetings.
8.3 The
SACL is responsible for administering the honoraria.
9.
Administration:
9.1 Meetings
procedure
(a) Unless otherwise agreed, CIF shall meet at least 3 monthly and as necessary.
(b) A quorum for the purposes of meetings shall be not less than 5 members. No
business shall be transacted at any meeting unless a quorum is present.
(c) Minutes of the meetings must be taken and recorded and circulated to members
within one week of the respective meeting.
(d) All decisions before the CIF shall be decided by majority vote.
(e) Where a vote is required, each organisation represented on the CIF shall have only
one vote available to them.
(f)
At any meeting the chair shall have a deliberative vote.
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(g) The Chair shall have the responsibility for the orderly running of any meetings,
adherence to the agenda, and enforcement of the CIF’s Terms of Reference.
(h) The minutes will be disseminated, and members shall have one week to forward
comments/corrections prior to the minutes being signed off by the chair.
(i)
The minutes shall be an agenda item and agreed at the subsequent CIF meeting.
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9.2 Meetings
preparation
1 Set out in Cabinet Office Circular CO (09)5 – and subject to any changes made to the rates established by that Circular
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(a) The SACL alongside the chairperson will be responsible for the preparation of all
CIF meetings including the drafting and compilation of agendas and papers.
(b) The meeting agenda and papers will be distributed to the CIF within a reasonable
timeframe before the meetings.
(c) If a member wishes to table a document at a meeting, they must send it to the
SACL at least 2 weeks before the meeting. The SACL will then seek approval from
the chair to add the document to the meeting papers.
9.3 Meeting
attendance
(a)
Attendance at meetings will be by way of personal attendance or online via Teams.
(b) The SACL, or designate, will attend all CIF meetings and will provide secretariat
services to the CIF.
(c)
The Department (Prison Director of ARWCF or designate) shall attend the meetings
in a non-voting capacity.
(d) The Contractor (ASCF Prison Director or designate) shall attend the meetings in a
non-voting capacity.
(e)
The CIF may have in attendance such members of the Parties and such other
persons as it considers necessary to provide appropriate information and advice in
connection with activities of the CIF.  The chair must be notified of any intention to
invite others to the meeting and must approve the proposed attendance.
9.4  Except as otherwise provided in these Terms of Reference, the CIF shall regulate its
affairs in relation to administration and meetings as it sees fit.
9.5  Address for Service:
SACL, Department of Corrections, C/-   P.O. Box 1206, Mayfair House, Wellington 6011.
10. Principles to guide conduct
10.1  The following principles have been developed to guide conduct at the CIF meetings:
(a)
Honesty and integrity
(i)
Individuals act appropriately and professionally.
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(ii)
Trust is recognised as an important value.
(iii) Provide proper representation of their communities, organisations or
interest group.
(b)
Transparency
(i)
The CIF forum should allow for open and transparent discussions.
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(c)
Addressing conflicts of interest or role
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(i)
Conflicting interests and roles are identified, declared and managed.
(d)
Confidentiality and security
It is anticipated that most information discussed or provided to the CIF will be
public in nature; however, from time to time the CIF might be provided with
confidential information, which may include preliminary proposals or concepts
that have not been approved or endorsed by either Corrections of SecureFuture.
Additionally, there may be times when confidential “in-confidence” material is
being discussed. Confidentially is sought so that all participants can discuss
matters in a full and direct manner. Where items are of a confidential nature,
the Chair will clearly note the item as such, and in these circumstances, members
will not be able to take notes, copy information provided, or discuss the matter
externally.
(i)
Information
is
safeguarded.
(ii)
Confidences
are
respected.
(e)
Working in collaboration
(i)
Working together towards a common goal of ensuring matters of
significance are sufficiently provided for.
(ii)
Provide a conduit between the Department, the Preferred
Bidder/Contractor and their communities, organisations and interest
groups and disseminating information from the CIF and bringing
community feedback to the meetings.
(f)
Where possible, meet face to face for more meaningful engagement.
(g)
Additionally, all members and guests are requested to:
(i)
Agree to work within the CIF’s Terms of Reference;
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(ii)
Arrive on time and remain for the duration of meetings;
(iii) Commit to attend all meetings or provide advance notice of non -
attendance;
(iv) Respect the rights of other members to express their views, even if they are
different from their own;
(v)
Respect the confidentiality of items of business which the CIF may
Released determine are confidential in nature;
(vi) Agree to have their details published in materials relating to the CIF.
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11.1  Media and Public Speaking Protocols
(a)
Abide by any CIF media and public speaking protocol.
(b)
All media enquiries should be directed to the CIF Chair.
(c)
Prior to the release of any statement to the media, the Chair will consult the
Department’s Corporate Media Team through the CLM.
(d)
Unless otherwise delegated, the Chair of the CIF will speak on behalf of the
Forum, and any enquiries in relation to specific business will be referred to the
Chair.
(e)
The CIF may delegate authority to speak on specific matters, to any member they
consider appropriate to speak to that matter. Any subsequent statement made
by this member shall be made in consultation with the Department’s Corporate
Media Team.
(f)
Unless authorised as described above, CIF members may not make comments to
the media on behalf of the CIF, or as a member of the CIF, without expressed
consent of the Chair. Meetings will not be open to the media or other external
observers.
11.2  The Chair may terminate the membersh p of members who do not respect the format,
scope, or conduct of the CIF meetings
12. Membership and Review Process:
12.1  Membership
(a)
Independent Chair – Term of 3 years at the end of which the incumbent may be
reappointed if available and at the discretion of the Minister.
(b)
Secretariat – SACL or one appointed by Ara Poutama Aotearoa
Under the Official Information Act 1982
(c)
Members are appointed for a term of two (2) years, at the end of which, the
incumbents may be reappointed if available, and agreed to by their respective
organisation.
(d) Members are appointed by the chair of CIF or Ara Poutama Aotearoa in
alignment with the designation condition. A standard letter of appointment will
be provided to the new members which will include start and expiry dates.
(e)
Mana whenua representatives from Te Ākitai o Waiohua and Ngāti Te Ata, and
Released any other iwi subsequently recognised, shall be appointed at the discretion of
their respective iwi.
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(f)
Other iwi representatives appointed under section 41(b)(i) shall be appointed at
the discretion of the Tangata Whenua Committee established under condition 53
of the Board of Inquiry decision.
12.2 Review Process
(a)
If a vacancy on the CIF is created through a member resigning, retiring or being
terminated, for any reason, the Chair shall write to the relevant organisation
seeking a fresh nominee for the vacant position;
(b)
The CIF shall then consider the nominee, and accept the nominee if it deems the
person appropriate;
(c)
Upon acceptance into the CIF, the new member will commence the role for a
term of two (2) years; A standard letter of appointment will be provided to the
new member.
(d)
Resignation, retirement, or termination from the CIF shall be deemed completed
upon delivery of a letter or email to the stated effect.
Under the Official Information Act 1982
Released
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Under the Official Information Act 1982
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