1348848 - APPENDIX B
26 May 2025
PSO747
Dr Alan Bollard CNZM
1982
out of scope
Dear Alan
Act
NOTICE OF APPOINTMENT AS CHAIR OF THE BOARD OF THE TERTIARY
EDUCATION COMMISSION
I am pleased to inform you that I have appointed you as Chair of the Board of the Tertiary
Education Commission (TEC). I have set out the terms of the appointment below and will
shortly publish a notice in the New Zealand Gazette confirming your appointment. That
notice will also confirm Robin Hapi CNZM as Deputy Chair of the TEC.
Term
Information
You have been acting Chair in recent months. Your official appointment as TEC Chair
begins from the date of this letter and is for the remainder of your current term of
appointment on the Board, ending on 31 October 2027.
Roles and duties
Official
I am informed that the Ministry of Education has provided you with a copy of the position
description that explains your roles and duties as TEC Chair. You may also wish to
the
refamiliarise yourself with sections 49–68 of the Crown Entities Act 2004, which set out the
collective and individual duties of Crown Entity boards and their members, including
disclosure of interests.
For further information on the functions and governance arrangements for TEC, you may
wish to refamiliarise yourself with subpart 1 of part 5 of the Education and Training Act 2020.
under
I am informed that you have confirmed that there has been no change to the interests you
declared in your disclosure form for your initial appointment as a member of the TEC Board
(dated 13 September 2024). In that form, you declared no conflicts of interest in any matter
relating to the TEC Board but noted your interest as an Adjunct Research Fellow at Victoria
University of Wellington.
If any new conflicts (potential, perceived or actual) arise, you must ensure that these are
declared and managed effectively for yourself and the other Board members, including
Released
working with the Deputy Chair as necessary. Any new potential, perceived or actual conflicts
must also be reported to the Director of the Monitoring and Appointments team at the
Ministry of Education as well as the Responsible Minister.

link to page 2 If any significant conflict arises, I expect you to advise me directly about that conflict. At a
minimum, you would need to recuse yourself from related discussion and decision-making
by the Board as necessary.
Fees
You will be paid $47,628 per annum (GST not applicable) in your role as Chair, based on an
assumed 50 days’ commitment per annum.1 This is in accordance with Cabinet Office
Circular CO (22) 2: Revised Fees Framework for members appointed to bodies in which the
1982
Crown has an interest (which is available here). Further information on fees is provided in
the attached Fees Advice Sheet.
Act
Other expenses
All TEC Board members are entitled to be paid, out of the TEC’s funds, reasonable and
actual allowances for travelling and other expenses relating to the performance of their
duties and responsibilities as Board members. The TEC will administer the payment of any
such expenses you incur during your time on the TEC Board.
Ethical conduct
The Public Service Commission (PSC) Code of Conduct for Crown Entity Board Members
Information
applies to the TEC Board. All members of the Board must be aware of the importance of
acting ethically and with personal integrity, conducting themselves professionally, using and
sharing information properly and being politically impartial. They must also maintain the
interest and enthusiasm needed to contribute effectively to the performance of the Board
throughout their term.
Official
Public service principles
The TEC Board is responsible for ensuring that the TEC upholds the public service
principles when carrying out its functions (see PSC’s
the
Guidance). The principles comprise
political neutrality, providing free and frank advice, making merit-based appointments and
fostering a culture of open government and stewardship.
Confidentiality
under
You will receive confidential information and be a party to confidential discussions as the
TEC Chair. You will be responsible for taking all reasonable steps to maintain the security of
the information provided to you and maintaining confidentiality.

Released

1 A payment of fees to a member is not subject to GST. However, if a person is carrying on a taxable
activity, such as a consulting company, and accepts office as part of their taxable activity, any service
supplied by that person as holder of that office is deemed to be supplied in the course or furtherance
of that taxable activity. Accordingly, the member must collect and return GST on fees they charge for
services as a director.

Resignation and removal from office
The TEC is a Crown agent and the Crown Entities Act 2004 provides that the responsible
Minister may remove a member from the Board at any time, entirely at the Minister’s
discretion.
You may at any time resign from the Board by notifying the Minister responsible for the TEC
in writing.
1982
More information
The PSC’s Crown Entity Resource Centre provides relevant guidance and standards for
Act
board members. There is also a resource about the all-of-government Protective Security
Requirements.
If you have any questions or concerns about your appointment, please contact Jennifer
Heersping, Director – Monitoring and Appointments, at the Ministry of Education. Her phone
number is 04 4637734, or you can email her at [email address].

I look forward to discussing your priorities for the TEC with you.

Information
Kind regards

Official
Hon Penny Simmonds
Minister for Vocational Education
the

cc

Tim Fowler, Chief Executive, Tertiary Education Commission
cc
Jennifer Heersping, Director – Monitoring and Appointments, Ministry of
Education
under

Enclosed
Fees Advice Sheet


Released

Fees Advice Sheet
Cabinet has confirmed that under the Cabinet Fees Framework CO (22) 2 (CFF) any public sector
employee who is appointed in their own right to a board or advisory group, cannot claim both the fee
and their ordinary pay if they work on their board or advisory group duties during ordinary working hours
(CFF Section C, 73-79).
Questions and Answers
Q.1 Does this apply to me?
1982
Yes, if you are, or become, an employee of any of these organisations:
•  A department, ministry or Crown entity (including schools),
•  An agency in the wider public sector, a tertiary education institution or wānanga,
Act
•  A statutory entity in a Ministerial portfolio, e.g., Teaching Council of Aotearoa New Zealand, or
•  Any local authority as defined in the Local Government Act 2002 s 5.1.
Q 2. In what circumstances could I receive fees if I am employed in one of the above entities?
Consider these four scenarios to see which applies best to your situation. If none apply, you would not be
able to claim board/advisory group fees.
Scenario 1: You agree with your employer that you will take annual or special unpaid leave to do the
board/advisory group work. You can be paid the daily fee personally because you do the role outside of
your ordinary working hours as secondary employment. If this might apply to you, please discuss this as
early as possible with the Board secretariat.
Information
Scenario 2. Where the board/advisory group work is undertaken by a teacher or teaching-principal in
ordinary working hours, they can be offered, or can ask for, ‘Teacher Release days’ to be paid to their
school. This recompenses the school for having less of the teacher/teaching-principal’s time and funds
relievers. If this might apply to you, please discuss this as early as possible with the Board secretariat.
Scenario 3. For non-teaching principals, your school may be able to receive your fees and add them to
Official
school funds to recognise the provision of your expertise. If this might apply to you, please discuss this as
early as possible with the Board secretariat.
Scenario 4. If you are working as a full-time academic you may be eligible to be paid fees as secondary
the
employment. This depends on your contract conditions and you will need to discuss this with your
employer. Once you have clarification please discuss this as early as possible with the Board
secretariat. Part-time academics should confirm to the Board secretariat that they will undertake
board/advisory group work outside of their ordinary working hours.
Q 3. Are any other payments allowed? (applies to any board/advisory group member)
under
Travel
Fee payment for time spent travelling to and from board/advisory meetings is only claimable if you are
receiving a daily fee and travelling longer than 3 hours in a normal business day and if the relevant
agency agrees to pay a pro-rata fee (CFF Section C, 82-85). The direct travel expenses you incur are
reimbursed by the relevant agency as stated in your letter of appointment.
Additional work or responsibilities
For those paid annual fees, Ministerial approval is needed for payments regarding extra responsibilities.
Released
Cabinet approval may be required if payment is deemed significant enough (CFF Section C, 132-155).

26 May 2025
PSO748
Robin Hapi CNZM
out of scope

1982
Dear Robin
Act
NOTICE OF APPOINTMENT AS DEPUTY CHAIR OF THE BOARD OF THE TERTIARY
EDUCATION COMMISISON
I am pleased to inform you that I have appointed you as the Deputy Chair of the Board of the
Tertiary Education Commission (TEC). I have set out the terms of the appointment below
and will shortly publish a notice in the New Zealand Gazette confirming your appointment.
That notice will also confirm Dr Alan Bollard CNZM as Chair of the TEC.
Information
Term
You were appointed as a member of the Board of the TEC earlier this year. Your
appointment as Deputy Chair is from the date of this letter and is for the remainder of your
current term of appointment on the Board, ending on 31 October 2027.
Roles and duties
Official
I am informed that the Ministry of Education has provided you with a copy of the position
description that explains your roles and duties as Deputy Chair, including the importance of
working with the Chair on any delegations of additional roles and responsibilities as the
the
Deputy Chair. You may wish to re-familiarise yourself with sections 49–68 of the Crown
Entities Act 2004. These sections set out the collective and individual duties of boards and
their members, including the disclosure of interests.
You may also wish to re-familiarise yourself with the functions and governance
arrangements for the TEC. Please refer to subpart 1 of part 5 of the Education and Training
under
Act 2020.
As part of this appointment process, you noted your interests as Chair of Tū Ātea Limited,
and Co-Chair of Pūhoro. I expect you to declare these interests – and any new interests – to
the TEC Chair and for suitable mitigation strategies to be agreed where these represent an
actual, potential or perceived conflict of interest. Any new potential, perceived or actual
conflicts must also be reported to the Director of the Monitoring and Appointments team at
the Ministry of Education. At a minimum, you would need to recuse yourself from related
discussions and decision-making by the Board as necessary.
Released

link to page 6
Fees
You will be paid $29,400 per annum (GST not applicable1) in your role as Deputy Chair. This
is based on an assumed 30 days’ commitment per annum and is calculated in line with the
relevant default provision in the Cabinet Office Circular CO (22) 2: Revised Fees Framework
for members appointed to bodies in which the Crown has an interest (which is available
here). This provides for Deputy Chairs being paid 125% of the member rate. Further
information on fee payments is provided in the attached Fees Advice Sheet.
1982
Other expenses
All TEC Board members are entitled to be paid, out of TEC’s funds, reasonable and actual
allowances for travelling and other expenses relating to the performance of your duties and
Act
responsibilities as Deputy Chair. TEC will administer the payment of any such expenses you
incur during your time on the TEC Board.
Ethical conduct
The Public Service Commission (PSC) Code of Conduct for Crown Entity Board Members
applies to the Board. All members of the Board must be aware of the importance of acting
ethically and with personal integrity, conducting themselves professionally, using information
properly and being politically impartial. They must also maintain the interest and enthusiasm
needed to contribute effectively to the performance of the Board throughout their term.
Information
Public Service Principles
The TEC Board is responsible for ensuring that TEC upholds the public service principles
when carrying out its functions (see PSC’s Principles Guidance). The principles comprise
political neutrality, providing free and frank advice, making merit-based appointments and
fostering a culture of open government and stewardship.
Official

Confidentiality
the
You will receive confidential information and will be a party to confidential discussions. You
will be responsible for taking all reasonable steps to maintain the security of the information
provided to you and maintaining confidentiality.
Resignation and removal from office
under
The TEC is a Crown agent and the Crown Entities Act 2004 provides that the responsible
Minister may remove a member from the board of a Crown agent at any time, entirely at their
discretion. Removal of a member is via written notice to the person and the Board. You may
at any time, resign from the Board by notifying the Minister responsible for the TEC, and the
TEC Board Chair in writing.

Released
1 A payment of fees to a member is not subject to GST. However, if a person is carrying on a taxable
activity, such as a consulting company, and accepts office as part of their taxable activity, any service
supplied by that person as holder of that office is deemed to be supplied in the course or furtherance
of that taxable activity. Accordingly, the member must collect and return GST on fees they charge for
services as a director.
2

More information
The PSC’s Crown Entity Resource Centre provides relevant guidance and standards for
board members. There is also a resource about the all-of-government Protective Security
Requirements.
If you have any questions or concerns about your appointment to the role of Deputy Chair,
please contact Jennifer Heersping, Director – Monitoring and Appointments, at the Ministry
of Education. Her phone number is 04 463 7734, or you can email her at
[email address].
1982

I hope that you will enjoy your tenure as Deputy Chair of the TEC Board, and I look forward
to working with you.
Act

Kind regards

Hon Penny Simmonds
Minister for Vocational Education
Information

cc

Dr Alan Bollard CNZM, Chair, Tertiary Education Commission
cc

Tim Fowler, Chief Executive, Tertiary Education Commissioncc

cc
Jennifer Heersping, Director – Monitoring and Appointments, Ministry of
Education
Official

Enclosed:
Fees Advice Sheet
the
under
Released
3

Fees Advice Sheet
Cabinet has confirmed that under the Cabinet Fees Framework CO (22) 2 (CFF) any public sector
employee who is appointed in their own right to a board or advisory group, cannot claim both the fee
and their ordinary pay if they work on their board or advisory group duties during ordinary working hours
(CFF Section C, 73-79).
Questions and Answers
Q.1 Does this apply to me?
Yes, if you are, or become, an employee of any of these organisations:
•
A department, ministry or Crown entity (including schools),
•
An agency in the wider public sector, a tertiary education institution or wānanga,
•
A statutory entity in a Ministerial portfolio, e.g., Teaching Council of Aotearoa New Zealand, or
•
Any local authority as defined in the Local Government Act 2002 s 5.1.
Q 2. In what circumstances could I receive fees if I am employed in one of the above entities?
Consider these four scenarios to see which applies best to your situation. If none apply, you would not be
able to claim board/advisory group fees.
Scenario 1: You agree with your employer that you will take annual or special unpaid leave to do the
board/advisory group work. You can be paid the daily fee personally because you do the role outside of
your ordinary working hours as secondary employment. If this might apply to you, please discuss this as
early as possible with the Board secretariat.
Scenario 2. Where the board/advisory group work is undertaken by a teacher or teaching-principal in
ordinary working hours, they can be offered, or can ask for, ‘Teacher Release days’ to be paid to their
school. This recompenses the school for having less of the teacher/teaching-principal’s time and funds
relievers. If this might apply to you, please discuss this as early as possible with the Board secretariat.
Scenario 3. For non-teaching principals, your school may be able to receive your fees and add them to
school funds to recognise the provision of your expertise. If this might apply to you, please discuss this as
early as possible with the Board secretariat.
Scenario 4. If you are working as a full-time academic you may be eligible to be paid fees as secondary
employment. This depends on your contract conditions and you will need to discuss this with your
employer. Once you have clarification please discuss this as early as possible with the Board
secretariat. Part-time academics should confirm to the Board secretariat that they will undertake
board/advisory group work outside of their ordinary working hours.
under the Official Information Act 1982
Q 3. Are any other payments allowed? (applies to any board/advisory group member)
Travel
Fee payment for time spent travelling to and from board/advisory meetings is only claimable if you are
receiving a daily fee and travelling longer than 3 hours in a normal business day and if the relevant
agency agrees to pay a pro-rata fee (CFF Section C, 82-85). The direct travel expenses you incur are
reimbursed by the relevant agency as stated in your letter of appointment.
Additional work or responsibilities
Released
For those paid annual fees, Ministerial approval is needed for payments regarding extra
responsibilities. Cabinet approval may be required if payment is deemed significant enough (CFF
Section C, 132-155).

Document Outline