19 June 2025
45 Pipitea Street, Thorndon, Wellington
6011
PO Box 805, Wel ington
Phone: 04 495 7200
Email
: [email address]
John Luke
Website: dia.govt.nz
[FYI request #31184 email]
Tēnā koe John,
Your Official Information Act 1982 request, reference OIA 2425-1162
I am responding to your email of 2 June 2025 to the Department of Internal Affairs (the
Department) requesting the fol owing under the Official Information Act 1982 (the Act):
I noted, you have recently call for nomination for Archives Council…..
May I ask how you called for public nomination and on what platform you have call for
public nominations e.g. govt.jobs website. A copy of your ad as wel . Also, how many
applications you have received from the public and how many you have received from
other nominating agencies such as TPK or Ministry of women etc for your role. How
many you have shortlisted and how many you have interviewed. Also, can I request to
view the appointment letter if there is one sent to the previous appointee. I am happy
for you to remove al the personal information.
Responses to your questions are set out below.
How did the Department cal for nominations, and what platforms did you use to cal for
public nominations e.g. govt.jobs website? The Department advertised for applications for the Archives Council on the Department’s
statutory appointment page at www.dia.govt.nz/Appointments-to-Statutory-Bodies and on
the public platform SEEK.
A copy of the advertisement. Please find a copy of the advertisement attached as
Appendix A.
How many applications did you receive from the public and nominating agencies? The Department has received eight applications in total. Of these, one application is
endorsed by the Ministry for Ethnic Communities.
How many you have shortlisted and how many you have interviewed? Shortlisting has not yet been completed as the applications are under the assessment stage.
This is indicative that no interviews have taken place. Therefore, this part of your request is
refused under 18(e) of the Act, as the information does not exist.
A copy of the appointment letter if there is one sent to the previous appointee. I have also attached a copy of the letter of appointment to a previous appointee as
Appendix A.
Some information has been withheld under section 9(2)(a) of the Act, to
protect the privacy of natural persons.
Public interest considerations As is required by section 9(1) of the Act, consideration has been given as to whether the
withholding of information is outweighed by other public interest considerations which
would make it desirable to make this information available. In this instance, it is not
considered to be the case.
Accessing the Ombudsman
You have the right to seek an investigation and review of my decision by the Office of the
Ombudsman. Information about how to make a complaint is available at
www.ombudsman.parliament.nz or freephone 0800 802 602.
Proactive release
We intend to publish our response to your request on our website at:
www.dia.govt.nz/Official-Information-Act-Requests-2. This letter, with your personal details
removed, will be published in its entirety. Publishing responses increases the availability of
information to the public and is consistent with the Act’s purpose of enabling more effective
participation in the making and administration of laws and policies and promoting the
accountability of Ministers and officials.
Nāku noa, nā
Jeremy Cauchi
Director, Ministerial and Monitoring
Appendix A: Documents within scope
No. Title
Date
Decision (Release, partial
Withholding grounds
release or withhold)
under the Act
1 Advertisement – Archive Council
No date
Released
N/A
2 Archives Council – Appointment letter 2024
No date
Partially released
9(2)(a)
